Any candidate who wishes to have a statement and photograph appear in the 2008 Island County Local Voters’ pamphlet to be published and distributed in advance of the Primary and General Elections, must submit material to the Island County Elections Office no later than 4:30 p.m. on the next Friday after the close of the regular candidate filing period, in order to assure inclusion in the pamphlet.  All material received will be date stamped.

• STATEMENTS:

Candidate statements will be limited to 200 words or less. Candidates are responsible for observing this limit. If the statement exceeds 200 words, all of the material in excess of the word limit will be omitted. If such a deletion creates an incomplete sentence, the sentence will be omitted. There is NO exception to this.

The following guidelines will apply to all statements:

1. The candidate's name, address, and phone number should appear at the top of the statement. (This is not part of the word count.)

2. In accordance with state law, any statements by a candidate should be limited to statements about himself or herself.

3. Use paragraph style. Lists of items that require multiple indentations may be reformatted by the Auditor due to space limitations.

4. Words, phrases, and sentences that are italicized, underlined, capitalized or emphasized in some other manner will be typeset in italic. We recommend that candidates avoid such exaggerations as they will reduce the readability of the statement.

5. Hyphenated words will count as two words, e.g. "user-friendly."

6. Numbers will count as one word, e.g. "4,000,000" or "4 million."

7. "Word/word" will count as two words, e.g. "public/private."

Submissions on paper should be typed, double spaced, on white, 8 1/2 x 11 inch paper. Submissions by electronic media should be composed in Microsoft Word or in the body of an email.

• PHOTOGRAPHS:

Candidates may submit photographs in paper or electronic form to be included with their statements. For all photographs:

1. Photographs cannot be more than five years old.

2. Any photographs that reveal clothing, uniform or insignia suggestive of holding public office are prohibited.

3. Due to space limits the photograph must only be of the head and shoulders.

4. We recommend that you use a light (not white) background. This will produce the best contrast when printed.

Paper photographs should be glossy prints, either color or black and white, not smaller than 3 x 5 inches nor larger than 5 x 7 inches. Digital photographs should be either .tiff or .jpg format.

• SUBMISSION:

Electronic submissions may be delivered by disk, or they may be emailed to: micheler@co.island.wa.us . Please attach the name of the candidate to disks or photos, or state the candidate's name in the subject line for email submissions.

Submissions may be mailed to:

Island County Auditor
Local Voters’ Pamphlet
P.O. Box 1410
Coupeville, WA.   98239

Submissions may also be delivered to our office, Monday through Friday   8 A.M. to 4:30 P.M. at:

Elections Dept., County Auditor’s Office
400 North Main Street
Coupeville, WA.  98239

Content: Any statement by a candidate should be limited to statements about himself or herself.  By law, the County Auditor is required to reject any statement which is libelous or otherwise inappropriate.

Editing of Statements: In a publication of this magnitude, it is inevitable that the material submitted for publication may contain some inadvertent errors in spelling, punctuation or syntax which could adversely affect the readability of the statement and improperly reflect on the candidate.  The County Auditor may correct such incidental errors as long as this does not affect the content of the statement.  The Auditor’s Office is not obligated, however, to make such corrections and will assume no responsibility for errors which result from inaccuracies in the original statement submitted by the candidate. 

Unacceptable Statements: If any portion of the candidate’s statement is rejected, only that rejected portion may be re-written and submitted for inclusion in the statement.

Candidates will be notified in writing no later than the Monday following the Friday deadline for submission of candidates statements if their statement, or any portion thereof, contains what the Auditor believes are libelous statements or otherwise inappropriate material.  Candidates will have until the day following the Auditor’s notice to either (1) appeal that determination citing reasons why the candidate believes that the statement is not libelous or otherwise inappropriate, or (2) resubmit a re-written statement for the portion found objectionable.  The County Canvassing Board shall consider any appeals.  After consideration of the Auditor’s written notice and the candidate’s appeal statement, the Canvassing Board will make a final determination. Fees: No fee shall be charged to candidates submitting material to be included in the Local Voters’ Pamphlet.

The cost of the Local Voters’ Pamphlet shall be considered an election cost to those local jurisdictions included in the Pamphlet and the cost shall be prorated in the manner provided in RCW 29A.04.410.

Viewing of Statements: Statements become public record when received and are available upon request from our office.  Candidates should understand that anything they submit may appear in a publication prior to the voters’ pamphlet. 

Statements, no photographs, will be posted on the County Auditor’s Home Page.

SPECIFICATIONS FOR BALLOT MEASURE STATEMENTS APPEARING IN THE ISLAND COUNTY LOCAL VOTER'S PAMPHLET

Deadline for Submission of Statements
4:30pm on next Friday after close of regular filing period or 10 days after the Primary Election for measures to be included on the General Election ballot

Ballot measures for districts that are included in the Island County Local Voters’ Pamphlet shall consist of: (1) the official ballot title of the measure; (2) a neutrally-worded explanatory statement written by that district’s attorney; and (3) statements of advocacy committees for and against approval.  Advocacy committees for approval and rejection shall be appointed by the legislative body of the district submitting the ballot measure to the voters.   The district must make a good faith effort to find an individual or individuals or a group to be a committee in favor of the measure and a committee opposed to the measure.  Persons who contact the Auditor’s office requesting an opportunity to submit either a pro or a con statement on a measure will have their name/organization forwarded to the appropriate legislative body and the Auditor’s office will provide the group requesting a statement the deadlines for submission of such a statement, along with any administrative rules.   If there are questions, please call the Auditor’s Office.

An advocacy committee that wishes to have a statement appear in the   Island County Local Voters’ pamphlet to be published and distributed in advance of the Primary and General Elections, must submit material to the Island County Elections Office no later than 4:30 p.m. on the next Friday after the close of the regular filing period for candidates or measures that are on the primary election ballot and by ten days after the primary election for measures that are on the general election ballot in order to assure inclusion in the pamphlet.  All material received will be date stamped.

If no neutrally-worded statement written by the district’s attorney and if no pro or con statements are submitted, the ballot title and the names of legislative body requesting the proposition will be the only information provided in the voters’ pamphlet.

EXPLANATORY STATEMENT OF DISTRICT’S ATTORNEY

The attorney for the district submitting a ballot measure shall prepare and submit to the Auditor a statement for inclusion in the local voters’ pamphlet.   The statement shall consist of the following three parts: (1) the official ballot title of the measure prepared by the prosecuting attorney or city attorney; (2) a neutrally-worded statement written by the district’s attorney explaining the law regarding the ballot measure as it currently exists; and (3) a neutrally-worded statement written by the district’s attorney describing the effect that the ballot measure will have if it passes.  The explanatory statement shall be prepared in clear and concise language and avoid the use of legal and other technical terms insofar as possible.  The deadline for submisssion of the district attorney’s statement shall be the same as the deadline for submission of advocacy committee statements set forth above.

STATEMENTS OF ADVOCACY COMMITTEES

Ballot measure advocacy statements will be limited to 200 words or fewer. Committees are responsible for observing this limit. If the statement exceeds 200 words, all of the material in excess of the word limit will be omitted. If such a deletion creates an incomplete sentence, the sentence will be omitted. There is NO exception to this.

The following guidelines will apply to all statements:

1. The advocacy committee's name, the name of each committee member, and the contact person’s name, address, and phone number should appear at the top of the statement. (This is not part of the word count.)

2. Use paragraph style. Lists of items that require multiple indentations may be reformatted by the Auditor due to space limitations.

3. Words, phrases, and sentences that are italicized, underlined, capitalized or emphasized in some other manner will be typeset in italic. We recommend that candidates avoid such exaggerations as they will reduce the readability of the statement.

4. Hyphenated words will count as two words, e.g. "user-friendly."

5. Numbers will count as one word, e.g. "4,000,000" or "4 million."

6. "Word/word" will count as two words, e.g. "public/private."

Submissions on paper should be typed, double spaced, on white, 8 1/2 x 11 inch paper. Submissions by electronic media should be composed in Microsoft Word or in the body of an email.\

Districts are responsible for obtaining pro and con statements. In the interests of fairness, both must be submitted in order to publish either statement.

SUBMISSION

Electronic submissions may be delivered by disk, or they may be emailed to: micheler@co.island.wa.us . Please attach the name of the committee to disks or state the committee's name in the subject line for email submissions.

Submissions may be mailed to:

Island County Auditor
Local Voters’ Pamphlet
P.O. Box 1410
Coupeville, Wa.   98239

Submissions may also be delivered to our office, Monday through Friday   8 A.M. to 4:30 P.M. at:

Elections Dept., County Auditor’s Office
400 North Main Street
Coupeville, Wa.  98239

Content: By law, the County Auditor is required to reject any statement that is libelous or otherwise inappropriate.

Editing of Statements: In a publication of this magnitude, it is inevitable that the material submitted for publication may contain some inadvertent errors in spelling, punctuation or syntax which could adversely affect the readability of the statement and improperly reflect on the committee.  The County Auditor may correct such incidental errors as long as this does not affect the content of the statement.  The Auditor’s Office is not obligated, however, to make such corrections and will assume no responsibility for errors which result from inaccuracies in the original statement submitted by the candidate. 

Unacceptable Statements: If any portion of the committee’s statement is rejected, only that rejected portion may be re-written and submitted for inclusion in the statement.

Committees will be notified in writing no later than the Monday following the Friday deadline for submission of advocacy committee statements if their statement, or any portion thereof, contains what the Auditor believes are libelous statements or otherwise inappropriate material.  Committees will have until the day following the Auditor’s notice to either (1) appeal that determination citing reasons why the committee believes that the statement is not libelous or otherwise inappropriate, or (2) resubmit a re-written portion of their statement.   The County Canvassing Board shall consider any appeals. After consideration of the Auditor’s written notice and the committee’s appeal statement, the County Canvassing Board will make a final determination.

Fees: No fee shall be charged to committees submitting material to be included in the Local Voters’ Pamphlet.

The cost of the Local Voters’ Pamphlet shall be considered an election cost to those local jurisdictions included in the Pamphlet and the cost shall be prorated in the manner provided in RCW 29A.04.410.

Viewing of Statements: Statements become public record when received and are available upon request from our office.  Committees should understand that anything they submit may appear in a publication prior to the voters’ pamphlet. 

Statements will be posted on the County Auditor’s Home Page.