| General Formatting Requirements Recording Fee Schedule
Copy Fee Schedule
Records Research & Handling Fees
Why record a document?
What happens to a recorded document?
Official public records of all real estate
documents, deeds, and titles transacted in Island County are maintained and indexed in the
Auditor's Recording Department. This department is also the repository for the official
minutes of all Board of County Commissioners' meetings and other official county records,
maintaining historical documents dating to 1853, when Island County was formed. |
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General Formatting Requirements (RCW 65.04):
- First page must have a three inch margin at
the top of the page, and at least one inch margin on both sides and bottom of the page.
- First page must have the name and address to
whom the instrument will be returned on the top left-hand side of the page.
- First page must have the title of the
insturment to be recorded indicating the kind of document or transactions contained
within. The auditor is required to index the title or titles captioned on the document.
- First page must contain the reference numbers
of documents assigned or released with reference to the document page number where
additional references can be found, if applicable.
- First page must contain the names of the
grantor(s) and grantee(s) with reference to the document page number where additional
names are, if applicable.
- First page must have an abbreviated
legal description of the property, including lot, block, plat, or section, township, and
range, and reference to the document page number where the full legal description is
included, if applicable.
- First page must have the assessor's property
tax parcel or account number.
- All additional pages of the document must have
at least one inch margins on each side.
- All pages of the instrument must be on sheets
of paper of a weight and color capable of producing a legible image.
- All pages should be not larger than eight and
one-half inches wide by fourteen inches long.
- All pages must have text written or printed in
eight point type or larger, using an ink color capable of being imaged.
- All seals must be legible and capable of being
imaged. Most raised seals can be made legible by our staff.
- No attachments may be fixed to any pages.
Why record a document?
Recording a document makes the document or
transaction part of the public record. In the case of real estate transactions, this
information may be used by title companies in their reports to potential buyers of
property.
Other legal relationships become public
record: marriages, mortgages, liens, oaths of office and appointments to commissions.
What happens to a recorded document?
A document brought to the Auditor's Office to
record is assigned an Auditor's file number. The date and time of recording are stamped
onto the document.
If the recording is related to real estate,
there is review to see if any excise taxes are due. The recording is checked for correct
formatting (see above,) and then scanned.
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Recording Fee Schedule:
| Standard
Documents |
| First page, legal size or letter |
$ 32.00 |
| Each additional page or side |
$ 1.00 |
| Exceptions: |
| Deed of
Trust |
| First page, legal size or letter |
$ 33.00 |
| Each additional page |
$ 1.00 |
Assignments
of Deed of Trust (all other assignments standard fee)
Appointment of Successor Trustee
Substitution of Trustee |
| First page, legal size or letter |
$ 12.00 |
| Each additional page |
$ 1.00 |
| Substitution
of Trustee with Deed of Reconveyance |
| First page, legal size or letter |
$ 44.00 |
| Each additional page |
$ 1.00 |
| Resignation
& Appointment of Successor Trustee |
| First page, legal size or letter |
$ 24.00 |
| Each additional page |
$ 1.00 |
| Boundary
Line Adjustment |
| First page, legal size or letter |
$ 78.00 |
| Each additional page |
$ 1.00 |
| Surveys,
Short Plats, Condo Plans, Long Plats |
| First page, mylar 18x24 |
$ 98.00 |
| Each additional page |
$ 5.00 |
| Copy Fees |
| Any copy from the Auditor's
Records |
$1.00/pg |
| Certified Copies - first page |
$3.00 |
| Certified Copies - each
additional page |
$1.00 |
Any misc. copies
not part of Auditor's Recordings |
$0.25/pg |
| Mylar map copies |
$5.00/pg |
| |
| Marriage License Fee |
$ 54.00 |
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After scanning, the document is
indexed in order to facilitate retrieval. A record of the names of the grantor and grantee
and the date of recording are used for indexing.
When the scanning is complete
and checked for quality, the document recorded is returned to the person who brought it
in, or to the person specified by them. |
