BOARD OF ISLAND COUNTY COMMISSIONERS – MINUTES OF MEETING
NOVEMBER 15, 2004
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on November 15, 2004 at 9:30 a.m. in the
Island County Courthouse Annex Hearing Room, 1 N. E. 6th
Street, Coupeville, Wa. William J.
Byrd, Chairman, Mike Shelton, Member,
and Wm. L. McDowell, Member, were present. The meeting began with the Pledge of Allegiance. By unanimous motion, the Board approved the
following minutes of previous meetings:
November 1, 2004 regular session;
November 8, 2004 regular session; and November 9, 2004 Special Session.
VOUCHERS AND PAYMENT OF BILLS
The
following vouchers/warrants were approved for payment by unanimous motion of
the Board: Voucher (War.) #201222 -
201455 ………………………$212,040.79.
Hiring Requests
& Personnel Actions
As presented by Elaine Marlow, Budget Director, in absence of the Human Resource Director, the Board by unanimous motion, approved the following personnel action authorization:
Dept. PAA # Description Position # Action Eff. Date
Planning 100/04
Planning Tech I
1602.05
Replacement
11/15/04
Low Income Housing Surcharge Award Contract - Housing Authority of Island County for the purpose of supporting operations and maintenance costs of Marjie's House
The Board by unanimous motion approved Low Income Housing Surcharge Award Contract RM-BOCC-04-0111 between Island County and the Housing Authority of Island County for the purpose of supporting operations and maintenance costs of Marjie's House, approved in the amount of $24,000 annually (1 year subject to 2 one-year renewals).
Appointments
Named to Board of Trustees, Camano
Mosquito Abatement District
By unanimous motion as recommended by Chairman Byrd, the Board appointed two Camano Islanders to serve on the Board of Trustees of the Camano Mosquito Abatement District for terms to January 1, 2007: Susan Land to refill the position vacated by Hope Reimer and Amy Schroepfer to refill the position vacated by Joanie Yonkers.
The following budget resolutions
presented by the Budget Director, were by unanimous motion of the Board, set
for public hearing on December 6, 2004 at 10:35 a.m.:
·
Resolution #C-92-04
Adopting the Island County Budget and Diking District #4 Budget for Fiscal Year
2005
·
Resolution #C-93-04
Increasing the Taxing District’s Prior Year’s Levy Amount for Collection in
Fiscal Year 2005 for the County Current Expense Levy
·
Resolution #C-94-04
Increasing the Taxing District’s Prior Year’s Levy Amount for Collection in
Fiscal Year 2005 for the County Roads Levy
·
Resolution #C-95-04
Increasing the Taxing District’s Prior Year’s Levy Amount for Collection in
Fiscal Year 2005 for the County Conservation Futures Levy.
Resolution
#C-96-04 Proclaiming December 7th of each Year as Pearl Harbor
Remembrance Day
As has been approved and
proclaimed for the past number of years in Island County, the Board by
unanimous motion, adopted Resolution #C-96-04 Proclaiming December 7th as Pearl Harbor
Remembrance Day, resolving to concur
and join with action by the One Hundred and Third Congress of the United States
of America in proclaiming December 7th of each year as “Pearl Harbor
Remembrance Day” in Island County, and call on all citizens, groups and
organizations of the County to observe the day with appropriate ceremonies and
activities, and urge all individuals and agencies to fly the flag of the United
States at half-staff each December 7th in honor of the individuals who gave
their lives at Pearl Harbor for the betterment of the lives of all
Americans. [Resolution #C-96-04 on file with the Clerk
of the Board]
Auditor
Suzanne Sinclair, Island County Auditor, submitted
her financial report for the period ending October 31, 2004 [copy on file with the Clerk of the Board]. Appropriate percent to budget this particular period is
83%. Revenues and expenditures for Current Expense are quite close overall: revenue 85%; expenditures 83%.
Treasurer
Linda Riffe, Island County Treasurer, submitted the
Treasurer’s financial report for the
period ending October 31, 2004 [copy on file with the Clerk
of the Board]. There have been few changes since the last
report other than to continue
collecting and expending dollars.
Interest fees overall are still impacting many areas on the Treasurer’s
side and will continue to do so until
interest rates move up; it is happening
but very slowly and in very small
increments.
Resolution #C-97-04/R-32-04 – Emergency Load Limitations on County Roads, ISSUANCE OF SPECIAL MOTOR VEHICLE PERMITS ON WEIGHT RESTRICTED COUNTY ROADS, AND FIXING PENALTIES FOR VIOLATIONS
Resolution #C-97-04/R-32-04 – A Resolution Governing Emergency Load Limitations on County Roads, the Issuance of Special motor Vehicle Permits to use on Weight Restricted County Roads, and fixing Penalties for Violations Thereof was introduced by Bill Oakes, Public Works Director, who recommended the Board’s approval. This is an annual resolution associated with inclement weather conditions and basically reads the same as the resolution adopted last year, and is in accordance with the WAC used by the State Department of Transportation to set those limits.
By unanimous motion, the Board approved Resolution #C-97-04/R-32-04 – A Resolution Governing Emergency Load Limitations on County Roads, the Issuance of Special motor Vehicle Permits to use on Weight Restricted County Roads, and fixing Penalties for Violations Thereof.
[Resolution #C-97-04/R-32-04
on file with the Clerk of the Board]
BAYVIEW Road Project – Quit Claim Deed and
Construction Easements Approved
Based on presentation and recommendation of Mr. Oakes, the Board by unanimous motion approved the following Quit Claim Deed and two Construction Easements with respect to the Bayview Road Project CRP 98-17:
·
Quit Claim Deed between
Island County and Mildred S. Cochran, et.al., with compensation in the
amount of $7,900.00 ($1,300.00 for land, $6,600.00 for landscaping and
fencing); Parcel 043-5710; Sec. 7, Twp. 29N, R 3E.
·
Construction Easement
#PW-0320-140 between Island County and
Mildred S. Cochran, et.al., with compensation in the amount of $100.00; Parcel 043-5710; Sec. 7, Twp 29N,
R3E.
·
Construction Easement
#PW-0320-141 between Island County and
Mildred S. Cochran, et.al., Parcel
043-5710; Sec. 7, Twp 29N, R 3E., a mutual benefit construction easement.
HEARING HELD: Franchise #154(3)R
– Renewal - Crosswoods Water Company,
Inc.
A Public Hearing was opened by Chairman Byrd at 10:20 a.m. as advertised, for the purpose of considering Franchise #154(3)R #PW-0420-158 between Island County and Crosswoods Water Company, Inc., for renewal of an existing water distribution system in the Plat of Crosswoods, Division #1-4 and Plat of Fireside, Division #1, Secs. 3 and 4, Twp 32N., R. 1E., North Whidbey. As noted in a memorandum dated October 26, 2004, all departments requested to comment responded to the franchise renewal request and had no objections to the proposal. The Prosecutor’s Office reviewed and approved the document as to form, and was also reviewed and approved by Risk Management. The Public Works Director, along with County Engineer Dick Snyder, recommended approval of the renewal as submitted.
At the time the Chair called for public comments, no one in the audience spoke either for or against said franchise renewal.
By unanimous motion the Board approved Franchise #154(3)R #PW-0420-158 between Island County and Crosswoods Water Company, Inc., for renewal of an existing water distribution system in the Plat of Crosswoods, Division #1-4 and Plat of Fireside, Division #1, Secs. 3 and 4, Twp 32N., R. 1E..
Resolution #C-98-04 (PLG-021-04) Expanding Service Area - Juniper Beach Water District/Incorporating into Island County Coordinated Water System Plan
Phil Bakke, Planning and Community Development Director, presented Resolution #C-98-04 (PLG-021-04) Expanding the Service Area for the Juniper Beach Water District and Incorporating it into the Island County Coordinated Water System Plan (CWSP). Planning and Community Development recommends approval. Exhibit A attached to the Resolution is a map
provided by the Juniper Beach Water District depicting the lands to be included within the Juniper Beach Water District and incorporated into the CWSP. Mr. Bakke confirmed that Land’s Hill System, Oksendahl System, St. Aidams System and the G and G system were adjacent to
Juniper Beach Water District but would not overlap with their service area. Those areas have their own current water services outside Juniper Beach. Juniper Beach believes they have the capability to serve this increased area; there is no future area designated. The District at one time created a map showing a future service area set aside but was not adopted or approved by Island County.
By unanimous motion the Board approved Resolution #C-98-04
(PLG-021-04) Expanding the Service Area for the Juniper Beach Water
District and Incorporating it into the Island County Coordinated Water System
Plan (CWSP). [Resolution
C-98-04/PLG-021-04 on file with the Clerk of the Board]
Budget Workshop on the preliminary 2005 budget began
at 10:45 a.m. All Commissioners were
present, along with the Budget Director. Suzanne Sinclair, Auditor; and Tim
McDonald, Health Services Director, attended.
Whidbey News Times present.
Hand-out: Updated 2005 Workshop Budget-Supplemental Budget Requests [copy placed on file with
the Clerk of the Board]
As
explained by Ms. Marlow, the budget resolutions the Board today scheduled for public hearing on December 6, 2004
at 10:35 a.m. did not include any supplemental requests. The hand-out is an updated list of all
supplemental requests received and is something the Board still needs to
address. Changes and/or comments
between the prior supplemental request
and today’s updated listing include:
Coroner’s
van. Included on the 2005 motor pool replacement schedule was the replacement of a Juvenile Court Services
van, which after discussion with the Director, is willing to wait a year
or two to replace that, thus those funds can be used to go towards a new
Coroner van. The cost will be a little
more than the cost set aside for Juvenile Court Services van replacement in
that the Coroner’s van will need to be equipped inside. This will allow for a new fully equipped
van for the Coroner, with the old van as backup vehicle.
Sheriff’s
Request – funding for deputies shift adjustment pay; on hold until the
Commissioners have an opportunity to review and discuss with Human Resource
Director and labor consultant.
Notes:
·
Carry-forward: reasonable estimate $100,000 - $200,000.
·
Going into 2005 have
called revenue pretty close to what it
actually will be.
·
Not sure what will
happen with retirement rates; State Legislature will make final call
whether rates
will be phased in or happen all at once in July, 2005 – budgeted as if rates
will go up
all at once July, 2005.
Commissioners first blush initial discussion/comments:
For future discussion, Commissioner McDowell asked the Budget Director to break down the supplemental request list by categories: (1) One-time expenditures (2) On-going expenditures. Consider funding perhaps the one-time costs out of reserves, but when talking about hiring additional employees entailing on-going expenditures unless there is some change in revenue sources, should not be funded from reserves.
Commissioner Shelton proposed using about $154,000 reserves to fund some of the supplemental requests in addition to the budget shortage amount around $140,000 for a total around $290,000, comfortable doing that because even though final figures are not yet available, it looks like there will be $100,000 to $200,000 carry forward. There are some
budget issues and supplemental request items that need to be addressed, one-time and on-
going expenditures. He noted that an item not included but needs to be addressed is the County’s phone system, the Commissioners continuing to receive complaints from the public who are not pleased with the phone tree system and are unhappy about not having a “real person” answer the phone.
Commissioner Byrd desired an opportunity to sit down and go over the requests in detail – work up a list himself and review that list with the Commissioners at the next budget workshop [Wednesday, during Staff Session with the Budget Director].
Suzanne Sinclair advised that she had a copy from Snohomish County’s two-page hand out available at the courthouse providing a map of the office locations as well as a listing of where to reach the different services and telephone numbers.
Tim McDonald referred to Page 5 of the supplemental list under Public Health line item 135: “Environmental Health – request use fund balance to fund programs; in the alternative raise fees 5.5.%”. Should the Board’s decision be to raise fees 5.5.% that determination is needed soon on because the Department will be sending annual billing notices very soon.
No
consensus with respect to Environmental Health – to be discussed at the next
budget workshop.
No further business before the Board, meeting adjourned at 11:10 a.m. The next regular meeting of the Board
will be on November 22, 2004 beginning at 11:00 a.m. with the Elected Officials
and Appointed Department Head
roundtable, followed by regular agenda items at 1:30 p.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
William J. Byrd, Chairman
_____________________________
Mike Shelton, Member
_____________________________
Wm. L. McDowell, Member
ATTEST: _______________________
Elaine Marlow, Clerk of the Board