The Island County Treasurer
solicited bids for title reports as required for tax foreclosure sale preparations
under Resolution #C-12-97 dated March 10, 1997, scheduling this date to
recommend bid award. Bernice Bainbridge, Deputy Treasurer, reported receipt
of three bids, recommending bid to the low bidder, Land Title Company,
at $322.62 for acreage report and $268.67 platted report.
By unanimous motion, the
Board awarded bid to Land Title Company as recommended.
APPOINTMENT TO ISLAND
COUNTY FAIR BOARD
By unanimous motion, the
Board appointed Barbara Marshall, Oak Harbor, to the Island County Fair
Board filling a vacant position representing the Oak Harbor School District,
for a term to October 8, 1998.
INTERLOCAL AGREEMENT
- SAN JUAN COUNTY - PUBLIC DEFENSE ADMINISTRATION
Jane Koetje, Administrator,
Island County Public Defense Department, presented the renewal of the Interlocal
Agreement between Island County and San Juan County to provide public defense
administrative services. She supported renewal of the agreement and believed
not increasing the amount of the agreement was appropriate because the
number of interviews processed in the last six months had decreased from
last year’s estimate.
The Board, by unanimous motion,
approved the Interlocal Agreement with San Juan County for the period 1/1/97
through 12/31/97 as presented.
HEALTH CONTRACTS
Contract #HS-07-97
Between Island County and the Central Whidbey Youth Coalition,
Substance Abuse Prevention.
$4,000
From Risk Management perspective,
Betty Kemp had some questions and concerns with respect to the Scope of
Work as written, in that it would appear services could involve counseling
and therefore require professional liability insurance on the part of Central
Whidbey Youth Coalition.
Tim McDonald, Health Services
Director, clarified for the Board and Ms. Kemp that
parenting classes or activities
are for parents only; drug free activities for youth are healthy drug free
activities as opposed to counseling and involve non-counseling kinds of
programs, meant to get funding out in the community for volunteer agencies
to provide services. Student assistance programs relate to training for
students and/or teachers. The Scope of Work rewritten to reflect this.
With the Scope of Work changed
to reflect exactly what is occurring, Ms. Kemp was comfortable in signing
off on the contract, now seeing very very little risk.
By unanimous motion the Board
approved HS-07-97 with the changes in language within the Scope of Work.
Mr. McDonald explained the
four components making up Amendment #2 to Consolidated Health Contract
#9920-04737, in the amount of $1500:
$1500 for the County
Health Department to participate in the State-wide review of barriers for
use of alternative on-site sewage systems;
change revenue codes
for information system [INPHO]
authorizes State WIC
office to reduce agency caseloads/funding if an agency is under-serving
changes reporting frequency
in and contact for breast & cervical health program
The Board by unanimous motion,
approved Amendment #2 to Contract #9920-04737.
Contract Amendment,
HS-04-97(3), Mental Health Residential Program, $24,000
In the case of this contract,
Mr. McDonald explained that the $24,000 was funding to continue exiting
contract for 6 months for a mental health residential case manager, for
the period 1/1/97 through 6/30/97.
By unanimous motion, the
Board approved Amendment #3 to Contract #HS-04-95 .
PUBLIC INPUT OR COMMENTS
Island County/Stanwood
Public Health & Safety Community Network
Peg Tennant and Kathy McLaughlin
from the Island County/Stanwood Public Health & Safety Community Network,
updated the Board on what this group had been doing since January 6, 1997,
when members of the Network were presented with Proclamations attesting
to their demonstration of commitment, dedication and citizenship in individual
and representative contribution to the families of Island County. The Network
handed out $82,062 in the community to 7 agencies out of 17 requests for
proposals: [complete details provided in letter to the Board this date].
Island Mental Health
$40,000 - Family Management Skills Project
CADA $2,500 - Children’s
Advocacy Team Materials
ECEAP $7,979.66 - Home
Visit pilot Project
Parent’s Place $4,000
- Support Group and Parenting Classes
Head Start $10,184 -
Infant/Toddler Support Project
South Whidbey Youth Center
$9,230 - After School Program for 6th Grade Activities
Readiness To Learn $8,172.34
- Part-time Community Resource Coordinator Position.
The Network reports to the
Family Policy Council in Olympia as legislation requires. Further the legislation
mandates outcome based contracts and quarterly review of those contracts
and provides for termination of those contracts if specific outlines and
goals are not met.
Chairman Shelton was extremely
gratified that the Island County/Stanwood Public Health & Safety Community
Network was such a success, attributable because of the folks who are a
part of the group.
LEASE AGREEMENT FOR
A PORTION OF THE CHRISTENSEN
BUILDING IN COUPEVILLE
Roy L. Allen, Island County
Engineer, presented for action, a proposed lease agreement for lease of
a portion of the Christensen Building in Coupeville, at a cost of $0.75/sq.
ft. for 2,864 sq. ft. The County would also pay the same amount per sq.
ft. for the shared space and when that occupant is determined, the amount
would be subject to re-negotiation by both parties.
While Commissioner McDowell
recalled agreeing that the County would pay $0.75 /sq. ft. and up to $5,000
for landscaping, he did not recall any discussion or agreement to pay half
the cost of installing tube skylights. He has seen a demonstration of the
particular type of light proposed in San Diego where it is quite sunny
and his opinion was it did not work there and certainly would not work
here in the Northwest. It appeared to him the tubes provided a very small
amount of light for the price. For only three years, he thought the occupants
of that space could live with overhead lighting.
Chairman Shelton remembered
the issue of tube skylights having been discussed at a recent staff session
and he and Commissioner Shaughnessy agreed. Commissioner McDowell was absent
from that Staff Session. It was his understanding from the way the matter
was presented that major parts of the building would have no direct lighting
of any kind, and was under the assumption the solar tubes would work for
this area.
Gary Hess, Construction Engineer,
indicated that the tubes were chrome plated on the inside - light guides,
and on the roof a bubble with a reflector aimed towards the sun to guide
the light down and then diffuse it. Total cost would be $6,000 of which
Island County’s share would be $3,000. Skylights are considerably more
expensive. This type lighting was requested specifically by the Health
Department who will be using the building. The type proposed are 16" diameter
which he felt would provide quite a bit of light. The builder called last
week to indicate that the price would go up by $500 the next day, and Mr.
Hess, based on concurrence from the Board at Staff Session, verbally placed
the order for the tubes. If the County cancels the order there could be
a restocking cost incurred.
Commissioner McDowell agreed
with the contract, other than the lighting. He asked that Mr. Hess check
with someone in this State who has this type lighting installed (not a
supplier of the lights, a person using this type lighting) and provide
that information to the Board.
Action postponed until next
week.
RESOLUTIONS #R-22-97,
#R-23-97 AND R-24-97 APPROVING SPECS &
AUTHORIZING CALL FOR
BIDS FOR CERTAIN EQUIPMENT
By unanimous motion of the
Board Resolutions R-22-97, #R-23-97 and #R-24-97 were adopted approving
specifications and authorizing call for bids to be received April 25, 1997,
at 1:00, 1:15 and 1:30 respectively.
R-22-97 1 or more new 1997
Ford NH 7740 SLE Tractor with Machete Alamo Terrain King Mid-Mount Rotary
Mower
R-23-97 1 new or used self-propelled
vibratory single smooth drum soils compactor /roller
R-24-97 1 new or used Excavator/Trackhoe
with trade-in of Equipment #241, a 1974 Caterpillar 955 loader.
WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND
for the purchase of:
ONE (1) OR MORE NEW 1997 FORD N.H. 7740 SLE TRACTOR, with one (1) or
more NEW MACHETE ALAMO TERRAIN KING MID-MOUNT ROTARY MOWER, mounted on
bidded tractor.
NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications,
is approved as written, and the County Engineer is authorized and directed
to call for bids for furnishing Island County with said supplies; BID OPENING
to be the 25th day of April, 1997 at 1:00 p.m., in Public Hearing Room
#3, Courthouse Annex, Coupeville, Washington.
ADOPTED this 7th day of April, 1997.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Mike Shelton, Chairman
Wm. L. McDowell, Member
ATTEST: Margaret Rosenkranz
Island County Auditor &
Ex-Officio Clerk of the Board
S T A T E O F W A S H I N G T O N
C O U N T Y O F I S L A N D
IN THE MATTER OF APPROVING }
SPECIFICATIONS & AUTHORIZING }
CALL FOR BIDS FOR: } RESOLUTION #R-23-97
NEW OR USED COMPACTOR/ROLLER }
WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND
for the purchase of:
NEW OR USED Self-Propelled Vibratory single Smooth Drum Soils Compactor/Roller,10
ton class.
NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications,
is approved as written, and the County Engineer is authorized and directed
to call for bids for furnishing Island County with said supplies; BID OPENING
to be the 25th day of April, 1997 at 1:15 p.m., in Public Hearing Room
#3, Courthouse Annex, Coupeville, Washington.
ADOPTED this 7th day of April, 1997.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Mike Shelton, Chairman
Wm. L. McDowell, Member
ATTEST: Margaret Rosenkranz
Island County Auditor &
Ex-Officio Clerk of the Board
S T A T E O F W A S H I N G T O N
C O U N T Y O F I S L A N D
IN THE MATTER OF APPROVING }
SPECIFICATIONS & AUTHORIZING }
CALL FOR BIDS FOR: } RESOLUTION #R-24-97
NEW OR USED EXCAVATOR/TRACKHOE }
WITH TRADE-IN: EQUIP# 241 }
WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND
for the purchase of:
NEW OR USED EXCAVATOR/TRACKHOE, maximum operating weight 38,000 lbs,
WITH TRADE IN OF FOLLOWING EQUIPMENT:
NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications,
is approved as written, and the County Engineer is authorized and directed
to call for bids for furnishing Island County with said supplies; BID OPENING
to be the 25th day of April, 1997 at 1:30 p.m., in Public Hearing Room
#3, Courthouse Annex, Coupeville, Washington.
ADOPTED this 7th day of April, 1997.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Mike Shelton, Chairman
Wm. L. McDowell, Member
ATTEST: Margaret Rosenkranz
Island County Auditor &
Ex-Officio Clerk of the Board
AGREEMENT FOR PROFESSIONAL
SERVICES-
PERTEET ENGINEERING
As presented by Mr. Allen
and reviewed with the Board by Dick Snyder, Public Works, the Board by
unanimous motion, approved and signed Agreement for Professional Services
with Perteet Engineering, Inc., Everett, in the amount of $85,495.00, for
the purpose of contract administration and construction inspection of East
Camano Drive, Phase I, under CRP #96-13.
AGREEMENT FOR PROFESSIONAL
SERVICES - TRANSPORTATION
PLANNING & ENGINEERING,
INC.
As presented by Mr. Allen
and recommended for approval, the Board by unanimous motion, approved and
signed Professional Services Agreement with Transportation Planning &
Engineering, Inc., Bellevue, in the amount of $7,700, for update of the
existing specifications to meet the 1996 Standard Specifications and provide
estimates and technical assistance while upgrading the existing traffic
signal at Ault Field/Goldie Road.
RESOLUTION #R-25-97
INITIATING CRP 97-02
Request to initiate County
Road Project #97-12 was presented under Resolution #R-25-97, work order
#101, Ault Field/Goldie Road Signal, for total appropriation of $126,000.00.
The project is included in the officially adopted annual road program as
Item #3. Joe Araucto, Traffic Engineer, explained that the project basically
included the replacement of all vehicle signal heads with 12" indicators;
replace existing controllers, and replace all advance and step bar vehicle
detectors.
By unanimous motion, the
Board approved initiating CRP 97-12 as presented under Resolution #R-25-97.
FEDERAL AID PROSPECTUS/LOCAL
AGENCY AGREEMENT:
AULT FIELD ROAD/GOLDIE
ROAD SIGNAL UPGRADE
The Board, on unanimous motion,
approved and signed for submittal Federal Aid Project Prospectus regarding
Ault Field Road/Goldie Road Signal Upgrade under CRP 97-02, asking for
Federal financial assistance with this project.
REQUEST FOR PUBLIC
HEARING - APPLICATION FOR PERMIT TO OPEN UNOPENED COUNTY R/W SOUTH END
OF COLES ROAD, SOUTH WHIDBEY
A Public Hearing was scheduled
by unanimous motion of the Board for April 21, 1997 at 10:30 a.m. to consider
Application for Permit to open unopened county right of way, the south
end of Coles Road, located in NE 1/4 of Section 21, Twp 29N, Rge. 3E, W.M.,
South Whidbey.
RESOLUTION #R-26-97
APPROVING PLANS, SPECS AND AUTHORIZING
CALL FOR BIDS FOR HUMPHREY
ROAD DRAINAGE
Mr. Allen asked that the
Board consider adopting Resolution #R-26-97 approving plans and specifications
and authorizing call for bids for Humphrey Road Drainage, South Whidbey,
Work Order #120 [Mitchell/Hartzell Drainage Agreement]. His recommendation
was to set bid opening date for May 13, 1997 at 10:30 a.m. There has been
quite a bit spent on surveying and engineering trying to solve the problem
and Mr. Allen believes this is the solution. Apparently even though the
County has the right to drain through something and recognizing there is
a certain amount of normal erosion because of water running through a gully
the County is still somehow required to prevent it from eroding.
The Board by unanimous motion
approved Resolution #R-26-97 in the matter of authorizing plans and specifications
and authorizing call for bids.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF APPROVING
PLANS & )
SPECIFICATIONS AND AUTHORIZING
)
CALL FOR BIDS FOR HUMPHREY
ROAD ) RESOLUTION NO. R-26-97
DRAINAGE OUTFALL, SEC.
1-T28N- )
R3E W.M.WORK ORDER
NO. 120 )
WHEREAS, sufficient funds
are available in the Island County Road Fund for Construction of Drainage
Outfall on Humphrey Road; NOW THEREFORE,
BE IT HEREBY RESOLVED that
the Plans and Specifications are approved and that the County Engineer
is authorized and directed to call for bids for furnishing said construction.
Bid Opening is to be the13th day of May, 1997 at
10:30 a.m. in Hearing Room 2, Courthouse Annex, Coupeville.
ADOPTED this 7th day
of April, 1997.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Mike Shelton, Chairman
Wm. L. McDowell, Member
ATTEST: Margaret Rosenkranz
County Auditor & Ex-Officio
Clerk
of the Board
RESOLUTION #PLG-007-97
- SHORELINE EXEMPTION
DETERMINATION FOR ERNEST
& PATRICIA DIRE
Vince Moore, Director, Planning
& Community Development, requested the Board’s signature on Resolution
#PLG-007-97 approving Shoreline Exemption Determination for Ernest &
Patricia Dire, tax parcel #R-13124-417-2730 in accordance with approved
appeal #049/97 and the Board’s
direction to the Department to issue an exemption. Inasmuch as this was
a Board decision, Mr. Moore felt it best the matter be handled by resolution
signed by the Board. The normal process is that the Department issues a
letter.
By unanimous motion, the
Board approved Resolution #PLG-007-97 as submitted in the matter of issuing
an exemption from a shoreline substantial development permit for Ernest
and Patricia Dire.
BEFORE THE BOARD OF ISLAND
COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF ISSUING AN EXEMPTION
FROM A SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT FOR ERNEST & PATRICIA
DIRE.
)
)
) RESOLUTION PLG- 007-97
)
)
WHEREAS, an application for Use Approval was submitted by
Ernest & Patricia Dire to alter a wetland in order to construct a driveway
through a wetland to access their parcel. The Use Approval application
USA#470/95 was denied by the Hearing Examiner on the grounds that fill
within a shoreline associated wetland is prohibited by the Island County
Shoreline Master Program.
WHEREAS, an appeal by Ernest & Patricia Dire of the Hearing
Examiners decision was taken before the Board of Island County Commissioners
on March 3, 1997. The Board unanimously found the Use Approval shall be
granted, thus overturning the Hearing Examiners decision.
WHEREAS, the Board of Island County Commissioners has made
the determination that this project comes under the jurisdiction of the
Island County Shoreline Management Master Program and the State of Washington
Shoreline Management Act.
WHEREAS, the Board of Island County Commissioners made a
determination that this project is exempt from the requirements for a Shoreline
Substantial Development Permit by virtue of the fact that the estimated
cost of the project is less than $2500.
WHEREAS, the Board has directed that the applicant be issued
a Shoreline Substantial Development Permit Exemption Determination.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Island
County Commissioners that an Exemption Determination from a Shoreline Substantial
Develop-ment Permit is hereby issued for landfill on the property owned
by Ernest & Patricia Dire in order to construct a driveway to access
their property.
ADOPTED this 7th day of April, 1997.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY WASHINGTON
Mike Shelton, Chairman
Wm. L. McDowell, Member
ATTEST: Margaret
Rosenkranz,
Auditor & Ex-Officio Clerk of the Board
FINAL APPROVAL OF PRD 001/94, COTTAGE GLENN PRD AND BOND ACCEPTANCE
FOR IMPROVEMENTS FOR PRD RECREATION AREA [fka Skatchet Hills]
Carol Croft, Permit Center Coordinator, presented for final approval,
Cottage Glenn Planned Residential Development #PRD 001/94, (formerly known
as Skatchet Hills PRD). The project was granted conditional preliminary
PRD approval on September 26,
1994. The application for final PRD was reviewed for compliance with
the conditions of preliminary approval, and with acceptance of improvement
bond in the amount of $10,730.00 for the PRD recreation area, all conditions
of preliminary approval will be met. County staff recommended acceptance
of the bond and approval of the final PRD.
By unanimous motion, the Board accepted the $10,730.00 bond, #436912S,
Insco Insurance Services, Inc., Seattle, and final approval of PRD 001/94.
FINAL APPROVAL PLP 003/93-USELESS BAY COLONY,
DIVISION 17, H & H PROPERTIES
Ms. Croft presented for final approval Preliminary Long Plat PLP 003/93
for Useless Bay Colony, Division #17, Parcel #S8290-00-00023-9 and S8290-00-00023-10.
The project was granted conditional preliminary PLP approval on October
17, 1994. The application was reviewed and all conditions of approval met.
County staff recommended the Board grant final PLP approval.
By unanimous motion, the Board approved PLP-003/93.
EXECUTIVE SESSION
The Board met in Executive Session at 11:00 a.m. as allowed under R.C.W.
42.30.110 (1) (c) to consider the minimum price at which real estate will
be offered for sale or lease [any final action selling or leasing public
property will be taken in a meeting open to the public]. Chairman Shelton
anticipated that the executive session would last approximately fifteen
minutes and did not expect the Board would have any announcement.
1997 OFFICE EQUIPMENT REQUESTS
Cathy Caryl, Director, Central Services Department, appeared before
the Board to present for approval the list of 1997 Office Equipment Requests.
This subject was a topic of discussion and review at Staff Sessions held
on March 12 and April 2. The list presented today reflects agree-ment reached
during the April 2nd staff session, for a total of $138,842. With the budget
having been set at $75,847.00, there will be a balance of $62,995 to fund
from another source should the Board approve the list for the full amount.
By unanimous motion, the Board approved the 1997 Office Equipment Request
as presented in the amount of $138,842, agreeing that $62,995 be provided
from carry forward to Commissioners Contingency.
PRESENTATION: WHIDBEY ISLAND CONSERVATION DISTRICT
FORESTRY FOR CLEAN WATER PROGRAM
Benye Weber, District Manager, Whidbey Island Conservation District,
presented a summary of the Forest Stewardship program "Forestry for Clean
Water" through a grant from January 1995 through June 1998, including program
area of Skagit Conservation District; Whidbey Island Conservation District;
and San Juan Conservation District, providing one forester, Al Craney.
This forestry program is only one component of the District’s activities.
The following informational handouts were provided:
Brochure "New Ideas in Forest Management"
Whidbey Island Conservation District Goals & Priorities
Whidbey Island Conservation District Purpose
Forestry for Clean Water grant
The forestry program is popular and has a waiting list; the forester
is being utilized to capacity. An October 30 Woodland/Small Farm workshop
had a standing room only crowd. Following the workshop was a tour followed
to different sites in the County where to see best management practices
being implemented. When the grant expires, the District will be looking
for additional dollars to keep the program going.
Al Craney, Service Forester, Mt. Vernon, thought it was interesting
to note that some 16,768 acres of land in Island County either are in the
Open Space Timber Program or Designated Forest Land category, generally
5 acre parcels or greater. Timber harvesting has increased greatly in Island
County, not so much this year but figures from 1995 show about $290,000
coming back to the County from the timber excise tax which indicates activity
was quite high in 1995. In the State of Washington, currently about 82%
of the harvesting is from private lands, and there is much pressure on
the small land owners to harvest because the price has been high.
The goal of the program is to help the small woodland owner develop
a plan to reduce conflicts within land use. The emphasis is primarily on
water quality but also to work closely with non-industrial private forest
land owners to reduce some of the conflicts in land use and to give them
some ideas and options before harvesting. The plan generally addresses
stewardship involving all the natural resources on the property. This is
a voluntary program and he only visits a property if invited by the landowner,
and he is there only to provide advice and to assist the landowner. Because
of the success of the program, DNR has staffed a full time stewardship
forester for this region out of Sedro Woolley serving a five county area.
Ms. Weber apprised the Board that Arbor Day (April 9) and Earth Day
(April 22) would be celebrated by the Whidbey Island Conservation District,
along with Waste Warriors and Beach Watchers, on April 19 at Restoration
Acres, North Whidbey. A conservation plan has been prepared for Restoration
Acres and the District is providing tree seedlings for reforestation. Plants
will be provided to the Whidbey Island Audubon Society to enhance the wetland
there. A plan and map will be provided to children as an interactive activity.
Carolyn Kelley, Manager, Skagit Conservation District, observed that
Arbor Day proposes for the future. The tone of Arbor Days reflects "planting
trees is an act of kindness and optimism; a gift for our friends and neighbors
and for future generations". She gave the Commissioners tree seedlings
and asked them to join the Whidbey Island Conservation District in celebrating
the 125th anniversary of Arbor Day by planting a tree for tomorrow.
There being no further business to come before the Board at this time,
the Chair
adjourned the meeting at 11:45 a.m. The Board will meet next in special
session
on April 8, 1997, at the Bayview Senior Center beginning at 7:00 p.m.
for an
April County Conference. The next Regular Meeting is scheduled for April
14,