ISLAND COUNTY COMMISSIONERS - MINUTES OF MEETING

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on June 23, 1997, beginning at 1:30 p.m., in the Island County Courthouse Annex, Hearing Room, Coupeville, Wa. Mike Shelton, Chairman, Wm. L. McDowell, Member, and Tom Shaughnessy, Member, were present. Also in attendance were Margaret Rosenkranz, Auditor/Clerk of the Board, and E. Meyer, Secy. to the Board. Minutes from the

June 9, 1997 meeting were approved and signed.

The following vouchers/warrants were approved for payment by unanimous motion of the Board:

Voucher (War.) #5527- #5822........................................................... $ 377,410.20

By unanimous motion, the Board reappointed the following members of the Island County Parks Board, for 6 year terms to June 30, 2003: George Wyse, Camano Island; Warren Fitzpatrick,

Clinton; Ryan Kingma, Oak Harbor; and Richard Craig, Camano Island.

By unanimous motion, the Board reappointed Jeannie Yassick, Camano Island, to a two year term on the RSN.

The Board approved the July, 1997, Staff Session schedule for distribution, to be held on July 2 and July 16, beginning at 9:00 a.m.

9:00 a.m. Public Works

As presented by the Auditor, the Board adopted, by unanimous motion, Resolution #C-31-97 to continue the Wellness Incentive Programs/Plan for Island County non-represented 1845-C and 1845-I employees.

Attest: Margaret Rosenkranz

County Auditor & Ex-Officio Clerk of the Board

A Public Hearing was scheduled for July 14, 1997 to consider Resolution #C- 32 -97, an emergency appropriation [emergency as defined by legislative definition] in the 1997 Island County Current Expense Fund Budget in the amount of $285,000 from Unreserved Fund Balance to Commissioner Contingency, to provide funding for various projects and expenditures deemed necessary for this budget year.

By unanimous motion, the Board scheduled a Public Hearing for 7/14/97 @ 9:55 a.m. to consider Res. #C- 33 -97, an emergency appropriation in the amount of $300,000 in the 1997 Island County Current Expense Fund Budget to increase the Courthouse Construction Reserve.

Having discussed this particular health contract during a recent staff session with Health Department personnel, the Board by unanimous motion, approved Contract #HS-07-97, Amendment #2, with St. Joseph Hospital/Recovery Center, adding $17,723 for substance abuse treatment.

On June 16, 1997, the Board approved bonding service with Foster Pepper & Shefelman for the upcoming bond issue, but did not include in the approval motion authorizing a waiver for calling for competitive bids as allowed under I.C.C 2.29.030 L, on a case by case basis. By unanimous motion, the Board waived calling for formal bids for this bonding service contract with Foster Pepper & Shefelman under the provisions of ICC 2.29.030L.

As presented by Dick Toft, Human Resources Director, the Board approved by unanimous motion three personnel action authorizations as follows:

PAA #56/97 Planning Department, Administrative Assistant III, Replacement

Effective Date: 7/24/97

PAA #59/97 Auditor’s Office, Deputy Auditor-Auditing Mgr., Replacement

Effective Date: 7/1/97

PAA #61/97 Public Works, Civil Engineer II, New Position - project specific

Effective Date: 6/23/97.

A Public Hearing was held at 2:15 p.m. as scheduled and advertised, for the purpose of considering Ordinance #C-28-97 (Road Department Resolution #R-36-97) to correct a typographical error in Ordinance #C-62-96 (#R-67-96) adopted on January 27, 1997, that resulted in the inclusion of unnecessary words in Island County Code, Section 9.56.200, parking restrictions "in any of the following places".

No members of the public spoke either for or against the proposed Ordinance. By unanimous motion, the Board adopted Ordinance #C-28-97 as presented.

BEFORE THE BOARD OF COMMISSIONERS 

IN THE MATTER OF )

AMENDING ISLAND COUNTY )

ORDINANCE R-67-96/C-62-96 ) ORDINANCE NO. C-28-97

AND ISLAND COUNTY CODE ) R-36-97

CHAPTER 9.56 TO CORRECT )

A TYPOGRAPHICAL ERROR )

WHEREAS, Ordinance R-67-96/C-62-96 was adopted on January 27, 1997 with a typographical error which resulted in the inclusion of unnecessary words in Island County Code (ICC) Section 9.56.200 Parking Restrictions, NOW THEREFORE,

BE IT HEREBY ORDAINED that ICC Section 9.56.200 Parking Restrictions be amended as indicated on "Exhibit A." Added language is underlined and deleted language is interlined.

Reviewed this 2nd day of June, 1997 and set for Public Hearing at 2:15 on June 23, 1997.

BOARD OF COUNTY COMMISSIONERS

Mike Shelton, Chairman

Wm. L. McDowell, Member

Tom Shaughnessy, Member

Attest: Margaret Rosenkranz

County Auditor & Ex-Officio Clerk of the Board

Adopted this 23rd day of June, 1997 after Public Hearing.

BOARD OF COUNTY COMMISSIONERS

Mike Shelton, Chairman

Wm. L. McDowell, Member

Attest: Tom Shaughnessy, Member

Margaret Rosenkranz, County Auditor

& Ex-Officio Clerk of the Board

David L. Jamieson, Jr.

Deputy Prosecuting Attorney and Code Reviser

Nonmotorized Trail Use Regulations

No person shall park a motor vehicle on any County non-motorized trail, except an authorized emergency vehicle, or when in compliance with the directions of a peace officer or County employee., in any of the following places:

A Public Hearing was held immediately following the previous hearing, as scheduled and advertised, for the purpose of considering Franchise #106(1)R by Lagoon Point Water District

to renew existing franchise for waterlines in Lagoon Point, Divisions 1 through 4 and a portion of Lagoon Point Road adjacent to Plats. J. R. Hunt, representing the District, was present at the time this matter came before the Board for consideration.

As Roy L. Allen, Island County Engineer reported, this is a renewal for a 25 year period of the current Lagoon Point Water District franchise covering an existing water distribution system in the Plat of Lagoon Point, Divisions 1-4, and there are no expansions proposed at this time. All departments requested to comment responded on this renewal.

The Franchise was reviewed and approved by the Deputy Prosecuting Attorney as to form, and also by the Risk Management Office. Mr. Allen recommended granting the franchise.

No one in the audience spoke either for or against granting of the franchise. By unanimous motion, the Board approved Franchise #106 (1)R.

Dave Bonvouloir, Solid Waste Manager, presented request for approval of extension of Solid

Waste Management contract for hauling of solid waste. This has been a result of a number of months of bargaining with Waste Management to come up with an agreement satisfactory to the County and the Company, and results in a reduction of the tipping fee from $53.15/T to $45.00/

T effective 1/1/99, with interim reductions. Renewal of the contract is for a period of 7 years, and also includes reduction in the CPI escalator. This contract negotiation, together with internal efficiencies, will permit the County to lower tipping fees from $105/T to $88/T, the lowest tipping fee in the State north of King County.

Nick Harbert, Waste Management Company, Seattle, appeared on behalf of Waste Management Company and thanked the County for past business and the opportunity to continue to be the contractor through the year 2005. Working together to meet the needs of the County and reducing costs will result in the County saving $145,000 just in fees alone over the first 18 month period.

The Board, by unanimous motion, approved Contract Amendment #3 with Waste Management, Inc., regarding solid waste transport and disposal.

The Board, by unanimous motion, scheduled a Public Hearing for July 7, 1997, at 10:35 a.m., to consider Resolution #R-41-97, temporary speed limit reductions and weight restrictions on the route used on Camano Island as a detour during East Camano Drive reconstruction: Shumway Road from East Camano to Sapphire Drive; Sapphire Drive its entire length; Russell Road from Sapphire to Lehman Road; Lehman Road from Russell to Short Road; and Short Road its entire length.

As presented and recommended for approval by Mr. Allen, the Board by unanimous motion approved Adopt-A-Road Litter Control Agreements with the Adams Road Community Association for Bush Point Road from SR 525 to Adams Road; and Whidbey Audubon Society, for West Beach Road from Hastie Lake Road to one mile south, extending existing pickup zone.

By unanimous motion, the Board approved and accepted utility easements with Emma Goehner (Parcel 460-1050, Sec. 31-29-4E) and Barbara Chase ( Parcel 469-1150, Sec. 31-29N-4E) in conjunction with the Marshall Drainage Basin.

A Public Hearing was held, having been continued from June 16, 1997, to consider Resolution #R-42-97 adopting the 1998-2003 Transportation Improvement Program and Resolution #R-43-97 adopting the 1998-2003 Capital Improvement Program.

Since last Monday, Dick Snyder, Construction Engineer, reported that Joe Araucto, Traffic Engineer, made the minor corrections to the Six Year TIP in Block C (funding status) and revised the timetable for Cavalero Park Road and Chapman Culvert based on discussion from Monday’s public hearing. Basically these two projects were reversed in their position in the overall TIP, Cavalero is now Project 35 and Chapman is now Project 70. Only one other change has been proposed since Monday’s hearing: project 65 on page 22 of 24, showing the

costs to be more realistic.

No other comments were made by members of the public.

By unanimous motion, the Board adopted Resolution R-42-97 in the mater of adopting Island County’s Six Year Transportation Improvement Program for the years 1998-2003.

With regard to the County’s Six Year Capital Improvement Program for the years 1998-2003, Anna Tamura, Public Works Department, indicated that there were no major changes, the CIP coordinated with TIP program numbers now. Projects not moved up or down in years to be completed.

No comments were made by members of the public with regard to the CIP.

The Board, by unanimous motion approved Resolution #R-43-97 in the matter of adoption of Island County’s Six Year Capital Improvement Program for the Years 1998-2003.

Mr. Allen presented request to authorize the purchase/acceptance of a Vegetation Control Easement from Ruth & Johnnie D. Johnson (Parcel 175-5100, Sec. 25-T32N-R2E) Cross Island Road, Camano Island. This is for the purpose of clearing sight visibility on this property in conjunction with Cross Island Road - a vegetation control easement to enter upon their property more than once to keep brush down on this dangerous curve.

By unanimous motion, the Board approved Vegetation Control Easement as presented.

As recommended by the County Engineer, the Board by unanimous motion, awarded bid for 1997 Camano Island asphalt concrete overlays under County Road Project CRP 97-08 to

Lakeside Industries, Anacortes, the low bidder in the amount of $379,188.00.

The Board approved, by unanimous motion, Resolution #R-44-97 approving plans and specifications, and authorizing call for bids for Humphrey Road Drainage, under Work Order #120, with bid opening date scheduled for July 17, 1997 at 10:30 a.m. in Hearing Room #3,

Courthouse, Coupeville.

By unanimous motion, the Board approved Resolution #R-45-97 approving plans and specifications and authorizing call for bids for 1997 ACP Overlays, Whidbey Island, under CRP 97-07, with bid opening date of 11:00 a.m., July 10, 1997, Hearing Room #2, Courthouse Annex, Coupeville.

BEFORE THE BOARD OF COUNTY COMMISSIONERS

The Engineer presented for consideration, Supplemental Agreement #1 between the County and KMC, Inc., signed May 21, 1996, for Island County Comprehensive Stormwater and Flood Hazard Management Plan, W.O. #77. The Supplemental Agreement was forwarded to the Board under cover memorandum from Julie Buktenica, Surface Water Manager, for the purpose of extending time of performance to December 31, 1997, and proceed with review and adoption of the County Stormwater Plan. Section 2 of the Supplement, relating to scope of services, provided Attachment A, milestone dates for completion, including all services specified after June 30, 1997, and Section 4, basis of compensation of services, specifying additional $9,766 required to complete scope of services.

The Commissioners had a number of questions related to scope of work and basis of compensation for services and wanted an opportunity to discuss these matters and the FCAPP grant with Ms. Buktenica, who was unable to attend today’s meeting. Recognizing the contract ends June 30, 1997 and the next Board meeting is not until July 7, the Board by unanimous motion approved Supplemental Agreement No. 1 Section 7, Time of Performance only, and the remainder to be discussed at Staff Session on July 2nd.

On presentation and recommendation for approval by Vince Moore, Island County Planning Director, the Board approved Contract Amendment #8 with McConnell/ Burke, for Phase #5, Sub-area Study of Non-Municipal Urban Growth Areas (UGA) in the amount of $3,300.00.

Mr. Moore, along with Erika K. W. Jensen, Associate Planner, presented for the Board’s consideration final approval for Long Plat #PLP #068/96 by Morgan Bartlett, Parcel #R33231-080-3800, six-lot long plat, Grove Lake, Camano Island. Mrs. Jensen’s memo of June 17, 1997, reported that the project had been granted conditional preliminary Long Plat approval on October 14, 1996, and the application for final long plat approval reviewed and all conditions of approval met. She recommended that the Board grant final plat approval.

By unanimous motion, the Board granted final approval for #PLP #068/96 by Morgan Bartlett, Parcel #R33231-080-3800, six-lot long plat, Grove Lake, Camano Island.

BOARD OF COUNTY COMMISSIONERS