ISLAND COUNTY COMMISSIONERS – MINUTES OF MEETING

SPECIAL & REGULAR SESSIONS  -   JANUARY 24, 2000

 

SPECIAL SESSION

 

The Board of Island County Commissioners  meet in Special Session on Monday, January 24, 2000,   at  9:30 a.m.,  prior to the Regular Board meeting at 11:30 a.m. with the elected officials roundtable.  The purpose of the Special Session was  to allow the Board to meet in  Executive Session with  special legal counsel to discuss pending and/or potential  litigation, as allowed under R.C.W. 42.30.110 (1) (i).   The Special Session was  held in the Office of the County Commissioners, 502 N. Main Street, Coupeville, Wa., and lasted until approximately 11:15 a.m.   No announcement was made on conclusion of the session. 

 

REGULAR MEETING

 

The  Regular Meeting of the Board of Island County Commissioners was held on January 24, 2000, beginning at 11:30 a.m. with  the monthly  Roundtable with Elected Officials,  followed by other  meeting items as listed on the Agenda beginning at 1:30 p.m., including Diking Improvement District #4.     The meeting  was held in the  Island County Courthouse Annex, Hearing Room, Coupeville, Wa., with  Wm. L. McDowell,  Chairman;   William F.  Thorn, Member, and Mike Shelton, Member,  present. 

 

Roundtable Meeting with Island County Elected Officials

 

Attendance:     Elected Officials:    Tom Baenen;  Greg Banks, Marilee Black 

                        Others:  Margaret Rosenkranz; Dick Toft

 

Technology Committee .  Initial members appointed last Roundtable meeting.  First meeting scheduled next week.  Commissioner Thorn still l needs  to make contacts with others about participation.    Committee  make-up will include appointed department heads as well.

 

Review of Steering Committee for Exempt and Appointed Employees Compensation.  Dick Toft gave a thumbnail sketch from steering committee meeting last week looking at management team exempt or non-represented compensation, involving some  67 individuals. 

General agreement reached on issues:

·        continue to review and evaluate ways to retain and recruit   good  people

·        agreement to move  ahead with salary survey

·        up- to- date PAQs and summary job description to be prepared.

 

At the next Department Head meeting, Mr. Toft will brief  departments heads  in greater detail and provide each with the  latest copy of  PAQs for their exempt non-represented employees. He will also be sending a memorandum on this subject.

 

Budget Constraints.  Of major concern is the  impact of passage of 695.   There are  tough decisions ahead and Elected Officials and Appointed Department Heads need to get together and  strategize, prioritize and develop principles  to operate under.  Suggestions and ideas brought forth include: 

 

·        Begin   budget  cycle early with a series of roundtable discussions  focused on prioritizing essential  services.  

 

·        Elected Officials/Department Heads review and get  information back to the Board outlining duties of the Office, prioritization, and showing where potential  cuts can be made.

 

·        There must be a sense of fairness about the process.

 

·        Ultimate budget decisions rest with the Board, but important to include the management of the county and to have some kind of consensus.

 

Follow-up:  Chair  will  prepare a memorandum to Elected Officials and Appointed Department Heads to request  budget  prioritization  by March 15, after this topic is discussed at the  February 10th Department Head meeting.  

 

Roundtable adjourned 12:25 p.m.  Next  roundtable  2/28/00  @ 11:30 a.m.

 

MINUTES APPROVED

 

By unanimous motion, the Board approved and signed the following minutes:  December 8, 1999, Special Session; and December 13 and 20, 1999, Regular Session.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:   

1999  Voucher (War.)    #67197-67586            $ 568,040.85

2000   Voucher (War.)   #67095-67195            $   85,734.70

 

Appointments/reappointments to Various Boards &  Committees

 

Commissioner Shelton recommended the appointment of Lyn Moses, Coupeville, to represent 

Coupeville area of his Commissioner District No. 1.  Ms. Moses has been a long time volunteer for the Oak Harbor Police Department, very community-oriented, a quick study and someone he thought would do a fine job on the planning Commission.

 

By unanimous motion, the Board appointed Lyn Moses, Coupeville, to the Island County Planning Commission representing District no. 1, filling an unexpired term to January 2, 2001.

 

RESOLUTION #C-03-00A - IN THE MATTER OF CANCELLATION OF UNCOLLECTIBLE PERSONALTY TAXES AS OF JANUARY, 2000

 

Maxine Sauter, Island County Treasurer, in accordance with R.C.W. 86.56.240, filed with the Board her list of uncollectible personal property  taxes, along with an  affidavit asserting the uncollectibility of said taxes [personalty as used in R.C.W. 86.56.240]. 

 

By unanimous motion, the Board approved Resolution #C-03A-00.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF CANCELLATION]

OF UNCOLLECTIBLE  PERSONALTY  ]                    RESOLUTION C-03A-00

TAXES AS OF JANUARY, 2000              ]

 

WHEREAS, in accordance with 86.56.240 RCW a list of uncollectible taxes, attached as Exhibit A, has been developed and filed with the Island County Auditor by the Island County Treasurer along with her affidavit to the Board asserting their uncollectibility, in order for the board to cancel the taxes due because of their uncollectibility.

 

NOW THEREFORE BE IT HEREBY RESOLVED that the Board of County Commissioners finds the attached list of overdue taxes cannot be satisfied and therefore shall be canceled by the Treasurer. 

 

ADOPTED THIS 24th day of January, 2000.

 

                                             BOARD OF COUNTY COMMISSIONERS

                                             ISLAND COUNTY, WASHINGTON

 

                                          Wm. L. McDowell, Chairman

                                             William F. Thorn, Member

                                          Mike Shelton,   Member

ATTEST:    Margaret Rosenkranz, 

Clerk of the Board         BICC 00-31

 

Amendment #2 to Contract between   Island County and

Arbitrage Compliance Specialists, Inc.

 

The Treasurer presented for approval Contract Amendment #RM TREAS 98-0005, an amendment to an  existing contract with Arbitrage Compliance Specialists, Inc., extending the contract to cover the period  1/1/00 to 12/31/02 for a total amount of  $3,585.00.  The original contract was reviewed by the deputy prosecuting attorney.

 

Standard  County practice is that a contract or  agreement first be signed by the vendor; therefore the Board held  action  until the Contract Amendment has been signed by the vendor and presented to the Board for approval/signature at another meeting of the Board.

 

Staff Session SCHEDULE, February 2000

 

The Board, by unanimous motion,  approved the Staff Session schedule for February.  In this case there are three staff sessions:

First Wednesday            2-2-00    1:00 p.m.        

Special Session 2-9-00     9:00 a.m.     

Special Session              2-23-00  9:00 a.m.

 

Liquor License No. 077573-4I  - Clinton Pizza Factory

 

Assumption of Liquor License No. 077573-4I by Chow Chavatipon, dba Clinton Pizza Factory

was approved by unanimous motion of the Board, based on review by the appropriation County departments and having received recommendations of approval.

 

HEALTH CONTRACTS APPROVED

 

By unanimous motion, the Board approved the following  health contracts, all which were recently reviewed with the Board at a staff session:

 

–       Monitoring Contract:  Island County and Sharon Robinson, HS-12-99, $1,200.

–       Contract:  Island County and Oak Harbor School District (SIG), HS-11-99, $143,945.

–       Contact:  Region 3, Aids Service Network, HD-02-00, $66,038.

–       Contract:  Island County and the Northwest Regional Council, #2000-CM/NOS-41, $74,000.

 

Hiring Requests & Personnel Actions

 

By unanimous motion, after presentation and description provided by the Human Resource Director, Dick Toft, the Board approved the following Personnel Action Authorizations:

 

PAA #             Description/Position  #                      Action                       Eff. Date

006/00             P. W. Adm. Asst.  #2212                     Replacement                1/24/00

007/00             Parks Tech.           #1511                    Replacement                4/28/00

008/00             Sheriff’s Cook .5 fte  #4023.03           Replacement                1/24/00

 

Public Input or Comments

 

George Pardington, Oak Harbor, addressed  on-going discussions concerning the Island County Veterans Assistance Review Committee and Veterans Fund, having read an article last week in the Whidbey News Times.   He served as the  first Chairman of the Island County Veterans Assistance Review Committee [VARC] in 1991,  and resigned in 1996.  His opinion was that the program continues to not work well, for example:

 

–       when veterans are  evicted as a result of emergency funds coming two or three weeks after having received a 3-day notice to pay or vacate

 

–       when a previous member of the  VARC tried to use the Fund, finally giving up in frustration

 

–       when indigent veterans are interviewed in a smoked-filled bar with neighbors and friends sitting around drinking while the  interview takes place

 

–       when assistance required by RCW via an interview through a veteran organization service officer, but most  veteran organizations  do not even have service officers

 

–       when most indigent veterans  in Island County are not aware of the emergency funding due to lack of advertising

 

–       when an outreach program with the Opportunity Council Office in Oak Harbor worked very well until  a president of one of the VFW’s refused to work with the program. 

 

Mr. Pardington compiled information received from other county veteran assistance programs in the state and wrote a 30-page procedure booklet which he submitted to the Board [submitted 12/28/93 and again 6/14/95]  basically a blueprint for a single entity to distribute the funds directly from  the Commissioners office, working out of the Opportunity Council office.  the booklet was returned to him with a few spelling corrections.  The Board called a meeting with the  presidents and service officers of the various veteran organizations  to explain the important of complying  with rules under which the fund is governed.  The Commissioners and members of the VARC attended, but only one other service officer.  At this point, the program continues to not work well.  He did not believe making veterans organizations  responsible for the distribution  of funds as mentioned in the article was an  acceptable solution because the organizations proved to be inconsistent, unstable and unable  to maintain qualified service officers.  His request was that the Board look into the continuing problem in serving veterans and offered again to volunteer his time to help resolve the problem.

 

Commissioner Thorn was appreciative of Mr. Pardington having stepped forward and providing a graphic illustration that there seem to be  veterans who are not  being served; exactly what and how are not clear at this time but he was very receptive to getting the committee together, with other folks who are interested, including Mr. Pardington.  He will also get a copy of Mr. Pardington’s proposed procedures from the file and review same.

 

Commissioner Shelton was very willing to  listen to all sides and confirmed that it never was or would be the  intention of this Board to deny any veteran rightful benefits.

 

Chairman McDowell circulated to staff, Board members and members of the VARC for review and comment, a proposal received from Al Siebecke, Skagit/Island County  Veterans Coalition, basically patterned  after Skagit County’s program.   After comments have been received, a staff session discussion will be scheduled,  with Mr. Siebecke and other interested, members of the VARC to attend; Mr. Pardington will also be invited to attend. 

 

Certification of 2000 Road Levy – Annual report to CRAB

 

By unanimous motion, as presented by Lew Legat, Island County Engineer, the Board approved Certification of the 2000 Road Levy and Estimated Revenue under WAC 136-150-021.

 

Supplemental Agreement No. 3 TO Agreement #PW-982019,

Skillings-Connolly, Inc

 

As presented and recommended by the County Engineer, the  Board, on unanimous motion,  approved Supplemental Agreement # 3 to  Agreement # PW-982019 with Skillings-Connolly, Inc.,  to revise the  completion date to February 29, 2000 and increase fee payment by $8,000.00, related to the Woodland Beach Road Repair under CRP #98-06, Design and Construction Services.

 

WSDOT Participating Agreement GCA 2044 – SR 525,

Fish Road to Honeymoon Bay Road

 

As recommended by Mr. Legat, the Board approved by unanimous motion, Washington  State Department of Transportation Participating Agreement GCA 2044 – SR 525, Fish Road to Honeymoon Bay Road, Channelization & Signal Improvement, with a project cost of   $187,000 [Island County’s portion approximately  $25,000 and  Federal STP Funds $162,000].

 

Resolution #C-04-00 [R-01-00]Approving county road quitclaim deed to WSDOT for portion of Bayview Rd

 

The Board, by unanimous motion, approved Resolution #C-04-00 [R-01-00] Approving County Road Quitclaim Deed to Washington State Department of Transportation for a  portion of Bayview Road associated with the  highway project SR 525, Bayview Road widening, with the

right-of-way to be turned back to the County  after construction, Agreement TB 1-0136.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING                 )

COUNTY ROAD QUITCLAIM DEED TO        )                    RESOLUTION NO.        C- 04-00

WSDOT TO COMPLY WITH HIGHWAY        )                                                           (R-01-00)

PROJECT AND BENEFITS DERIVED BY       )

TRANSFER FOR WIDENING AND                  )

CONSTRUCTION OF BAYVIEW ROAD          )

 

Whereas, WSDOT has been coordinating with Island County for/in the widening of SR 525 with various improvements thereto, all for the benefit of the motoring public, and in particular for the residents of Island County; AND, a Quitclaim Deed to WSDOT is required to clear title to that portion of Bayview Road located within the highway project limits of SR 525, Bayview Road Vicinity; with a portion of said Bayview Road to be turned backed by WSDOT to said Island County after completion of said project.

 

WHEREAS, Island County holds title to that portion of Bayview Road needed by AND to be transferred to WSDOT for the widening and construction of said highway project.  And, after construction, WSDOT will be responsible for any and all maintenance of said portion needed for the project.  NOW THEREFORE,

 

BE IT HEREBY RESOLVED that the Quitclaim Deed for transfer of a portion of Bayview Road is approved and that the undersigned County Commissioners are authorized to sign, have notarized, and return said Quitclaim Deed to WSDOT, together with a signed copy of this Resolution.

 

ADOPTED this 24th  day of January, 2000.

 

BOARD OF COUNTY COMMISSIONERS

                                                                                    ISLAND COUNTY, WASHINGTON

                                                                                           By:            Wm. L. McDowell, Chairman

                                                                                    By:  Mike Shelton, Member

                                                                                    By:  William F. Thorn, Member

Attest:  Margaret Rosenkranz

Clerk of the Board     BICC 00-39

 

Resolution #C-05-00 [R-02-00] Approving Specifications & Authorizing Call for Bids for One (1) New 2000 Excavator/Trackhoe

 

After discussion with the County Engineer, along with the Maintenance Superintendent Jack Taylor, Commissioner  Shelton moved approval of Resolution #C-05-00 [R-02-00] in the matter of Approving Specifications & Authorizing Call for Bids for One (1) New 2000 Excavator/Trackhoe and set bid opening date for 2/14/00 at  1:30 p.m. in  Conference Room #3, 1 N.E. 6th Street, Coupeville, Wa.  Motion, seconded by Commissioner Thorn, carried by majority vote, the Chair voting in opposition, having concerns that with this type purchase, it would open up a brand new line of work for the County

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING         }

SPECIFICATIONS & AUTHORIZING      }                  RESOLUTION #C-05-00

CALL FOR BIDS FOR :ONE (1) NEW       }                  RESOLUTION #R-02-00

2000 EXCAVATOR / TRACKHOE            }                 

           

            WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND for the purchase of:

ONE (1) OR MORE NEW 2000 EXCAVATOR/TRACKHOE

With Mandatory Trade-In:

Equip. #241, 1974 CATERPILLAR 955 TRACK LOADER

                       

NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said equipment; BID OPENING to be the 14th day of February, 2000 at 1:30 p.m., in Conference Room #3, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 24th  day of January, 2000.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            [voted No - Wm. L. McDowell, Chairman]

                                                            Mike Shelton, Member

                                                            William F. Thorn, Member

ATTEST:   Margaret Rosenkranz,

Clerk of the Board      BICC 00-40

 

Resolution #C-06-00 [R-03-00] Approving Specifications & Authorizing Call for Bids for One (1) New 2000 Truck Cab and Chassis

 

By unanimous motion, the Board approved Resolution #C-06-00 [R-03-00]in the matter of approving specifications and authorizing call for bids for one  (1) New 2000 Truck Cab and Chassis with bid  opening scheduled on 2/14/00 at  1:45 p.m. in Conference  Room 3#, 1 N.E. 6th Street, Coupeville, Wa. 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING         }

SPECIFICATIONS & AUTHORIZING     }          RESOLUTION #C-06-00

CALL FOR BIDS FOR: ONE (1) NEW            }           RESOLUTION #R-03-00

2000 TRUCK CAB AND CHASSIS                 }          

                                   

            WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND for the purchase of:

ONE (1) OR MORE NEW 2000 SINGLE AXLE, DUAL STEER

 TRUCK CAB AND CHASSIS

With Mandatory Trade-In:

Equip. #610, 1985 Ford Flatbed C700

                       

NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said equipment; BID OPENING to be the 14th day of February, 2000 at 1:45 p.m., in Conference Room #3, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 24th  day of January , 2000.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            Wm. L. McDowell, Chairman

                                                            Mike Shelton, Member

                                                            William F. Thorn, Member

ATTEST:

Margaret Rosenkranz,

Clerk of the Board   BICC 00-41

 

Resolution #C-07-00 [R-04-00] Approving Specifications & Authorizing Call for Bids for Culvert Supplies 2000

 

By unanimous motion, the Board approved Resolution #C-07-00 [R-04-00] in the matter of approving  Specifications and Authorizing Call for Bids for Culvert Supplies 2000, setting bid  opening for 2/14/00 at  2:00 p.m.,  in Conference Room #3, 1 N.E. 6th Street, Coupeville, Wa. 

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING               }

SPECIFICATIONS & AUTHORIZING           }           RESOLUTION #C-07-00

            CALL FOR BIDS FOR:                                   }

            CULVERT SUPPLIES                         }           RESOLUTION #R-04-00        

 

            WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND for the purchase of:

 

CULVERT SUPPLIES for all Road shops (corrugated aluminum alloy and corrugated, double-walled, smooth bore, non-perforated, polyethylene plastic drain pipe).

 

NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said supplies; BID OPENING to be the 14th day of February, 2000 at 2:00 p.m., in Conference Room #3, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 24th day of January, 2000.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            Wm. L. McDowell, Chairman

                                                            Mike Shelton, Member

                                                            William F. Thorn, Member

ATTEST:

Margaret Rosenkranz, Clerk of the Board

BICC 00-42

 

SUPPLEMENTAL AGREEMENT #1 TO AGREEMENT

#PW-992045, CNJA ARCHITECTS

 

The Board, by unanimous motion, approved Supplemental Agreement No. 1 amending Agreement No. PW-992045 with CNJA Architects revising the completion date from January 31st to  the end of March, 2000.

 

MAPLE GROVE, CAMANO ISLAND – STATUS OF SLIDE

 

Mr. Legat reported there had been a small slide Saturday in the Maple Grove area on Camano Island, about  100’ long situated between two county roads 20-25’.  The project included on the  Annual Road Program for expenditure  between $20,-000 and $30,000 for preliminary engineering may now need to be accelerated.  At this time the road is closed off, and there is another  way in to the site for the residents.  The  slide area is being covered to keep water out, and the plan is to bring in some geotechnical folks this week to review.  Staff will come back to the Board with proposed contracts and keep the Board informed with regard to the progress.

 

RESOLUTION #C-08-00 (R-05-00) – Approval of Plans, Specifications,  Estimates and Authorize Call for Bids for Law &

 Justice Facility Construction

 

By unanimous motion, the Board approved     Resolution #C-08-00 (R-05-00) approving plans, specifications, estimates and authorizing call for bids for the  Law & Justice Facility Construction, with bid opening set for 2/24/00 at 1:05 p.m. in Meeting Room #7, 400 N. Main Street, Suite B, Coupeville, Wa.  

 

As Gary Hess advised, there are 6 bid alternates.  Summary provided of the costs,  building size and schedule for putting the project out to bid.  It is anticipated that notice to proceed would occur on March 20.  This is a 300-day construction contract with estimated completion 1/22/01.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING PLANS  )

& SPECIFICATIONS AND AUTHORIZING              )          RESOLUTION NO. C-08-00

CALL FOR BIDS FOR COURTHOUSE                      )           R-05-00

EXPANSION AND IMPROVEMENT              )

PROJECT, PHASE 1B, LAW AND JUSTICE  )

FACILITY, WORK ORDER NO. 301                          )

 

            WHEREAS, sufficient  funds are available in the Construction and Acquisition Fund and the Courthouse Expansion Fund for the above project, NOW, THEREFORE,

 

            BE IT HEREBY RESOLVED that the Plans and Specifications  are Approved and the Public Works Director  is authorized and directed to call for bids for the Island County Courthouse Expansion and Improvement Project, Phase 1B, Law and Justice Facility.  Bid  Opening is to be at 1:05 P.M., February 24, 2000, in Meeting room #7 (Main Street Market Meeting Room) 400 N. Main Street, Suite B, Coupeville, Washington. 

 

            ADOPTED this 24th day of January, 2000.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            William L. McDowell, Chairman

                                                            William F. Thorn, Member

                                                            Mike Shelton, Member

ATTEST:  Margaret Rosenkranz

Clerk of the Board

GAS/resol/R-05-00.doc

BICC 00-44

 

REQUEST TO REPLACE  current Computer to enter data

in the permit tracking database

 

Lew Legat called the Board’s attention to a letter  from Larry Kwarsick, Public Works Director, to the Board dated January 20, 2000, discussing emergency request for purchase of a computer for Carole Croft.  Monies were  available to make the purchase from the Office Equipment Budget for 1999 but the  Department  missed getting the help request in until  2000.