ISLAND COUNTY COMMISSIONERS - MINUTES OF MEETING

REGULAR SESSION - MAY 15, 2000

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on May 15, 2000, beginning at 9:30 a.m., held in the Island County Courthouse Annex Hearing Room, Coupeville, Wa., with Wm. L. McDowell, Chairman, William F. Thorn, Member, and Mike Shelton, Member, in attendance.

VOUCHERS AND PAYMENT OF BILLS

The following vouchers/warrants were approved for payment by unanimous motion of the Board:

Vouchers (Warrant) # 74582 - 74833 …….………….$326,313.73

DID #4: Voucher #119…………………………………… 580.00.

Hiring Requests & Personnel Actions

By unanimous motion, after having received a presentation by Dick Toft and comments in support of approval by Greg Banks, Prosecuting Attorney, the Board approved the following two Personnel Action Authorizations from the Prosecutor’s Office:

PAA # Description/Position No. Action Eff. Date

058/00 Deputy Pros. Atty/Juvenile #1803.00 Replacement 5/15/00

057/00 Deputy Pros. Atty/Dist. Ct. #1804 Replacement 5/22/00*

[ *100% buyout up to a maximum of $1500 made up at some future adjustment once final hiring date is known, after salary difference is made up from within the Prosecutor’s budget by hiring 1804 in at Pay Grade #13 at 6 month entry level]

PROCLAMATION: DECLARING ARMED FORCES WEEK IN ISLAND COUNTY

In conjunction with activities planned for Armed Forces Week, the Board by unanimous motion issued a PROCLAMATION under Resolution #C-48-00 Proclaiming Recognition and Special Observance of Armed Forces Week, May 14 through 20 “Saluting America’s Best”.

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

PROCLAMATION

IN THE MATTER OF PROCLAIMING RECOGNITION)

AND SPECIAL OBSERVANCE OF ARMED FORCES ) P R O C LA M A T I O N

WEEK MAY 14 - 20 ) RESOLUTION #C-48-00

WHEREAS, May 14 -20   designated as Armed Forces Week, celebrates the 50^th anniversary of Armed Forces Day and provides a special opportunity to demonstrate the unity and common purpose of the  Armed forces in fulfilling national security requirements; and  

WHEREAS, millions of American men and women have answered the call to duty in defending the hard-won freedoms all of us enjoy today, and continue to do so; and

WHEREAS, recognizing today and since 1942 the strong strategic presence of Whidbey Island Naval Air Station Oak Harbor, Island County, Washington; and

WHEREAS, Navy personnel presence and absence is felt so completely in this community, whether it be the surge of pride and excitement when a plane flies by or the concern we feel when Navy personnel are deployed. Our Naval personnel are valued, involved members of Island County.

NOW THEREFORE, BE IT RESOLVED by the Board of Island County Commissioners that the week of May 14 – 20, 2000, is Armed Forces Week in Island County, Washington and all citizens encouraged to participate in the celebrations with the theme "SALUTING AMERICA'S BEST".

DATED this 15^th day of May, 2000.

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

Wm. L. McDowell, Chairman

William F. Thorn, Member

ATTEST: By Ellen K. Meyer, for Mike Shelton, Member

Margaret Rosenkranz, Clerk of the Board BICC 00-301

HEALTH CONTRACT #HD-02-00 APPROVED

By unanimous motion, the Board approved Contract #HD-02-00 with Hayes Drilling, Inc., for Site Hazard Assessment, NTE, in the amount of $12,000, as discussed early March and approved by the Board of Health on March 20^th.

Island County Eelgrass Survey – Award of $25,000

Don Meehan, WSU Extension Agent, first reported on a very successful Penn Cove Water Festival, and thanked everyone involved who made it all come together. He introduced Terry Stevens, Director, Padilla Bay Interpretive Center, also one of the main movers on the Northwest Straits Commission. The contract before the Board through Department of Ecology funding is a grant through the Northwest Straits Commission, and Mr. Stevens, along with local MRC members Gary Wood and Mike Gallion, awarded symbolically $25,000 to the County for a project identified by the local MRC, underwater videography eelgrass mapping and also using Beachwatchers to do a citizens’ survey of the nearshore environment.

By unanimous motion, the Board approved CZM310 Grant Agreement #G0000312 between Island County and the Washington State Department of Ecology for Island County Eelgrass Survey, in the amount of $25,000.

STANDARD CONSULTANT AGREEMENTS APPROVED

By unanimous motion, as recommended by Larry Kwarsick, Public Works Director, and Lew Legat, County Engineer, the Board approved and signed Standard Consultant Agreements as follows:

§ #PW-002007– Zippper Zeman & Associates for Maple Grove /Doeskin Court, Geotech, design and construction services, Camano Island, WO #295 # WO #296

§ #PW-002020 – Fakkema & Kingma, Inc.; As-built location of Old County Road, WO #359, Sec. 17/20, Twp 30N., R 2E.

Adopt-A-Road Litter Control Program Agreements APPROVED

The following Adopt-A-Road Litter Control Program Agreements were approved by unanimous motion of the Board:

§ Agreement with Scatchet Head Community Club for Swede Hill Road and Scatchet Head Road from 3500 Swede Hill Road to Intersection of Scatchet Head and Bailey Road

§ Renewal of Agreement with Key Bank for Crescent Harbor Road from Taylor Road to Reservation Road.

HEARING HELD: Ordinance #C-42-00 (R-20-00) - Vacation- portion

of County road R/W known as Humphrey Road

A Public Hearing was held at 10:20 a.m. as scheduled and advertised, for the purpose of considering Ordinance #C-42-00 (R-20-00) in the matter of vacation of portion of County road right-of-way known as Humphrey Road located in Section 36 Township 29N., Rge. 3E, W.M., petitioned by David & Janet Sonnichsen and Ben Kosa.

Mr. Legat advised that the County had been deeded the right of way in 1913 as part of the Clinton to Glendale road #72; eventually the right of way was replaced by the present location of Humphrey Road [shown on map posted on the wall during the hearing]. A vacation of a portion of the right of way was done in 1990. A greater area had been proposed for vacation at that time but only one property owner was willing to compensate the County for the right of way, now there are two others who have come forward.

Public Hearing notice was posted in the field as required, along with notice in the paper of record as well as South Whidbey Record. The County Road Department supports the vacation for the following reasons:

1. This portion is no longer publicly traveled

2. The road has been replaced by the Humphrey Road alignment

3. Vacation will return the right of way to the tax roles

4. The right of way is disconnected from the present right of way hence not suitable for future expansion.

5. In contacting the Whidbey Trails Council the County was advised that the Council did not feel the right of way was suitable for a trail since it was a dead end and preferred something adjacent to the existing right of way.

As required by ICC 12.03.020, Mr. Legat reported that the classification of the road right of way proposed to be vacated is: Class B, no public expenditures made or non-ascertainable from records; and sub-class 1 and 6 - no part thereof lies in a plat, abandoned in fact due to relocation of R/W. Petitioners have been contacted and notified with regard to the requirement for compensation to the County. The appraised value as determined by the Assessor’s Office is: $3,800-David and Janet Sonnichsen parcel; $767 - Ben Kosa parcel. The Engineer recommended approval of the vacation upon receipt of compensation which includes the value of the land and administrative costs. Once that occurs, he will return to the Board to confirm same and present for the Board's approval and signature the Final Order of Vacation.

Petitioners were not present at the hearing. At the time the Chairman called for public comments, no one in the audience expressed support or opposition to granting said vacation.

By unanimous motion, the Board approved vacation of that portion of County Road right-of-way known as Humphrey Road located in the Southeast Quarter of Section 36, Township 29 North, Range 3E, W. M. petitioned by David and Janet Sonnichsen and Ben Kosa; when the final dollar figures are established and the Engineer confirms receipt of payment, the Board will approve and sign the Final Order of Vacation.

DISCUSSION: State Revolving Fund Loan Agreement-Washington State DOE for West Beach Lake Acquisition

The matter of Resolution (R-21-00) Executing State Revolving Fund Loan Agreement between Island County and Washington State DOE for West Beach Lake Acquisition through a loan in the amount $408,200, was presented to the Board, tabled from last week’s meeting. Last week a question was raised relative to the Conservation Futures Fund and the Fund’s ability to fulfill some envisioned year 2000 obligations and what impact there would be on that fund should the loan not be accepted. In an e-mail message Mr. Kwarsick included a revised spread sheet demonstrating that kind of action was feasible, although it would weaken the Fund’s capacity for the next several years to provide opportunities for future purchases of open space land. He mentioned that should the Board not accept the Iverson Loan there would be significant and serious impact to that Fund’s ability to acquire not only the Natoli property but any property for quite some time.

Chairman McDowell acknowledged that the public hearing concerning the Resolution regarding a loan for purchase of the Iverson property would be held on June 5^th; he believed conditions for that loan were reasonable but not for the West Beach Lake acquisition and preferred not moving forward with the loan for a number of reasons as previously discussed, another is his dislike of the idea of continuing to borrow long term because it decreases any future Board’s ability to react to requests.

Commissioner Shelton recommended letting this loan go and move forward with other loan agreements [Iverson Property and the On-site Repair Financial Assistance Program], and pay for West Beach Lake out of Conservation Futures Fund, concurring with the Chairman to keep Conservation Futures on a more current basis.

Commissioner Thorn liked staying on a cash basis and given the analysis, supported that as well.

No action on proposed Resolution #R-21-00.

RESOLUTION #C-49-00 (R-23-00)- Plans, Specifications and CALL for Bids for Asphalt Concrete Pavement Overlays - Camano Island

The Board, by unanimous motion, approved Resolution #C-49-00 (R-23-00) approving Plans and Specifications and authorizing Call for Bids for Asphalt Concrete Pavement (ACP) Overlays on Camano Island, under CRP #00-03, Work Order #357, setting bid opening date for June 7, 2000 at 11:00 a.m., Meeting Room 3, Courthouse Annex, Coupeville.

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

IN THE MATTER OF APPROVING PLANS CALL FOR)

& SPECIFICATIONS AND AUTHORIZING BIDS FOR ) RESOLUTION NO. C-49-00

2000 ASPHALT CONCRETE PAVEMENT OVERLAYS ) R-23-00

CAMANO ISLAND, CRP 00-03, WORK ORDER NO. 357)

WHEREAS, sufficient funds are available in the Island County Road Fund for 2000 Misc. Asphalt Concrete Pavement Overlays, Camano Island; NOW THEREFORE,

BE IT HEREBY RESOLVED that the Plans and Specifications are approved and that the County Engineer is authorized and directed to call for bids for furnishing said construction. Bid Opening is to be the 7^th day of June 2000, at 11:00 a.m. in Meeting Room 3, Courthouse Annex, Coupeville.

ADOPTED this 15^th day of May, 2000.

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

Wm. L. McDowell, Chairman

William F. Thorn, Member

Mike Shelton, Member

ATTEST: By Ellen K. Meyer, Deputy

Margaret Rosenkranz, Clerk of the Board BICC 00-303

PUBLIC HEARING SCHEDULED REGARDING ORDINANCE AMENDING

CLINTON AND FREELAND RAID BOUNDARIES

Phil Bakke, Planning Director, and Jeff Tate, Planning Manager, introduced Ordinance #C-50-00 [PLG-013-00] In the Matter of Amending the Island County Zoning Atlas, ICC 17.03 and the Comprehensive Plan Future Land Use Plan Map to comply with the Order of the WWGMHB relating to Freeland and Clinton, requesting that the Board schedule same for a public hearing. [GMA Record No. ________].

By unanimous motion, the Board set Ordinance #C-50-00 [PLG-013-00] for hearing on June 5, 2000 at 1:30 p.m.

Monthly Financial Reports from Auditor & Treasurer

Suzanne Sinclair, Auditor, was present at the time of the reports; Maxine Sauter, Treasurer, was not present but submitted a written financial report for the period ending April 30, 2000 under cover Memorandum dated May 9. Ms. Sinclair handed out the Auditor’s report dated May 12, 2000.

Some of the comments noted were that District Court and Jail revenues seemed to be lagging behind somewhat; on the other hand, there were some increases in sales tax and investment interest. There is believed to be a revenue loss of some $200,000 to $210,000 in the Budget due to sales tax equalization because that had come from M-VET funding.

With no further business to come before the Board, the meeting adjourned at 11:05 a.m., with the Board to meet again in Regular Session on May 22^nd at 11:30 a.m.

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

______________________________

Wm. L. McDowell, Chairman

_______________________________

William F. Thorn, Member

_____________________________

Mike Shelton, Member

ATTEST:

_______________________

Margaret Rosenkranz, Clerk of the Board