ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR SESSION -
JULY 24, 2000
The Regular Meeting of the Board of Island
County Commissioners was held on July 24, 2000, beginning at 11:30 a.m.
with the monthly Roundtable with Elected Officials, followed by other meeting items as listed on the Agenda beginning at 1:30 p.m., including Diking Improvement District
#4. The meeting was held in the Island County Courthouse Annex, Hearing Room, Coupeville, Wa.,
with Wm. L. McDowell, Chairman;
William F. Thorn, Member;
and Mike Shelton, Member, present.
Roundtable Meeting
with Island County Elected Officials
Attendance
Elected
Officials:
Greg Banks, Marilee Black; Robert Bishop; Mike Hawley; Maxine Sauter; Suzanne Sinclair; Peter Strow
Others: Margaret Rosenkranz; Dick Toft
Courthouse Building Project
Chairman McDowell confirmed that
building projects customarily done by the Maintenance Department have been
curtailed effective immediately, without prior approval from the Board. This has been put in place since many departments
located at the county campus will have new furniture as a result of the Courthouse building project. The building project is on schedule.
As to a question from Ms. Black
about whether she would have new phones or an update when the new offices are
completed, the Board had been under the
impression that all offices
received new phones. The Chairman will check into this issue.
With new plans showing WSU offices
included in the corner of the Law & Justice building concerns were
expressed about WSU staff and 4-H’ers having to come through the high security
system. Conference room use is also
an issue. The Chairman will ask that
Larry Kwarsick discuss these concerns
with Bryan Young and provide information back to the law and justice departments relative to how those issues will be
addressed.
County Payroll System
Sheriff Hawley was interested if there had been any progress to a
suggestion a couple years’ ago about switching the payroll county-wide to a
quicker and more efficient method, and
as an idea, considerations about contracting payroll out.
Ms. Sinclair is looking into a new
accounting system at this time, and two
demonstrations are scheduled in the
near future, both government-oriented. One of the systems she is aware of is very
flexible, much more user friendly, and could provide “real time” budget
information [unaudited] almost instantly.
At this point she has not talked about or looked into contracting the
payroll out.
DARE Program
The pros and cons of DARE mentioned
briefly, with comment made that relative to the new elementary schools on Camano Island, the estimate provided by the Sheriff was a
cost of $15,000 to $20,000 to continue
the program, which has been on-going in the Stanwood-Camano School District
through the Stanwood Police Department.
Roundtable
adjourned at 11:55 a.m. Next
Meeting: August 28, 2000 @ 11:30 a.m.
MINUTES
APPROVED
By
unanimous motion, the Board approved and signed the minutes from Regular
Session of July 17, 2000.
VOUCHERS AND
PAYMENT OF BILLS
The
following vouchers/warrants were approved for payment by unanimous motion of
the Board, along with June payroll:
Voucher/Warrants #79145-79405. . . . . . . . . . . . . . . . . . . .$631,196.41.
Staff Session
SCHEDULE for AUGUST, 2000
The
August Staff Session schedule was
approved by the Board for distribution.
Of particular note: regular
staff sessions for the 1st and 3rd Wednesdays are canceled, and rescheduled for special session on August 9 and 23 beginning at 9:00 a.m.
Hiring Requests
& Personnel
After
presentation and brief summary provided
by Dick Toft, Human Resources Director,
the Board by unanimous motion,
approved the following Personnel Action Authorizations:
Department PAA #
Description Eff. Date
Health 083/00 Dept.Asst/Camano .75 fte #607.00 7/24/00
Health 085/00 Pub.
Hea. Nurse, .60 fte #2406.04 9/5/00
Health 086/00 Pub.
Hea. Nurse, 65 fte #2406.15 9/5/00
Treasurer 088/00 Dpty Treas. .5 fte, 7 mos. #2108.00
7/24/00
Commissrs. 087/00 Ex. Help,
Camano – add 40 hrs. 7/24/00
GSA 084/00 DES
Deputy Director #1305.00
7/24/00
COMMITTEE/BOARD APPOINTMENTS/REAPPOINTMENTS
The Board, by
unanimous motion, named the following individuals for appointments or
reappointments to various committees:
§
Molly M. McPherson,
Coupeville, representing the Island County Historical Society,
refilling the position previously held by
Joan Houchen
§
Dick Johnson,
Oak Harbor, representing organizations eligible to receive these funds,
refilling the position
previously held by Jim Koepke
§
Carol Olson,
Freeland, refilling the position
previously held by Joan Houchen, for a term to August 13, 2002
§
Terry LeDesky,
Oak Harbor, reappointment as architect representative, for a 4-year term to
August 13, 2004
HEALTH CONTRACTS APPROVED
By
unanimous motion, the Board approved the following Health contracts:
§
DASA and Island County, Mini-Grant, HS-03-00,
$2,000
§
DSHS, Interagency Agreement #23952, Alternative
Response, $14,560
§
South Whidbey School Health Specialist Services
Contract #HD-09-00, $33,306.08
STORMWATER MITIGATION AGREEMENTS APPROVED
As
presented and recommended for approval by Larry Kwarsick, Public Works
Director, the Board by unanimous motion, approved two stormwater mitigation
agreements:
§
William L. & Cheryl D. Smith, Lot 2-1, Holmes Harbor Golf & Yacht Club,
Division #3
§
East County Association, Inc., Lot 2, Holmes
Harbor Golf & Yacht Club, Division #7, Blk. 3.
GRANT OF DRAINAGE EASEMENT
The
Board approved by unanimous motion, grant of a drainage easement for the Freeland Outfall Project from Kimberly Kelzer and Peter Paris, with
$500.00 approved for administrative settlement, Parcel S6655-00-08002, Plat of Freeland.
AWARD OF BID FOR GLENDALE ROAD & STREAM RESTORATION
As
recommended by the Public Works Director, the Board awarded bid for Glendale Road and Stream Restoration, under CRP-04, Work
Order 236, to Callen Construction in
the amount of $425,272.00. Mr. Kwarsick
indicated intent was to bring the
contract and bond to the Board for approval on August 7th.
Amendment to CRP
97-04/WO 236 – Glendale Road
Dick
Snyder, Construction Engineer, presented and explained request for amendment
of CRP 97-04, Work Order 236, Glendale Road, Section A-within
community, and construction of new
permanent channel for Glendale Creek to replace temporary channel built during
the storm event of 1996-1997. Plans had
been to amend the original CRP to
include appropriate preliminary engineering costs but that was deferred until
bid awarded for the construction. With
the award today, the Board was asked for
approval to amend the total CRP
to $890,000, of which $108,000 is FEMA
funded, with $645,000 coming from a no interest loan from the Department of
Ecology. This revises the original CRP
approved in 1997 which was road-oriented only, prepared to direction from
DOE. There will be two more amendments
to follow. Of the $425,272.00 amount
for actual construction, about $77,000 is for road work, the remainder is related
to stream work and driveways across the stream.
Commissioner
Shelton mentioned that in terms of
Glendale Creek from what it once was because it was destroyed and because the
County now has to restore it to a salmon creek, it comes at a cost of $890,000 plus $60,000 to 70,000 preliminary
engineering and construction
By
unanimous motion, the Board approved Resolution #C-75-00 (R-40-00) initiating County Road Project CRP No. 97-04 A for total appropriation of
$890,000.00. [copy of CRP on file with the Clerk of the Board under
Resolution #C-75-00)
Release
of Funds – Declaration of Trust – Bob Galbreath Improvement Fund-SPR 44/91
Mr.
Kwarsick reported staff recommendation that the Board release funds under
Declaration of Trust in the amount of $4,422.00 held in the Bob Galbreath
Improvement Fund, by Robert K. Porter under Site Plan Review 44/91 held for participation in installation of
traffic signal. Under the law, funds
were to be held for a period of five years and if not expended at the end of
that period, the funds along with any accumulated interest were to be returned
to the applicant. The five year
period ended on July 10, 2000.
By
unanimous motion, the Board approved the release of funds in Declaration of
Trust in the amount of $4,422.00 as associated with Site Plan Review 4/91, as
recommended by staff.
PURCHASE ORDERS FOR
SIGNAL P0LES/MAST ARMS AND SIGNAL HEADS,
EAST CAMANO DRIVE SIGNAL
PROJECT
Joe
Araucto, Traffic Engineer, presented purchase orders involving the acquisition
of signal poles, mast arms and signal heads related to the East Camano Drive
signal project. Under Island County
Code and State Law there are provisions for acquisition of
materials and equipment based upon
actual purchase price. Four
bids were received with regard to the signal head with varying prices and
recommend approving purchase order based on lowest responsible bid from
Econolite price of $4, 907, and authorize the Chairman to approve a purchase
order for signal poles and mast arms as long as the bid comes in under $25,000.
By
unanimous motion the Board approved a purchase order to Econolite for the
purchase of signal heads in the amount
of $4,907.00, and to authorize the Chairman to approve the purchase order for
signal poles and mast arms for the lowest responsible bidder as long as the bid
comes in under $25,000.
Final
Signature on PLA 162/00, H & H Properties, Inc. for the
relocation of two drainage easements within the Plat of
Useless
Bay Beach and Country Club Division No. 10
Larry
Kwarsick, along with Debra Little, Community Development Division, presented
for the Board’s approval final PLA
#162/00 by H & H Properties, Inc.
for relocation of two drainage
easements within the Plat of Useless Bay Beach and Country Club Division
#10, Assessor Parcel Numbers
S8340-10-00062-1, S8340-10-00063-1, S8340-10-00086-1, S8340-10-00087-1, located
in the N1/2 of the NW corner of Section
18, Township 29 North, Range 3 East, W.M.
H & H Properties representatives, Bob Olson and Bill Sievers, were
in the audience at the time of consideration.
The request to alter the locations of the two drainage easements was reviewed by staff who reported
no objections to final approval.
By
unanimous motion, the Board granted final approval for PLA #162/00 by H & H Properties, Inc. for
relocation of two drainage easements within the Plat of Useless Bay
Beach and Country Club Division #10,
Assessor Parcel Numbers S8340-10-00062-1, S8340-10-00063-1,
S8340-10-00086-1, S8340-10-00087-1, located in the N1/2 of the NW corner of Section 18, Township 29 North, Range 3 East,
W.M.
Final Signature: SPR 056/94, Request by Trinity
Lutheran Church
Ms.
Little presented for the Board’s approval and signature, SPR 056/94
by Trinity Lutheran Church for the final approval of the site plan for
the church expansion including a new
nave, fellowship hall, and classrooms, located on Assessor Parcel Numbers S6445-00-01002-0, S6445-00-02000-0,
S6445-00-02000-2, in the SW¼ of the SE¼
of Section 10 and the NE ¼ of the NE ¼ of Section 15, all within Township 29
North, Range 2 East, W.M. Two interested
individuals from the Trinity Lutheran Church were present when the Board
considered this matter.
The
project was granted conditional preliminary SPR approval on August 7,
19905. Staff reviewed the application
for final approval, and with the exception of the wetland restoration now underway, Ms. Little verified that
conditions of preliminary SRP approval were met and recommended final SPR approval with two conditions:
1. The
restoration plan prepared by Langley Botanical dated June 2000 shall be
implemented in full.
2. Monitoring
and maintenance of the restoration planting shall be as described in the
addendum to the plan received on July 7, 2000. Monitoring reports shall be
submitted no later than October 31 each year following the initial restoration
planting. The monitoring reports shall
describe the status of the restoration planting, including mortality rates,
invasion of undesirable species, and other relevant information. Photographic
records are encouraged. The reports shall also contain recommendations for
correcting any identified problems.
By
unanimous motion, the Board granted final approval of SPR 056/94 by Trinity
Lutheran Church for the church
expansion including a new nave,
fellowship hall, and classrooms, located on
Assessor Parcel Numbers S6445-00-01002-0, S6445-00-02000-0,
S6445-00-02000-2, in the SW¼ of the SE¼
of Section 10 and the NE ¼ of the NE ¼ of Section 15, all within Township 29
North, Range 2 East, W.M., with the two conditions as stated by staff.
[Final
Site Plan approval document signed by the Board has been placed on file with
the with the Clerk of the Board]
There being no further business to come
before the Board at this time, the
Chairman
adjourned the meeting at 2:35 p.m.,
to meet in Regular Session on August 7, 2000
beginning at 9:30 a.m. [July 31st is a fifth Monday and is no Board Meeting].
BOARD
OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_______________________________
William F. Thorn, Member
_____________________________
Mike Shelton, Member
ATTEST:
_______________________
Margaret
Rosenkranz, Clerk of the Board