ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR SESSION -
OCTOBER 2, 2000
The
Board of Island County Commissioners (including Diking Improvement District #4)
met in Regular Session on October 2, 2000, beginning at 9:30 a.m. in the Island County Courthouse Annex, Hearing Room, Coupeville, Wa.,
with Wm. L. McDowell, Chairman, William F. Thorn, Member and Mike Shelton,
Member, present. By unanimous motion,
the Board approved and signed the
minutes from the meeting of September 18, 2000.
VOUCHERS AND PAYMENT OF
BILLS
The
following vouchers/warrants were approved for payment by unanimous motion of
the Board, along with September payroll:
Voucher
(War.) #83232 - 83461 . . . . . . .. .
. . . . . . . . . . .$ 864,667.32
After
review and summary provided by Dick Toft, Human Resource Director, the Board by
unanimous motion, approved the
following Personnel Action Authorizations:
PAA #
Description/Position No. Action Eff. Date
109/00 Prob. Couns./Drug Crt. #1402.07 New Position
10/2/00
114/00 Sergeant
#4012.05 New Position 1/1/01
115/00 Sergeant
#4012.06 New Position 1/1/01
Resolution
#C-98-00 Supporting the 2000 United Way Drive
As has occurred the last several years at this
time, Mr. Toft brought forward for the
Board’s review and consideration, a proposed resolution setting up the Island
County United Way Drive. Accompanying Mr. Toft was Jean Salls, Executive Director, United Way, who
expressed appreciation to the County for supporting United Way generously in the past
and hoped that would continue. Island
County as the fourth largest employer
in the County is very important to
the success of the campaign.
By
unanimous motion, the Board adopted Resolution #C-98-00 in the matter of
supporting the 2000 United Way Drive
within Island County.
IN THE MATTER OF SUPPORTING)
THE 2000 UNITED WAY DRIVE )
RESOLUTION C-98-00
WITHIN ISLAND COUNTY, WA )
WHEREAS,
United Way of Island County is a major contributor of funds providing support
to organizations serving community needs for infants, youth, adults, seniors,
and those with physical and mental health problems;
WHEREAS,
many of these programs are proactive and address issues before they become
County wide problems, it is in the County’s best interest to provide active
support to United Way;
WHEREAS, United Way returns 92% of
funds collected directly back into programs that meet the needs and serve the
citizens of Island County;
WHEREAS, all employees of Island
County are encouraged to remember citizens of the County who find themselves in
a time of need and who will benefit from our generosity;
WHEREAS,
it is requested that each department identify an individual to be the
department’s 2000 coordinator who can answer questions and provide assistance
in the conduct of this years’ drive;
BE
IT RESOLVED, that the Board of County Commissioners
designates the period of October 9th to October 27th as
the Island County United Way Fund drive.
ADOPTED this 2nd day of October , 2000.
BOARD
OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Wm. L. McDowell,
Chairman
William F. Thorn,
Member
Mike Shelton, Member
ATTEST: Margaret
Rosenkranz, Clerk of the Board
BICC-00-585
CONTRACT
#HD-13-00 - MSS/MCM Psychosocial
Agreement – Community Mental Health
By
unanimous motion, the Board approved Contract #HD-13-00 in the amount of
$15,000 with Community Mental Health Services, having been approved by the
Board of Health on September 18, 2000,
the Maternity Support Services/Maternity Case Management Psychosocial Agreement, effective 8/1/00 and reviewed
every two years.
As
presented by Betty Kemp, Director, GSA, and outlined in a memorandum to the
Board dated 9/26/00 from Lee McFarland, the Board by unanimous motion,
accepted and signed Warranty Deed from Robert and Mildred
Hilton, Real Estate Excise Tax Affidavit, Real Estate Excise Tax Supplemental Statement, for property donation, Lot 3, Block 11, Division 4, Plat of Bon Aire Estates, as
previously discussed in Staff Session.
Ms.
Kemp presented Claim for Damages R00-030CD submitted by Robert C. Reamer, filed
with GSA/Risk Management on August 31,
2000 in the amount of $1,111.64. The
claimant alleged damages to vehicle
came about as a result from a County
mowing operation when mower threw a rock
damaging the driver’s side of the Reamer vehicle, and chipping the door
window. After having
investigated the claim, both Ms. Kemp as well as the County Engineer
recommend payment.
By
unanimous motion, the Board approved Claim for Damages R00-030CD by Robert C.
Reamer in the amount of $1,111.64.
Arthur
Weeks, Library Director, Sno-Isle
Regional Library System, provided to the Board a brief status report on operations of the library system
pertaining to Island County for the period ending 1999. Accompanying Mr. Weeks was Danete Fowler,
Trustee, Sno-Island Regional Library System Board [president-elect]. Hand outs included: (1) Library Services for Island County; (2) Use of Island County Libraries by Residence.
Whidbey Island: total expenditures for library service $2,549,701
total property tax to Sno-Isle $2,135,369
Clinton library opened in March.
Camano
Island: total expenditures for
library service $ 427,535
total property tax to Sno Isle $ 682,695.
The library is located in Stanwood; 48%
of the business comes from Camano Island.
Sno-Isle has been meeting with
Stanwood City Council and the Mayor of Stanwood has formed a committee
to look into the library situation and one of the questions is whether there
should be a larger library in Stanwood or a library in Stanwood and on Camano
Island. Sno-Isle and some committee
members are hoping to address the question at one of Commissioner Thorn’s town
hall meetings on Camano Island.
RESOLUTION #C-99-00
(R-45-00) INITIATING CRP AMENDMENT CRP 9704-B
Glendale
Road & Stream Restoration contract ALONG WITH CHANGE ORDER NO. 1
Larry
Kwarsick, Public Works Director, along with Dick Snyder, Assistant County Engineer, presented for the Board’s review
and approval, Change Order #1 to Glendale Road & Stream Restoration
contract with Callen Construction, with Amendment to CRP 97-04, designated as CRP
97-04-B, in the total amount of $162,000, and change order for installation of
the box culvert upstream not to exceed $130,000. The Change Order relates to Glendale Road and stream
restoration contract with Callen Construction currently under way, brought about through recent discussions with the
Department of Fish & Wildlife
[DF&W] who are anxious that Island County move ahead as quickly as possible
with replacement of a cross culvert upstream from the townsite project. The
current cross culvert
constitutes a fish blockage; with pending
arrival of fish, DF&W wants the
County to accelerate the work so that the culvert is in this Fall so that migration of the fish
can be accommodated up through the canyon.
Of the $162,000, funding support includes $9,000 from DF&W, and
$18,900 from Department of
Transportation. Mr. Kwarsick
confirmed that DF&W was completely on-board with what is planned
except for fully financing it, yet the
cost of the culvert is entirely being driven by design perimeters from DF&W. When the townsite stream was de-watered, there were some 60-75
fish that had to be transported by bucket to another
place in the stream [included ling cod, cut throat trout and salmon, 1-4” in
size].
By unanimous
motion, the Board approved Resolution
#C-99-00 (R-45-00) in the matter of initiating CRP 97-04-B, Work Order 236, in
the amount of $162,000, and authorized the Public Works Director to sign the
change order within the scope of the CRP authorization. [GMA #5979]
HEARING HELD: ORDINANCE #C-87-00 (R-43-00)–AMENDING ISLAND
COUNTY CODE, TITLE XIV, CHAPTER 14.04A,
INTERIM 9-1-1 ADDRESSING POLICY
A
Public Hearing was held at 10:20 a.m. as scheduled and advertised, to consider
Ordinance #C-87-00 (R-43-00) Amending
Island County Code, Title XIV, Chapter 14.04A, Interim 9-1-1 Addressing Policy.
Mr.
Kwarsick recalled that the rational for
the proposed changes had been reviewed
during recent staff session; he went
over the major changes proposed to the
ordinance:
·
eliminating
the ordinance as an interim ordinance and making it a permanent
ordinance
·
reconfiguration of the Address Board
·
provide the same policy for public roadways as
for private roads that provide access
to
4
or fewer parcels - such that those are
not named
·
transfer duties from the Planning Department/Community
Development to the Public Works
Department
When
the Chairman called for public comments on the
proposed ordinance, no one came forward to comment either for or against
said ordinance. Staff recommended
approval of the ordinance as proposed.
By
unanimous motion, the Board adopted
Ordinance #C-87-00 (R-43-00) Amending Island County Code, Title XIV,
Chapter 14.04A, Interim 9-1-1 Addressing Policy.
BEFORE THE BOARD OF
COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
COUNTY
CODE, TITLE XIV, CHAPTER 14.04A, ) R- 43 -00
9-1-1
INTERIM ADDRESSING POLICY )
WHEREAS,
ICOM has completed the implementation of Enhanced 9-1-1; and
WHEREAS, the
existing code requires revision to accommodate changes to Departmental
structure; and
WHEREAS,
there is a need to standardize the requirements for naming a public road
and a private road; and
WHEREAS,
the Board of Island County Commissioners finds that it is in the best
interest of the community to revise its addressing policy to avoid confusion in
the location of addresses in cases of requests for emergency assistance; NOW,
THEREFORE,
BE
IT HEREBY ORDAINED THAT the Board of County Commissioners of Island County,
Washington, do hereby amend Island County Code, Title XIV, Chapter 14.04A,
Interim 9-1-1 Addressing Policy as set forth in Exhibit “A” attached
hereto. Material lined through is
deleted. Material underlined is added.
REVIEWED
this 11th day of September, 2000,
and set for public hearing on the 2nd day of October, 2000, at 10:20 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Mac McDowell, Chairman
ATTEST: Margaret Rosenkranz William F. Thorn, Member
Clerk of the Board BICC 00-536 Mike Shelton, Member
PASSED
INTO LAW this 2nd day of October, 2000 following public
hearing.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm. L. McDowell,
Chairman
William
F. Thorn, Member
ATTEST: Margaret Rosenkranz Mike Shelton, Member
Clerk of the Board
APPROVED AS TO FORM:
David L. Jamieson, Jr.
Deputy Prosecuting
Attorney & Code Reviser [Note:
Exhibit “A” placed on file with the Clerk of the Board ]
HEARING HELD: RESOLUTION
#C-88-00 (R-42-00) – CERTIFICATION OF COMPLIANCE for Community Development Planning Only Block Grant for an
Intergenerational Neighborhood Center
A
Public Hearing was held as scheduled and advertised, beginning at 10:30 a.m. for the purpose of considering
Resolution #C-88-00 (R-42-00) In the Matter of Certification of Compliance for
Community Development Planning Only Block Grant for an Intergenerational
Neighborhood Center. Certification is
required under the County’s submitted planning only grant for an Intergenerational neighborhood Center
on South Whidbey. Upon submittal of the
grant to the State, although the grant
was considered secure, the State required
that Island County and the City of Langley fulfill some additional requirements.
Mr.
Kwarsick recently made a presentation to the City of Langley and the City
subsequently passed a similar resolution to that before the Board, and held a
public hearing and he expected to receive all the documents from Langley this evening. With action proposed by the Board today a
fully complete application will be submitted for this planning only grant and
the project started upon receipt of the grant.
When
the Chairman called for public comments on the
proposed ordinance, no one came forward to comment either for or against
said resolution. Staff recommended
approval of the ordinance as proposed.
Activities and commitments specified in the proposed resolution are
commitments the County has made in the past, and continues to make, under the
Community Development Block Grant program.
By
unanimous motion, the Board adopted Resolution #C-88-00 (R-42-00) in the matter
of certification of compliance for Community
Development Planning Only Grant for an Intergenerational Neighborhood
Center.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
|
IN
THE MATTER OF CERTIFICATION |
) |
|
|
OF
COMPLIANCE FOR COMMUNITY |
) |
|
|
DEVELOPMENT
PLANNING ONLY BLOCK
GRANT FOR AN INTER- |
) ) |
RESOLUTION
C-88-00 R-42-00 |
|
GENERATIONAL
NEIGHBORHOOD CENTER |
) |
|
WHEREAS, Island County and the City of Langley are applying to the
Department of Community, Trade and Economic Development for funding assistance;
and
WHEREAS, it is
necessary that conditions be met as part of the application; and
WHEREAS, Larry Kwarsick ,
Public Works Director, is authorized to submit this application to the State of
Washington on behalf of Island County; andand
NOW, THEREFORE, BE IT
HEREBY RESOLVED that the Board of Island County Commissioners authorizes
submission of this application to the State Department of Community, Trade and
Economic Development to request $29,410.00 for the South Whidbey
Intergenerational Neighborhood Facility, and certifies that, if funded, it:
Will comply with
applicable provision of Title I of the Housing and Community Development Act of
1974, as amended, and other applicable state and federal laws; and
Has provided opportunities
for citizen participation comparable to the state’s requirements; has complied
with all public hearing requirements and provided citizens, especially low- to
moderate-income persons, with reasonable advance notice of, and the opportunity
to present their views during the assessment of community development and
housing needs, during the review of available funding and eligible activities,
and on the proposed activities;
Has
provided technical assistance to citizens and groups representative of low-to
moderate-income persons that request assistance in developing proposals; and
Will
not use assessments against properties owned and occupied by low- to
moderate-income persons or charge users fees to recover the capital costs of
CDBG-funded public improvements from low- to moderate-income owner-occupants;
and
Will establish a plan
to minimize displacement as a result of activities assisted with CDBG funds;
and assist persons actually displaced as a result of such activities, as
provided in the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1960, as amended; and
Will conduct and
administer its program in conformance with Title VI of the Civil Rights Act of
1964 and the Fair Housing Act, and will affirmatively further fair housing,
(Title VIII of the Civil Rights Act of 1968);
Has adopted and will
enforce a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in non-violent
civil rights demonstration; and has adopted a policy enforcing applicable state
and local laws against physically barring entrance to or exit from a facility
or location which is the subject of such non-violent civil rights demonstration
within its jurisdiction, in accordance with Section 104(1) of the Title I of
the Housing and Community Development Act of 1974; and
Will provide, upon
request, and prior to any obligation of funds being made, a complete and
accurate CDBG Federal Funds Disclosure Report detailing the required
applicant/grantee information, and as appropriate other government assistance
provided or applied for, interested parties and expected sources, and uses of
funds;
The Board of Island
County Commissioners designates Larry Kwarsick, Public Works Director, as the
authorized Chief Administrative Official and authorized representative to act
in all official matters in connection with this application and Island County’s
participation in the Washington State CDBG Program.
Reviewed this 11th day of September, 199____2000
and set for public hearing at 10:30 a.m. on the 2nd day of October, 199___.2000.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Mac McDowell, Chairman
Mike Shelton, Member
William F. Thorn,
Member
ATTEST: Margaret Rosenkranz
Clerk of the Board BICC
00-539
APPROVED AND ADOPTED this 2nd day of October,
2000 following public hearing.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
Mike Shelton, Member
William F. Thorn, Member
ATTEST:
Margaret
Rosenkranz
Clerk of the
Board
RESOLUTION #C-100-00 (SW-02-00) – Authorizing
Procurement
of General Services
Dave
Bonvouloir, Solid Waste Manager, presented Resolution #C-100-00 (SW-02-00) in the In the Matter of Authorizing
Procurement of General Services:
Recycle Services – Transportation and Processing of Recyclables
Collected at Island county Drop Box station and Recycle Park, Camano
Island. This was a topic of discussion
at a recent staff session
The
Board, on unanimous motion, approved Resolution #C-100-00 (SW-02-00) in the matter
of authorizing procurement of general services as outlined.
BEFORE
THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF
AUTHORIZING }
PROCUREMENT OF GENERAL
SERVICES }
Recycle Services:
Transportation and Process- }RESOLUTION
NO. C-100-00
ing of Recyclables
Collected at Island County }RESOLUTION NO. SW-02-00
Recycle Park, Drop Box
Station Camano Island & }
WHEREAS,
recycling is a priority above waste disposal in the approved Island
County Comprehensive Solid Waste Management Plan, and
WHEREAS,
recycle centers or
drop-off boxes are required at conveniently located transfer stations per RCW
70.95.090 (7) (b) (i) , and
WHEREAS, funds are available in the Solid Waste
FUND for the transportation and processing of recyclables collected at the
Camano Drop Box Station/Recycle Park, and
WHEREAS, each of three allowable extensions to
the existing contract for said services expires December 31, 2000.
NOW,
THEREFORE, BE IT HEREBY RESOLVED that
the attached Terms & Conditions and
Scope of Work is approved as written and that Director of Public Works and/or
the Solid Waste Manager is authorized and directed to obtain competitive bids
for providing Island County with said services.
ADOPTED
this 2nd day
of October, 2000.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
Mike
Shelton, Member
ATTEST: Margaret
Rosenkranz, William F. Thorn, Member
Clerk of the Board BICC 00-591
APPROVAL
OF Contract AND Performance Bond
FROM
Sideline Excavation
As
presented and recommended by Mr.
Bonvouloir, the Board by unanimous motion awarded bid and signed a Contract in
the total bid amount of $20,456.53 with Sideline Excavation, Camano Island, and accepted that Company’s Performance Bond, for installation of
two retaining walls on Camano Island associated with the Camano Island Solid
Waste Transfer Station.
Performance Bond
FOR Kimler Short Plat/SHP #137/00
The Board, by unanimous motion, accepted
a Performance Bond in the amount of $10,000.00
associated with Kimler Short Plat/SHP
#137/00, Parcel #R33119-125-0300, for
completion of
installation of waterline as required by
Island County Health Department.
HEARING
HELD: Franchise #319 – Mutiny Sands
Club, Inc.
existing
water distribution system
A
public hearing was held at 10:30 a.m.
as advertised to consider Franchise #319 by Mutiny Sands Club, Inc., for an existing water distribution
system lying in County rights-of-way within the Plat of Mutiny Sands, Sec. 9,
Twp. 29N., R 2E. There are no plans for
expansion of their current system.
The
County Engineer’s memorandum dated September 13, 2000, confirmed that all
departments requested to comment responded with no objection to the proposal and
the Prosecuting Attorney’s Office
reviewed and approved the documents to form, along with the Risk
Management office. Staff recommends
approval.
When
the Chairman called for public comments, no one in the audience came forward to
speak either for or against the franchise as requested.
By
unanimous motion, the Board approved Franchise #319 by Mutiny Sands Club, Inc.
HEARING
HELD: Ordinance #C-121-99 (PLG-043-99)
Adopting Oak Harbor Interlocal
Agreement governing Land Use Decisions within Non -municipal portion of Oak
Harbor’s UGA
A
Public Hearing was held at 10:45 a.m. on
Ordinance C-121-99 (PLG-043-99)
for the purpose of adopting the Oak Harbor Interlocal Agreement
governing Land Use Decisions within the non-municipal portion of Oak Harbor’s UGA,
continued from 10/25/99, 11/23/99,
2/7/00, 3/13/00, 4/17/00 & 8/7/00.
Attendance:
Public: None
Staff: Phil Bakke, Planning Director
Phil
Bakke commented that the City and County continue to work together on this
matter but had not yet been completed and recommended the hearing be continued.
By
unanimous motion, the Board continued the public hearing to December 18, 2000
at 10:45 a.m.
[Notice
of Continuance, GMA doc. #5978]
HEARING HELD: PROJECT Performance regarding Island County’s Community
Development Block Grants related to community facilities: Contract
#1-94-743-003 & Contract #1-95-744-009
A
Public Hearing was held at 11:00 a.m. as scheduled and advertised, for the
purpose of reviewing project performance regarding
Island County’s Community Development Block grants related to community
facilities: Contract #1-94-743-003 and
#1-95-744-009. The purpose of the
grants was to provide funding for the South Whidbey Family Resource Center and
the Camano Island Family Resource Center.
This hearing is one of
the required elements in the conclusion of the Community Development Block
Grant program, both for the construction of the South Whidbey Family Resource
Center and the Camano Island Family
Resource Center. This requirement is
part of a performance audit conducted by the State.
Gary Hess,
Public Works Engineer, further commented to note that part of what will be provided is information documenting low and
middle income beneficiaries served by both of the clinics constructed by the Block
Grant and that information has been received from the Health Department, to be
forwarded with the close out performance report to C-TED which is due by
October 16th. The other
requirement is conducting this public hearing to review performance of the two
grants; all other requirements have been met.
No
public comments were made at this time from any members of the public. The
public hearing held as required; grant requirements met and the matter
concluded as mandated. Hearing closed.
Budget Workshop
The Board met at 1:30 p.m.
to conduct a budget workshop with Public Works, Community Development,
Solid Waste, Road, ER&R, Paths & Trails, Storm Water Utility, Diking
Improvement District #4, Family Resource Centers. Minutes from the budget workshop are on file in the Office of the
Commissioners and Budget Director.
There being no further business to come before the Board at this time,
meeting adjourned at 3:15
p.m.. after the budget workshop. The
next regular meeting will be held on October 9, 2000 at 9:30 a.m.
BOARD
OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell,
Chairman
_______________________________
William F. Thorn,
Member
_____________________________
Mike Shelton, Member
ATTEST:
_______________________
Margaret
Rosenkranz, Clerk of the Board