ISLAND COUNTY COMMISSIONERS
- MINUTES OF MEETING
REGULAR SESSION -
MARCH 27, 2000
The Regular Meeting of the Board of Island
County Commissioners was held on March 27,
2000, beginning at 11:30 a.m. with
the monthly Roundtable with
Elected Officials, followed by
other meeting items as listed on the
Agenda beginning at 1:30 p.m., including
Diking Improvement District #4. The
meeting was held in the Island County Courthouse Annex, Hearing
Room, Coupeville, Wa., with Wm. L.
McDowell, Chairman; William F.
Thorn, Member. Mike Shelton,
Member, was absent.
Roundtable Meeting with Island County Elected Officials
Attendance
Elected Officials: Tom Baenen,
Greg Banks, Marilee Black; Maxine
Sauter; Suzanne Sinclair
Others: Margaret Rosenkranz; Dick Toft; Jane Koetje
Courthouse Security. Courthouse security is still an issue, and
Roundtable participants discussed two
incidents that occurred last week in the Courthouse after the Courthouse
closed at 4:30 p.m. The Judges have
made their position clear and the next step is for the Sheriff’s
recommendation. The issue will be a
topic for the next Security Committee meeting as well.
Also noted was
that while it is with every good intention of helping citizens,
employees may enable an
individual with bad intent to enter the Courthouse after 4:30 p.m. when most staff are gone for the day and there is no support of numbers to assist
an isolated employee who might be confronted by an angry stranger. When
asked by someone to "hold-open the door" or let them in after
4:30 p.m. employees need to indicate that the
County has a firm policy that no members of the public are allowed in
after -hours.
Courthouse
security is an important issue as well that needs to be addressed for the new
Law and Justice facility.
Follow-Up:
1. Dick Toft to
send notice to each Department to
remind that County offices close at 4:30 p.m. and the public not allowed
access to any buildings after
hours.
2. Paul Messner
as soon as possible to prepare and post
signs on all public entrances to Courthouse facilities that say something
like: Closed to Public Other than Courthouse Open Hours 8:00 a.m. to 4:30
p.m.
Roundtable Meeting
Time. The
Commissioners want to make sure the time of the Roundtable is convenient for
the Superior Court Judges and District Court Judge, and are willing to change
the time to accommodate them. Ms. Black
will contact the Judges and let the Board know if a change is needed.
Budget Prioritization
and Reduction. I-695
Impacts – 2001 Budget Prioritization memo send February 18, 2000, with departments to respond by March 15. All but four responses have been received as of this date.
Roundtable adjourned at 12:10 p.m. The
next meeting will be on 4/24/00 @ 11:30 a.m.
MINUTES APPROVED
By
unanimous motion, the Board approved and signed the minutes from meetings held
on March 6 and 13, 2000.
VOUCHERS AND PAYMENT OF BILLS
The
following vouchers/warrants were approved for payment by unanimous motion of
the Board: Voucher/Warrants:
#71367-71609 $198,733.38.
Veterans Assistance Fund: [emergency
financial assistance to certain eligible
veterans; the names and specific circumstances are maintained
confidential]. The Board by unanimous motion approved Claim
V2K-3 as recommended by the Veterans Assistance Review Committee in the amount
of $904.00.
Hiring
Requests And Personnel Actions
After a presentation by the Human Resources
Director, Dick Toft, the Board by unanimous motion, approved the following
personnel authorization actions:
041/00 Plans Ex/Bldg. Insp II #416.01 New
Position 3/27/00
042/00 Solid Waste Tech. I, I #2256.03 Replacement 4/19/00
043/00 Lead Plans Ex./Bld. Ins. #415.01 New Position 3/27/00
APPOINTMENT TO HOLMES
HARBOR SEWER DISTRICT
The
Board, by unanimous motion, appointed Mr. Don Wills, Freeland, as a
Commissioner for the Holmes Harbor
Sewer District refilling Position #5 with an existing term to run until
December 31, 2003.
Staff
Session Schedule – April, 2000
The
Board by unanimous motion approved for distribution the April, 2000 Staff
Session Schedule outlining staff sessions to be held on April 5 and 19
beginning at 9:00 a.m.
State
of Washington Interlocal Cooperative Agreement
ICA-2000-144 - Expanded Jury Source List Project
As
provided by Cathy Caryl, Central Services Director, the Board by unanimous
motion approved State of Washington Interlocal Cooperative Agreement ICA-2000-144 [RM-CENT-00-0028] for an
Expanded Jury Source List Project.
Public
Input
Gordon
Hines, Oak Harbor. Chairman,
Island County Veterans Committee formed January 8, 2000 [8 service organizations in Island
County], referred to information he
provided March 16, 2000
“Statement of Support” related to the different Nationally Chartered Service
Organizations. This group does not agree with the way the
Veterans Assistance Fund is being
operated in Island County and supports
proposed changes. Two letters forwarded to the Board, October 25 and December 14, 1999, from Phil
Harris, Commander, DAV Chapter 47, Oak Harbor,
asking for current policies and procedures under which the Veterans Fund
operates; names of members on the County’s Veterans Assistance Review Committee
[VARC] and the organizations they represent; and a copy of the annual report/status
of the fund showing the number of cases
presented and action on each, along with accounting of the fund. No reply to date has been received. He discussed the matter with Betty Kemp
and Don Mason on February 17, 2000,
and understands that a packet has been
sent to VARC members for comments. The
three major issues are:
1. Timeliness. Present
administration not
responsive to needs of veterans because
in some cases relief takes a month to get to the indigent veteran.
When talking about food on the table, a month is a long time to wait; the same is true for gas to get to a job,
or needed clothing.
2. The RCW
provides that the County set up the administration of the fund, with a
coordinator assigned for veterans organizations to work through. Actual
relief committees of the different veterans organizations should oversee or advise how the fund is
operated. The Board has assigned
people to the Veterans Assistance Review Committee who represent a
National Veteran Organization not located in the County i.e. a member from the Stanwood American Legion so in effect the Relief Committee of the
American Legion of Stanwood is approving funds for Island County.
3. The fund was set up for the service
organizations to help provide relief to indigent veterans, but the feeling is
that service organizations have no say
in helping to advise the County on what they feel need to be done.
Chairman
McDowell was aware that of the five members of the Veterans Assistance Review
Committee, written comments to the
proposal have been received from three,
and the other two members will receive a reminder to send their comments
in. That, however, will not prevent the Board from having a staff
session as promised on this matter. As
far as answering the questions posed in the letters, the Board was under the
impression that the group was working with Ms. Kemp and her staff on that
matter.
ACTION:
§
The Board scheduled this as a topic of
discussion for the Staff Session on April 19, 2000 at 3:30 p.m. Mr. Hines agreed he would contact the Commanders and Service Officers of the
Nationally Chartered Organizations to request they attend that staff session.
§
Ms. Kemp’s office will provide within the next week the information
requested by Mr. Hines: committee make up/representation; policies and procedures; accounting of the fund showing the number of
cases, including number approved and number denied and the amount.
Bill
Monroe, Seattle. Requested consideration of what he thought
were some housekeeping changes with regard to the recently adopted Communication Tower Ordinance. In August of last year U. S. West Wireless
submitted several applications for site
plan review for cell towers. Review
currently is at the end of the process, with the exception of one issue: the
prior ordinance required that 50% of
parcel site be restricted for open space/easement. For those applications vested under the old ordinance he asked that the County withdraw or waive
the requirement for that 50 % of the parcel open space easement. Under the new ordinance, he felt it would
take another 6 to 8 months before approval.
They are very willing to
work with review staff to
designate an appropriate buffer
Mr.
Monroe was referred to the Planning Director and Public Works Director. The Board cannot retroactively change a prior code and applicants have the
ability to opt in under the new code.
Supplemental Agreement No. 1, Consultant Agreement for R/W and Real Property Appraisals – Washington Appraisal Services, Inc.
On
presentation and recommendation of approval by Larry Kwarsick, Public Works
Director,
the
Board by unanimous motion approved Supplemental Agreement No. 1 to Consultant
Agreement with Washington Appraisal
Services, Inc., #RM-PW-98029, for right-of-way
and real property appraisals, to
extend the time frame of contract to
December 31, 2000 and increase contract amount by $20,000, for a new total not to exceed $65,000.
Supplemental
Agreement No. 1 to Consultant
Agreement RM-PW-98031 with Northwest Valuation Services, for appraisal services
A
unanimous motion of the Board authorized approval of Supplemental Agreement No. 1
to Consultant Agreement #RM-PW-98031 with Northwest Valuation Services, for appraisal services, revising
time of performance to December 31, 2000, as
reviewed and recommended by Mr. Kwarsick.
Supplemental
Agreement # 2 to Agreement WITH CNJA
Architects
Based
on recommendation of approval by Mr. Kwarsick, the Board on unanimous motion, approved Supplemental Agreement No.
2 to Consultant Agreement #RM-PW-992045
with CNJA Architects, under Work Order #10
[the firm hired to undertake planning for relocation/construction Camano
Road Shop facilities] to add to the scope of work, revise completion date
to May 31, 2000, and add $5300 to the compensation, for a new total cost of $24,370.40.
Supplemental Agreement # 4 to Professional Services Agreement WITH
HARDING LAWSON & ASSOCIATES
Having
been reviewed and recommended for approval by the Public Works Director,
the Board by unanimous motion approved
Supplemental Agreement #4 to Professional Services Agreement PW-962043, with
Harding Lawson & Associates, Inc., under CRP 96-05, Work Order #208, East Camano Drive, Phase #2, to revise
the Scope of Services and Compensation for Services.
Supplemental Agreement No. 1 to Consultant Agreement WITH Lane and Associates for NEGOTIATION OF RIGHT-OF-WAY
By
unanimous motion, as presented and recommended by Mr. Kwarsick, the Board
approved Supplemental Agreement No. 1
to Consultant Agreement #RM-PW972057, with Lane and Associates associated with right-of-way negotiation
services, to revise the time of
performance Section VI, Subsection A to December 31, 2000.
Interlocal
Agreement With the City of Oak
Harbor for
roadway maintenance
As
presented and recommended for approval by both the Public Works Director and
County Engineer, the Board by unanimous motion
approved an I nterlocal Agreement #PW-992054
between Island County and the City of
Oak Harbor for roadway
maintenance.
Annual
Certification for 1999 – to Washington State
County Road Administration Board
The Board, by unanimous motion, approved
the Annual Certification for 1999 to
Washington
State County Road Administration Board as
prepared by Lew Legat, County Engineer.
Stormwater
Mitigation Agreement Approved
By
unanimous motion, the Board approved a Stormwater Mitigation Agreement
with Bruce and Angela Ferguson, Lot 17, Block 4, Holmes
Harbor Golf & Yacht Club, Division
#6, in accordance with Zoning Regulations, ICC 17.03, appendix A related to
additional requirements for development within the Holmes Harbor subarea of the
Freeland rural Areas of More Intense Development.
RENEWAL: Adopt-A-Road Litter Agreement – Swantown Neighbors
By unanimous
motion, the Board by unanimous
motion approved the renewal of the Adopt-A-
Road Litter
Agreement with Swantown Neighbors, for the area from the First Reformed Church
on Swantown Road
to Crosby Road at Joseph Whidbey State Park intersection.
HEARING
HELD: Open Space App. #OPS 818/99
Michael Heggenes
A
Public Hearing was held at 10:45 a.m. on
Open Space Application #OPS 818/99
Michael Heggenes, Assessor’s Parcel R32804-310-2380, for placement of 15
acres out of a 17-acre parcel into the
Timber Land Tax Classification, on
property located east of Bailey’s Road, South Whidbey.
Jeff
Tate, Island County Planning Department, highlighted from the staff report
submitted under the date of March 2,
2000, by Phil Bakke, Planning Director.
The 17-acre parcel has been in the Designated Forest Tax Program since
1979. The owner wants to take 2 acres
out of that parcel and build a home but to do so makes the property ineligible for the Designated Forest Tax
Program. The property would qualify under
Timber Land Current Use Classification
which is what the owner is requesting.
Preservation of 15 acres of the parcel in a state of timber is not inconsistent with the criteria set
forth in RCW 84.34.041(a)-(c). The
Island County Comprehensive Plan supports the preservation of rural character
of Island County and the preservation of open spaces and wooded tracts and the
proposal would be consistent with the
Comprehensive Plan. Staff recommendation is for approval,
subject to the following conditions:
1.
All future
forest practices activity on the subject property shall be consistent with the submitted Forest
Management Plan and;
2.
All future
forest practices activity on the subject property shall be consistent with Washington Forest Practices
Regulations, RCW 76.09 and WAC 222, and
all other applicable County, State and Federal regulations.
At
the time the Chairman called for public comments, none were made either for or
against requested application.
Applicant was not present.
By
unanimous motion, the Board approved Application OPS 818/99 by Michael J.
Heggenes dealing with Assessor’s Parcel
R32804-310-2380 approving application for
15 acres of a 17-acre parcel as Timber Land Current Use Classification,
based on conditions as recommended by
the Planning Department.
There being no further business to come
before the Board at this time, the
Chairman adjourned the
meeting at 2:50 a.m., to meet in
Regular
Session on April 3, 2000, at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_______________________________
William F. Thorn, Member
[absent - Mike Shelton, Member]
ATTEST:
_________________________
Margaret
Rosenkranz, Clerk of the Board