ISLAND COUNTY COMMISSIONERS  -  MINUTES OF MEETING

REGULAR SESSION  -  JANUARY 22, 2001

 

The  Regular Meeting of the Board of Island County Commissioners was held on January 22, 2001, beginning at 11:30 a.m.  for a  Roundtable  with Elected Officials,  followed by other  meeting items as listed on the Agenda scheduled for 1:30 p.m.,  including Diking Improvement District #4.     The meeting  was held in the  Island County Courthouse Annex, Hearing Room, Coupeville, Wa., with  William F. Thorn, Chairman, Mike Shelton, Member, and Wm. L. McDowell,  Member, present.   Minutes from previous meetings were approved and signed:

 

Dec. 18, 2000  Regular Session              Dec. 19, 2000    Special Session

Jan.  02, 2001  Special Session               Jan. 08, 2001     Regular Session

 

Roundtable Meeting with Island County Elected Officials

 

Attendance

Elected Officials:   Tom Baenen; Marilee Black; Mike Hawley;   Maxine Sauter

            Others:  Margaret Rosenkranz; Dick Toft

 

Certification of Levy.  Mr. Baenen mentioned  waiting to certify the levies until Snohomish County is able to get back with the information on the  Library and Stanwood School District figures,  hopefully  will be this week which will enable certification of the tax roll. At this point  there have been  some 270 Board of Equalization petitions filed, compared to 1500 last year.  Of the 270, it is estimated that 150 may go to hearing.  His office has received the State ratio from the Department of Revenue,  which is  97.7 [compares what the County values the property with what the market value shows].  Island County’s ratio is  97.6. Personal property ratio is 97.2, also subject  to audit by the State.  The County’s parcel count is down, from 55,000 - 56,000 shown for the past number of years, to between 50,000 and 51,000 this year,  now combining the  manufactured houses with the site [previously counted the manufactured home as a parcel and the site as a parcel].   

 

Purchasing.  Commissioner Shelton was made aware of the  Washington State Association of Counties (WSAC) contract with the National Association of Counties (NACO) to purchase office equipment and supplies through a contract with Office Depot.  Not only are prices extremely competitive, through this contract the Association  receives a  certain percentage  back, which in turns helps to offset dues from counties.     Chairman Thorn will provide the information  and the contract number  to Elected Officials and Department Heads at the Department Head meeting scheduled for  January   24th. 

 

Salary Survey for exempt employees.  Memorandum being prepared by Mr. Toft at this time, to be reviewed and approved by the Commissioners prior to distribution.

 

Health Insurance.  Emphasis of  Washington Counties Insurance Fund meeting last week was on current  attempts to  save some dollars through self insured program.  Premiums this year increased; Group Health by 15%; Regents by 28%.  The WCIF self-insured program will  affect those employees who are now on Regents plan with a target date of April 1.    There will be four plans from which to select and a “benefits fair”  is  planned here for late February, with information forthcoming from Mr. Toft’s Office.

 

Legislation.  The Commissioners were able to meet with legislators last week in Olympia.  The Rural Counties bill, SB 5982, is coming up Wednesday and Commissioner Shelton will testify on behalf of the County.      The League of Women Voters is hosting a breakfast meeting Saturday, January 27th at  9:30 a.m., Henderson’s Restaurant, Oak Harbor, with  legislators attending,  and Ms. Sauter thought that might be a good opportunity to learn more and get  feedback on the issue as well as other issues important to the county.

 

  Roundtable adjourned 11:55 a.m.   The next  Roundtable is scheduled for 2/26/01 @ 11:30 a.m.

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:  

 

Voucher (War.)   2000     Warrants # 91659 – 91929………… $ 975,215.20

                              2001      Warrants # 91931 - 92079 …………$   64,291.15

 

Veterans Assistance Fund: [emergency financial assistance to certain eligible  veterans; the names and specific circumstances are maintained confidential].   By unanimous motion, the Board approved Claim #V1-1  in its entirety as recommended by the VARC in the amount of $840.00.  With regard to Claim  #V1-3, the Board approved the Claim in the amount of $1880.00 as recommended, subject to payment of  vouchers   for rent and power utility once services  have been provided.

 

Staff Session Schedule – FEBRUARY, 2001

 

The Board approved for distribution the Staff Session schedule for the month of February,   2001,  outlining sessions to be held on February 7th beginning at 9:00 a.m., and February 21st, beginning at 12:30 p.m.  Staff Sessions are held in the Courthouse Annex Hearing Room Basement, Coupeville, Wa.

 

WATER RESOURCES ADVISORY COMMITTEE 

 

By unanimous motion, as reviewed and discussed during Staff Session on January 17th, the Board named the following new appointments and one reappointment to the Water Resources Advisory Committee:

 

New Appointments                                         Re-appointment                                 

Steve Hilborn, North Whidbey                            Jim Trask, North Whidbey        

Charles Krumbever,  North Whidbey

Jim Shelver, South Whidbey                                          

John A. Lewis, Camano Island

Karl Ostrom, Camano Island

 

Chairman Thorn acknowledged a letter of appreciation being sent from the Board of Commissioners to George Wyse, Camano Island, who has recently resigned from the Island county Parks Board.  What makes this so significant is the fact that Mr. Wyse as a volunteer served as a member since appointment to the position August  of 1979. 

 

RESOLUTION #C-04 -01–ProclamNG Random Acts of Kindness Week

 

The Board, as has been the custom over the last few years, adopted by unanimous motion

Resolution #C-04-01 proclaiming  Random Acts of Kindness Week February 12 – 18, 2001 in Island County.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON 

 

PROCLAMATION

In the Matter of Proclaiming the }

Week of February 12-18, 2001    }

RANDOM ACTS OF KINDNESS     }     RESOLUTION  #C-04-01

WEEK in Island County             }     

WHEREAS:   The purpose of Random Acts of Kindness is to promote goodwill in our schools  and community; and

 

WHEREAS:   Acts of kindness benefit both the giver and receiver; and

 

WHEREAS:   All who live and/or work in Island County are encouraged to practice RANDOM ACTS OF KINDNESS whenever possible;  NOW, THERE-FORE,

 

BE IT HEREBY PROCLAIMED by the Board of Island County Commissioners that the week of FEBRUARY 12-18, 2001, be declared as:

 

RANDOM ACTS OF KINDNESS WEEK

 

in  Island County, and  urge citizens to  officially renew their commitment to practice Random Acts of Kindness.

 

SIGNED  this  22nd   day of January, 2001.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

William F. Thorn,  Chairman

Mike Shelton,  Member

Wm. L. McDowell, Member

ATTEST:

Margaret Rosenkranz

Clerk of the Board

BICC 01-038

 

 

Hold Harmless Agreement - Island Transit

 

As proposed, outlined in a memorandum dated 1/16/01 from Lee McFarland, Assistant Director, GSA/Property Management Division,  the Board  by unanimous motion approved a Hold Harmless Agreement between Island County and Island Transit to place bus shelter and bus stop sign to be located in front of the Clinton Library, located on County property at Dan Porter Park,  Clinton.  The Agreement has been reviewed and approved by the County’s Risk Manager, and signed by the Executive Director, Island Transit. 

 

RESOLUTION #C-05 -01 IN THE MATTER OF APPROVING ISLAND

TRANSIT PARK & RIDE LOTS NEEDS ASSESSMENT

 

Having received a letter dated January 15, 2001 from Martha M. Rose, Executive Director, Island Transit, outlining the need and her request that the Board adopt Island Transit’s Park and Ride Lots Needs Assessment, the Board by unanimous motion adopted Resolution #C-05-01 in the matter of approving Island Transit Park & Ride Lots Needs Assessment.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING  ISLAND TRANSIT PARK & RIDE LOTS NEEDS ASSESSMENT

)

)

)

 

 

 

RESOLUTION  C-05-01

                           

WHEREAS, the Island County Growth Management Plan Transportation Element encourages multi-modal transportation, transportation service connections,  and planning and implementation of multi-jurisdictional transportation projects to address shared  transportation needs; and

 

WHEREAS,    Island Transit has developed a site and construction cost-specific list of Park and Ride lot needs in Island County, updated and revised as Island Transit’s service area developed over the past  thirteen years; and

 

WHEREAS, the Board of Directors of Island Transit on January 12, 2001 adopted  the Island Transit Park & Ride Lots Needs Assessment on Whidbey Island to address congestion relief and encourage multi-modal  use; 

 

NOW THEREFORE BE IT RESOLVED,  that the Board of Island County Commissioners   adopts the Island Transit Park & Ride Lots Needs Assessment, attached hereto as Exhibit “A”.

BE IT FURTHER RESOLVED that the Island Transit Park & Ride Lots Needs Assessment be  presented to the Regional Transportation Planning Organization (RTPO) Policy Board on January 24, 2001 for adoption and forwarding to the Chairman of the Senate Transportation Committee in an effort to obtain funds to construct some or all of the Park & Ride lots during this Legislative session.

 

            REVIEWED AND APPROVED  this  22nd day  of  January, 2001.

 

                                                    BOARD OF COUNTY COMMISSIOENRS

                                                                        ISLAND COUNTY, WASHINGTON

 

                                                                        William F. Thorn, Chairman

                                                                        Mike Shelton, Member

ATTEST:                                                        Wm. L McDowell, Member

Margaret Rosenkranz, Clerk of the Board

Clerk of the Board

BICC –1-039

 

INTERLOCAL AGREEMENT #RM-SHER-00-0096 Between Whatcom

County & Island County- inmate transportation services

 

The Board approved, by unanimous motion, Interlocal  Agreement #RM-SHER-00-0096 between Whatcom County and Island County to  provide inmate transportation services via the Northwest Mini-Chain for the year 2001, in the amount of $9,488.63.

 

Hiring Requests & Personnel Actions

As presented and explained briefly by Dick Toft, Human Resources Director, the Board by unanimous motion, approved the following personnel actions:

 

Dept/PAA #                Description                                         Action                         Eff. Date

Public Works

PAA #007/01               Operator I, Bayview      #2239.03           Replacement                 1/22/01

PAA #015/01                Accounting Asst.           #2205.02           Personnel Action           1/22/01

PAA #016/01                Civil Eng. II                  #2220.02           Personnel Action           1/22/01

 

Planning/Community Development

PAA #008/01      Plans Ex./Bldg. Insp    Trainee#  418.02           Temporary                    1/22/01

 

Sheriff/Jail

PAA #009/01                Jail Supt.                       #4003.00           Replacement                 1/31/01

 

Assessor

PAA #010/01                Appraiser Level 2          #  107.02          New Position                3/15/01

 

Juvenile Services

PAA 011/01                  Probation Officer          #1402.08           New Position –grant      1/22/01

 

Health

PAA 012/01                  Pub. Health Nurse .75 fte  #2406.14       Personnel Action           1/22/01

PAA 013/01                  Pub. Health Coord. .5 fte   #2408.08      New Position                1/22/01

 

Auditor

PAA 014/01                  Dep. Auditor-Auditing       # 211.00        Replacement                 2/22/01

 

Monthly Financial Reports from Auditor & Treasurer

 

Auditor

 

The Auditor was in Olympia, and due to unforeseen emergency/circumstances,  staff was unable to attend the meeting or provide the financial report on behalf of the Auditor.  [Written copy received 1/23/01 and copy placed on file]

 

Treasurer

 

Maxine Sauter was present her year end budget comparison for the period ending 12/31/00 [cash receipt budget – Current Expense – year to date as of December 31, 2000] and answer questions.  Her written report was provided under cover memorandum dated January  12, 2001 [copy on file].    Pointed out by the Treasurer was the fact that the cash balance increased over the prior year by $1,312,504, basically due to interest income, building permits, jail revenue, property tax interest, sales/use tax, and clerk revenue.

 

PUBLIC INPUT

 

Jack Negus, 6638 Anderson Road, Clinton, delivered on behalf of the Clinton Community Forum, submitted a letter dated January  10, 2001, entitled “Where’s Clinton’s Beach?- Petition” signed by Lynae Slinden, Clinton Community Forum Steering Committee, with attachments including:  

 

·         letters  dated 10/12/98  and 2/8/99 from George E. Jackson, Central Whidbey Trails Council to Senator Mary Margaret Haugen

 

·         letter dated 4/12/99 from Mary Margaret Haugen to George E. Jackson

 

·         news article from The South Whidbey Record January 3, 2001, Editorial – “More

      property needed in 2001”.; and a map of the area.

 

·         Petition with 750 signatures of individuals urging the purchase of the property on the   north side of the ferry terminal adjacent to the Port District’s pier as a waterfront park for the purposes:  regain  access to public tidelands;  provide waterfront for port and recreation uses; and promote  tourism via ferry traffic and State’s marine trail. 

 

Nan El-Sayed, 2251 Whidbey Shores, Langley, provided a letter  of concern with regard to the recent Whidbey Fox Spit clear cut, the topic of today’s concern for her as well as Marie R. Powell, urging:   caution before the issue of a permit for continuance of the clear-cut until a careful review of the compliance of the first permit is made; and early adequate public notice of intention to clear cut.  She believed the clear cut proposal was mistakenly designated Class 3 rather than Class 4.  The clear cut was allowed within 200’ of the shoreline  and logging completed before a plan or  implementation  of drainage measures.  No mention was made during the  permit process about the  proximity to the steep  unstable bluff;  no early  adequate public notice was provided to the community about the clear cut.  If such considerations had been made, SEPA review would have been triggered as well as a watershed analysis.    Information she obtained from Greenbelt Consulting  December 20, 2000, was provided with regard to evaluation of impacts of the recent 40 acre clear-cut.  E-mail addresses were provided by both Ms. El-Sayed and Ms. Powell.

 

Marie R. Powell, 3211 Fox Spit road, was concerned about the same logging taking  place, and sought non-issuance of a  permit to clear cut an additional 30 to 35 acres in the same area.   She referenced  WAC  222-30-110 concerning special requirements for clear cutting on islands, i.e. stipulating that no more than 40  contiguous acres of land are in a clear-cut condition, and that 10 years should pass by in order for a  canopy to grow.  Although the President of the Board, of Whidbey Shores Association was called at the last minute to attend a meeting about the cutting, that was not communicated to other members of the community.  People in the  area  surrounding the clear cut area across Saratoga Road  are also concerned about the cutting, and those people were not notified.

 

Commissioner Shelton  had an e-mail from Karen  Vanderbuilt, and he forwarded information to her received from the Public Works Director, and agreed to send Ms. El-Sayed and Ms. Powell the same information.

 

STANDARD CONSULTANT AGREEMENTS APPROVED

 

After presentation by Larry Kwarsick, Public Works Director, along with discussion with  Staff, Dick Snyder, the Board by unanimous motion, approved the following Standard Consultant Agreements:

 

Standard Consultant Agreement PW-012003 with Fakkema & Kingma, Inc., for completion of comprehensive stormwater plan for the Freeland Growth Area,  Work Order #373, in the amount of  $118,700.00  [includes Bercot Road area]

[GMA Record #6183]

 

Standard Consultant Agreement PW–012004 with Fakkema  & Kingma, Inc., for  Whidbey Shores -  “Miller Draw Outfall Design”, in the amount of  $11,568.00

 

Standard Consultant Agreement PW-002021 with Golder & Associates Inc., for  Geotechnical Evaluation, design & services, for Seaward Way Road Repairs,  CRP 00-06, Work Order #129,  in the amount of  $79,655.00

 

Mr. Kwarsick explained that the Agreement for the  Whidbey Shores Miller Draw  Outfall Design covers services required for completion of an outfall  design plan for the Whidbey Shores Miller Draw Outfall, and includes ground topographic  survey, calculation of existing and future stormwater run-off  rates, analysis of existing storm drainage systems, preparation  of design plans, and preparation of cost estimates.    A Drainage agreement has not yet been fully  developed between the parties but Lew Legat, County Engineer, is  working on that agreement.    Over the years involved in the issue has been primitive road designation, drainage issues before the Gordon Iverson logging took place.  Mr. Iverson, even though not obligated to, has agreed to participate with Whidbey  Shores and Island County in installation of a new drain and Whidbey Shores has also tentatively agreed to allow placement on their property and to maintain the system once constructed.  This is a good partnership and consistent with policies to attempt to resolve existing drainage problems.  As Commissioner Shelton observed, the primitive road coming down the little valley is the collector of all the water; granted  more water  comes down since the clear-cut but historically there has been a problem,  attempted to resolve a number of times by those who live in Whidbey Shores.  This is an  on-gong drainage issue  being resolved in a cooperative way.  With regard to the issue clear-cut issue addressed by Ms. El-Sayed and Ms. Powell earlier, and  WAC 222-30-110 referenced, Mr. Kwarsick clarified that contiguous  does not include adjoining land areas that are separated  by 200’ buffers.  There are no notification requirements for Class 3 permits;  Class 3 permits are handled by DNR and not the County.  

 

Certification of 2001 Road Levy – Annual Report to CRAB

 

The Certification of 2001 Road Levy, an Annual Report to CRAB under WAC 136-150-021,  was approved by the Board by unanimous motion.  The figures used to determine the total County valuation, the road district valuation and the levy amount are prepared by the Assessor’s Office. The amounts shown as budgeted for other purposes are from the approved Road Budget.

 

Highways & Local Programs State Funding Agreement – Island County and Washington State Department of Transportation

 

The Highways & Local Programs State Funding Agreement – Island County and Washington State Department of Transportation, was approved by unanimous motion  of the Board, for  2000 Traffic Safety Near Schools Program:   East Camano Dr./Cross Island Road Signal, for

 $150,000 in State funds.

 

Sign Purchase Order –  Paint Striper

 

The Board, on unanimous motion,  approved and authorized the Chairman’s signature on  Purchase Order 04165 to purchase from  TMT Pathway, Salem, Oregon, the rebuilding/replacing of paint striper-carriage, and control station per quote 1/3/01 from that firm, in the amount of $47,148.41.

 

Resolution #C-06-01/R-03-01 – Reduction in Bond-Water System Plan

SWAN RUN PRD 140/99 by Terry Swanson

 

Applicant requests reduction of existing  bond for PRD 140/99 guaranteeing completion of

Swan Run water system, private roadways and final drainage/erosion/sedimentation control

measures.  By memorandum dated 1/17/01, the County Engineer reported that staff confirmed

by site visit that a portion of the requirements within the bond were completed.  Based  on that

inspection, Mr. Legat recommended that the original bond amount of $66,983.45 be reduced to

$23,000  and that completion date be extended to January 1, 2002. 

 

By unanimous motion, the Board adopted Resolution #C-06-01 (R-03-01) in the matter of

reduction of bond guaranteeing completion of the water system in PRD 140/99, Possession

Point Estates II, Island County, Washington.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF REDUCTION OF                    )

BOND GUARANTEEING COMPLETION      )                       RESOLUTION C-06-01   

OF THE WATER SYSTEM IN PRD 140/99-         )                                              R-03-01

POSSESSION POINT ESTATES II, ISLAND           )

COUNTY, WASHINGTON                         )

 

            WHEREAS, the Swanrun Public Water System in PRD 140/99, Possession Point Estates II, was not completed to County standards at the time this plat was recorded; and

 

            WHEREAS, the Island County Land Development Standards and RCW 58.17.130 require completion of said improvements prior to approval of any plat, or bonding to assure completion; and

 

            WHEREAS, to insure the completion of the improvements, the developer furnished Island County with a Plat Bond/Declaration of Trust in the amount of sixty-six thousand, nine hundred eighty-three and forty-five/100 Dollars ($66,983.45) guaranteeing completion of said improvements; and

 

            WHEREAS, the following improvements have been inspected and are now found to comply with Island County standards:

 

See attached Exhibit “A” and Exhibit “A”-Attachment 1

 

            BE IT HEREBY RESOLVED that the bond guaranteeing completion of the Swanrun Public Water System improvements in the Plat of Possession Point Estates II be reduced this date to the amount of Twenty Three Thousand and no/100 Dollars ($23,000.00) to guarantee completion of the remaining items of work.  Completion due date of remaining items is January 1, 2002.

 

            DATED this 22nd day of  January, 2001.

                                                                               BOARD OF COUNTY COMMISSIONERS

                                                                   ISLAND COUNTY,     WASHINGTON

                                                                                WILLIAM F. THORN, Chairman

                                                                                                MIKE SHELTON, Member

                                                                                                        WM. L. MCDOWELL, Member

 

 

ATTEST:  MARGARET ROSENKRANZ             Clerk of the Board       BICC 01-057

 

Resolution #C-07-01/R-04-01 –   Specifications and

 Authorizing Call for Bids- Trailer Mounted Message Signs

 

As presented and reviewed, the Board by unanimous motion,  approved Resolution #C-07-01

(R-04-01)  approving specifications and authorizing call for bids for Trailer Mounted message

signs, with bid opening scheduled for 2/16/01 at 11:00 a.m., Conference Room #2, Courthouse

Annex, Coupeville, Wa.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING                       }

SPECIFICATIONS & AUTHORIZING                   }          RESOLUTION  C-07-01

CALL FOR BIDS FOR:                                            }          RESOLUTION  R-04-01

TWO TRAILER MOUNTED MESSAGE }     

SIGNS WITH RADAR PACKAGE            }

 

            WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND for the purchase of:

TWO (2) TRAILER MOUNTED MESSAGE SIGNS WITH RADAR PACKAGE

 

NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said equipment; BID OPENING to be the 16th day of February, 2001 at 11:00 a.m., in Conference Room No. 2, Courthouse Annex, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 22nd day of January , 2001.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

 

                                                            William F. Thorn, Chairman

                                                            Mike Shelton, Member

                                                            Wm. L. McDowell, Member

ATTEST:    Margaret Rosenkranz

Clerk of the Board       BOCC 01-058

 

Adopt-A-Road Litter Control Program Agreement

Veterans of Foreign Wars Post 7392

 

Adopt-A-Road Litter Control Program Agreement between Island County and Veterans of

Foreign Wars Post 7392 for  Ault Field Road from Highway 20 to Goldie Road, was approved

by unanimous motion of the Board.

 

Resolution #C-08-01/SW-01-01 – Approving Specifications &

Authorizing Call for Bids for One New or Used Front End Loader

 

The Board, by unanimous motion, as explained and reviewed  by Dave Bonvouloir, Solid Waste Manager, approved Resolution #C-08-01 (SW-01-01) in the matter of  Approving Specifications and Authorizing Call for Bids for One New or Used Front End Loader, setting bid  opening for March 1, 2001 at 1:00 p.m., Conference Room #3, 1 NE 6th St. Coupeville,  Wa.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING          }

SPECIFICATIONS & AUTHORIZING      }                 RESOLUTION #C-08-01

CALL FOR BIDS FOR:ONE NEW OR      }                 RESOLUTION #SW-01-01

USED FRONT END LOADER                }

                         

            WHEREAS, sufficient funds are available in the Solid Waste Fund for the purchase of:

ONE NEW OR USED FRONT END LOADER

With Mandatory Trade-In:

Equipment No. 724: 1992 John Deere 444 Loader

                       

NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment  A, General Provisions, Specifications, and Bid Proposal is approved as written, and the Director of Public Works is authorized and directed to call for bids for furnishing Island County with said equipment; BID OPENING to be the 1st day March, 2001 at 1:00 p.m., in Conference Room #3, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 22nd day of January, 2001.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

William F. Thorn, Chairman                                          Wm. L. McDowell, Member

Mike Shelton, Member

ATTEST:  Margaret Rosenkranz

Clerk of the Board    BICC 01-060

 

Memorandum of Understanding between Island County & COMMUNITY  Mental Health Services-PW002047

 

Mr. Kwarsick presented for approval Memorandum of Understanding #PW-00-2947 between Island County and  Community  Mental Health Services, dealing with the  on-going provision of  Community Mental Health Services, specifically the relationship between Community Mental Health and the Community Development Block Grant Program and the construction of a new mental health facility in Coupeville.    The MOU includes two attachments:  Attachment I  -  legal description;          Attachment II -  federal regulations.  This Agreement has not yet completed the Contract Review Process with the Risk Manager and Deputy Prosecuting  Attorney, but because of timing issues, asked that the Board authorize the Chairman to sign the MOU once those approvals have been obtained.

 

By unanimous motion, the Board authorized the Chairman’s signature on the MOU at the time the Risk Manager and Deputy Prosecuting Attorney have both signed off approving under Contract Review Process, including Attachment I and Attachment II.

 

Addendum/Amendment No. 1 to Purchase & Sale Agreement No. 39867 – Coupeville Mental Health Center

 

Presented at this time was a Draft proposed Addendum/Amendment No. 1 to Purchase & Sale Agreement #39867 – Coupeville Mental Health Center; Sec. 33, Twp 33N, R 1E, Parcel 173-3310; Extension of Northwest First Street, Work Order.  Gary Hess, Public Works Engineer, explained that when the Purchase and Sales Agreement was originated the closing date was set for January 31, 2001, contingent on grant contract completion.  The grant contract is not yet complete and release of funds cannot be managed before that closing date.  This Amendment   is recommended for approval, which would  extend the closing date to no later than March 15, 2001, and includes $7500  earnest money to be applied to the purchase at the time of closing, non-refundable.  The Amendment, once negotiation is completed between the County and Seller, will clarify  the payment of the County’s share of the street extension of NW 1st Street, proposed to be 50% of the actual cost and not to exceed $45,000.

 

By unanimous motion, the Board approved the Addendum/Amendment No. 1 to the Purchase & Sale Agreement #39867, authorizing the Chairman’s signature after final negotiation with the Seller and the Agreement in final form.

 

Resolution #C-09-01  Executing Contract between Island County and SLR, Inc. for the South Whidbey CDBG Planning-Only

 

As discussed with the Board at last  Wednesday’s  staff session by Mr. Kwarsick, the Board by unanimous motion, approved  presented for approval, Resolution #C-09-01 (R-01-01) in the matter of  Executing Contract between Island County and SLR, Inc. for the South Whidbey CDBG Planning-Only, memorializing and approving signature authority of the Chief Administrative Officer to sign contract.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

IN THE MATTER OF EXECUTING CONTRACT       )                 RESOLUTION C-09-01

BETWEEN ISLAND COUNTY AND SLR, INC.           )                                          R-01-01

FOR THE SOUTH WHIDBEY CDBG PLANNING-     )

ONLY GRANT                                                                                             )

 

WHEREAS, the Board of Island County Commissioners, has been awarded $29,410 of Community Development Block Grant –Planning Only funds to study the feasibility of an Intergenerational Facility in the South Whidbey, area of Island County; and

WHEREAS, the consultant selection process was completed by soliciting firms listed on the County’s Small Works/Services and the State’s Minority and Women’s Business Enterprises (MWBE) rosters in compliance with the requirements of the CDBG Management Handbook.  As required by the CDBG program and ICC 2.29 a competitive solicitation process involving eight firms, seven MWBE firms and one firm from the Small Works Roster/Services, was conducted; and

WHEREAS, each consultant was provided scope of work and was ask to submit a Request for Statement of Qualifications (RFQ) and letter of interest; and

WHEREAS, of the eight solicitations, two consultants responded and were screened using a Consultant Selection Criteria checklists which established the selection criteria for this project as follows: relevant experience/ past experience in CDBG funded projects, qualification and participation of key personnel, availability and capacity of the firm to accomplish the work within the required time frame, previous performance, professional regulation and references, geographical proximity to the project location, and whether the firm was a Washington State Certified Minority or Women Owned Business Enterprise; and

WHEREAS, SLR, Inc. dba Strategic Learning Resources, SLR, Inc. was determined to be the best available professional based on the checklist criteria, in part since they are located in Langley, Washington and worked with Island County to prepare the Youth Programming Study for the Partnership with Youth CDBG Planning-Only Grant; and

WHEREAS, the Board of Island County Commissioners deems it in the best interest to proceed with the consultant selection for the CDBG – Planning Only Grant Intergenerational Center feasibility study; and

WHEREAS, on January 17, 2001, the Board, in public workshop session, authorized the Chief Administrative Officer to sign the Professional Services Contract with SLR, Inc.; NOW, THEREFORE,

BE IT HEREBY RESOLVED, that the Board of Island County Commissioners memorialize and approve its prior authorization to have the Chief Administrative Officer sign the contract for professional services with SLR, Inc.

              APPROVED AND ADOPTED this 22nd day of January, 2001 following public hearing.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

William F. Thorn, Chairman

Mike Shelton, Member

Wm. L. McDowell, Chairman

ATTEST:   Margaret Rosenkranz

Clerk of the Board  BICC 01-061

Resolution #C-10-01 (R-02-01) Initiating a Public Works Project

PWP 01-01, Cedars Trail Design & Construction Project

 

Mr. Kwarsick presented the proposed initiation of a  Public Works project  dealing with the Cedars Trail  design and construction, for total current grant and local match budget appropriation of $214,305.00.   The project has been in the queue for a number of years The County awarded in two different applications for federal enhancement money funds for this project and Mr.  Hess has been negotiating for start up of the project with a consultant.

 

By unanimous motion, the Board approved Resolution #C-10-01 (R-02-01) in the matter of  Initiating a Public Works Project  PWP 01-01, Work Order #223, Cedars Trail Design & Construction Project.

 

Courthouse Project Funding – Year 2001 Bonding – Request Authorization to proceed with project bonding.

 

Mr. Kwarsick brought forward a  continuation of discussion from the January 17 Staff Session with the Board, regarding year 2001 bond specifically tailored to meet the County’s financial needs for completion of the Coupeville Courthouse campus  [hand-out:  Memorandum dated 1/18/01 regarding Courthouse Project Funding-Year 2001 Bonding, with two spreadsheets].    At the staff session, Mr. Kwarsick, along with Elaine Marlow, Auditor’s Office, presented six scenarios  [two groups of three]: