ISLAND COUNTY COMMISSIONERS  - MINUTES OF MEETING

REGULAR SESSION  - FEBRUARY 26, 2001

 

The Regular Meeting of the Board of Island County Commissioners was held on February 26, 2001, beginning at 11:30 a.m. for a Roundtable with Elected Officials, followed by other meeting items as listed on the Agenda scheduled for 1:30 p.m., including Diking Improvement District #4.     The meeting was held in the Island County Courthouse Annex, Hearing Room, Coupeville, WA, with William F. Thorn, Chairman, and Mike Shelton, Member, present.   Wm. L. McDowell, Member, was absent.  Minutes from previous meetings were, by unanimous motion, approved as follows:         February 7, 2001   Special Session.

           

Roundtable Meeting with Island County Elected Officials

 

Attendance:  Robert Bishop; Tom Baenen; Maxine Sauter; Marilee Black; Suzanne Sinclair; Greg Banks

 

1.       Courthouse Facilities and Temporary Working Conditions 

As may be required because of construction of the new Law and Justice Facility and Courthouse Remodel, temporary office placements may not accommodate full staff.   Where the Assessor will move temporarily will not accommodate 19 people and he plans to have the appraisers work out in the field i.e., on Friday afternoons come in the office and down load their work from the week; on Monday morning, upload next week’s work.  This releases 9 workstations.  Question:  how to turn in the number of hours work and how is that verified?

 

Commissioner Shelton observed that many departments are customer oriented departments and here to serve the public.  The guiding principle should be that the County expects to receive 40 hours’ work for 40 hours’ pay.    In the case of the Assessor, the County would be   asking employees to work in this manner because of current working conditions, for the County’s convenience more than for convenience of the employees.  Assuming the Assessor verifies that the work has been produced, he would turn in 8 hours of work per day for those employees.  Chairman Thorn agreed, reiterating that the Assessor would certify that in fact those employees were working those hours; the Assessor has the control.

 

2.  Telecommuting 

Potential issues of concern could be overtime issues, FLSA covered employees, risk management and office ergonomics, and this needs further discussion, clarification and County policy developed.

 

3.  New Law and Justice Facility    

As a group the Law and Justice departments are still discussing and re-thinking the issue about whether they really want everyone to funnel through the front door.   Security will only be provided between 8:00 a.m. to 4:30 p.m. and they realize that some employees are going to need access to the building beyond secure times.

 

As far as bidding and contract preparation for companies to provide security for the new facility, Ms. Black agreed to check with Betty Kemp as far as the status and get back to the Chairman with that information. 

 

With regard to Mr. Banks request go through the new facility, the Commissioners suggested he contact Larry Kwarsick to arrange same.

 

Roundtable adjourned at Noon; the next Roundtable scheduled for 3/26/01 @ 11:30 a.m.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:  

 

Voucher (War.)  # 93834 – 94117 . . . . . . . . . . . . . . . . . . . . .. $ 754,212.47.

 

Veterans Assistance Fund: [emergency financial assistance to certain eligible veterans; the names and specific circumstances are maintained confidential].   As recommended by the Veterans Assistance Review Committee, the Board by unanimous motion, acted on the following three Veterans Assistance Claims:

 

                        #V1-8 approved $2,077.47 and denied remainder

                        #V1-9 denied in entirety

                        #V1-10 denied in entirety.

 

Hiring Requests & Personnel Actions

 

By unanimous motion, the Board approved the following Personnel Action Authorization as

Presented and summarized by Dick Toft, Human Resource Director: PAA #026/01, Sr. Planner  #1709.01-Replacement, with effective date 2/26/01.

 

Contract #RM-HR-01-0022 BENEFIT Administration Company LLC

Flexible Benefits Contract Renewal 

 

Mr. Toft presented for the Board’s review and approval Contract #RM-HR-01-0022 with Benefit Administration Company LLC, regarding Flexible Benefits Contract Renewal 3-1-01 – 3-1-02, for provision of certain administrative services for the operation of Employer’s Flexible Benefits Plan.   By unanimous motion, the Board approved Contract #RM-HR-01-0022 with Benefit Administration Company LLC, as presented.

 

Staff Session Schedule for March, 2001

 

The Board by unanimous motion approved the Staff Session Schedule for March 2001, for distribution, outlining regular staff sessions on March 7 and 21 beginning at 9:00 a.m., noting that the session for March 7 is for the morning only. 

 

JUVENILE COURT SERVICES

 

As presented by Michael S. Merringer, Administrator, Juvenile & Family Court Services, the Board by unanimous motion, approved the following:

 

·         Amendment No. 4 to Interlocal Agreement between Snohomish County and Island County for Juvenile Detention Services,  #RM-JUV-00-0020-4, not to exceed  $40,000

 

·         Amendment No. 1 to DSHS Contract #0063-43980, JAIBG – Alternatives to Detention - Community Work Crews:  #RM-JUV-00-0066-1; no change in dollar amount, but with an amended project start date 1-1-01 and amended end   date 8-31-01.

 

·         Letter regarding 2001-Z11 4-WA-DC Implementation Grant, Fiscal Year 2001 authorizing Michael S. Merringer, Administrator, Juvenile & Family Court Services, as the official representative of Island County authorized to apply to undertake a drug court program or project in whole or in part

 

HEARING HELD: RES. #C-15-01 Establishing Island County Community Mental Health Facility Fund/Fixing Budget for YEAR 2001

 

A Public Hearing   was held as scheduled and advertised at 1:45 p.m. to consider Resolution #C-15-01 Establishing the Island County Community Mental Health Facility Fund and Fixing a Budget for the 2001 Year.  At the time of hearing, no members of the public stepped forward to speak either for or against adoption of Ordinance #C-15-01.

 

By unanimous motion, the Board approved Resolution #C-15-01 establishing the Island County Community Mental Health Facility Fund and Fixing a Budget for the 2001 Year.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

In the Matter of Establishing the Island County

)

 

Community Mental Health Facility Fund and

)

Resolution # C-15-01

Fixing a Budget for the 2001 Year

)

 

 

            WHEREAS, through acceptance of a $750,000 Community Development Block Grant to partially fund the building of a Community Mental Health Facility located in Coupeville, a fund should be established to ensure that the revenues and expenditures in connection with the construction and operation of the Center are properly accounted for, and

 

            WHEREAS, it appears that the most effective means to ensure that funds for this purpose are used only for this program would be to establish a separate fund to be known as the Island County Community Mental Health Facility Fund; and

 

            WHEREAS, there is a need to fix and adopt a budget for this fund for the 2001 year; and

 

            WHEREAS, RCW 36.40.140 requires that a public hearing be held at which any person may appear and be heard for or against this proposed Fund and Budget, NOW THEREFORE

 

            BE IT RESOLVED, that a public hearing be held at the hour of 1:45 p.m. on the 26th day of February, 2001, at the usual meeting place of the Board in Coupeville to consider this proposed Fund and Budget.

 

            ADOPTED this 12th day of February 2001.

 

                                                                                    Board of County Commissioners

                                                                                    Island County, Washington

            ATTEST:                                                          William F. Thorn, Chairman

            Margaret Rosenkranz                                        Mike Shelton, Member

            Clerk of the Board                                             Wm. L. McDowell, Member

            BICC 01-109

 

            BE IT FURTHER RESOLVED that there is created and established in the Island County Treasure and Island County Auditor records a fund known and designated as the Island County Community Mental Health Facility Fund.

 

     IT IS HEREBY APPROVED AND ORDERED that the amount of Four Hundred Forty Eight Thousand, Two Hundred dollars ($448,200) be appropriated and distributed as shown within the 2001 Island County Community Mental Health Facility Fund budget.

 

            Source of Funds

                        CTED CDBG Block Grant                    148-000-33314-228        $448,200

 

            Application of Funds

                        Professionals Services                           148-000-59469-141        $448,200

 

            ADOPTED this 26th day of February, 2001

 

                                                                     Board of County Commissioners

                                                                     Island County, Washington

                                                                     William F. Thorn, Chairman

                                                                     Mike Shelton, Member

ATTEST:                                                     [absent-Wm. L. McDowell, Member]                         

By Ellen K. Meyer, Deputy                            

Margaret Rosenkranz, Clerk of the Board       

 

Resolution #C-17-01 Cancellation of Uncollectible Personal Property Taxes as of February, 2001

 

As forwarded by the Island County Treasurer, the Board at its meeting of February 12 continued action until today’s meeting in order to allow time for the Treasurer to provide information on the Attachment   to show the actual dollar amount for each proposed personal property write-off.  That information has now been provided. 

 

By unanimous motion the Board adopted Resolution #C-17-01 in the matter of cancellation of uncollectible personal property taxes as of February 2001.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

In the Matter of Cancellation of)          

Uncollectible Personal Property)           Resolution # C-17-01

Taxes as of February 2001)                 

 

            WHEREAS, in accordance with RCW 86.56.240, an attached list of uncollectible personal property taxes, has been developed and filed with the Island County Auditor by the Island County Treasurer along with her affidavit to the Board asserting their uncollectibility, in Order for the board to cancel the taxes due because of their uncollectibility.

 

            NOW THEREFORE BE IT HEREBY RESOLVED, that the Board of County Commissioners finds the attached list of uncollectible personal property taxes cannot be satisfied and therefore shall be cancelled by the Treasurer.

 

            ADOPTED this 26th day of February 2001.

 

                                                                      Board of County Commissioners

                                                                      Island County, Washington

                                                                      William F. Thorn, Chairman

                                                                      Mike Shelton, Member

ATTEST:                                                     [absent-Wm. L. McDowell, Member]

By Ellen K. Meyer, Deputy

Margaret Rosenkranz, Clerk of the Board

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Resolution #C-22-01 Transferring Funds Within the 2000 Island County Current Expense Fund Budget

 

Resolution #C-22-01 as prepared by the Budget Director, was approved by unanimous motion,  of the Board, transferring Funds within  the 2000 Island County Current Expense Fund Budget, from Commissioners Contingency to Sheriff, Salaries & Benefits, in the amount of $80,511, and Sheriff-fuel in the amount of $12,615, for a total of $93,126.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

In the Matter of Transferring Funds)    

Within the 2000 Island County Current) Resolution # C-22-01

Expense Fund Budgets)                  

 

            WHEREAS, all funds and department budgets are adopted and fixed by the Board of County Commissioners for each fiscal year, with expenditures listed in three general categories; Salary, Wages & Benefits, Maintenance & Operation and Capital Outlay, and

 

            WHEREAS, it is permissible to transfer between these categories only by resolution of the Board, and

 

            WHEREAS, various departments have requested transfers of funds between portions of their budgets, and

 

            WHEREAS, it is necessary to transfer between these categories in order to cover for unexpected or heretofore unknown expenditures in one category from other budget category excesses, or from budgeted reserves, NOW THEREFORE

 

            BE IT RESOLVED, that funds will be transferred in the 2000 Fund Budgets per the following.

 

Fund/Department                   Source of Funds                      Application of Funds   Amount

Current Expense Fund                                  

Commissioner Contingency        001-000-51992-141        Total Source                             $93,126

                                               

Sheriff, Salaries & Benefits                                            001-040-52122-110        80,511

Sheriff, Fuel                                                                  001-040-52122-132        12,615

                                                                                    Total Application                       $93,126

            ADOPTED this 26th day of February 2001.

 

Board of Island County Commissioners  

Island County, Washington                             

William F. Thorn, Chairman

Mike Shelton, Member

[Absent-Wm. L. McDowell, Member]

By Ellen K. Meyer, Deputy

Margaret Rosenkranz, Clerk of the Board

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Amendment to Contract #EM 010344 - Washington State Military Department for DOJ Needs & Capability Survey

 

Amendment to Contract #EM 010344 with Washington State Military Department for Department of Justice Needs & Capability Survey, as presented and reviewed by T. J. Harmon, Department of Emergency Services, was approved by unanimous motion of the Board, representing no change in dollar   amount, just that the project time line has been extended to June 30, 2001.

 

FINANCIAL REPORTS

 

The financial reports from the Auditor and Treasurer were submitted for review and discussion. Commissioner Shelton thought it worthy to note that both reports show revenues down by $100,000 from last year.  

 

Auditor’s Report

Suzanne Sinclair, Island County Auditor, was present and submitted, in written form, the Auditor’s Current Expense financial report for the period ending January 31, 2001.  Only one month into the year, she had no particular comments or concerns, and looking at bottom line percentages, figures are close to last year at this time.

 

Treasurer’s Report

Maxine Sauter, Island County Treasurer, provided the Board with copies of her written financial report for the period ending January 30th showing a cash report and budget comparison for Current Expense, under cover memorandum dated February 12, 2001.  She reported a good carry over cash balance although cautioned that the figure did not yet include the December warrants issued in January.    An area of concern is that Investment interest rates are very much down. 

[Copies of both reports are on file with the Clerk of the Board and Commissioners Office]

 

Contract #RM-CENT-01-0017 – Washington State Department of Information Customer Service Agreement #98-INT-034

 

By unanimous motion, the Board approved Contract #RM-CENT-01-0017 with Washington State Department of Information, Customer Service Agreement #98-INT-034, a blanket agreement establishing   terms and conditions under which DIS provides services if  the County chooses    to utilize their services [goods and services from DIS and taking advantage of third party vendors through master  contracts  executed by DIS].

 

Memorandum of Agreement   #RM-EXT-00-0103

between Island County and WSU

 

Memorandum of Agreement, #RM-EXT-00-0103, between Island County and WSU in the amount of $30,844.00 for the year 2001 was approved by unanimous motion of the Board, providing Extension Education Program, with the specific positions listed within the MOA that are supported through the MOA.

 

COntract for Dave Mackie Park Hypochlorinator

System Installation

 

The Board, by unanimous motion, approved Contract #RM-GSA-01-0020 for a Hypochlorinator System installation at Dave Mackie Park, between Island County and Island H20 Systems, Inc., Oak Harbor, in the amount of $14,601.01 including State Sales Tax.

 

HEALTH CONTRACTS

 

The Board took action on four health related contracts, approving each by unanimous motion, and all four having been approved by the Board of Health on February 21, 2001:

 

·         Consolidated Contract Amendment, Contract # C08645 (1), $4,583.00

·         Site Hazard Assessment Amendment, Contract #G9900132 (2), $17,250.00

·         Child Care Capacity Contract #N09845, $20,000.00

·         RM-HLTH-99-0014 – Interlocal Agreement with Snohomish Health District for Region 3 AIDS Service Network, to continue omnibus funding for HI/AIDS program, $66,038.00

 

Resolution #C-23-01/R-06-01 Approving Specifications & Authorizing Call for Bids for Culvert Supplies

 

By unanimous motion, as presented and recommended by the Public Works Director and County

Engineer, the Board approved Resolution #C-23-01/R-06-01 In the Matter of   Approving

Specifications & Authorizing Call Bids for Culvert Supplies, with bid date set for March 27, 2001 at 1:30 p.m.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING}

SPECIFICATIONS & AUTHORIZING}      RESOLUTION #C-23-01

CALL FOR BIDS FOR:}

CULVERT SUPPLIES}                                  RESOLUTION #R-  06-01    

 

            WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND for the purchase of:

 

CULVERT SUPPLIES for all Road shops (corrugated aluminum alloy and corrugated, double-walled, smooth bore, non-perforated, polyethylene plastic drain pipe).

 

NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said supplies; BID OPENING to be the 27th day of March, 2001 at 1:30 p.m., in Conference Room #3, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 26th day of February 2001.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            William F. Thorn, Chairman

                                                            Mike Shelton, Member

                                                            [Absent-Wm. L. McDowell, Member]

ATTEST:

By:  Ellen K. Meyer, Deputy

Margaret Rosenkranz, Clerk of the Board

BICC 01-133

 

Resolution #C-24 -01/R-07-01 –  Approving Specifications & Authorizing Call for Bids for 1 new 2001 Backhoe Loader w/Cab

 

By unanimous motion, as presented and recommended by the Public Works Director, Larry Kwarsick, and Lew Legat, County Engineer, the Board approved Resolution #C-24-01/R-07-01 In the Matter of approving specifications and authorizing call for bids for one new 2001 Backhoe Loader with cab, and setting bid date for March 27, 2001 at 2:00 p.m.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING}

SPECIFICATIONS & AUTHORIZING}      RESOLUTION #C-24-01

CALL FOR BIDS FOR:}      

ONE (1) NEW 2001}                                      RESOLUTION #R-  07-01

BACKHOE LOADER W/CAB}

WITH TRADE-IN: Equip# 160}

 

            WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND for the purchase of:

ONE (1) OR MORE NEW 2001 BACKHOE LOADER(S) W/CAB

WITH TRADE-IN: Equip# 160 1991 FORD 655C

 

                        NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said equipment; BID OPENING to be the 27th day of March, 2001 at 2:00 p.m., in Conference Room #3, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 26th day of February 2001.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            William F. Thorn, Chairman

                                                            Mike Shelton, Member

                                                            [absent-Wm. L. McDowell, Member]

ATTEST:

By Ellen K. Meyer, Deputy

Margaret Rosenkranz, Clerk of the Board

BICC 01-134

 

Resolution #C-25 -01/R-08-01 – Deletion of a Portion of

Rainbow Lane from County Road Log

 

Resolution #C-25 -01/R-08-01 was presented by Mr. Kwarsick, recommending approval of the proposed resolution involving the deletion of a portion of Rainbow Lane from the County Road Log. In the Snohomish County Superior Court case Johnson v. Island County, the Court determined that the County did not have sufficient rights to claim this portion of Rainbow Lane as a public highway.  This resolution is a follow-on activity to delete it from the County Road Log.

 

By unanimous motion, the Board approved Resolution #C-25 -01/R-08-01 In the Matter of Deletion of a Portion of Rainbow Lane from County Road Log.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF DELETION)

OF A PORTION OF RAINBOW)                 RESOLUTION NO. C-25 -01

LANE FROM COUNTY ROAD LOG)         R-08-01

                                                           

            WHEREAS, that portion of Rainbow Lane on Camano Island, formerly known as Highline Street, lying south of Fairway Drive for a distance of 370 feet, was claimed to be a County Road by long term public use and county maintenance pursuant to the provisions of RCW 36.75.070; and

 

            WHEREAS, the Snohomish County Superior Court in Johnson v. Island County, Cause No. 97-2-09390, determined on January 30, 2001 that said road is not a county road as its use did not meet the requirements for use as a public highway; and

 

            WHEREAS, it is necessary to amend the County Road Log and other county records to delete that portion of Rainbow Lane as a county road; NOW, THEREFORE,

 

            BE IT HEREBY RESOLVED that the County Engineer is directed to delete that portion of Rainbow Lane, Road Log Number 76690, from milepost 0.44 to milepost 0.51 from the County Road Log and other Road Department records.

 

            DATED this 26th day of February 2001.

 

                                                                        BOARD OF COUNTY COMMISSIONERS

                                                                        ISLAND COUNTY, WASHINGTON

 

                                                                        WILLIAM F. THORN, Chairman

                                                                        MIKE SHELTON, Member

                                                                        [absent-Wm. L. McDowell, Member]

           

Attest:                                           

By Ellen K. Meyer, Deputy                   

MARGARET ROSENKRANZ

Clerk of the Board 

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