ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR SESSION - MAY 7, 2001
The
Board of Island County Commissioners (including Diking Improvement District #4)
met in Regular Session on May 7, 2001
beginning at 9:30 a.m. in the Island County Courthouse Annex, Hearing
Room, Coupeville, Wa., with Mike
Shelton, Member; and Wm. L. McDowell, Member, present; Chairman, Wm. F. Thorn, absent. By unanimous motion, the Board approved and
signed the following minutes: April 23,
2001 Regular Session; April 25, 2001, Special Session.
VOUCHERS AND PAYMENT OF BILLS
The following
vouchers/warrants were approved for payment by unanimous motion of the
Board: Voucher (War.) #98323-98715. . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .
$784,646.99.
Hiring Requests
& Personnel Actions
The
Board, by unanimous motion, approved the following personnel actions, having
been presented and summarized by Dick
Toft, Human Resource Director:
PAA # Department Description/Position No. Action Eff. Date PAA
041/01 Budget Director Director #300.00 Replacement 6/1/01
042/01
Public Works Laborer II C.I. #2244.17 New
Position 5/7/01
043/01
Public Works Truck Driver I, C.I. #2242.11 Replacement 5/7/01
044/01 Auditor Elections
. Asst .5 fte #213.00 New Position 5/7/01
045/01 GSA BOE/Vet.
Asst. #1507.00 Reclassification 5/7/01
046/01
Treasurer Deputy Treas. #2102.00 Replacement 5/7/01
047/01
Treasurer Dep. Treas. .5 fte #2108.00 Replacement 5/14/01
048/01 Planning Asst. Planner #1708.05 Replacement 6/1/01
Resolution #C-63-01 - Amend Operations & Procedures Section Resolution #C-79-99 for
Marine Resources Committee
As presented and recommended for approval by Don Meehan, WSU Extension Agent, the
Board by unanimous motion approved Resolution #C-63-01 to Amend Operations and
Procedures Section Resolution #C-79-99 for the Island County Marine Resources
Committee, to provide that the Marine Resources Committee shall recommend a
representative to the NW Straits Commission to be appointed by the Board of
Island County Commissioners.
BEFORE THE BOARD OF ISLAND COUNTY COMMISSIONERS,
ISLAND COUNTY, WASHINGTON
RESOLUTION TO AMEND )
OPERATIONS AND PROCEDURES SECTION )
RESOLUTION #C-79-99 ) RESOLUTION #C-63-01
FOR THE ISLAND COUNTY )
MARINE RESOURCES COMMITTEE )
WHEREAS, the Board of
Island County Commissioners adopted Resolution #C-79-99 on June 28, 1999
establishing Operations and Procedures for the Island County Marine Resources
Committee (MRC), and;
WHEREAS, Operations
and Procedures of the Marine Resources Committee need to be amended;
NOW, THEREFORE, BE IT RESOLVED,
that the Board of Island County Commissioners does hereby replace resolution
C-79-99 Marine Resources Committee Operations and Procedures Exhibit “A”
Section Leadership para 4 with;
MRC
shall recommend to the Board of Island
County Commissioners a member representative to represent the
local MRC on the NW Straits Commission to
the Board of Island County Commissioners . The Board of Island County Commissioners shall appoint the
member a representative to the NW Straits Commission.
ADOPTED this 7th day of May, 2001.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
[absent - William F. Thorn, Chairman]
Wm. L. McDowell, Member
Mike
Shelton, Member
ATTEST: Margaret Rosenkranz,
Clerk
of the Board BICC 01-311
VOLUNTEERS OF AMERICA - Dispute Resolution Center
Contract #RM-BOCC-99-0027 renewal
Betty Kemp, Director, GSA, presented with a
recommendation of approval, the Dispute Resolution Center Contract
RM-BOCC-99-0027 renewal for the period of 1/1/01-12/31/02
related to performance of dispute resolution duties as specified in Exhibit A,
Scope of Work. The fee schedule is
provided under Attachment “B”. Inasmuch as Island County Code 2.29.010
established a competitive solicitation for service contracts that exceed
$15,000.00, in this case because of
timing and a limited number of agencies who can perform the same type service
for the County, she asked that the Board waive the bid requirements under ICC
2.29.030 (B) (12).
By
unanimous motion, the Board approved
and signed the Dispute Resolution Center
Contract RM-BOCC-99-0027 renewal for a two year period to 12/31/02, and waived the bid
requirements under ICC 2.29.030 (B) (12).
Quit Claim Deed -
STATE DNR Rhododendron Park Property
Lee
McFarland, Assistant Director, GSA/Property Management Division, appeared
before the Board to present for the Board’s acceptance and approval, a quit
claim deed to Island County for the
State DNR [Department of Natural Resources]
Rhododendron Park Property in fee, consisting of some approximately 160
acres under DNR’s Trust Land Transfer
Program, including the campground, at
no cost to Island County, subject to the County agreeing to retain and manage
the property for its intended use. There is no money involved between Island
County and the State DNR in this transfer of property to Island County, and it
is Mr. McFarland’s understanding that
the State will pay the recording fee.
Mr. McFarland will discuss at a subsequent staff session any budget
impacts as far as part time assistance during summer months, and proposals to
off set those costs.
By
unanimous motion, the Board accepted and approved the Quit Claim Deed from the
State of Washington, Department of Natural
Resources, #RM-PARK-00-0081 for the State DNR Rhododendron Park
Property, a portion of Section 2-T31N-R01E, Tax Parcel Numbers: R13102- 066-2001, R13102-199-1991,
R13102-200-2981, R13102-288-284, R13102-330-2001, R13102-418-1410.
Lease Agreement for
STATE DNR Elger Bay Property
Mr.
McFarland presented for the Board’s
acceptance and approval, a Lease Agreement for the State DNR Elger Bay Property
located on Camano Island, a 30 year lease at no cost to the County, under DNR’s Trust Land Transfer Program.
By
unanimous motion, the Board approved Lease Agreement with State of Washington
Department of Natural Resources, 1999-2001 Trust Land Transfer Lease Agreement
#61-072857.
Assumption of
Liquor License #357256-3E, Whidbey Market
Having
received recommendations of approval from the Sheriff’s Office and the Health
Department, the Board by unanimous
motion, approved Assumption of Liquor License #357256-3E, for Whidbey
Market.
Resolution
#C-64-01 Authorizing a Temporary Two-Day Closure Island County Treasurer’s
Office
The
Board, by unanimous motion, approved Resolution #C-64-01 Authorizing a
Temporary 2-day Closure Island County Treasurer’s Office on May 14 and 15,
2001, due to remodeling and renovation of the Island County Courthouse.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF
AUTHORIZING }
A TEMPORARY TWO-DAY
CLOSURE } RESOLUTION #C-64-01
ISLAND COUNTY
TREASURER’S OFFICE }
WHEREAS,
the Call of Bids for remodeling/renovation of the Island County Courthouse
project bid opening is scheduled for April 5, 2001; and
WHEREAS,
according to the current relocation schedule, the public portion of the Island
County Treasurer’s office, will be moving from the Island County Courthouse to
the Main Street Building located at 400 N. Main Street, Coupeville, WA.; and
WHEREAS,
the Island County Treasurer has requested permission to close the office for
those two days, Monday, May 14, 2001 and Tuesday, May 15, 2001, working days
when the Office is ordinarily open to the public; and
WHEREAS,
closing of the office would allow better service to the public by being
organized and open again rather than attempting to work with makeshift systems
prone to error or loss; and
WHEREAS,
RCW 36.16.10 states that “All county and precinct office shall be kept open for
the transaction of business during such days and hours as the board of county
commissioners shall by resolution prescribe,”;
NOW THEREFORE
BE
IT HEREBY RESOLVED that the Board of Island County Commissioners authorizes
closure of the Island County Treasurer’s Office during the time of relocation
from the Island County Courthouse to the Main Street Office Building located at
400 N. Main Street, Coupeville, WA., on May 14 and 15, 2001.
ADOPTED
this 7th day of May, 2001.
BOARD OF ISLAND COUNTY COMMISSIONERS
ISLAND
COUNTY WASHINGTON
[absent-
William F. Thorn, Chairman] MIKE
SHELTON, MEMBER
WM.
L. MCDOWELL, MEMBER
ATTEST:
Margaret Rosenkranz
CLERK OF THE BOARD
BICC 01-311
Resolution
#C-65–01 (R-22-01) - Approving Plans & Specifications and Authorizing Call for Bids
for Glendale Road Maintenance AND
Repair Project
Larry
Kwarsick, Public Works Director, presented for approval, Resolution #C-65–01 (R-22-01) Approving
Plans and Specifications and Authorizing Call for Bids for Glendale Road
Maintenance and Repair Project, CRP
[County Road Project]
97-04, W.O. [Work Order] # 236. Dick Snyder, Assistant County Engineer, explained
that this primarily involved the upper canyon area and the installation of a
retaining wall along with storm drain
system and some pavement repair and guardrail upstream from where the culvert
will be installed.
By
unanimous motion, the Board approved
Resolution #C-65–01 (R-22-01) as presented, Approving Plans and Specifications and Authorizing Call for Bids
for Glendale Road Maintenance and Repair Project, CRP 97-04, W.O. # 236.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF
APPROVING PLANS &)
SPECIFICATIONS AND
AUTHORIZING ) RESOLUTION NO. C-65-01
CALL FOR BIDS FOR
GLENDALE ROAD ) R-22-01
MAINTENANCE AND REPAIR
PROJECT, )
CRP 97-04, WORK ORDER
NO. 236 )
WHEREAS, sufficient funds are
available in the Island County Road Fund for construction of Glendale Road
Maintenance and Repair Project, NOW THEREFORE,
BE IT HEREBY RESOLVED that the Plans
and Specifications are approved and the County Engineer is authorized and directed
to call for bids for furnishing said construction. Bid Opening is to be
the 31st day of
May, 2001 at 11:30 A.M. in Hearing
Room 2, Courthouse Annex, Coupeville.
ADOPTED this 7th day of May, 2001
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
[absent
- WILLIAM F. THORN, Chairman]
MIKE
SHELTON, Member
WM.
L. MCDOWELL, Member
ATTEST:
MARGARET ROSENKRANZ
Clerk of the Board BICC 01-296
Resolution
#C-66 -01 (R-25-01) – In the Matter of Amending CRP 97-04(C)
The
Board, by unanimous motion, approved Resolution #C-66-01 (R-25-01) in the Matter of Amending CRP 97-04(C), W. O.
#236, relating to Glendale Road Maintenance and Repair Project [BICC 01-303].
Resolution
#C-67-01(R-23-01) Initiating CRP
01-03-construction
Terry’s
Corner Park & Ride Facility
The
Board, on unanimous motion, approved as presented and recommended by the Public
Works Director, Resolution
#C-67-01(R-23-01) Initiating CRP 01-03, W.O. #289, dealing with various
planning studies and projects associated with
Terry’s Corner involving the Park and
Ride Lot, as well as engineering
studies and evaluations leading up to the modifications to intersections and also the signalization at
Terry’s Corner.
Dick
Snyder confirmed that this project was not causing other projects to
slide. His time is involved
for the project rather than using any
design staff or construction engineering, on managing the project.
Resolution #C-68-01(R-24-01) – Adopting Revisions to Island County Real
Property Right-of-Way Procedures.
The
Board, by unanimous motion, adopted Resolution #C-68-01(R-24-01) adopting
revisions to Island County Real
Property Right-of-Way Procedures, an update to an existing document as required
by State and Federal funding to reflect current staff and personnel associated
with right of way procedures.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
|
IN
THE MATTER OF ADOPTING REVISIONS TO ISLAND COUNTY REAL PROPERTY RIGHT-OF-WAY
PROCEDURES |
) ) ) ) |
RESOLUTION
C-68-01 R-24-01 |
|
|
|
|
WHEREAS, on the 22nd
day of December 1997 by Resolution R-62-97 the Board of County Commissioners
adopted Real Property Acquisition and Right of Way Procedures (“Procedures”);
and
WHEREAS, said
procedures are in need of modification to include reference to RCW 36..85.010
which provides authority to the Board of County Commissioners to secure land by
gift, purchase or condemnation for any road or drainage thereof; and
WHEREAS,
there is a need to modify Exhibit “A” of said Procedures to provide an updated
listing of Island County staff filling real property acquisition positions; and
WHEREAS,
there is a need to modify Exhibit “B” of said Procedures to increase the
maximum dollar limit to waive the requirement for an appraisal;
NOW THEREFORE, BE IT HEREBY RESOLVED that
the Real Property Acquisition and Right
of Way Procedures adopted by Resolution R-62-97 are modified as to incorporate
RCW 8.08 AND RCW 36.85.010 follows:
The first paragraph of
the Procedures is revised to read as follows:
Island County, a political subdivision of
the State of Washington, (“COUNTY”)
desiring to acquire Real Property in accordance with the STATE OF WASHINGTON (“STATE”)
Uniform Relocation and Real Property Acquisition Act (Ch. 8.26 RCW),
Acquisition-Condemnation (RCW 36.85.010), Condemnation authorized for general
county purposes - Petition (Ch. RCW 8.08) and state regulations (Ch. 468-100
WAC) and applicable federal regulations hereby adopts the following procedures
to implement the above statutes and Washington Administrative Code. The Public Works Department of the COUNTY is responsible for the real
property acquisition and relocation activities on projects administered by the COUNTY. To fulfill the above requirements the Island County Public Works
Department will acquire real property and right-of-way in accordance with the
above referenced laws, codes, regulations and
policies, and the policies set forth in the Washington State Department
of Transportation Right of Way Manual
(M 26-01) and Local Agency Guidelines
Manual
(M
36-6). The COUNTY has the following
expertise and personnel capabilities to accomplish these functions:
Section
1. a. 5) of the Procedures is revised as follows:
a. 5)
RELOCATION – WSDOT & CONSULTANT
EXHIBIT A Section 4) Acquisition is revised as
follows:
Staff:
a.
Larry Kwarsick, Public Works Director,
MA Human Resources,
16 years experience in strip and/or whole parcel acquisition in Island County.
b.
Lewis J. Legat, P.E., County Engineer,
BSCE,
16 years experience in strip and/or whole parcel acquisition in Island County.
c.
Richard K. Snyder, P.E., Assistant County
Engineer, BSCE,
2 years experience in strip and/or whole parcel acquisition as County Engineer
for Pend Oreille County, State of Washington.
4 years experience in strip and/or whole parcel acquisition as
Construction Engineer and Assistant County Engineer for Island County, State of
Washington.
d.
Randall C. Brackett, P.E., Construction
Engineer,
BSCE, 8 years, 2 years experience in strip and/or whole parcel acquisition as
Engineer for City of Fairbanks, State of Alaska and City of Port Townsend,
State of Washington, and 1.5 years as Construction Engineer, Island County,
State of Washington.
e.
John Sinema, Engineering Tech. III,
AA University & College Transfers, Real Estate Law, Real Estate Principals
and Practices classes, FHWA R/W Seminars, WSDOT R/W Seminars, Washington State
Notary Public, 21 years experience in strip and/or whole parcel acquisition for
Island County.
f.
Mary Martin, Engineering Tech. II,
BA Human Services, 12 years title company experience, Washington State Notary
Public, WSDOT - R/W Procedure Workshop and various other Real Estate classes, 2
years experience in strip and/or whole parcel acquisition in Island County,
State of Washington.
g.
Philip L. Cohen, P.E., Surface Water
Manager, BA Geology,
MA Geological Engineering University of Idaho, 3 years experience in
strip and/or whole parcel acquisition for King County and the City of Redmond.
EXHIBIT A Section 5)
Relocation of the Procedures
is revised as follows:
5) Relocation:
a. Washington
State Department of Transportation Relocation Program Manager
b. Consultant
EXHIBIT A Section 6) Property Management of the Procedures
is revised as follows:
6) Property Management
a. Larry
Kwarsick, Public Works Director, MA Human Resources, 16 years experience in strip and / or
whole parcel acquisition in Island County, State of Washington.
b. Lee
McFarland, Property Manager, AA
in Personnel Management 12 years experience property management for Island
County, State of Washington.
EXHIBIT B, APPRAISAL WAIVER PROCESS
the first paragraph of the Procedures and subsection “A”. thereof are revised as follows:
ISLAND COUNTY, a political subdivision of the State of
Washington, (“COUNTY”) desiring to acquire Real Property
according to 23 CFR, Part 635, Subpart C and WASHINGTON STATE (“STATE”)
directives and desiring to take advantage of the $10,000.00 appraisal waiver process approved by the
Federal Highway Administration for Washington State, hereby agrees to follow
the procedure approved for Washington
State Department of Transportation (“WSDOT”)
as follows:
RULES:
A.
The COUNTY
may elect to waive the requirement for an appraisal if the acquisition is
simple and the compensation estimate indicated on the PROJECT FUNDING ESTIMATE (“PFE”) is $10,000.00 or less including cost-to-cure items.
Note: This Resolution supersedes any conflicting
conditions in the Procedures and all other conditions of the Procedures which
have not been modified or superseded by this Resolution are ratified and shall
remain in full force and effect.
ADOPTED
this 7th day of May, 2001.
BOARD OF COUNTY COMMISSIONERS [absent - William F.
Thorn, Chairman]
Mike Shelton,
Member
Wm. L. McDowell, Member
ATTEST: Margaret Rosenkranz,
Clerk
of the Board
BICC
01-298
Interlocal
Reimbursable Agreements Approved For
Asphalt
Concrete Overlays
By
unanimous motion, the Board approved Interlocal Reimbursable Agreements for
asphalt concrete overlays as follows, under contract as part of Island County’s paving, subject to re-signature of the two Mayors after corrections as requested by the
Deputy Prosecuting Attorney:
#C-69-01
(R-26-01) Interlocal Agreement between Island County and Town of Coupeville
for Asphalt Concrete Overlays in an
amount not to exceed $20,000,
under CRP 01-01, W.O. #358 [BICC 01-299]
C-70-01
(R-27-01) Interlocal Reimbursable Agreement between Island County and City of
Langley for Asphalt Concrete Overlays
in an amount not to exceed $74,000,
under CRP 01-02, W. O. #358.[BICC 01-300]
Bid Award
Recommendation for Asphalt Concrete Materials
Bid
Award recommendation for Asphalt Concrete Materials for the period May, 2001 to May, 2002 as provided by
the Public Works Director and County
Engineer, was accepted by the Board by unanimous motion, awarding bid to the
low bidder for Mod. Class G, Class B and ATB to Lakeside Industries for Whidbey
and Camano Road Shops, and with Tack Coat Oil bid awarded to Lakeside
Industries for Whidbey Road Shops, and to
CSR Associated for the Camano Road Shop.
Bid Award
Recommendation - Liquid Asphalt
Materials
As
recommended by the Public Works
Director and County Engineer, the Board by unanimous motion,
awarded bid to the low bidder for
Liquid Asphalt Materials for the period May, 2001 to May, 2002, to Chevron Products Company. The listed products include two Palmer
products to be used on a trail
basis this year.
Supplemental
Agreement #4 to Consultant Agreement
#PW-992025 Drainage Study for Holmes
Harbor Sewer District
The
Board, by unanimous motion, approved Supplemental Agreement #4 to Consultant Agreement #PW-992025 with Datum Pacific for Drainage Study for Holmes
Harbor Sewer District related to on-going work within the Holmes Harbor, for
time extension to April 30, 2002, and change in scope to include a third
outfall at the northerly end of the project, with total amount of agreement increased by $30,000.
Island
County & Washington State Department of Transportation Participating
Agreement GCA 2754
The
Board, by unanimous motion, approved Island County & Washington State
Department of Transportation Participating Agreement GCA 2754 [PW-012012]
involving a joint effort with three local governments and the State for SR 532 Route Development Plan update, with
Island County’s contribution $20,000.
Contract/Bond/Retainage
Bond – Callen Construction
Co.,
Inc.; East Camano Drive, Phase 2
By
unanimous motion, the Board approved contract with Callen Construction Company,
Inc., and accepted /Bond/Retainage Bond associated with East Camano Drive, Phase 2 project on
Camano
Island, in the amount of $1,195,071,
under CRP 96-05.
Contract/Performance
Bond – Island Asphalt;
Whidbey
Island pavement repairs
The
Board by unanimous motion, approved Contract and accepted Performance Bond
[SP22470670] from Island Asphalt
associated with Whidbey Island pavement
repairs, in the amount of $38,692.35.
The contract was developed using the small works roster process and is a
pilot project involving pavement dig-outs [one road in each of the three
districts district on Whidbey Island this year as a pilot project; another
contract to follow at the next meeting for Camano Island].
Contract/Performance
Bond/ Retainage Bond – Hanson Brothers Construction, Inc.; Island County
Courthouse Expansion & improvement Project Phase 2
Mr.
Kwarsick presented for approval a
Contract and Payment Bond submitted by
Hanson Brothers Construction, Inc., the firm awarded the bid on April
16, 2001, for the Island County
Courthouse Expansion and improvement
Project Phase 2, in the amount of $2,131,885.59 (including sales tax), roughly about $222,000 less than the next lowest
bidder. The contract has been reviewed
by Risk Management and the Deputy Prosecuting Attorney. Contract period is 210 days, so the
completion date will be sometime after Christmas.
The
Board, by unanimous motion, approved and signed the contract with Hanson
Brothers Construction, Inc., and accept the Payment and Performance Bond, in
the amount of $2,131,885.59 [BICC 01-308].
David L. Jamieson, Jr., Chief Deputy Prosecuting Attorney, sent a
memorandum to the Board dated May 4, 2001, with regard to bid protests filed by other bidders, and
Mr. Kwarsick agreed to send a letter to
the two contractors who submitted bid protests to notify them of the County’s
final actions awarding the bid and approving the contract.
PROFESSIONAL
Service/CONSULTANT Contract – Environmental Works COMMUNITY DESIGN CENTER
- Coupeville Community
Mental
Health Facility
As
presented and summarized by Gary Ness, Construction Engineer, the Board by
unanimous motion approved Professional Services/Consultant Agreement #RM-PW-012018 between Island
County and Environmental Works Community Design Center for architectural design services associated
with the Community Development Block Grant [CDBG 00-64020-008] and design of
the Coupeville Community Mental Health
Facility, in an amount not to
exceed $56,290.00, with end date
December 31, 2002 [BICC 01-309] .
Resolution
#C-71-01 (SW 05-01) – Authorizing
Procurement of
General
Services for Educational Purposes
As
provided by Dave Bonvouloir, Solid Waste Manager, the Board by unanimous motion
approved Resolution #C-71-01 (SW 05-01) in the matter of Authorizing
Procurement of General Services-Educational Purposes, initiating the RFP
process for school education programs K-12 for Waste Reduction, Recycling, and
Household Hazardous Waste.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF
AUTHORIZING }
PROCUREMENT OF
GENERAL } RESOLUTION
NO. C - 71 - 01
SERVICES }
}
Education Services:
Waste Reduction, } RESOLUTION NO. SW - 05 - 01
Recycling, and
Household Hazardous }
Waste, Grades
Kindergarten through }
Twelve, Island County,
Washington }
WHEREAS, recycling and waste reduction are solid
waste management priorities in the approved Island County Comprehensive Solid
Waste Management Plan, and
WHEREAS, waste reduction, re-use, and recycling
can be promoted through public information and education, and
WHEREAS, funds are available in the Solid Waste
FUND for the procurement of services of an Education Specialist to provide
programs to public and private schools serving Island County residents,
_____________________________________________________________________
NOW THEREFORE, BE IT HEREBY RESOLVED
that the attached Terms & Conditions and Scope of Services are approved as
written and that Director of Public Works and/or the Solid Waste Manager is
authorized and directed to obtain competitive proposals for providing Island
County with said services.