BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING

  June 11, 2001

 

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on June 11, 2001, at  9:30 a.m., held  in the   Island County Courthouse Annex, Hearing Room, Coupeville, Wa.    William F. Thorn, Chairman,   Mike Shelton, Member,  and Wm. L. McDowell, Member, were present.  By unanimous motion, the Board approved and signed the following minutes:  May 23, 2001 Special Session; June 4, 2001 Regular Session.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:   

 

Voucher (War.) # 100601 - 100847 . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 739,115.44.

 

Veterans Assistance Fund: [emergency financial assistance to certain eligible  veterans; the names and specific circumstances are maintained confidential].   By unanimous motion,  the Board approved the recommendation of the Veterans Assistance  Review Committee on Claim #V1-14, with one exception, which was to approve the claim which was submitted in the amount of  $825.29 less $45.00;  the $45.00 to be cut as a  separate check to Catholic Community Services held until treatment has been completed. 

 

AWARDS PRESENTATION

 

Employee Service Awards 

 

            Department                             Employee                                                  #Years

            Assessor                                   Fred Noyes                                                       20        

            GSA                                         Lee McFarland                                                 15

            Public Works/Road                    Matthew Huss                                                     5

            Public Works/Road                    Marv Koorn                                                      25

            Public Works/Road                    Larry Yeoman                                                  15

            WSU EXT.                               Gloria Wahlin                                                    10

 

Special Recognition

 

            Tim McDonald, Health Services Director

            Keith Higman, Environmental Health Director 

            Kathleen Parvin, Health Department, EHS

            Chris Wilson, Health Department, EHS

            Susan Wagner, Health Department, EHS

            Jim Exe, Health Department, EHS

            Rob Hallbauer, Health Department, EHS

 

The above named employees  from the  Island County Environmental  Health Staff,  along with Mr. McDonald’s participation and leadership,  successfully completed the comprehensive examination:  “On- Site Wastewater Treatment Designers” administered by the Washington State Department of Licensing. 

 

            Carol McNeil, Nursing Supervisor, Health Department:  for her recent accomplishment as         the co-author of Public Health Nursing  Leadership, A Guide to Managing the Core             Functions

 

Employee of the Month for May, 2001

 

Matt Kukuk, Planning & Community Development, Code Enforcement

 

Hiring Requests & Personnel Actions

 

By unanimous motion, the Board approved the following Personnel Action Authorizations, as presented by Dick Toft,  Human Resource Director, all effective this date: 

                                                                                                                                      

Department   PAA #     Description/Position #                          Action        

Health             067/01      Ex. Secy                             2418.00       Replacement       

Health             068/01      Pub. Hea. Nurse .5fte        2406.15       Pers. Action

Health             069/01     Pub. Hea. Nurse .75fte      2406.04       Pers. Action

Health            070/01      Office Asst. temp              2431.00       Pers. Action

Sheriff             059/01     Jail Superintendent            4003.00       Replacement

 

 

Eagle Computer Systems Contract

 

As discussed and reviewed at Staff Sessions in April 18 and June 6,  Suzanne Sinclair, Island County Auditor, now presented  for the Board’s approval  and signature, the Sales Agreement for a Document  Indexing  and Imaging System for the  Island County Auditor’s Office,  [#RM-AUD-01-0050, in the amount of $206, 631.00. 

 

The Board, by unanimous motion, approved  ECS Contract/Sales Agreement #RM-AUD-01-0050  for a Document  Indexing  and Imaging System for the  Island County Auditor’s Office.

 

EMERGENCY SERVICES CONTRACTS APPROVED

 

As presented and detailed in a memorandum from  T. J. Harmon, GSA/Emergency Services, May 24, 2001, the Board by unanimous motion approved and signed the following two contracts with the Washington State  Military Department:

 

            Contract #EM010479  [RM-GSA-00-0064] National Oceanic Atmospheric    Administration [NOAA]  Emergency Information Network - $4,200 in support

            of tsunami hazard mitigation projects.

 

            Contract #EM010456 [RM-GSA-01-0048]  2001 State & Local Assistance - $6        $6,671             to  continue annual grant funding for local emergency management program activities –      first six month allocation.

 

Chemical Dependency Treatment Services HS-02-01(2)

 

By unanimous motion, the Board  approved Amendment #2 to Chemical Dependency Treatment Services contract #HS-02-01 [RM-HLTH-99-0073],  with  Catholic Community Services, representing a state budget allocation decrease by $60,060.00, and amount of contract after amendment:    $125,467.70.

 

Amendment A to Intergovernmental Agreement EM01-9010 Between Island Countyand  Washington State Military Department for Salary Assistance – E-9-1-1

 

The Board, on adopting a unanimous motion, approved and signed Amendment A to Intergovernmental Agreement EM01-9010 Between Island County       and  Washington State Military Department for Salary Assistance – E-9-1-1, providing an additional   $7,200.  A companion agreement will be forthcoming shortly between  the County and I-COM in order to pass the additional  state money on to I-COM.

 

JOINT TOURISM ADMINISTRATION BOARD

 

Pursuant to Tourism Promotion Agreement dated September 5, 2000 between Island County, City of Oak Harbor, City of Langley and Town of Coupeville, the Board by unanimous motion,  appointed a new Joint Administration Board to administer  the terms of the Interlocal Agreement,  as follows:

 

7 Members Representing Lodging

            [to be appointed from North Whidbey]

            Robert Whitlow, Crockett Farm B&B, Central Whidbey

            Rob Daniel, Spring Hill Inn, South Whidbey

            Kari Soth, Camano Island Inn, Camano Island

            Marsha Chatman, Best Western, Oak Harbor

            Diane Binder, Anchorage Inn, Coupeville

            Joanne Lechner, Eagles Nest B&B, Langley

 

7 Members from Tourism Organizations, including Chambers of Commerce:

            Barbara Baily, Oak Harbor Chamber,     approved by City of Oak Harbor

            Rita Kuller, Central Whidbey Chamber, approved by Town of Coupeville

            Loretta Martin, Langley Chamber, approved by the City of Langley

            Kevin Engstrom, Freeland Chamber, approved by Island County

            Lorrinda Kay, Clinton Chamber, approved by Island County

            Keith Englund, Camano Chamber, approved by Island County

            Sue Sebens, appointed and approved by the Board of County Commissioners

 

4 Elected Officials:

            Island County                Board of County Commissioners, Chairman

            Oak Harbor                  Sheilah Crider

            Coupeville                     Marshal Bronson

            Langley                        Lloyd Furman.

           

Resolution #C-77 -01 Changing the Name of the Island County Guardian ad Litem Fund to the Island County Court Appointed Special Advocate Fund

 

The Board, by unanimous motion, approved Resolution #C-77-01 Changing the Name of the Island County Guardian ad Litem Fund to the Island County Court Appointed Special Advocate Fund [CASA].

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

In the Matter of Changing the Name of the                    )

Island County Guardian ad Litem Fund to the Island  )               Resolution #C-77-01

County Court Appointed Special Advocate                     )

Fund                                                                                                       )

 

            WHEREAS,  Resolution C-28-91 established the Island County Guardian Ad Litem Fund to serve the citizens of Island County with a volunteer Guardian ad Litem program, and

 

            WHEREAS,  it appears that there is a national movement to more correctly name this program the “Court Appointed Special Advocate” program; and

 

            WHEREAS,   there is a need to change the name of the existing Island County Guardian ad Litem Fund to the Island County Court Appointed Special Advocate Fund; NOW THEREFORE

 

            BE IT RESOLVED, that the Island County Guardian ad Litem Fund name be changed to the Island County Court Appointed Special Advocate Fund and that the records shall be changed in the Auditor’s and Treasurer’s offices and that the budget adopted for the Guardian ad Litem Fund will be re-named the Court Appointed Special Advocate Fund.

 

            ADOPTED this 11th day of  June, 2001.

                                                                                    Board of County Commissioners

                                                                                    Island County, Washington

                                                                                    William F. Thorn, Chairman

                                                                                    Mike Shelton, Member

                                                                                    Wm. L. McDowell, Member

ATTEST:

Margaret Rosenkranz, Clerk of the Board

BICC 01-374

 

HEARING SCHEDULED:  ORDINANCE  #C-78-01  AMENDMENT OF CLAIM FILING PROCEDURE OF CHAPTER 2.32 ISLAND COUNTY CODE

 

On unanimous motion, the Board scheduled a Public Hearing to be held on July 2, 2001 at 9:55 a.m. to consider proposed Ordinance #C-78-01  Amendment of Claim Filing      Procedure of Chapter 2.32 Island County Code, to modify the code in accordance with EHB 1530 adopted by the Washington  State Legislature, to require  that the name and business  address of the person to receive claims for damages against Island County  be recorded with the Island County Auditor.

 

Washington Counties Risk Pool Risk Management Self-Assessment

 

As presented and outlined by  Betty Kemp, Director, GSA/Risk Management, in a memorandum to the Board dated June 7, 2001, the Board by unanimous motion approved Washington Counties Risk Pool Risk Management Self-Assessment  for year 2001.  Each member county of the Risk Pool is required to complete this assessment as a condition of membership.

 

Resolution #C-79-01(R-31-01) –  Initiating CRP 01-04; Seaward Way/Driftwood Way

 

Larry Kwarsick, Director, Public Works Department, presented Resolution #C-79-01/R-31-01 to initiate  County Road Project [CRP 01-04]  Seaward Way and  Driftwood Way, in the total amount of $455,000.  This involves repairs to the roadway due to landslides, including clearing, excavation, construction of retaining walls, re-establishment of 20’ wide road pavement and one driveway where it originally intersected  Seaward Way right of way, and related stormwater and landscaping improvements.

 

By unanimous motion, the Board approved  Resolution #C-79-0/R-31-01 to initiate  County Road Project [CRP 01-04]  Seaward Way and  Driftwood Way, in the total amount of $455,000.

 

HEARING HELD:  Resolution #C-73-01/R-28-01-  vacation of a portion of unnamed County road right-of-way -  between Saratoga Road and Wells Road

 

A Public Hearing  was held at 10:20 a.m. as scheduled and advertised on  Resolution #C-73-01/R-28-01 in the  matter of a vacation of a portion of unnamed County road right-of-way lying between Saratoga Road and Wells Road located in Section 19, Township 30N, Range 3E, petition submitted by John & Janice Joynt, et.al. The Petition for vacation  has to do with an unopened County right-of-way in the Plat of Saratoga, 40’ in width, unimproved, and no known utilities on the right of way. 

 

Lew Legat, County Engineer, reviewed with the Board the  County Engineer’s Report and Recommendation.  The  Island County Planning Department indicated that the vacation would not be in conflict with the Island County Comprehensive Plan.  The Fair Market value of the property has been determined by the Assessor  to be $1,850.00 and county costs associated with said vacation related to administrative and publishing costs come to $338.80, and the Petitioners have  already submitted a $500.00 application fee, the balance remaining $1,688.80.  The recommendation of the County Engineer was to vacate the unused portion of the right-of-way between Saratoga Road and Wells Road located in Section 19, Township 30N, Range 3E,  as requested in the petition submitted by John & Janice Joynt, et.al. and to require compensation in the amount of $1,688.80 prior to final vacation.  Required publication was provided in the local  newspaper, and the site was posted with notice of proposed action.

 

Petitioners were not present at time of hearing.  No comments were made by members of the public either for or against said vacation.

   

By unanimous motion, the Board approved  Resolution #C-73-01/R-28-01 Order Vacating County Road, a portion of unnamed County road right-of-way lying between Saratoga Road and Wells Road located in Section 19, Township 30N, Range 3E, with the total amount owned by petitioners $1,688.80.

 

Mr. Legat confirmed he would notify the  petitioners of the amount  owned and once petitioners have reimbursed the County in that amount, he will bring back to the Board the Final Order of Vacation for signature.

 

 Interlocal Reimbursable Agreement between Island County & the City of Langley

 

Interlocal Reimbursable Agreement [Resolution #C-80-01/R-32-01] between Island County & the City of Langley, as submitted and recommended for approval by Mr. Kwarsick and Mr. Legat, was approved by unanimous  motion of the Board, relating to  pavement repair excavation  in conjunction with Whidbey Island Pavement Repairs, under Work  Order #100. 

 

AWARD OF BID FOR Glendale Road Maintenance and Repair Project

 

Public Works staff presented Bid Award Recommendation for Glendale Road Maintenance and Repair Project under  CRP 97-04, recommending award to the apparent responsible low bidder, Island Asphalt, in the amount of  $147,146.30.   There were six bidders; Engineer’s estimate was $149,863.50.  Glendale Road has been closed over the last few years, and this work involves some resurfacing, drainage and  construction and installation of a Hilfiker   retaining wall. 

 

By unanimous motion, the Board awarded bid to Island Asphalt   for Glendale Road Maintenance and Repair Project under  CRP 97-04,  in the amount of  $147,146.30.

[GMA #                ]

 

Mr. Kwarsick expected that the  culvert installation to start early July.  From  discussion/negotiation with the  State Department of Transportation, Dick Snyder, Assistant County Engineer, advised DOT would allocate an additional   $60,000 [possibly as much as  $80,600].  An agreement is expected in about two weeks, and when received, will be presented to the Board for approval and signature.

 

SPECIAL SESSION CALLED TO CONDUCT PUBLIC HEARING ON RESOLUTION #C-81-01/(R-33-01 – Petition for Vacation of County Road known as Hultman Road located on Camano Island in Section 18, Township 32N, Range 3E; Petition submitted by Bruce Zelk, et.al

 

The Board, by unanimous motion, scheduled a Special Session for July 5, 2001 at 2:00 p.m., Terry’s Corner Fire Hall located at 525 E. North Camano Drive,  Camano Island, to conduct a

public hearing on Resolution #C-81-01/R-33-01,  Petition for Vacation of County Road known as Hultman Road, Camano Island,  Section 18, Township 32N, Range 3E, petition submitted by  Bruce Zelk, et.al. 

 

Resolution #C-82-01/SW-0701 –  Approving Specifications and Authorizing Call for Bids for new and/or used Backhoe

 

The Board approved by unanimous motion, Resolution #C-82-01/SW-07-01 in the matter of  Approving Specifications and Authorizing Call for Bids for new and/or used Backhoe, bids to be received on July 17 at 2:00 p.m., Conference Room #3, 1 N.E. 6th Street, Coupeville, Wa.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING                       }

SPECIFICATIONS & AUTHORIZING       }           RESOLUTION #C- 82 –01

CALL FOR BIDS FOR:                                }

ONE (1) NEW/USED                                      }

BACKHOE LOADER W/CAB                     }           RESOLUTION #SW-07-01

WITH TRADE-IN:  Equip# 720                    )

 

            WHEREAS, sufficient funds are available in the DPW/SOLID WASTE RESERVE FUND for the purchase of:

ONE (1) NEW/USED BACKHOE LOADER W/CAB

WITH TRADE-IN: Equip# 720 1983 FORD 555

 

            NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said equipment; BID OPENING to be the 17th day of July, 2001 at 2:00 p.m., in Conference Room #3, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this            11th      day of June                             , 2001.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            William F. Thorn, Chairman

                                                            Mike Shelton, Member

                                                            Wm. L. McDowell, Member

ATTEST:

Margaret Rosenkranz, Clerk of the Board

BICC 01-388

 

Stormwater Mitigation Agreement – Holmes Harbor Golf & Yacht Club; Div. #1

 

By unanimous motion, the Board approved as presented, Stormwater Mitigation Agreement with Ken Potter,  Lot 17, Block 1, Holmes Harbor Golf & Yacht Club, Division No. 1, agreement is a requirement under the current zoning regulation.

 

PUBLIC WORKS CONSULTANT AGREEMENTS APPROVED

 

The Board, by unanimous  motion, approved the following consultant agreements:

 

PW-012027  with Philip Williams & Associates LTD, for the  Iverson Flood Study, under Work Order #397, in the amount of  $22,500

 

PW-012939 with Herrera Environmental Consultants, Inc., for  on-call environmental services not to exceed  $75,000   - three year period.  [GMA #                ]

 

PW-012041 with  Sheldon and Associates, Inc.  for on-call environmental services not to exceed  $90,000 – three year period.       [GMA #                 ]

 

Water Conservancy Board

 

Two items under the topic “Water Conservancy Board” were presented and reviewed by Tom McDonald, Health Services Director, and Keith Higman, Environmental Health Director:

 

Resolution #C-83-01  In the Matter of Establishing the Need for an Island County Water Conservancy Board

 

Scheduling a Public Hearing to consider  Resolution #C-84-01 In the Matter of     Establishing

an Island County Water Conservancy Board

           

Mr. McDonald reviewed the process, and Mr. Higman reviewed the paperwork presented to the Board today.  Water  conservancy boards  are authorized by RCW 90.80.  Attached to the resolutions   are  bylaws  which are in fact Draft and should be marked as such.  After the public hearing on the second resolution and the resolution adopted, if the Board so chooses, the bylaws can be officially adopted.  Fees established by the Water Conservancy Board are not approved by the Board of County Commissioners, established  completely independently by the Water Conservancy Board per statute.  The law creating  conservancy boards clearly indicates that the Water Conservancy Board when it is established becomes a stand alone entity not directly responsible to the Board of County Commissioners.    Mr. Higman discussed with the Deputy Prosecuting Attorney  that issue last week and it is clear that the Board of County Commissioners could dissolve the conservancy board by resolution. 

 

By unanimous motion, the Board approved Resolution #C-83-01 establishing  the need for an Island County Water Conservancy Board.

Before the Board of County Commissioners

Of  Island County, Washington

IN THE MATTER OF ESTABLISHING     )   

THE NEED FOR AN ISLAND COUNTY    )

WATER CONSERVANCY BOARD         )                 Resolution C-83-01

 

WHEREAS, water conservancy boards are authorized by the Washington State Legislature in Chapter 90.80 of the revised Code of Washington;

 

WHEREAS, water right transfers can reallocate water use for efficient application of Island County water resources;

 

WHEREAS, water right transfers can provide an incentive for investment in water conservation efforts by Island County water right holders;

 

WHEREAS, a local water conservancy board can expedite an administrative process for water right transfers diverted or proposed to be diverted within Island County;

 

WHEREAS, there is an identified need for the services of a conservancy board within the geographic boundaries of Island County (also identified as Water Resource Inventory Area 6 pursuant to WAC 173-500-040) to efficiently manage the review and recommendation of water right transfers and provide a mechanism for sound water resource management;

 

WHEREAS, draft bylaws have been developed and are attached hereto;

 

WHEREAS, the proposed funding mechanism for a conservancy board will be provided initially through the County’s current expense fund for a period of up to one year, after which the conservancy board will be supported financially by fees established by the conservancy board; and

 

WHEREAS, a petition or resolution to establish the need for a conservancy board is required by RCW 90.80.020; NOW, THEREFORE,

 

BE IT RESOLVED that the need for a conservancy board is clearly established and that a public hearing should be held to begin the process of developing a conservancy board to review applications for water right transfers for applications within the geographic boundaries of Island County (also identified as Water Resource Inventory Area 6 pursuant to WAC 173-500-040).

 

RESOLUTION NO. C-83-01 ADOPTED this 11th day of June, 2001.

 

            BOARD OF COUNTY COMMISSIONERS,

            ISLAND COUNTY,  WASHINGTON

William F. Thorn, Chairman

Mike Shelton, Member

Wm. L. McDowell, Member

Attest:

Margaret Rosenkranz

Clerk of the Board

BICC  01-396

 

By unanimous  motion,  the Board then scheduled a Public Hearing  to be held on July 2, 2001 at 11:00 a.m. to consider Resolution #C-84-01 Establishing  an Island County  Water Conservancy Board. 

 

There being no further business to come before the Board at this  time, the meeting adjourned at 10:50 a.m.  The  Board will meet next in Regular Session on June 18, 2001,  at 9:30 a.m.

 

                                             BOARD OF COUNTY COMMISSIONERS

                                             ISLAND COUNTY, WASHINGTON

                                                William F. Thorn,  Chairman

                                                Mike Shelton,  Member 

                                                Wm. L. McDowell,  Member

 

ATTEST:    Margaret Rosenkranz,  Clerk of the Board