ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR SESSION -
AUGUST 20, 2001
The Board of Island
County Commissioners (including Diking Improvement District #4) met in Regular
Session on August 20, 2001, beginning
at 9:30 a.m. in the Island County Courthouse Annex, Hearing
Room, Coupeville, Wa., with William F.
Thorn, Chairman; Mike Shelton, Member;
and Wm. L. McDowell, Member, present.
By unanimous motion, the Board approved and signed the minutes from the
meeting of August 13, 2001.
VOUCHERS AND PAYMENT OF
BILLS
The following vouchers/warrants were approved
for payment by unanimous motion of the Board: Voucher (War.):
#105375 – 105661. . . . . . . . . .
. . . . . . . . . . $ 871,109.74.
Hiring
Requests & Personnel Actions
Personnel Action Authorization
The Board, by
unanimous motion, approved PAA 091/01 from the
Public Works Department, for
Solid Waste Accounting Coordinator, Position
#2263.00, a personnel action effective this date, as discussed in a
recent staff session.
Waiver-leave buy-out period.
The
Board considered a request from the Prosecuting Attorney for waiver of a leave
buy-out period on a replacement action in that Office. The Board agreed to authorize moving ahead
with recruitment, but took under advisement the question of leave buyout in
light of resources available for the buy out, and scheduled further discussion
on the Chairman’s Agenda during the September 5th Staff Session.
Appointment TO MARINE RESOURCE
COMMITTEE [MRC[
The Board, by majority
vote, appointed Phyllis Kind of Greenbank to serve as a member of the Island
County Marine Resources Committee representing the “Citizens/Beachwatchers”, refilling the position previously held by Gary Wood, for with a term to December 31, 2003. The dissenting vote was Commissioner McDowell who explained that
he would have liked to have seen the appointment of Richard L. Steinhoff, Freeland, giving a little more diversity as
far as background, although he understood that Ms. Kind has a good background.
Liquor License Assumption
#080226-3G - Camano
Island Roaster & Ale
House
Having received a favorable
recommendation from the Island County Sheriff and the Health Department, the
Board by unanimous motion, voted to
forward a recommendation of approval to the Washington State Liquor Control
Board for assumption of Liquor License
#080226-3G, Camano Island
Roaster & Ale House, 170 E. Cross Island Road, Camano Island, by Forrestwoods Restaurants LLC, Arthur Collins
Woods.
Claim for Damages APPROVED
Betty
Kemp, Director, GSA/Risk Management, reviewed
two claims for damages, both filed as a result of cracked vehicle
windshields and chipped paint allegedly caused by Island County Road
Department vehicle or operation.
Claim for Damage #R01-015CD was filed by Dana Bieber on July 18, 2001,
in the amount of $1,174.70 for damages
when a County dump truck drove past
littering rocks and dirt. Claim
for Damages #R01-017CD was filed by James W.
Bird on July 25, 2001, in the amount of $875.62, for damages as a result
of a mowing operation. After
investigation of both claims, Ms. Kemp
reported that the Road Department and
Risk Manager recommend approval.
By
unanimous motion, the Board approved Claim for Damage #R01-015CD by Dana
Bieber in the amount of $1,174.70, and Claim for Damages #R01-017CD
by James W. Bird in the amount of $875.62.
Resolution #C-109-011/R-48-01 –
Sale and/or Disposal of
Surplus County Equipment
As presented and
recommended for approval by Larry Kwarsick, Public Works Director, the Board
approved by unanimous motion, Resolution #C-109-01/R-48-01 in the Matter of the Sale and/or Disposal of
Surplus County Equipment. The sale is
scheduled to take place September 22 at
the Oak Harbor County Road Shop beginning at 11:00 a.m.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY
IN THE MATTER OFTHE
SALE ) RESOLUTION NO. C-109-01
AND OR DISPOSAL OF
SURPLUS ) R- 48 -01
COUNTY EQUIPMENT )
WHEREAS, Island County has certain equipment which has lost its
economic value/utility to the County; and
WHEREAS,
pursuant to Island County Code Chapter 2.31, such items may be disposed of; and
WHEREAS, the items described on attached Exhibit “A” are now and
have been the property of Island County, State of Washington; and
WHEREAS,
said items have lost their economic value to the County, and it is in the best
interest of the County and the citizens thereof that said items listed in
Exhibit “A” be declared surplus to County needs and sold or disposed of in
accordance with Island County Code Chapter 2.31;
NOW, THEREFORE, BE IT HEREBY RESOLVED that the items listed on the attached
Exhibit “A” are hereby declared surplus and shall be sold or disposed of in
accordance with Island County Code Chapter 2.31. A Public Auction will be held at the Oak Harbor County Road Shop,
3149 Schay’ Road, Oak Harbor, WA 98277, on the 22nd day of
September, 2001 at 11:00 a.m.;
BE IT FURTHER RESOLVED:
1) The
Public will be able to view the vehicles shown on attached Exhibit “A” at the
Oak Harbor County Road Shop on Friday, September 21, 2001 from 9:00 a.m. to
4:00 p.m. and on Saturday, September 22, 2001 from 9:00 a.m. to 11:00 a.m.
2)
All
sales shall be for CASH (cash, cashier’s check or money order) and shall be
considered final.
3)
The
items are sold “AS IS AND WHERE IS”, without guarantee of present or future
condition or performance.
4)
Equipment
maintenance records will not be supplied with equipment.
5) A SALE OF EQUIPMENT AGREEMENT will be
signed by the successful bidder for licensed equipment. After payment has been made and the
Agreement form executed, the title will be signed over to the purchaser. Purchaser is responsible for paying sales
tax and any other costs of title transfer.
6)
The Island County Treasurer
shall conduct said auction on the aforesaid date, time and place. After the items have been sold, the sale
will be recessed for one-half hour to determine if items sold have been paid
for and all necessary paperwork completed.
If any item remains unpaid, it will then be declared up for bid.
7) All items sold shall be removed from County
property no later than 4:30 p.m. Monday, September 24, 2001.
ADOPTED this 20th day of August, 2001.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
William
F. Thorn, Chairman
Mike
Shelton, Member
Wm.
L. McDowell, Member
Attest:
Elaine Marlow,
Clerk of the Board BICC
01-566
Supplemental Agreement No. 3 - PW 9920-39; Transportation Planning &
Engineering; East Camano Dr./Cross Island ROAD
The Board, by
unanimous motion, as presented and recommended for approval by the Public Works Director, approved Supplemental
Agreement #3 to Contract #PW9920-39, between Island County and
Transportation Planning &
Engineering, related to East Camano
Drive/Cross Island Road project
under CRP 99-07, extending
completion date to May 31, 2002 [no
dollar change].
HEARING HELD:
Franchise #63R, RENEWAL OF EXISTING WATER
DISTRIBUTION SYSTEM - Alder Street Water System, IN THE Plat
of Madrona Annex, CAMANO ISLAND
At 10:20 a.m., as
scheduled and advertised, the Board conducted a public hearing for the purpose
of considering Franchise #63R, Alder
Street Water System, renewal of an
existing water distribution system in the
Plat of Madrona Annex, located in Sec. 34, Twp 32N., Rge 2E, Camano
Island.
As Mr. Kwarsick
explained, there are no plans for expansion of current water system. All
departments requested to comment responded with no objections to the
proposal. The Prosecuting Attorney’s
Office reviewed and approved the
documents as to form, as well as
the Risk Management Department.
At
the time of hearing, no one in the audience spoke either for or against
approval of Franchise
#63R.
By unanimous motion,
the Board approved Franchise #63R, Alder Street Water System, renewal of an existing water distribution
system in the Plat of Madrona Annex,
located in Sec. 34, Twp 32N., Rge 2E, Camano Island.
AMENDMENT #6 AND #6 – BRYAN G. YOUNG, P.C.
Based on the review
and summary presentation made by Mr. Kwarsick, the Board at this time approved,
by unanimous motion, Amendment #6 and Amendment #7 to existing Contract #PW0120
with Bryan G. Young, P.C., as follows, both related to a formula change to the
compensation for services based upon consumer price index provisions of the
contract:
Amendment
#6 – PW0120-73, Bryan G. Young, P.C. , change to Compensation
for Services increased by an amount not to exceed $13,462 thereby increasing
total contract amount for Basic Services from $1,045,778 to $1,509,240. Compensation for additional services shall
be increased by an amount not to exceed $9,140. Compensation for allowances for additional work, if required, shall be increased by an amount
not to exceed $1,498.
Amendment
#7– PW0120-74, Bryan G. Young, P.C., -
Compensation for Basic Services increased by an amount not to exceed
$92,563 thereby increasing total contract amount for Basic Services from
$1,059,240 to $1,151,803.
HEARING HELD: Franchise #112(1)R – RENEWAL OF EXISTING
WATER DISTRIBUTION SYSTEM IN THE PLAT OF PARK ACRES, DIV. #1 -
Park Acres Community Association
At 10:25 a.m. as
scheduled and advertised, the Board held a public hearing on Franchise
#112(1)R, Park Acres Community Association renewal of existing water
distribution system, located in the
Plat of Park Acres, Div.
#1, Sec. 1, Twp 33N., R 1E,
North Whidbey.
In this case, Mr.
Kwarsick pointed out that there were no plans for expansion of current system. Again, all departments requested to comment responded with no
objections to the proposal. The
Prosecuting Attorney’s Office reviewed and approved the documents as to form, as did Risk Management.
No one at the time of
hearing indicated a desire to speak either for or against franchise renewal.
By unanimous motion,
the Board approved Franchise #112(1)R, Park Acres Community Association renewal
of existing water distribution system, located in the Plat of Park Acres, Div.
#1, Sec. 1, Twp 33N., R 1E,
North Whidbey
Award Alternate (# 9)
Courthouse Remodel – Hanson
Brothers
At the time the bid
was awarded to Hanson Brothers for the Courthouse Remodel, the County reserved
the right to award item #no. 9 based upon evaluation of conditions after the
Courthouse was under construction to determine whether or not we needed seismic
retrofit. The recommendation of
structural engineer is that the installation of structural plywood on second
floor of the Courthouse is necessary and appropriate. Therefore, Mr. Kwarsick recommended the Board award Bid
Alternate #9 to Hanson Brothers in the amount of $23,000 plus tax., replacing existing flooring with structural plywood to
achieve both integrity and facilitate abatement of hazardous materials.
The Board, by
unanimous motion, awarded Bid Alternate #9 to Hanson Brothers, #PWP-01-02,
in the amount of $23,000
plus tax., to replace existing flooring on the second floor of
the Courthouse with structural plywood.
Consultant
Agreement – SCS Engineers, Inc., #SW0100-66
As presented and
reviewed with the Board by Dave Bonvouloir, Solid Waste Director, the
Board approved by unanimous motion,
Consultant Agreement #SW0100-66 with
SCS Engineers, Inc. for the
Coupeville Solid Waste Facility Hydrogeologic Study in the amount not to
exceed $54,795.00, and end date October
31, 2001.
Service Agreements for Beneficial
Use of Biosolids #RM-SW-01-0072
By unanimous motion,
the Board approved Service Agreements for beneficial uses of biosolids from the
Whidbey Island Septage Treatment Facility, as follows:
·
Service Agreement for Beneficial Use of
Biosolids between Island County and
Gerald A. Bell
·
Service Agreement for Beneficial Use of Biosolids between Island County and Charles E. Arnold.
Public Involvement AND EDUCATION
PIE FUND Grant APPLICATION for rain
barrel/cistern low impact development education program
Phil Cohen, Surface
Water Manager, presented a Grant Application for Public Involvement Education
Grant for rain barrel/cistern low impact development education program.
At this point in time,
it is a work in progress. The total
funding figure requested is shown at this point to be $36,000, but Mr. Cohen expects to fine tune costs within $4,000 plus or minus that figure within
the next few days. With an application deadline of August 27th
he asked that the Board authorize the Chairman’s signature once the application
has been finalized and remains within the scope and intent as presented today
and the $4,000 plus or minus figure as noted.
The Board by unanimous
motion, authorized Chairman Thorn’s
signature on the Public Involvement and Education Pie Fund grant application
based on the presentation today, keeping within the same scope and intent, and
fine tuning costs within a $4,000 plus or minus figure as outlined today by Mr. Cohen.
Resolution
#C-110-01/R-50-01 - Approving Plans
& Specifications and Authorizing Call for Bids for Camano Island Road Maintenance Facility Project
By
unanimous motion, the Board approved Resolution #C-110-01/R-50-01 approving Plans and Specifications and
Authorizing Call for Bids for Camano
Island Road Maintenance Facility Project, Work Order #10. Gary Hess, CConstruction
,
Engineer, hoped to have pre-construction conference on October 8,
and anticipated completion of project September 4, 2002.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF APPROVING PLANS )
& SPECIFICATIONS AND AUTHORIZING ) RESOLUTION NO. C-110 -01
CALL FOR BIDS FOR CAMANO ISLAND ) R- 50 -01
ROAD MAINTENANCE FACILITY PROJECT )
WORK ORDER NO. 10 )
WHEREAS,
sufficient funds are available in the Equipment Rental and Replacement Fund and
the Road Fund for the above project, NOW,
THEREFORE,
BE IT HEREBY
RESOLVED that the Plans and Specifications are approved
and the County Engineer is authorized and directed to call for bids for the
Camano Island Road Maintenance Facility.
Bid Opening is to be at 2:05 P.M. September 22, 2001, in Modular Meeting Room #5, 501 NE Haller St. Coupeville,
Washington.
ADOPTED
this 20th day of August, 2001.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
William
F. Thorn, Chairman
Mike
Shelton, Member
William
L. McDowell, Member
ATTEST: Elaine Marlow, Clerk of the Board BICC
01-574
Resolution #C-111-01/R-49-01 - Interfund Loan from the Island County SOLID
Waste Fund to THE Island County Reet 1
Fund
Mr.
Kwarsick advised that at the time final
construction funds for the remaining projects were being put together, it was
determined there was a potential cash flow situation within the REET 1 fund and
that the best way to handle that was to provide an opportunity for an interfund
loan on an as-needed basis. The amount
of proposed interfund loan is $600,000 for maximum duration limited to five
years.
The Board approved by
unanimous motion Resolution
#C-111-01/R-49-01 approving an Inter-fund Loan from the Island County
Solid Waste Fund to the Island County
REET #1.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN
THE MATTER OF APPROVING AN INTERFUND )
LOAN
FROM THE ISLAND COUNTY SOLID WASTE
) RESOLUTION C-111-01
FUND
TO THE ISLAND COUNTY REET 1 FUND ) R-49-01
WHEREAS,
the Board of County Commissioners, approved the issuance of the $5,000,000
limited tax general obligation bonds on March 12, 2001 by resolution C-37-01;
and
WHEREAS,
it is the desire of the Board to provide cash flow to the Capital Improvement
REET 1 fund for taxes not yet collected; and
WHEREAS,
there are funds available in the Solid Waste Fund; and
WHEREAS, regulations governing interfund loans
require that they bear interest at a rate equal to the externally earned rate
available to the County and that the term of the loan shall be for no more than
five (5) years; and
WHEREAS, the Island County Treasurer oversees
the status and disposition of interfund loans with the Island County Auditor
recording the balance due at the end of each calendar year as a liability of
the borrowing fund and a receivable of the source fund;
NOW, THEREFORE, BE IT HEREBY RESOLVED
an interfund loan not to exceed $600,000 is authorized from Fund 401 (Island
County Solid Waste Fund) to Fund 134 (Island County Capital Improvements REET 1
Fund) with interest charged at the rate earned by County Funds in the State
Investment Pool, said loan to be paid in full, in annual payments, within 5 years
of the date of withdrawal of funds from the Solid Waste Fund. Direction for transfer of funds from the
Solid Waste Fund to the Capital Improvement REET 1 Fund for the interfund loan
will be given to the Treasurer’s Office by Public Works.
APPROVED AND ADOPTED this 20th day of August, 2001.
BOARD
OF COUNTY COMMISSIONERS
William
F. Thorn, Chairman
Wm.
L. McDowell, Member
Mike
Shelton, Member
ATTEST:
Elaine Marlow
Clerk
of the Board BICC
01-575
HEARING
SCHEDULED: Ordinance #C-112-01 (PLG-015-01) Amending ICC
17.02.107
to comply with the Order of the WWGMHB
Relating to the Critical Areas Exemption for Existing and On-Going
Agriculture
Phil
Bakke, Island County Planning and Community Development Director, introduced
for purposes of scheduling, proposed Ordinance #C-112-01 (PLG-015-01) Amending ICC 17.02.107 to
comply with the Order of the Western Washington Growth Management Hearings
Board relating to the Critical Areas Exemption for Existing and On-Going
Agriculture [GMA Record #7002]
By
unanimous motion the Board scheduled a public hearing on September 10, 2001 at
10:45 a.m. to consider Ordinance
#C-112-01 (PLG-015-01) Amending ICC
17.02.107 to comply with the Order of
the Western Washington Growth Management Hearings Board relating to the
Critical Areas Exemption for Existing and On-Going Agriculture.
HEARING SCHEDULED:
OPS 268/01 - Sharon Emerson
& Charles Snelling - Designated Forest to Timber Land current use
classification
The Board, by unanimous motion , scheduled a Public Hearing to be held on September 10, 2001
at 10:45 a.m. to consider OPS 268/01 by Sharon Emerson & Charles Snelling,
Assessor’s Parcel # R33029-099-0860 and #R33029-032-0870, requesting that 25.67
acres of the above-referenced parcels be changed from Designated Forest to
Timber Land current use classification.
Staff Report prepared by the Island County Planning & Community
Development Department was provided dated this date.
Resolution #C-113-01 (PLG-016-01) Enforcement of Island County
Zoning Ordinance – COV 723-00 Lonny D.
Hoag
Mr. Bakke presented
Resolution #C-113-01 (PLG-016-01) in the matte of enforcing the Island County Zoning Ordinance, Code violation file #COV-723-00 relating
to Lonny D. Hoag. The property is located
at 473 Boyer Lane, Freeland, Assessor’s Parcel #R23032-100-1170 [off Bush Point
Road]. This matter has been presented
to the Board at two different staff sessions to discuss the lack of progress
and severity of this case.
By unanimous motion,
the Board approved Resolution #C-113-01
(PLG-016-01) in the matter of
enforcing the Island County Zoning Ordinance, Code violation file
#COV-723-00 relating to Lonny D.
Hoag, 473 Boyer Lane, Freeland,
Assessor’s Parcel #R23032-100-1170.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
|
IN THE MATTER OF ENFORCEMENT OF THE ISLAND
COUNTY ZONING ORDINANCE – COV 723/00, LONNY D. HOAG |
) ) ) ) |
RESOLUTION
C-113-01 PLG-016-01 |
WHEREAS,
numerous violations of Island County Code have occurred at 473 Boyer Lane,
Freeland, Washington on Assessor’s Parcel No. R23032-100-1170; and
WHEREAS,
numerous attempts to correct the violations by Island County Planning &
Community Development, Island County Health and the Island County Sheriff’s Department
have not been successful; and
WHEREAS,
the Board of Island County Commissioners concurs that the matter should be
forwarded to the Island County Prosecutor for legal action, NOW, THEREFORE,
IT
IS HEREBY RESOLVED that the Board of Island County Commissioners
hereby forwards Case No. COV 723/00, the summary of which is attached hereto as
Attachment A, to the Island County Prosecutor for legal action.
APPROVED this 20th day of August,
2001.
BOARD OF COUNTY COMMISSIONERS OF
ISLAND COUNTY, WASHINGTON
William F. Thorn,
Chairman
Mike Shelton, Member
Wm. L. McDowell,
Member
ATTEST: Elaine Marlow, Clerk of the Board BICC
01-577
Auditor, Suzanne
Sinclair, provided in writing her report for the period ending July 31, 2001
[copy on file], but was unable to stay for the meeting inasmuch as she was
involved with another meeting.
The written financial
report of the Treasurer, Maxine Sauter, was provided to the Board last week
under Memorandum dated August 15, 2001.
She explained at this time that revenues seemed to be holding, including investment interest because the rates were based on the
previous, considerably higher
rates. She was not optimistic about
next year inasmuch as the rates have gone down again today, and are extremely
low [i.e. 3.90% for 30 days]. If rates
go up it will not be before next May or June.
Chairman Thorn was
concerned about revenues because sales
tax is 4% behind projections
[$132,000]; investment interest is running at 34%, equivalent to $ 312,000
behind budget], which in aggregate is just over $439,000.
Commissioner Shelton
observed that the Treasurer’s Report shows investment interest at $773,960 year
to date, while the Auditor’s Report shows $439,000. The Treasurer pointed out that was due to
accrual versus cash, the Treasurer’s Report is a cash report. However, Commissioner Shelton commented
that an accrued investment interest figure is shown on the Auditor’s Report.
The Board requested that Ms. Sauter talk with the Auditor’s Office to
find out the disparity between those two numbers.
Executive
Session
At 11:00 a.m., the
Chairman announced that the Board would meet in Executive Session
as allowed under RCW
42.30.110 (1) (i) to discuss with legal
counsel pending litigation. The session
was estimated to last no more than one-half hour and no announcement afterwards
expected in open public session.
There
being no further business to come before the Board at this time, the meeting adjourned at 11:20 a.m., on completion of Executive
Session. The Board will meet next in
Special Session on Tuesday, August 21,
2001, beginning at 2:00 p.m., at Terry’s Corner Fire Station, located at 525 E.
North Camano Drive, Camano Island. The
purpose of the Special Session is to conduct two Public Hearings.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
______________________________
William F. Thorn, Chairman
_____________________________
Mike
Shelton, Member
_____________________________
Wm. L. McDowell, Member
ATTEST:
_______________________
Elaine Marlow,
Clerk of the Board