ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
The
Board met in special session beginning
at 9:30 a.m. on September 24, 2001,
in the Island County Courthouse Annex, Hearing Room, Coupeville, Wa.,
with William F. Thorn, Chairman, and
Mike Shelton, Member, and Wm. L.
McDowell, Member, present. The purpose of the special session was to
conduct a Budget Workshop related to the
following budgets: Miscellaneous; Assessor; Public
Works/Road/ER&R/Paths & Trails/Storm & Surface Water/Solid
Waste/DID #4. Notes taken during Budget Workshop will be placed on file in the Office
of the Board of County Commissioners and the Budget Director.
The Regular Meeting of the Board of Island
County Commissioners was held on September 24, 2001, at 11:30 a.m. for a Roundtable
with Elected Officials, followed
by other topics at 1:30 p.m. as outlined on the agenda, including
Diking Improvement District #4. The
meeting was held in the Island County Courthouse Annex, Hearing
Room, Coupeville, Wa., with William F.
Thorn, Chairman, and Mike Shelton, Member, and Wm. L. McDowell, Member,
present.
Roundtable
Meeting with Island County Elected Officials
Attendance:
Elected Officials: Greg Banks; Tom Baenen; Maxine Sauter; Mike Hawley
Others: Elaine Marlow; Rick Levin,
Whidbey News Times
Elected Officials – Chairmanship Role
Greg
Banks agreed to take on the “Chairman/Coordinator” role for the Elected Officials in light of Marilee Black’s
resignation effective September 30, 2001.
He will provide reminders to
Elected Officials and coordinate
as far as topics for the monthly meetings.
Employee Time Sheet Procedure
Some
Departments have been made aware of an
apparent new time sheet procedure on
the part of the Auditor’s Office effective
October 1st
regarding new form
requiring every employee of Island
County fill out and sign an individual time sheet. Chairman Thorn thought this
could be one topic the Auditor would review at this Wednesday’s Department Head
Meeting.
Financial Reports – Status Revenue
Monthly
financial reports from the Auditor and Treasurer are available showing the
revenue status of the County.
Investment interest rate is dropping.
Budget status for 2002 shows the County faces a 1 to 1-1/4 million dollar shortfall between
“business as usual” and forecasted revenues [does not include any increases
requested for 2002 budgets]. Time will
tell as far as to what extent the tragic events of September 11th may have on the economy in terms of
consumer confidence.
Roundtable adjourned 11:50 a.m. Next roundtable: 10/22/01 at 11:30 a.m.
MINUTES APPROVED
By
unanimous motion, the Board approved and signed minutes from Regular Sessions
held on September 10, 2001 and September 17, 2001.
VOUCHERS AND PAYMENT OF BILLS
The following
vouchers/warrants were approved for payment by unanimous motion of the Board,
except Voucher #180992 in the amount of $6,281.40:
Voucher (War.): #107457 - 107746 . . . . . . . . . . . . . . . .
. . . . . .$ 853,700.82.
Voucher #180992
in the amount of $6,281.40 was approved by unanimous motion of the Board later
during the meeting on further review
and based on clarification from
the County Engineer.
Staff
Session Schedule - OCTOBER, 2001
The
Board by unanimous motion approved the
October Staff Session Schedule
for distribution, outlining regular
sessions for October 3 and 17, beginning at 9:00 a.m.
APPOINTMENTS AND/OR REAPPOINTMENTS TO BOARDS & COMMITTEES
The
Board by passing a motion unanimously, made the following appointments and
reappointments to various boards and committees:
Patti
Cole Camano Island 3-year term expiring April 1, 2004
2% Lodging Tax Advisory
Committee
Barbara
Bailey, President Representing the Navy League, an organization
Oak
Harbor Navy League eligible to receive 2% funds
Frances
Skinner Coupeville
Don
J. Hanna Camano Island
Gloria
Carothers Oak Harbor.
Application
for Liquor License #083488-3G by Gaylynn Beuthien and Rolf Laitenberger, d/b/a
Blue Moon Beach House B&B,
The Board of Island County Commissioners
considered the Application for Liquor
License #083488-3G by Gaylynn Beuthien and Rolf Laitenberger, d/b/a Blue Moon
Beach House B&B, located at 3267 Shoreline Drive, Camano Island. While
the Sheriff recommended in the affirmative as far as the applicant, based on the recommendations of the Island
County Health Department and Island
County Planning & Community Development,
the Board determined that the
application for liquor license was
premature based on the following:
Health Department Recommendation:
Prior to approval applicant must address outstanding building permit requirements described in Health Department
correspondence 4/16/01 and 8/7/01
Planning & Community Development
Department Recommendation: Cannot make a recommendation of approval
for liquor license application until
compliance with county standards is verified for application, but agreed that the
application be returned without action.
By
unanimous motion, the Board voted to
return the application to the State Liquor Control Board without
action based on staff recommendations, with copy to applicant.
HEALTH CONTRACTS APPROVED
The following
Health Department contracts were approved, each by unanimous motion of the
Board:
State Department of Health - Consolidated
Contract Amendment 3 #C08645(3) -
effective 7/1/01 to 12/31/01,
amendment amount $29,824.00, bringing total contract to $396,053 [RM-HLTH-00-0220]
Skagit/Islands Head Start-Health
Consultation for Head Start #HD-11- 01 in the amount of $1550, contract period 9/1/01 through
8/31/02
NW Educational District #189 –
Coupeville School Nurse Services
Contract #HD-10-01 in the amount of
$11,470 for contract period 8/1/01 to 6/30/02
Department of Ecology
Contract #G0200037, Site Hazard Assessment,
in the amount of
$80,000 [contract approved by the Board of Health
9/17/01] – a 2-year contract.
As presented and
outlined by Dick Toft, Human Resource Director, the Board by unanimous
motion, approved the following
Personnel Action Authorization:
PAA
102/01 Health Dept. Env. Hlth Spec I–Temp #2409.02 Extend position to 10/12/01
effective
9/24/01 [DOE Watershed Planning Phase II Grant #G9900038]
Interlocal Agreement between Island County and Skagit
County #RM-GSA-01-0081: Burn Permit
Program
Lee McFarland, Assistant Director, GSA, presented for
the Board’s review and approval, an Interlocal Agreement between Island County
and Skagit County [#RM-GSA-01-0081], having been approved through the County’s
Contract Review Process. The purpose of
the agreement is to establish a burn
permit program in Island and Skagit counties, with effective date when signed
through 9/30/02. The Agreement was approved and signed by the Skagit County
Commissioners on September 17, 2001.
By unanimous motion, the Board approved Interlocal
Agreement between Island County and Skagit County [#RM-GSA-01-0081] relating to
Burn Permit Program.
Bid Award: Libbey Beach Access Improvement
As
discussed previously with the Board during Staff Session held on September 19th,
Mr. McFarland submitted by memorandum dated September 20, 2001, request for bid
award for Libbey Beach Park Public Access
project. Of the three bids
received, Mr. McFarland recommended award to the low bidder, Lyrch and
Associates, in the amount of $160,987.95.
The
Board agreed, and by unanimous motion,
awarded bid to Lyrch and Associates in the amount of $160,987.95.
Accept
resignation of Island County Clerk, September 30, 2001
Chairman
Thorn brought up the matter of accepting the resignation of the Island
County Clerk, Marilee Black, effective
September 30, 2001, as stated in her letter of September 1, 2001. RCW 42.12 generally deals with vacancies in
elective offices; RCW 42.12.010(2) provides there is a vacancy when an elective
officer resigns as of the effective
date of the resignation.
Inasmuch as the Board of County
Commissioners is the appointing power
that must accept a resignation of a
county elected officer before the resignation is effective, the Board by unanimous motion, formally accepted
the resignation of the Island County Clerk, Marilee Black, effective September 30, 2001.
HEARING
HELD: RESOLUTION #C-118-01/R-51-01 In the Matter
of Closing Out the Community Development
Planning
Only Grant for the South Whidbey
Intergenerational
Facility
A
Public Hearing, as scheduled and advertised, was held at 2:15 p.m. for the
purpose of considering Resolution #C-118-01/R-51-01 in the matter of closing
out the community development planning only grant for the South Whidbey
Intergenerational Facility.
Bill
Oakes, Public Works Director, presented
the resolution, prepared in conjunction with wording of the grant requiring a
public hearing to close out the planing-only grant, in the amount of
$29,410.00. The conditions set forth in
the grant have all been met, as detailed in the resolution. On completion of the Planing Study for South Whidbey
Intergenerational Center by SLR, Inc., it was determined that an
intergenerational center, South Whidbey Commons, to meet the needs of low and
moderate income youth and seniors is desired and feasible. Recommendation is
for the County to proceed as lead
agency in supporting a CDBG block grant
application for facility development for a maximum limit of $750,000. The total project is 3 million.
At
this time, Mr. Oakes recommended the Board sign the resolution closing out the community development
planning only grant for the South Whidbey Intergenerational Facility.
The
Chairman opened the hearing up for public comment. No one in the audience indicated a desire to speak either for or
against Resolution #C-118-01/R-51-01.
By
unanimous motion, the Board approved
and signed Resolution #C-118-01/R-51-01 in the
matter
of closing out the community development planning only grant for the South
Whidbey Intergenerational Facility.
BEFORE
THE BOARD OF COUNTY COMMISSIONERS
OF
ISLAND COUNTY, WASHINGTON
IN
THE MATTER OF CLOSING OUT THE )
COMMUNITY
DEVELOPMENT PLANNING )
RESOLUTION C- 118-01
ONLY
GRANT FOR THE SOUTH WHIDBEY ) R-51-01
INTERGENERATIONAL
FACILITY )
WHEREAS, Island
County was awarded planning only grant funds in the amount of $29,410 by the
state Department of Community, Trade and Economic Development Office of
Community Development for funding assistance; and
WHEREAS, it is necessary
that certain conditions were met as part of the application requirements; and
WHEREAS, the City
of Langley and Island County received a CDBG Planning Only Grant to conduct an
intergenerational program study to examine the needs of low to moderate income
youth and senior citizens in South and Central Whidbey Island; and
WHEREAS, the
project report was submitted July 31, 2001 with a recommendation for facility
development. The study, as reviewed and
approved by the City of Langley is attached hereto as Exhibit A.
NOW, THEREFORE, be
it resolved that Island County authorizes final close-out of this application
to the state Department of Community, Trade and Economic Development, Office of
Community Development, and certifies that, Island County:
Complied with
applicable provisions of Title I of the Housing and Community Development Act
of 1974, as amended, and other applicable state and federal laws;
Has provided
opportunities for citizen participation comparable to the state's requirements
(those described in Section 104(a)(2)(3) of the Housing and Community
Development Act of 1974, as amended); has complied with all public hearing
requirements and provided citizens, especially low- and moderate-income
persons, with reasonable advance notice of, and the opportunity to present
their views during the assessment of community development and housing needs,
during the review of available funding and eligible activities, and on the
proposed activities;
Has provided
technical assistance to citizens and groups representative of low- and
moderate-income persons that request assistance in developing proposals;
Will provide
opportunities for citizens to review and comment on proposed changes in the
funded project and program performance;
Will not use
assessments against properties owned and occupied by low- and moderate-income
persons or charge user fees to recover the capital costs of CDBG-funded public
improvements from low- to moderate-income owner-occupants;
Has established a
plan to minimize displacement as a result of activities assisted with CDBG
funds; and assist persons actually displaced as a result of such activities, as
provided in the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, as amended;
Will conduct and
administer its program in conformance with Title VI of the Civil Rights Act of
1964 and the Fair Housing Act, and will affirmatively further fair housing,
(Title VIII of the Civil Rights Act of 1968);
Has adopted and enforce a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted (or will adopt) and implement a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility of location which is the subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I of the Housing and Community Development Act of 1974, as amended.
Reviewed
this 10th day of September, 2001 and set for public hearing at 2:15 PM. on the
24th day of September, 2001.
BOARD
OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm. L. McDowell, Member
Mike Shelton, Member
ATTEST:
Elaine Marlow, Clerk of the Board BICC
01-605
APPROVED AND ADOPTED this 24th day of Sept., 2001
BOARD
OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Member
Mike
Shelton, Member
ATTEST:
Elaine Marlow
Clerk of the Board
{Note: Exhibit A is on file with the Clerk of the
Board]
Resolution
#C-121-01/R-53-01 – In the Matter of Initiating CRP 01-05, Maple Grove Road
Stormwater Outfall Project
After
presentation and discussion by Bill Oaks, the Board by unanimous motion,
approved
initiation of
CRP 01-05, Maple Grove Road Stormwater Outfall Project, Work Order #135, in the amount of
$114,000.00, under Resolution
#C-121-01/R-53-01 .
Resolution #C-122-01/#R-54-01 REJECTING BIDS PREVIOUSLY SUBMITTED AND Authorizing Re-Callfor Bids - Seaward Way
Road Repairs/Improvements
Mr. Oakes advised there had been
some administrative errors on
the part of Public Works in the bid
process, and in order to maintain the
bid process fairly, recommended that the Board reject all bids and re-call for
Bids for Seaward Way Road
Repairs/Improvements under CRP 01-04, work order #129.
By unanimous motion, the Board approved
Resolution #C-122-01/R-54-01, with the original bid opening declared null and void and all bids
previously submitted rejected, and authorizing a re-call for Bids for Seaward Way Road
Repairs/Improvements under CRP 01-04, work order #129.
BEFORE
THE BOARD OF COUNTY COMMISSIONERS
OF
ISLAND COUNTY, WASHINGTON
IN THE MATTER OF AUTHORIZING )
RE-CALL FOR BIDS FOR
SEAWARD WAY ) RESOLUTION C-122-01
ROAD
REPAIRS/IMPROVEMENTS ) R- 54 –01
CRP 01-04, WO 129
)
WHEREAS,
an administrative error in the original bid documents created confusion about
the bid opening time and date;
WHEREAS,
sufficient funds are available in the Island County Road Fund for Seaward
Way Road Repairs; NOW THEREFORE,
BE
IT HEREBY RESOLVED that the original bid opening is declared null and void
and all bids previously submitted for the Seaward Way Road Repairs are
rejected. Revised Plans and
Specifications are approved and the County Engineer is authorized and directed
to call for bids for furnishing said construction. Bid Opening is to be the 12th day of October, 2001
at 10:30 a.m., Meeting Room 2, located in the Courthouse Annex, Coupeville,
Washington.
ADOPTED this 24th day of
September , 2001.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY, WASHINGTON
William
F. Thorn, Chairman
Mike
Shelton, Member
Wm.
L. McDowell, Member
ATTEST:
Elaine Marlow
Clerk of the Board BICC
01-630
PUBLIC HEARING SCHEDULED: Ordinance #C-120-01/PLG-017-01 In the Matter
of an Ordinance concerning technical amendments to
the Island County Comprehensive Plan Future Land Use
Plan Map and the Island County Zoning Atlas
As introduced by Debra Little, Planning & Community Development
Coordinator, the Board by unanimous motion, scheduled a Public Hearing on Ordinance #C-120-01/PLG-017-01 In the Matter of an Ordinance
concerning technical amendments to the Island County Comprehensive Plan Future
Land Use Plan Map and the Island County
Zoning Atlas, with hearing to be held on October 15, 2001 at 10:45 a.m.
[GMA record #7062]
Following
completion of agenda items, the Board met again in Budget Workshop session
with Public Works/Road/ER&R/Paths
& Trails/Storm & Surface Water/Solid Waste/DID #4. Notes taken
during Budget Workshop will be placed on file in the Office of the Board of
County Commissioners and the Budget Director.
There
being no further business to come before the Board at this time, the meeting adjourned at 3:40
p.m. The Board will meet in special session September 26 at 10:00 a.m. for an Executive Session. The next regular Board meeting will
be on October 1, 2001, beginning at 9:30 a.m.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
William
F. Thorn, Chairman
_____________________________
Mike
Shelton, Member
_____________________________
Wm.
L. McDowell, Member
ATTEST:
____________________________
Elaine Marlow,
Clerk of the Board