ISLAND COUNTY COMMISSIONERS   -   MINUTES OF MEETING

REGULAR SESSION  -  OCTOBER 8, 2001  

 

 

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on October 8, 2001, beginning at  9:30 a.m.  in the   Island County Courthouse Annex, Hearing Room, Coupeville, Wa.     Present were:  William F. Thorn, Chairman;   Mike Shelton, Member; and Wm. L. McDowell, Member. By unanimous motion, the Board approved minutes from the following meetings:   September 24, 2001  Regular Session; September 26, 2001  Special Session; October 1, 2001  Special Session.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:  Voucher (War.) #108270 - 108425 . . . . . . . . . . . . . . . . . . . . $649,056.86.

 

Approve Surety Bond – Jane Koetje, Island County Clerk   pursuant to RCW 42.08.100   AND Oath of Office Administered

 

The Board on October 1st  at regular public meeting,  appointed  Jane Koetje  to fulfill the unexpired term of the Island County Clerk.  In order to assume the position she  needed to obtain an official bond, approved by the presiding Superior Court Judge, and have that approved by the Board of County Commissioners in an open public meeting, and take and subscribe an oath of office.   At this time, Jane Koetje presented her surety bond  approved by the presiding Superior Court Judge, for approval by the Board.  On unanimous motion, the Board  approved  the bond.  Next, with a number of audience members, her husband, mother and son present,  Jane Koetje was administered her  oath of office by  Suzanne Sinclair, Island County Auditor. 

 

ACTING CLERK – SHARON FRANZEN

 

By unanimous motion,  the Board agreed that  Sharon Franzen be paid the salary,  or prorated portion thereof,  of the  County Clerk  from the time of her  appointment as Acting Clerk on October 3rd  at 9:00 a.m. until   October 8, 2001 at 9:30 a.m. when  Jane   Koetje’s bond was accepted and approved by the Board and she took her oath of office as Island County Clerk.  At that time, Sharon Franzen  was no longer the  acting Island County Clerk and her pay therefore will resume as the Chief Deputy Clerk.

 

EMPLOYEE AWARDS

 

Employee Service Awards

    Department                        Employee                                            No. Years

Health                          Sally Waters                                              10

Public Works/Road      Scott Endres                                              10

Public Works/Road      Dale Tepley                                               25

Sheriff              Michael Birchfield                                      10

Sheriff              Mark Plumberg                                          5

 

Employee of the Month for September, 2001

 

Marti Bodley from Juvenile Court Services was selected  as the Employee of the Month for September.

 

Special Recognition

 

Rick Renouard, Island County Treasurer’s Office.  Letter from Executive Director, Island Transit,  commending conscientious job performance and work ethic in serving the public and others he works with. 

 

Hiring Requests & Personnel Actions

 

Two Personnel Action Authorizations were presented and summarized by Dick Toft, Human Resource Director, and both were approved as follows, by unanimous motion of the Board:

 

Dept.     PAA #           Description                             Action              Eff. Date

 

Sheriff    106/01          Corrections Officer  #4015.12        Replacement    10/8/01

Sheriff    107/01          Corrections Officer #4015.02         Replacement     10/18/01          

 

SARATOGA WOODS PHASE II

 

Lee McFarland, Assistant Director, GSA, presented for the Board’s acceptance Conveyance Agreement #RM-GSA-01-0092 for  Saratoga Woods Phase II, and a Quit Claim Deed, #RM-GSA-01-0090,   the   Access/Signage Easement related to the Saratoga Woods Property.  In the audience were Diane Kendy, representing Save the Woods on Saratoga, and  Phil Pearl, representing the Whidbey Camano Land Trust.   The Conveyance Agreement is for acquisition of acreage for  Saratoga Woods Phase II from Whidbey Camano Land Trust to Island County, acquired from Resource  Group Incorporated [RGI], and the Agreement was reviewed  and approved by the Deputy Prosecuting   Attorney and Risk Manager, and is signed by the President of Whidbey Camano Land Trust.

 

With regard to the  Quit Claim Deed from Island County to Whidbey Camano Land Trust, Mr. Pearl pointed out that the access easement on the first phase was reserved by RGI in the event the second phase was not closed and that was recorded by RGI and the Whidbey Camano  Land Trust in case that had to be conveyed to them. This Deed absolves any reference to that easement both in terms of access and also the signage easement.  He noted that originally, the  closing date was not supposed to be until November; however, given market conditions and other issues the Trust asked  RGI if the  property closed by October 12th  would they reduce the purchase price by $9,000, to which they agreed.

 

The Board, by unanimous motion, approved   Conveyance Agreement #RM-GSA-01-0092 for  Saratoga Woods Phase II, between Whidbey Camano Land Trust and Island County, and authorized the Chairman of the Board to sign the closing papers necessary for this property on receipt of the paperwork tomorrow. The Board, by separate unanimous motion, approved and signed the Quit Claim Deed under  RM-GSA-01-0090 for access and signage easement. 

 

 

 

Property Donation

 

Mr. McFarland presented for the Board’s acceptance the paperwork necessary for the transfer of ownership of property located across the highway from the closed landfill, including the Statutory Warranty Deed, Real Estate Excise Tax Affidavit, and Real Estate Excise Tax Affidavit Supplemental Statement.  The property is  being  donated to the County by Marie L. Mueller, Parcel #R13102-412-2310  [East 100’ of Tract “B” as shown on the map of Rhododendron Park Homesites, recorded under Auditor'’ File No. 159208].  

 

By unanimous motion, the Board accepted and approved the property donation described as Parcel #R13102-412-2310  and signed the paperwork for the transfer of ownership of the property as presented by Mr. McFarland.

 

 New Holland Credit Equipment Lease AGREEMENT

 

New Holland Credit Equipment Lease   Agreement #RM-GSA-01-0087  for the lease of a commercial  mower and rear disc deck, was brought to the Board for approval, after review and discussion in Staff Session on October  3rd.  The discussion at staff session  focused on whether to buy  the mower outright now, or  lease the mower over a 5 year period.  GSA staff reviewed the matter with Commissioner Thorn on Friday since he was not present at the Staff Session, and Commissioner Thorn agreed with Commissioner Shelton that the equipment be leased.

 

By unanimous motion, the Board approved New Holland Credit Equipment Five Year Lease Agreement , #RM-GSA-01-0087.

 

Resolution #C-126-01 -  Resolution of Intent to Participate – Consolidated Juvenile     Services 2001-2003

 

Michael Merringer, Juvenile Court Services Director, submitted to the Board for approval  Resolution #C-126-01:  Resolution of Intent to Participate  in the Consolidated Juvenile Services program for the 2001-2003 biennium through funds from the  Washington State Legislature for a program of community based services for youths. 

 

The Board, on unanimous motion, adopted Resolution #C-126-01,   Resolution of Intent to Participate – Consolidated Juvenile Services 2001-2003.

 

 

RESOLUTION OF INTENT TO PARTICIPATE

CONSOLIDATED JUVENILE SERVICES

2001 – 2003 BIENNIUM

 

                                                                        RESOLUTION NO. C-126-01

 

            WHEREAS the Washington State Legislature has provided funds for a program of community based services for youths through the Washington State Department of Social and Health Services, Juvenile Rehabilitation Administration, and

           

            WHEREAS the Board of County Commissioners believes participation in such a program would benefit Island County and its youth and families, and

 

            BE IT RESOLVED that the Board of County Commissioners for Island County intends to participate in a community corrections program and to make application for funds available under the Consolidated Contract.  Michael S. Merringer, Administrator, Juvenile and Family Court Services, is authorized to coordinate, certify and make submissions of claims for reimbursement to the Washington State Department of Social and Health Services, Juvenile Rehabilitation Administration.  Application will not be made to replace county funds for existing programs.

 

            DATED this 8th day of October, 2001.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

 

William F. Thorn, Chairman                                                       ATTEST:

Wm. L. McDowell, Member                                                      Elaine Marlow  

Mike Shelton, Member                                                               Clerk of the Board

                                                                                                            BICC 01-662

 

BECCA Contract   #0163-01608

 

Next, Mr. Merringer presented for approval BECCA Contract  #0163-01608 between Island County and the State Department of Social and Health Services, for the period  7/01/01 to 6/30/03, in the amount of $173,234.00,  associated with  funds for Truancy, At-Risk Youth, and  Child in Need of Services programs.  The contract has been processed through the County’s Contract  Review Process and is signed off by the Deputy Prosecuting  Attorney and Risk Manager.

 

The Board, by unanimous motion, approved the BECCA Contract  #0163-01608 between Island County and the State Department of Social and Health Services, for the period  7/01/01 to 6/30/03, in the amount of $173,234.00. 

 

Interlocal AGREEMENT - Island County Juvenile

Court – CASA Agreement #RM-JUV-01-0037

 

Interlocal Agreement between the  State of Washington and Island County on behalf of Island County Juvenile Court – CASA [Court Appointed Special Advocate] Agreement #RM-JUV-01-0037  in the amount of $16,086.00,  was presented for approval.   Mr. Merringer indicated this represented partial funding for the CASA program, actually representing a small reduction from the prior contract.   The Agreement was reviewed with the Board at a recent staff session, and has gone through the Contract Review process successfully and contains the proper approvals.

 

The Board, by unanimous motion, approved the Interlocal Agreement between the  State of Washington and Island County on behalf of Island County Juvenile Court – CASA  Agreement #RM-JUV-01-0037  in the amount of $16,086.00.

 

On-Site Repair Financial Assistance Program

 

As outlined in Memorandum dated 10/5/01 from Tim McDonald,  Health Services Director, the Board approved by unanimous motion, pursuant to the On-Site Repair Financial Assistance Program, the authorization for  Whidbey Island Bank to accept payments  tendered under Promissory Note and Deed of Trust Stephanie D. Petersen to  Island County Water Quality Assistance Program, Loan # L0100007.

 

 

HEALTH  CONTRACTS APPROVED

 

By unanimous motion, the Board approved the following two health contracts:

 

·         Contract #HD-08-01 [RM-HLTH-99-0044] HIV/AIDS Case Management Services-Community Mental Health Services, in the amount of  $8750 [approved by the Board of Health on 9/17/01

 

·         Contract # 0063-42385(2)  [RM-HLTH-98-0021] Medicaid Administrative Match-DSHS  [approved by  the Board of Health on 9/17/01] no dollar amount change from prior contract amount; adds ABCD dental outreach and linkage activities as  administrative matchable activities

 

Intergovernmental Agreement #EM 03 0046 - State of Washington Military Department - E911 Salary Assistance

 

Intergovernmental Agreement #EM 03 0046, between the  State of Washington Military Department and Island County for E911 Salary Assistance, in the amount of $142,740.00, [RM-

BOC-01-0088] was approved by unanimous motion of the Board.

 

HEARING HELD:  Franchise #37(R), Bakerview Terrace Community Club, renewal of existing water distribution system FRANCHISE

 

A Public Hearing was held at 10:20 a.m. as advertised for the purpose of considering approval of   Franchise #37(R), Bakerview Terrace Community Club, for  renewal of existing water distribution system located in the  Plats of Utsalady Point Tracts, Division No. 4 and Bakerview Terrace,  in Sections  13/24, Twp.  32N,  R 2E, W.M.,  Camano Island.

 

Bill Oakes, Public Works Director, recommended approval of the franchise renewal as outlined in the Memorandum  dated September  17, 2001 from Richard K. Snyder, P.E.,  Island County Engineer.

 

At the time of hearing, no one was present in the  audience to speak either for or against renewal  of franchise.

 

By unanimous motion, the Board approved Franchise #37(R), Bakerview Terrace Community Club,  renewal of existing water distribution system  in the  Plats of Utsalady Point Tracts, Division No. 4 and Bakerview Terrace,  located in Sec.  13/24, Twp.  32N,  R 2E, W.M.,  Camano Island.

 

HEARING HELD:  Franchise #23(R), Madrona Annex Water

CO. renewal  existing water disTRIBUTION

 system FRANCHISE

 

A Public Hearing was held at 10:25 p.m. as advertised to consider approval of  Franchise #23(R),  for Madrona Annex Water Company, the renewal of existing water distribution system, Plat of Madrona  Annex located in Sec.  34, Twp 32N., R 2E, Camano Island.

 

Mr.  Oakes  recommended approval of the franchise renewal as reviewed in a September 17, 2001  Memorandum   from the  County Engineer.

 

At the time of hearing, no one was present in the audience  to speak either for or against renewal  of franchise.

 

By unanimous motion, the Board approved Franchise #23(R),  for Madrona Annex Water Company, the renewal of existing water distribution system, Plat of Madrona  Annex located in Sec.  34, Twp 32N., R 2E, Camano Island.

 

COUNTY ROAD PROJECT CRP 01-06 INITIATED - Resolution #C-127-01/R-58-01 - guardrail improvement projects -  Whidbey & Camano

 

As presented and explained by Mr.  Oakes, the Board by unanimous motion approved Resolution #C-127-01/R-58-01  Initiating CRP 01-06, Work Order #86, guardrail improvement projects on Whidbey and Camano Islands, for a total appropriation of $55,000.00, including contingencies.

           

 

Quitclaim Deed APPROVED From WashinGTON  State

DEPARTMENT of TransportaTIOn to Island County  

 

As presented and recommended for acceptance by Mr. Oakes, the Board, by unanimous motion,  accepted and approved  a Quitclaim Deed from WSDOT to Island County for right-of-way in the Admiral Drive and State Highway SR 525 vicinity, per Turnback Agreement TB 1-0119 dated 1/26/99, the work in that vicinity now completed.

 

HEARING SCHEDULED:  Resolution #C-128-01/R-56-01  -  APPLYING FOR CDBG  for funding  SOUTH WHIDBEY IntergenerationAL   Center

 

The Board, by unanimous motion, scheduled a public hearing to be held  on November 5, 2001 at 10:15 a.m.  on  Resolution #C-128-01/R-56-01 in the matter of applying for a Community Development Block Grant  in the amount of $750,000 for an Intergenerational Center on  South Whidbey.

 

CONTRACT AWARDED TO MARIBETH CRANDELL CROWE  FOR Education Services, K-12 -  Waste Reduction/Recycling

 

As recommended by the Public Works Director, the Board by unanimous motion awarded contract to Maribeth Crandell Crowe for providing educational services/classroom presentations  grades K through 12  for  promoting of recycling and waste reduction, and approved and signed the Contract  between Island County and  Maribeth Crandell Crowe [#RM-SW01-0028].

 

Stormwater Mitigation Agreement #PW0120-85 APPROVED

 

Based on review and recommendation by the Public Works Director, the Board by unanimous motion approved Stormwater Mitigation Agreement #PW0120-85 with  B & H Construction,  Lot 2, Block 2,  Holmes Harbor Golf & Yacht Club, Division # 9.

 

 

 

VETERANS MEMORIAL DESIGN APPROVED

 

Regarding the proposed  design being worked on by the Memorial Committee with respect to modifications to John Sisko’s drawings submitted for the Veteran’s Memorial  for the Law & Justice Facility campus,  the Board by unanimous motion approved the design based on the e-mail transmittal from Bill Ethridge on Friday, October  5, 2001 at 3:30 p.m. which forwarded his   e-mail of Tuesday, September 25, 2001 at 10:00 p.m. under the subject:    Sculptors Drawings. 

 

BUDGET WORKSHOP

 

The Board met  at 1:30 p.m. in  Budget Workshop to consider:   Capital Project Funds – continued from 10/1/01;  Revenue Projections; Current Expense Allocations; and a  General Review.  Notes from the Budget Workshop will be placed on file in the Office of the Board of County Commissioners and the Budget Director.

 

            There being no further business to come before the Board at this  time, the meeting          adjourned at 10:45  a.m.  to meet in Budget Workshop at 1:30 p.m.   The  Board will    meet in  Regular Session next on October  15,     2001, at 9:30 a.m.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

 

_________________________________

William F. Thorn,  Chairman

 

_________________________________

Mike Shelton,   Member

                                               

                                                                        _________________________________

                                                                        Wm. L. McDowell,   Member 

ATTEST:

 

___________________________

Elaine Marlow,  Clerk of the Board