ISLAND COUNTY COMMISSIONERS
- MINUTES OF MEETING
REGULAR SESSION
- FEBRUARY 11, 2002
The
Board of Island County Commissioners (including Diking Improvement District #4)
met in Regular Session on February 11,
2002, at 9:30 a.m. in the Island County Courthouse Annex, Hearing Room, Coupeville,
Wa. Mike Shelton, Chairman; Wm. L. McDowell, Member, and William F. Thorn, Member, attended. By unanimous motion, the Board approved
the minutes from regular meetings held
on January 28 and February 4, 2002.
VOUCHERS AND PAYMENT OF BILLS
Vouchers/warrants
were approved for payment by unanimous motion of the Board as depicted on voucher print out dated 2/11/02 with a time 8:20:13 showing the
addition of voucher #520170 that failed to print on the first run and
voucher #241052 detailed on the first
run but not shown. The Board also by unanimous
motion approved the January payroll.
Voucher # (Warrant): #116960
- #117275. . . . . . . . . . .
.$426,553.73.
EMPLOYEE SERVICE
AWARDS
Carol McNeil Health
Department 15 Years
Margot Carter Prosecuting
Attorney 10 Years
Paul Evans Public
Works/Bayview Road Shop 5
Years
Sonny Kostek,
Maintenance Department, works as
a Maintenance Tech and contributes to the
smooth running of the County. His knowledge of the many mechanical systems throughout the County is without equal and he cheerfully responds
to a myriad of trouble calls, and can
always be counted on to step up and help someone who is in need.
Don
Mason, General Services Administration Department, was recognized for his
volunteer efforts in the field of search and rescue performed outside his normal work hours as a County employee. A letter of recognition was presented to Mr.
Mason recognizing his contribution to
Island county as a whole and those who benefit as a result of his efforts.
Resolution
#C-08-02 Proclaiming 1 February to 16 March, 2002 Bicentennial of the United States
Military Academy
Ashton
Haynes appeared before the Board to call attention to the fact that the United
States Military academy is celebrating its Bicentennial this year, and graduates have and continue to serve our Nation at home, abroad and
currently in Afghanistan He asked
that the Board pass a proclamation, noting that a comparable proclamation has been issued by the Governor of
Washington State. On behalf of the West
Point Society of Puget Sound, Mr. Haynes made mention that the Society will be donating to the Library a book
entitled West Pointers in Early Washington”
which covers the contributions
of West Pointers in early Washington
State history, starting with the first
Territorial Governor, Isaac Ingalls Stevens.
By
unanimous motion, the Board approved Resolution #C-08-02 proclaiming 1 February to 16 March, 2002 Bicentennial of the United States Military
Academy.
BEFORE THE BOARD OF
ISLAND COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
In the Matter of Proclaiming February 1 }
through March 16, 2002
as the } P
R O C L A M A T I O N
Bicentennial of the United States Military }
Academy___________________________} RESOLUTION #C- 08 -02
WHEREAS, the United
States Military Academy has achieved
200 years of leadership and service to the United States of America and
to the principles of “Duty, Honor,
Country”; and
WHEREAS, distinguished
graduates of the United States Military Academy have led our Nation’s Armed
Forces in peace and war, many of them
giving their lives in the performance of duty to maintain our freedoms; and
WHEREAS, graduates of West
Point played a major role in developing the State of Washington and Island
County, including Isaac Ingalls Stevens, USMA, Class of 1839, the first
Territorial Governor; and
WHEREAS, graduates
continue to serve Island County in business, industry, government, security and support for our community; and
WHEREAS,
graduates from our community who are
currently serving in the Armed Forces are deployed worldwide protecting and
defending our Country now and into the future; and
WHEREAS, our sons
and daughters who are Cadets of the United States Corps or Cadets are being
trained and educated to be our Nation’s next leaders and join the Long Gray
Line as West Point moves into its third century of service.
Now, therefore,
we, the Board of Island County Commissioners,
hereby proclaim the period February 1 through March 16, 2002, to celebrate the Bicentennial of the United States Military
Academy in Island County and urge all citizens to join us in honoring West Point, its Graduates and Cadets.
PROCLAIMED AND ADOPTED this 11th day of February, 2002.
BOARD
OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
William F. Thorn,
Member
ATTEST:
Elaine Marlow, Clerk of the Board
APPOINTMENTS TO BOARDS AND COMMITTEES
By
unanimous motion the Board appointed
Margaret Rosenkranz, Coupeville,
to serve on the Central Whidbey Historic Preservation Advisory Committee
for a term to August 13, 2005, and
Edward Siegel, Oak Harbor, to serve on the Island County Fair Board to fill an existing vacant position representing the area
encompassed by the Oak Harbor School District boundary, for a term to October 8, 2004.
Resolution
#C-09 -02 Authorizing Temporary Closure
of CERTAIN COUNTY OFFICES DURING move
to Island County Courthouse
Renovation
of the Island County Courthouse is nearing completion and departments will
begin reoccupying and relocating
beginning February 25, 2002, and several offices have asked for
authorization to temporarily close the
offices while the move takes place. By
unanimous motion, the Board approved
Resolution #C-09-02 authorizing
temporary office closures for the
Assessor February 28 and March
1; Auditor February 22 and 25;
Treasurer March 14-15; General Services Administration March 8 [excluding
Public Defense; and Human Resources Department March 7.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
WHEREAS, the renovation of the
Island County Courthouse is nearing completion and it is anticipated that
certain Island County departments will begin reoccupying and relocating into
the Courthouse beginning February 25, 2002,
and
WHEREAS, in order to move into
their new office space in the Courthouse, several Island County Elected
Officials and Departments have requested permission to temporarily close their
respective offices on the following dates:
Department Dates
closed
Assessor Thursday, February 28 & Friday, March
1
Auditor (Elections, Licensing &
Recording) Friday, February 22 12:00–4:30p.m.
& Monday, February 25 8:00 a.m.-4:30 p.m.
General Services Administration
(excluding Public Defender)
Friday, March 8
Human Resources Thursday, March 7
Treasurer Thursday, March 14 & Friday, March
15
WHEREAS, closing the above
offices and departments would allow better service to the public by allowing
adequate time to organize and open again rather than attempting to work with
makeshift systems prone to error or loss; and
WHEREAS, RCW 36.16.100 states that “All county and precinct
offices shall be kept open for the transaction of business during such days and
hours as the board of county commissioners shall by resolution prescribe; NOW
THEREFORE
BE IT
RESOLVED,
that the Board of Island County Commissioners authorizes the temporary closure
of the offices and departments as shown above during the time of moving into
the Island County Courthouse.
ADOPTED this
11th day of February, 2002.
Board of
County Commissioners
Island County Washington
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
William
F. Thorn, Member
Attest: Elaine Marlow,
Clerk of the Board
[Note: The Office of the County Commissioners is
scheduled to move Tuesday, March 5,
from the Kaul Building located at 502 N. Main, to the second floor of the
Courthouse. While the office will remain open on March 5th it will be on a minimal basis. The main telephone number 679-7354 should be
used that day for anyone trying to contact the office.]
Resolution
#C-10 -02 Authorizing and Increasing Certain Petty Cash, Change, and Revolving
Funds within Island County
By
unanimous motion, the Board adopted Resolution #C-10-02 Authorizing and
Increasing Certain Petty Cash, Change, and Revolving Funds within Island
County, in this case, allowing a $150 petty cash fund in the County Clerk’s
Office.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF AUTHORIZING AND ) RESOLUTION C-10 -02
INCREASING CERTAIN PETTY CASH, CHANGE, )
AND REVOLVING FUNDS WITHIN ISLAND COUNTY)
WHEREAS, the Island County Board of County Commissioners has, by
resolutions duly adopted, established petty cash funds, change funds, and
revolving funds for Funds and Departments under its jurisdiction over a period
of many years, and
WHEREAS, the adoption of C- 114 - 01 by the Board of Commissioners on Aug
27, 2001 established Policies and Procedures with respect to Petty Cash Funds,
and
WHEREAS, the Island County Auditor’s Office has reviewed the Change Fund
as shown on Exhibit A and recommends each fund be authorized as shown, NOW
THEREFORE
BE IT HEREBY RESOLVED, that the fund
shown on Exhibit A be authorized as shown.
ADOPTED this 11 day of February,
2002.
Board of County Commissioners
Island County Washington
Mike Shelton, Chairman
Wm. L. McDowell,
Member
William F. Thorn,
Member
ATTEST: Elaine
Marlow
Clerk of the Board [Exhibit A on file with
the Clerk of the Board]
CONTRACT APPROVED FOR TOURISM FUNDS
The
Board on November 19, 2001 approved
Island County Public Facilities
Fund 2% Hotel-Motel Lodging Tax-Tourism Promotion Project and Activities
funded by the 2% tax revenues. The last
agency receiving the funds has now signed a contract with the County, and the
Board by unanimous motion approved
Contract with Greater Oak Harbor Chamber of Commerce for Tourism Marketing
Program to include funding for the Visitor Information Center, Whidbey on
Wheels Program and Holland Happening Festival #RM-BOC-02-0002, in the amount of
$11,000.
Lease for additional office space for Health Department
The
Board, by unanimous motion, gave authorization for the Chairman to sign a lease
for additional office space for location of Health Department personnel in the
Oak Harbor vicinity, once completion of search currently under way for rental
space is accomplished and an exact
location has been finalized.
Request
for Exemption from Competitive Solicitation Procurement Procedure
Request
for Exemption from the Competitive Solicitation Procurement Procedure for
Mental Health Services in the school districts, waiver under ICC
2.29.03(B)(12), was approved by
unanimous motion of the Board as outlined in a memorandum dated January 24,
2002 to the Board from Jackie Henderson,
Human Services Director.
Resolution #C-11 -02 Establishing THE Four
Springs Lake Preserve Fund
As
prepared and presented by the Budget Director, the Board by unanimous motion
approved Resolution #C-11-02 Establishing the Four Springs Lake Preserve Fund,
related to Four Springs Lake Preserve property and improvements project for the
purpose of a public park facility [Camano Island].
BEFORE THE BOARD OF THE COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF ESTABLISHING THE )
RESOLUTION C-11 -02
FOUR SPRINGS LAKE PRESERVE FUND )
WHEREAS, Island
County owns the Four Springs Lake Preserve property and improvements (“Four
Springs”) located on Camano Island for the purpose of a public park facility;
and
WHEREAS,
various local volunteer groups and citizens have generously donated their time,
effort and moneys to be used for acquisition, development and improvement of
the Four Springs Lake Preserve, and there is a need to ensure that donations
are accounted for separately; and
WHEREAS, it is the intent of
the Board of County Commissioners to establish activity fees and charges
designed to recover a significant portion of the costs of maintaining and
operating Four Springs, and that revenues received for the use of Four Springs
are to be used for the administration, maintenance, operation and capital
improvement of Four Springs and other Island County parks; and
WHEREAS,
in order to ensure that the donations, revenues and expenditures for the Four
Springs Lake Preserve property and improvements are accounted for properly,
there is a need to establish a separate fund to be known as the Island County
Four Springs Lake Preserve Fund; NOW THEREFORE
BE IT RESOLVED,
that there is created and established in the Island County Treasurer and Island
County Auditor records a fund known and designated as the Island County Four
Springs Lake Preserve Fund.
ADOPTED this 11 day of February, 2002.
Board of County Commissioners
Island County, Washington
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
William
F. Thorn, Member
ATTEST: Elaine Marlow, Clerk of the Board
Claim for damages R02-005CD Kristi S. Foster
Betty
Kemp, GSA Director, presented recommendation of approval n the matter of Claim
for damages #R02-005CD by Kristi S. Foster in the amount of $1,748.89 for damages to vehicle as a
result of sanding operation. The Road
Department also recommended
approval.
The
Board by unanimous motion approved the
Claim of Kristi S. Foster as
recommended, in the amount of
$1,748.89.
REsolution
#C-12-02 Treating Offenders Performing
Community Services As Employees And/Or Workers Under Title 51 RCW, Industrial
Insurance
Betty
Kemp, along with Michael Merringer, Juvenile Court Services, presented a
Resolution in the matter of treating
offenders performing community services as employees and/or workers under Title
51 RCW, Industrial Insurance. As they
explained this relates to a program for
a work group consisting of juveniles
who have been sentenced by the court to
perform community service, a program
implemented by the Juvenile Department. The matter was a topic of discussion at a
recent staff session with the Board,
and the proposed resolution has been
reviewed by the Prosecutor’s Office.
Mr. Merringer reported good news
as far as the cash match, in that he is able to utilize other state monies for
the cash match instead of having to take it from current expense.
By
unanimous motion, the Board approved Resolution #C-12-02 In The Matter of Treating Offenders
Performing Community Services As Employees And/Or Workers Under Title 51 RCW,
Industrial Insurance.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF TREATING OFFENDERS)
PERFORMING COMMUNITY SERVICES AS ) RESOLUTION NO. C-12-02
EMPLOYEES AND/OR WORKERS UNDER )
TITLE 51 RCW, INDUSTRIAL INSURANCE )
WHEREAS,
the Board of Island County Commissioners
has determined that Island County may purchase liability insurance and
workers’ compensation for offenders performing court-ordered community service;
and
WHEREAS, RCW 36.16.139 and RCW 51.12.045 give the
legislative authority of a county authority to elect to treat offenders as employees
and/or workers under Title 51 RCW; and
WHEREAS,
RCW 51.12.045 states that offenders performing community services pursuant to
court order or under RCW 13.40.080, may be deemed employees and/or workers under this title at the option of the state,
county, city town or nonprofit organization
under whose authorization the
services are performed. Any premiums or
assessments due under this title for community
services work shall be the obligation of and to be paid for by the state
agency, county, city, town, or nonprofit organization for which the offender performed the community
services. Coverage commences when a
state agency, county, city, town, or nonprofit organization has give notice to
the director that it wishes to cover offenders performing community services
before the occurrence of an injury or contraction of an occupational disease; NOW, THEREFORE,
BE
IT HEREBY RESOLVED that offenders performing community services pursuant to
court order or under RCW 13.40.080, whose community services work is supervised
by an Island County employee, are deemed to be County employees and/or workers
for the purpose of the Workers Compensation Laws under Title 51 RCW. The Island County Risk Manager shall give
notice of this resolution to the Director of the Washington State Department of
Labor and Industries.
Dated this
11 day of February, 2002.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
William
F. Thorn, Member
ATTEST: Elaine Marlow
Clerk of the
Board
Juvenile Accountability Incentive Block Grant
By
unanimous motion the Board approved Juvenile Accountability Incentive Block
Grant (JAIBG) #0163-03861 between the State of Washington DSHS and Island
County [#RM-JUV-00-0066], in the
amount of $18,165.00 for the period 9/1/01 – 9/1/02.
Mr.
Merringer confirmed this was a
continuation of the current program
“Alternatives to Detention Community Work Crew” a program for kids who
have been sentenced to detention and
can be placed on a supervised work crew to perform community service in the county. In this case, this is a Federal grant, and
the cash match can be taken out of state monies.
Resolution #C-13-02/R-03-02 Initiating CRP 02-02, North Camano Drive/Arrowhead Road Intersection Improvements
As
presented and recommended for approval by Bill Oakes, Public Works Director,
the Board, by unanimous motion,
approved Resolution #C-13-02/R-03-02 initiating County Road Project CRP 02-02, Work Order 172, North Camano Drive/Arrowhead Road
Intersection Improvements, for a total
appropriation of $770,000.00.
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AND
ISLAND COUNTY LOCAL AGENCY AGREEMENT, NORTH CAMANO DRIVE/
ARROWHEAD
ROAD INTERSECTION
By
unanimous motion, the Board approved Local Agency Agreement Washington State
Department of Transportation and Island County for North Camano
Drive/Arrowhead Road Intersection
project, for estimated county funds in the amount of $5,560.00 and estimated
Federal funds in the amount of $50,040.00.
Washington State Department of Transportation/Island County Local Agency Agreement FOR North Camano drive/Arrowhead
Road Intersection
The
Board by unanimous motion also approved Local Agency Agreement between Washington State Department of Transportation and Island County - Local Agency Federal Aid Project Prospectus
for the North Camano Drive/Arrowhead Road Intersection project, for estimated
County funds in the amount of $22,400 and estimated Federal funds in the amount
of $200,000.00.
Supplemental Agreement No. 1 - Perteet Engineering, Inc.
& Island County - Terry’s Corner Park-N-Ride
By
unanimous motion, the Board approved and authorized the Chairman’s signature on
Supplemental Agreement No. 1
[PW0220-09], Terry’s Corner Park-N-Ride Agreement [PW-002030] with Perteet Engineering, Inc., .representing a
revised completion date to December 31,
2002; revised Exhibit B, Scope of Services to provide drainage options,
assessment of alternatives and recommendations for Terry’s Corner Park-N-Ride,
and increase in maximum amount payable by $72,025, for a revised total of
$516,792.
HEARINGS HELD: FRANCHISE RENEWAL APPLICATIONS: #39R BY CAMANO CO-OPERATIVE WATER &
POWER COMPANY AND #135(2)R BY LAKEVIEW TERRACE TRUST, INC.
A
Public Hearing was held as advertised at 10:20 a.m. to consider Franchise
#39R by Camano Co-operative
Water & Power Company, to renew an existing water distribution system in,
along, under and/or across County road known as Cove place within the Plat of
Camano Cove, Division No. 1, Sec. 23, Twp 31N., R 2E., Camano Island, and
Franchise #135(2)R by Lakeview Terrace Trust, Inc., for renewal of an existing water distribution system in, along, under
and/or across portions of County roads known as Apollo Road, Bayview Road, April Drive, Stockholm Place, Mercer Drive,
Lake View Way, Island Way, Hi Crest
Road and Foxfire Lane within the Plat of Lakeview Terrace, Division No.
1, Sec. 8, Twp 29N, R 3E.
Mr. Oakes confirmed staff recommendation of
approval noting no plans for either system to expand current
systems. The County Engineer’s memorandums dated 1/16/02 and 1/22/02 indicated that all departments requested to comment
responded with no objections to the proposal, and that the Prosecuting
Attorney’s Office reviewed and approved the documents as to form and had also
been approved by Risk Management.
When
the Chairman called for public
comments, no one in the audience
expressed a desire to speak either for or against either of the franchise
renewals. By unanimous motion, the
Board approved Franchise #39R by Camano
Co-operative Water & Power Company and
Franchise #135(2)R, Lakeview Terrace Trust, Inc.
Budget Workshop
The
Board met with Elected Officials and Appointed Department heads at 1:30 p.m. as
scheduled, for an initial budget
workshop. All Elected Officials and
Appointed Heads were present or represented through staff.
Chairman
Shelton said the plan at this time
was to begin on March 11th with budget workshops with individual departments to be held on
the first three Mondays of each
month at 1:30 p.m. There will be some workshops scheduled the second and fourth Wednesdays as needed. The purpose of today’s workshop was to discuss perimeters about what is to be achieved through the budget workshops with the individual
departments. He estimated the budget shortfall for 2003 to be in excess of
$2 million dollars, which would equate to
about an 11% cut on top of the cuts made this year. The County can only deliver a government
based upon the amount of money
it has to spend and there seems to be nothing on the horizon to indicate that
interest rates will dramatically improve this year. The budget problem is shared between the Board, Elected Officials
and Department Heads, the County’s “Management Team”, and he hoped through the process to find a
commonality of interests in order to
move forward and operate Island County in the best way possible
within budgetary constraints. Zero based budgeting has been mentioned, a
process that each department would have to go through and justify dollars, numbers and line items, and
discuss programs and whether those would continue or not. Zero based
budgeting would be an added burden as far as time and effort.
Commissioner
Thorn observed the downhill slide as
far as revenues. He too looked at those
attending today’s workshop as senior
management along with the Board. His
focus was on the need to look at the
county organization, programs and
processes; a quasi-zero based budgeting, a new game, starting from
scratch.
Commissioner
McDowell agreed with Commissioners
Shelton and Thorn, and did not want things to deteriorate to “don’t
touch mine” ; attendance today
represents a lot of talent and he hoped to be able to come up with solutions to work on cuts that must be made.
Tom
Baenen hoped when beginning the budget process that a long look would be taken
at budgeting beyond one year to better assess and address shortfalls as
they occur as soon as possible.
Everything, regardless of office or department, should be on the table in this review if it is zero based budgeting. Over-all county government needs to be
included. There needs to be some way in
the process the burden of making
decisions and leading is shared a little more broadly in the budgeting
process. He was willing to be the first to meet with the
Board in budget workshop on a modified
zero budget basis – the guinea pig initially.
Maxine
Sauter advised that there was a bill in the Legislature which would reduce the penalties and interest the
County receives from 12% to 7%, and she thought that could amount to as much as a $400,000 reduction to Island County.
Don
Meehan suggested it would make sense to
look at programs; ultimately the Board has the hard decisions as far as
how the budget will look in the end, and it is good for the Board to know all
the things the individual departments
do. The Board needs to hear about the
whole program. As a department head he
wants to come and share with the Board several different draconian scenarios
for his budget.
Greg
Banks suggested that zero based
budgeting with individual departments would miss looking at the
whole structure of county government. The first thing would be information gathering about what the county
does, how and why departments do what
they do, what it costs, along with what
it costs for the County to have other
people do things for the County. He
would not be opposed to the County hiring an outside management consultant as they do in private business. Making cuts is where the level of services comes in and the Board
needs to know what the departments do, etc.
Questions he suggested that the Board might ask a department, his case
for example, would be: what happens if
you don’t do that; could you do it at a
lower level; can you treat some class
of crimes as not criminal and what happens if you do that?
After
the information gathering stage, there
has to be some target, a ballpark as to what kind of impact cuts will have on
individual departments. An 8% cut in
his department could be completely
different than what he would do if he had to make a 12% cut. He asked if the
Board was going to look at increasing
revenues to the extent they can using
banked levy capacity. Also there is a
bill pending that may allow counties to enact a utility tax. He was interested to know if the Board of County Commissioners would be
making a presentation as well, and the
Chairman confirmed that would occur.
Mike Hawley made the point that while zero based budgeting may look good, it is a
lot of work. Organizations do not grow
up in a vacuum but adapt to the environment and change to fit that
environment. He thought the County organization
was actually the most efficient there is for this particular environment. He noted his department was already
operating so thinly that any further
cuts may result in not having full time deputies on duty or capping jail population at 30. Vehicle purchases this year were cut from 9 to 7; next year he
will need 11 just to keep the cars rotating.
He has some 30 – 35 computers at
least 7 years’ old that need to be replaced; software from I-COM will not work
in those computers next year. Not only
is funding shrinking, demands are
growing. The Sheriff does not plan to
fill two existing openings with the anticipation of having to lay off, and
asked direction from the Board as far as possible County-wide freeze on hiring.
Suzanne Sinclair was interested in how much the Board was willing to invest, for example, for a new accounting system which would deliver financial reports to managers desks and save a lot of clerical time; it is expensive and hard to quantify. This is an opportunity to “drop baggage” that has been carried around to look at what is being done. There is a level of service associated with mandated services that can be adjusted but perhaps not eliminated altogether. The Board may have specific questions about a process not understood for a department and she thought it would be helpful that the Board in advance ask those questions. She will come with the idea about w