ISLAND COUNTY COMMISSIONERS   -  MINUTES OF MEETING

REGULAR SESSION   -  MAY 6, 2002

 

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on May 6, 2002,  at  9:30 a.m. in the   Island County Courthouse Annex, Hearing Room, Coupeville, Wa., with   Mike Shelton, Chairman, Wm. L. McDowell, Member, and  William F. Thorn, Member, present.  By unanimous motion, the Board approved and signed  minutes from the meetings of  April 16, 2002 and April 22, 2002. 

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board, along with April, 2002 payroll:

 

    Voucher (War.) #123614-123957 ………………………..$361,330.30

    Veterans Assistance Fund:    Claim V2-11 approved in the amount of $575.53 and balance denied

 

Hiring Requests & Personnel Actions

 

The Board by unanimous motion, as presented and summarized by Dick Toft, Human Resource Director, approved the following personnel action authorization:  

 

Dept.      PAA #   Description          Position  #          Action                       Eff. Date

Health     028/02   Env’l Health Spec.    2403.04         Change in Hours   5/6/02  *

                                                * From .8 to 1.0 FTE  through July  2002

 

Appointments  to Various Boards and Committees

 

By unanimous motion, the Board made the following appointments:

 

Joint Administration Board for Tourism

Vonda Shieman, replacing Marsha Chatman representing Lodging Industry

 

2%  Lodging  Tax Advisory Committee

Vonda Shieman, replacing Marsha Chatman, representing a business collecting the tax

 

Freeland Sub-Area  Planning Committee

Jim Short, Freeland,  replacing Helga Johnson

 

HEARING SCHEDULED:    Ordinance #C-34-02   - Increasing Radio Access (Wireless) Line E-911  Emergency Communication Tax System

 

By unanimous motion, the Board scheduled a Public Hearing for the purpose of considering  Ordinance #C-34-02,  an  Ordinance Increasing Radio Access (Wireless) Line Enhanced 911 Emergency Communication Tax System for July 8, 2002 at 9:45 a.m.  The proposed ordinance would increase the monthly County  E911 tax on wireless lines  whose place of primary use is Island County, from 25 cents to 50 cents, in accordance with the new limit established by HB 2595 adopted by the Legislature this year.   If adopted, the Ordinance would become effective January 1, 2003.   The proposal will be a  topic of discussion  with the Director of I-COM [Island County Emergency Services Communication Center] at the Commissioners June 5th   Staff Session.

 

Claim for Damages R02-011CD - puget Sound Energy

 

Betty Kemp, Director, GSA/.Risk Management, addressed the Board with respect to recommendation in the matter of Claim for Damages R02-011CD           by Puget Sound Energy in the amount of  $2,270.  Claimant alleges that a  power pole had to be replaced  due to County  mower cutting through 90% of the pole at ground level.  On investigation, the pole in question was not available to inspect,  and no pictures were available of the  damaged pole.  The  County Engineer reported it highly unlikely that the pole would have continued to stand up if cut 90% of the diameter, and not likely that a mower operator  would cut into a power pole in County right-of-way because of the visibility in day time.  Recommendation is that the claim be denied.

 

By unanimous motion, the Board denied Claim for damages R02-011CD as recommended.

 

Resolution #C-35-02  Authorizing  Temporary Closure of  Island County Human Services and Environmental Health Sections

of the Health Department  -  during Remodel

 

The Board, by unanimous motion, approved Resolution #C-35-02  Authorizing the Temporary Closure of the Island County Human Services and Environmental Health Sections of the Health Department in Order to Move into Temporary Quarters  during Courthouse Annex Remodel.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF AUTHORIZING THE                           )          

TEMPORARY CLOSURE OF THE ISLAND COUNTY         )

HUMAN SERVICES AND ENVIRONMENTAL HEALTH       )        RESOLUTION C-35-02

SECTIONS OF THE HEALTH DEPARTMENT  IN                )          

ORDER TO MOVE INTO TEMPORARY QUARTERS          )          

DURING REMODEL                                                              )

                                                                                                                                         

                WHEREAS, the renovation of the Island County Courthouse Annex is nearing  and it is anticipated that sections of the Island County Health  Department will begin relocating into other temporary quarters beginning May 20, 2002,  and

 

WHEREAS, in order to move into their temporary office space, the Department has requested  permission to temporarily close their offices as follows: 

 

     Department                                                                  Date closed

     Human Services                                                                                   Monday, May 20, 2002

     Environmental Health Support and Administration                     Tuesday, May 21, 2002

     Environmental Health Professional Staff                                       Wednesday, May 22, 2002

                               

                WHEREAS, closing as requested   would allow better service to the public by allowing adequate time to  move files, telephones and computer systems, necessary in our servies to the public; and

 

                WHEREAS, RCW 36.16.100 states that “All county and precinct offices shall be kept open for the transaction of business during such days and hours as the board of county commissioners shall by resolution prescribe; NOW THEREFORE

 

BE IT RESOLVED,  that the Board of Island County Commissioners authorizes the temporary staged closure of the Island County Health Department  as shown above during the relocation to temporary quarters.

 

ADOPTED this  6TH  day of May, 2002.

                                                                                 Board of County Commissioners

                                                                                 Island County Washington

                                                                                                            Mike Shelton, Chairman

                                                                                                            Wm. L. McDowell, Member

Attest:                                                                                             William F. Thorn, Member

Elaine Marlow, Clerk of the Board                                                

 

AGREEMENT RM-SUPCT-02-0040  Between Catholic Community Services,  Island County and Island County Superior Court  ICA 2002-133 grant

 

The Board by unanimous motion approved        Agreement #RM-SUPCT-02-0040  between Catholic Community Services and Island County and Island County Superior Court, representing pass-through funds from ICA 2002-133 grant  between Office of the Administrator for the Courts and Island County        Superior Court   1/1/02  -  12/31/02  under Federal STOP Violence Against Women Act   $39,000 [$30,000 grant/$9,000 match], and waived subcontractor solicitation selection competitive solicitation  procedure  under ICC  2.29.030(B)(12).

 

Public Input

None.

 

Bid Award FOR Concrete Asphalt Supplies May 2002 to MAY  2003

 

As presented and recommended by Bill Oakes, Public Works Director, the Board by unanimous  motion awarded bid  for  2002 Concrete Asphalt Supplies for the period from May 2002 to May 2003  under Resolution #C-29-02/R-11-02 call for bids, to  Lakeside Industries and Rinker Materials, the lowest overall bidder.                                                                                        

 

STATUS:  WEST BEACH ROAD PROJECT

 

In response to Commissioners’  request for update on status of West Beach Road, Richard J. Snyder, County Engineer,  advised that the  ¾” overlay  was not properly compacted and Lakeside

 

has two choices based upon cost:   grind it out and put a properly  compacted ¾” lift back in, or put a thicker lift over the top, at Lakeside’s cost.  State DOT representatives will be here May 20th to  do more compaction  testing.  There are four other roads being looked at that appear to have some problems.  At this point  the offer from  Lakeside to pay half of the cost  of an overlay on West Beach Road has been rejected and negotiations continue hopefully to be resolved this month. This is a compaction problem; the material as tested meets  specs. 

 

Bid Award – Liquid Asphalt supplies May 2002 to May 2003

 

By unanimous motion,  the Board awarded bid for  2002 Liquid Asphalt supplies for the period of May 2002 to May  2003 as recommended by the Public Works Director and County Engineer to  MCAsphalt Industries Limited, the lowest bidder, under Resolution #C-30-02/R-12-02 call for bids.

 

Resolution #C-36-02/R-14-02–Approving Specifications and

Authorizing Call for Bids for Shoulder Mowers

 

By unanimous motion, the Board approved Resolution #C-36-02/R-14-02 approving specifications and authorizing call for bids for four new 2002 New Holland TN75D or equivalent, with new heavy duty mid-mount flail mowers, mounted.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING                  }

SPECIFICATIONS & AUTHORIZING    }         RESOLUTION #­C-36-02

CALL FOR BIDS FOR:                           }         RESOLUTION #R- 14-02

Four (4) NEW 2002 New Holland             }

TN75D or Equivalent with New Heavy      }

Duty Mid-Mount Flail Mowers, Mounted }

 

            WHEREAS, sufficient funds are available in the ROAD/E.R.& R. FUND for the purchase of:

Four (4) or more new 2002 Ford New Holland TN75D Tractors or equivalent,              with four (4)or more new heavy duty mid-mount flail mowers, mounted on bidded tractors:

 

NOW, THEREFORE, BE IT HEREBY RESOLVED that Attachment A, Specifications, is approved as written, and the County Engineer is authorized and directed to call for bids for furnishing Island County with said equipment; BID OPENING to be the 30th  day of May,  2002 at 10:00 a.m., in the Commissioner’s Hearing Room, 1 N.E. 6th Street, Coupeville, Washington.

 

            ADOPTED this 6   day of  May, 2002.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            Mike Shelton, Chairman

                                                            Wm. L. McDowell, Member

                                                            William F. Thorn, Member

ATTEST:

Elaine Marlow, Clerk of the Board

 

QUITCLAIM DEED AND CONSTRUCTION EASEMENT WITH CAMANO ADVENTURE -  East Camano Dr./Cross Island Road/Arrowhead Road

 

By unanimous motion, the Board accepted  Quitclaim Deed from Camano Adventure, A Washington Limited Liability Company, Parcel # 225-2300, Sec. 30, Twp. 32N., Rge. 3E, associated with East Camano Drive/Cross Island Road/Arrowhead Road project under  CRP 99-07 Work Order 279, and approved  total compensation in the amount of  $7,700.00, and a Construction Easement with compensation in the amount of  $450.00 for the easement, Parcel 225-230, Sec.30, Twp. 32N., Rge. 3E.

 

Quitclaim Deed – Dane H. and Cindy L. Penery-East Camano Drive/Cross Island Road/Arrowhead Road

 

 

 

By unanimous motion the Board accepted  Quitclaim Deed from  Dane H. and Cindy L. Penery, Parcel 261-2300, Sec. 30, Twp. 32N., Rge. 3E, in association with the East Camano Drive/Cross Island Road/Arrowhead Road, CRP 99-07, Work Order 279, and approved total compensation in the amount of  $47,000.00.

 

QUITCLAIM DEED, CONSTRUCTION EASEMENTS & AGREEMENTS WITH PAT TRABAND FOR East Camano Dr./Cross Island RD./Arrowhead Road

 

By unanimous motion, the Board accepted Quit Claim Deed, Construction Easements and Agreement with Pat Traband, and approved compensation  for same,   associated with the East Camano Drive/Cross Island Road/Arrowhead Road, CRP 99-07, Work Order  279 as follows:

 

Quitclaim Deed –  Parcel 299-2010, Sec. 30, Twp.32N., Rge.3E., total compensation $18,400.00

 

Construction Easement & Agreement,  Parcel 299-2010, Sec. 30, Twp. 32N., Rge 3E. with $100.00 for easement

 

Construction Easement & Agreement for construction of  a new farm access point with compensation being the value of the construction.

 

Quitclaim Deed – Stanwood Camano School District #401, East Camano Drive/Cross Island Road/Arrowhead Road

 

By unanimous motion, the Board approved Quitclaim Deed from  Stanwood Camano School District #401  associated with the East Camano Drive/Cross Island Road/Arrowhead Road under CRP 99-07, Work Order  279 for a total of $12,862.00,  Parcel S6590-00-00010-0, Plat of Evergreen Acres Division 1, Lot 10.  According to the Public Works Director, the  School has already paid $40,000 towards the project and will eventually pay another $90,000 once the school is billed back for construction. 

 

OPEN SPACE AND CONSERVATION EASEMENT - STANWOOD

CAMANO SCHOOL DISTRICT #401

 

As an informational item Mr.  Oakes noted an Open Space and Conservation Easement for Stanwood Camano School District #401, East Camano Drive/Cross Island Road/Arrowhead Road.  The easement  amends and supersedes Open Space  Conservation Easement recorded under Auditor’s file #99017853 by modifying the legal description.   This  is part of the requirement of development [SEPA, signed by the school for the school and recorded] and places the  burden on the School to maintain it  as a conservation easement, and excludes right of way for County roads from the easement.  There was a construction easement with the original school construction.

 

Since typically easements are included in the site plan and in order to change the easement  the site plan has to be changed as well, there was some uncertainly in this case as to  whether or not the County should  accept/sign  this  easement, and Mr. Oakes  will research the  original easement and conditions on the plat and site plan,  establish what the nature of the easement is, and look   at what the legal status of that easement is and whether or not  additional documentation is required and report back to the Board during a staff session.

 

Plans Specifications and Authorizing Call for Bids for East Camano Drive/Cross Island Road/Arrowhead Road

 

No action; hold until after State approval of plans and specifications.

 

Local Agency Federal Aid Project Prospectus Revised  AND Local Agency Agreement Revised – CRP 99-07; East Camano Drive/Cross Island Road Signal Phase No. 2

 

The Board, on unanimous motion, approved Local Agency Federal Aid Project Prospectus Revised and Local Agency Agreement Revised, under CRP 99-07; East Camano Drive/Cross Island Road Signal Phase No. 2 revised to reflect current costs.

 

Contract/Contract Bond – Camano Island Pavement Repairs; Work Order  No. 171, S. CURTIS Gordon dba Island Asphalt

 

The Board by unanimous motion approved the contract with S. Curtis  Gordon dba  Island Asphalt, Freeland, and accepted  Contract Bond  for  Camano Island Pavement Repairs project under Work Order 171 in the amount of  $63,504.00.   The County Engineer confirmed that the compaction language in the contract was adequate.

 

Main Street Market Lease  Space  AGREEMENT #RM-GSA-02-0032

 

As presented, the Board by unanimous motion approved Main Street Market Lease Agreement   RM-GSA-02-0032 for leasing a portion of  the building known as the Christensen Building  and associated parking thereof [previously occupied by Datum Pacific] in the amount of $1,732.38/mo. adjusted on the first day of January of each calendar year following the year 2002 as spelled out in the lease agreement.

 

Service Agreement for Biosolids – Muzzall Renewal Contract

 

The Board by unanimous motion approved the renewal of Service Agreement for Biosolids  for Whidbey Island Septage Treatment Facility between Island County and   Muzzall Farms for a five year period.

 

Certificate of Good Practice – Island County Engineer

 

Certificate of Good practice was presented to the Island County Engineer which was approved by resolution  of the County Road Administration Board at its meeting on April 18-19, 2002.  A Certificate  of Good Practice has been transmitted to the State Treasurer on behalf of Island County pursuant to the authority  contained in RCW 36.78.090

 

Resolution #C-37-02/PLG-009-02 Authorizing temporary closure of  Planning & Community Development Department

 

By unanimous motion the Board approved Resolution #C-37-02/PLG-009-02 Authorizing the temporary closure of the Island County Planning & Community Development Department in order to move into temporary quarters during remodel of the Annex.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF AUTHORIZING THE               )    

TEMPORARY CLOSURE OF THE ISLAND COUNTY )

PLANNING & COMMUNITY DEVELOPMENT         )     RESOLUTION C-37-02

DEPARTMENT  IN ORDER TO MOVE INTO                ) PLG-009-02

TEMPORARY QUARTERS DURING REMODEL                  )

                                                                                                                         

                WHEREAS, the renovation of the Island County Courthouse Annex is nearing  and it is anticipated that the Island County Planning & Community Development Department will begin relocating into other temporary quarters beginning May 3, 2002, and

 

WHEREAS, in order to move into their temporary office space on the 400 block of Main Street the Department has requested permission to temporarily close their office on the following date:

 

     Department                                                                            Date closed

     Planning & Community Development                                                              Friday, May 10

               

                WHEREAS, closing the above department  would allow better service to the public by allowing adequate time to organize and open again rather than attempting to work with makeshift systems prone to error or loss; and

 

                WHEREAS, RCW 36.16.100 states that “All county and precinct offices shall be kept open for the transaction of business during such days and hours as the board of county commissioners shall by resolution prescribe; NOW THEREFORE

 

BE IT RESOLVED,  that the Board of Island County Commissioners authorizes the temporary closure of the Island County Planning & Community Development Department as shown above during the time of moving into the temporary quarters at 408 N. Main Street, Coupeville, WA.

 

ADOPTED this  6TH  day of May, 2002.

                                                                     Board of County Commissioners

                                                                     Island County Washington

                                                                                            Mike Shelton, Chairman

                                                                                            Wm. L. McDowell, Member

Attest:                                                                             William F. Thorn, Member

Elaine Marlow, Clerk of the Board                        

 

Attachment of Liens - Failure to Comply with Enforcement efforts regarding junk storage, etc., and non-payment

of civil penalties

 

Phil Bakke, Planning and Community Development Director, presented paperwork with regard to attachment of liens  for failure to comply with enforcement efforts regarding junk storage, etc.,   non-payment of civil penalties in two cases: 

 

COV 715/00 – Maurice & Judy Durand, 355 E. Russell Road, Camano Island, WA 98282, Parcel # R13311-253-0550. 

 

COV 738/00 – Steven Dollarhide, 1916 E. Harbor Sands Lane, Freeland, WA 98249, Parcel #S7080-00-02030-0.

 

Staff reports for each detailed  the exact nature of the violations that have occurred in relationship to these code violation files,  on-going for a number of years, both  cases where the County has been unable to compel property owners to take  corrective action.  The liens have been reviewed and are consistent with ICC Chap 17.03,   and  reviewed by the Deputy Prosecuting Attorney and the Hearing Examiner.  If  approved and signed by the Board today the liens will be recorded with the Island County Auditor’s Office and  it will take some separate action on the part of the County to execute  the liens.

 

By unanimous motion, the Board approved  liens identified as  COV 715/00,  Maurice & Judy Durand, 355 E. Russell Road, Camano Island, WA 98282, Parcel # R13311-253-0550 and COV 738/00, Steven Dollarhide, 1916 E. Harbor Sands Lane, Freeland, WA 98249, Parcel #S7080-00-02030-0.

Annual Inspection of the Island County

Corrections and Detention Facility

 

At 11:30 a.m. the Board  of Commissioners conducted the Annual Inspection of the Island County Corrections and Detention Facility.

 

Budget Workshop

 

Budget  workshop began at  1:00 p.m.  to review and discuss how the budget shortfall for  2003 could be addressed within the Current Expense portion of the Public Health Pooling/Alcohol & Substance Abuse/Developmental Disabilities/Mental Health budgets.  The workshop was  preliminary only and no decisions made.      The  Budget Director, and several Elected Officials, Appointed Department Heads and staff  attended.

 

Presentation by:     Tim McDonald, Health Services Director

Staff:                        Carol McNeil; Kathy Carpenter;  Kerry Clarke-McDonald;

                                 Carrie McLachlan; Jackie Henderson

            Hand-out:                 27-Page  Budget Presentation Outline     

 

The Health Department’s  budget presentation covered the  following primary categories:

 

Overall Health Department Revenue Sources 

 

Grant Revenue                                      51%                  

Fee Revenue                                         31%                

Current Expense:                                   9%                  

C. Ex. Hydrogeology program                 3%

C. Ex. Healthy Baby                             2%

M-VET Replacement                            2%

Fund Balance                                        2%

Program Specific Revenue 

Grant                 Fees                  Current Expense        MVET Rplc.           Fund Bal.      Total

                                                            *(a)                   *(b)

Environmental Health Programs

$468,982          $845,111                  $142,548                  $                     $               $1,456,641

 

Nursing Programs

 429,004           312,074                     342,925                   76,701                    1,160,704    

Assessment/Community Dev Program

 112,606                                                5,309                                                               117,915

 

 Alcohol/Substance /Abuse Programs

  672,432 *(c)    11,500                          13,271                                                              717,203

 

Mental Health Programs

  56,042 73,000                                                                             26,122          155,164                 

Developmental Disability Programs

             430,384*(d)     73,000                                                                        63,873        567,257    

 

            Health Administration

                                                                                                 99,307            15,710        116,523

           * Note:   Funding in jeopardy

             a)        Current  Expense Funding   - 11% reduction

b)                  MVET replacement funding gone 6/30/03

c)                  Alcohol Treatment Services  $20,000   cut     

d)                  Developmental Disabilities   $200,000 July, 2002

 

2002 Health Budget

 

S/W/B    $ 2,456,969.00       O&M   $1,676,080.80           Capital $158,356.50        TOTAL:   $4,291,406.32

 

Mandates by Program. 

 

General mandates for Local Boards of Health  RCW 70.05.  Handout provided specific  mandates for each  health program

 

Impact of 11% Current Expense 

 

Total Health Pooling Current Expense 2002  $  590,089   11% cut:   $64,910

           

            Nursing  Programs:       $ 45,437

                        W.I.C.                                         $20,000   reduce personnel

                         Comunic. Disease          $10,000   reduce personnel/shift to new  grant funded program

                         Maternal Child Health   $15,437   reduce personnel

 

            Environmental Health      $18,824

                      Food Program                  $12,553    reduce personnel

                      PACE EH                           1,190    reduce professional services

                      Hydrogeology                      5,181    reduce professional services

           

            Assessment $649                      $       649    reduce professional services

 

Alternative to 11% Cut

 

            Apply 4.3%  Hydrogeologist fee against Planning Permit revenue to offset 11% cut to      Public   Health from Current Expense:   $64,842

 

Should that occur, Mr. McDonald would not recommend that management  be shared with the Planning Department believing current management appropriate under the  Health Department.