ISLAND COUNTY COMMISSIONERS - MINUTES OF MEETING
REGULAR SESSION -
JULY 22, 2002
Roundtable Meeting with Island County Elected Officials
The Regular Meeting of the Board of Island
County Commissioners convened at 11:30 a.m. on
July 22, 2002, for a
Roundtable with Elected
Officials, followed by other topics at 1:30 p.m. as outlined on the agenda, including
Diking Improvement District #4. The
meeting was held in
the Law & Justice Facility, Department III (Courtroom 3), 101 NE 6th
Street, Coupeville, Wa. Mike
Shelton, Chairman; Wm. L. McDowell, Member, and William F. Thorn, Member,
attended.
Roundtable Meeting with Island
County Elected Officials
Attendance:
Elected Officials: Tom
Baenen, Greg Banks, Mike Hawley,
Suzanne Sinclair
Department Heads: Dick Toft; Elaine Marlow
Others:
Bob Braun,
Labor Consultant
The
County's labor consultant was present to talk about labor relation matters inasmuch as labor contracts expire this year, and provide an
opportunity to learn about the issues
that may be faced in upcoming negotiations.
Meeting exempt under RCW 42.30.140.
CLAIM FOR DAMAGES R02-021CD DONALD G. COWDREY
Betty Kemp, Director,
GSA/Risk Management, presented Claim for Damages R02-021CD filed on June 27,
2002 by Donald G. Cowdrey in the amount
of $2,223.65 for vehicle damage at the Camano Solid Waste Transfer Station when
a County backhoe collided with the
parked pickup. In this case, a claims adjuster was hired to investigate and make a
recommendation/assessment of claimant’s vehicle. Approval of the claim was recommended from the Solid Waste
Department as well as Risk Management.
Gwenn Maxfield, Assistant Public Works Director, verified that steps had
been taken internally to avoid this situation in the future.
By unanimous motion,
the Board approved Claim for Damages R02-021CD by Donald G. Cowdrey in the
amount of $2,223.65.
MINUTES APPROVED
By
unanimous motion, the Board approved and signed minutes from regular session
July 15, 2002.
VOUCHERS AND PAYMENT OF BILLS
The following
vouchers/warrants were approved for payment by unanimous motion of the
Board: Voucher/War. #128339 - 128503 …………………………………..……………….$756,096.85.
HEARING
HELD: Ordinance #C-56-02
Amending Island County District
Court Districting Plan, Chapter 1.12 ICC to Adjust Allocations for the Oak
Harbor Municipal Court Department Resource and Cost Allocations
At
1:55 p.m. as scheduled and advertised, Chairman Shelton opened a public hearing
for the purpose of considering Ordinance #C-56-02 Amending the Island County District Court Districting Plan,
Chapter 1.12 ICC to Adjust Allocations for the Oak Harbor Municipal Court
Department Resource and Cost Allocations.
The
Island County Justice Court Districting Committee recommended that the Board
change the percentage of time spent by the District Court Judge as the
Municipal Court Judge and the amount of reimbursement from the City of Oak
Harbor to the County, from 24% to 29%.
Additional provisions allow for adjustment of the joint judicial and
associated costs of District court beginning 1/1/06 and every third year thereafter.
Greg
Banks, Island County Prosecuting Attorney, was present. An amendment to
the Interlocal Agreement between Island County and the City Oak Harbor to effect the changes will be
presented to the County Commissioners for approval/signature once the Board
adopts the Ordinance, and the City Council signs the Interlocal Agreement.
No
members of the public attended and no comments made for or against proposed
Ordinance #C-56-02.
By
unanimous motion, the Board approved Ordinance #C-56-02 In the Matter of
Amending the Island County District Court Districting Plan, Chapter 1.12 ICC to
Adjust Allocations for the Oak Harbor Municipal Court Department Resource and
Cost Allocations.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
|
IN THE MATTER OF AMENDING THE ISLAND COUNTY
DISTRICT COURT DISTRICTING PLAN, CHAPTER 1.12 ICC, TO ADJUST ALLOCATIONS FOR
THE OAK HARBOR MUNICIPAL COURT DEPARTMENT RESOURCE AND COST ALLOCATIONS
COMMUNICATION SYSTEM TAX |
ORDINANCE
NO. C-56-02 |
WHEREAS, the existing Island County
District Court Districting Plan establishes a fixed resource and cost
allocation between the District Court and the Oak Harbor Municipal Court
Department, set at 24%; and
WHEREAS, the current allocation does
not accurately reflect the actual allocation of resources to the Oak Harbor
Municipal Court; and
WHEREAS, the Island County
Districting Committee has authorized the Board of County Commissioners to adjust the cost allocation
percentages commencing on January 1, 2003, and devised a formula for automatic
adjustments every third year thereafter, NOW, THEREFORE,
IT IS HEREBY ORDAINED by the Board
of County commissioners of Island County, Washington that Island County Code
section 1.12.080 be amended in the manner set forth in Exhibit “A” which is
attached hereto and hereby incorporated by reference. Material lined through is deleted and material underlined is
added. This amendment shall be
effective on January 1, 2003.
Reviewed this 1 day of July, 2002, and set for public hearing on the 22 day of July 2002 at
1:55 p.m. in the Commissioner’s Hearing
Room.
BOARD OF COUNTY
COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
[absent
- Mike Shelton, Chairman]
Wm.
L. McDowell, Member
Wm.
F. Thorn, Member
ATTEST: Elaine
Marlow,
Clerk of the Board
Ordinance C-56-02 is adopted this
22 day of July, 2002 following public
hearing.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
Wm. F. Thorn, Member
ATTEST: Elaine
Marlow,
Clerk of the Board
APPROVED AS TO FORM:
David L. Jamieson, Jr.
Deputy Prosecuting
Attorney and
Island County Code
Reviser [Exhibit “A” on file with the Clerk of the Board]
Appointments to Various Boards and COUNCILS
The
Board, by unanimous motion made the following appointments:
Law & Justice Council
Kathy Harada, Coupeville, Representing Commissioner District #1
Conservation Futures Program
Citizens Advisory Board
Stan
Stanley, Oak Harbor, refilling existing term to September 30, 2003,
the position previously held by
Chuck Crider
Staff session
agenda for August
The Board on unanimous motion approved for distribution
the Staff Session Schedule outlining sessions which will be held on August 7
and 21, beginning at 9:00 a.m. in the Courthouse Administration Building, Conference Room #116, Coupeville.
Resolution #C-60-02:
Proclamation In The Matter Of Observing National Korean War Veterans
Armistice Day July 27, 2002
Responding to a request from Glenn R. Nichols,
Commander, Veterans of Foreign Wars, Post 7482, Clinton, the Board by unanimous
motion adopted Resolution #C-60-02 a Proclamation in the matter of observing
National Korean War Veterans Armistice Day July 27, 2002. VFW 7482 at Dan Porter Park in Clinton
July 27, 2002 at 10;00 a.m. will host a celebration of National Korean Veterans Armistice Day.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
PROCLAMATION IN THE MATTER OF }
OBSERVING NATIONAL KOREAN WAR } P
R O C L A M A T I O N
VETERANS ARMISTICE DAY JULY 27, 2002 } RESOLUTION
#C-60-02
WHEREAS, on June 25, 1950, North Korean forces
invaded South Korea touching off a three year long war. On July
27, 1953 negotiators signed an
armistice agreement which led to a
North Korean withdrawal across the 38th parallel and the Republic of
South Korea regained its status as a free and democratic nation; and
WHEREAS,
freedom for the Republic of Korea was purchased through deep sacrifice of young American
men and women who fought and died there with honor; and
WHEREAS,
Congress and other Americans are paying tribute to veterans of the Korean War
during a special 50th anniversary commemoration period that runs
through 2003; Congress passed Public
Law 104-19 (36 U.S.C. 127) and the President signed legislation designating
July 27 of each year through the year 2003 as National Korean War Veterans
Armistice Day; and
WHEREAS, the
anniversary of the Korean War is
being commemorated in various ceremonies throughout the United States to recognize Korean War
veterans and their family members, and
educating all Americans about the
valiant efforts made by these brave men
and women; and
NOW
THEREFORE the Board of Island County Commissioners, Island County,
Washington, hereby Proclaim:
July 27, 2002 AS National Korean War Veterans Armistice Day
in Island County, Washington
and urge that individuals and agencies fly the flag of the United States at half-staff July 27, 2002 until sunset in honor of Korean War Veterans, and call upon the County’s citizens, groups and organizations to observe the day with appropriate ceremonies and activities honoring and giving thanks to distinguished Korean War Veterans.
ADOPTED
this 22nd day of July,
2002.
BOARD
OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Mike Shelton, Chairman
Wm.
L. McDowell, Member
ATTEST: William
F. Thorn, Member
Elaine Marlow, Clerk
of the Board
Application for Special Occasion Liquor License
#090448 by South Whidbey Republican Women
Based on recommendations of approval received from the
Island County Sheriff and Health Department, the Board by unanimous motion
approved Special Occasion Liquor License #090448 by the South Whidbey
Republican Women for a function to be held on August 10th from 4:30
p.m. to 8:00 p.m. at the Masonic Temple in Langley.
Resolution #C-61-02 Authorizing Increases and Decreases
in
Certain Petty Cash, Change, and Revolving Funds
Resolution #C-61-02, as transmitted by the Island County
Auditor, was adopted by unanimous motion of the Board authorizing and
increasing certain Petty Cash Change and Revolving Funds with Island County as
outlined in Exhibit A attached to the resolution.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN
THE MATTER OF AUTHORIZING AND }
INCREASING
CERTAIN PETTY CASH, CHANGE
} RESOLUTION C-61-02
AND
REVOLVING FUNDS WITHIN ISLAND COUNTY }
WHEREAS, the Island County Board of County Commissioners has, by
resolutions duly adopted, established petty cash funds, change funds, and
revolving funds for Funds and Departments under its jurisdiction over a period
of many years, and
WHEREAS, the adoption of C-114-01 by
the Board of Commissioners on Aug 27, 2001 established Policies and Procedures
with respect to Petty Cash Funds, and
WHEREAS, the Island County Auditor’s
Office has reviewed the Change Fund as shown on Exhibit A and recommends each
fund be authorized as shown, NOW THEREFORE
BE IT HEREBY RESOLVED, that the fund
shown on Exhibit A be authorized as shown.
ADOPTED this 22 day of July, 2002.
Board of County Commissioners
Island
County Washington
Mike
Shelton, Chairman
ATTEST: Wm.
L. McDowell, Member
Elaine
Marlow, Clerk of the Board William F.
Thorn, Member
[Exhibit
A has been placed on file with the Clerk of the Board]
Health Department Contracts Approved
The Board by unanimous motion, approved the following
Health Department contracts, approved
by the Island County Board of Health July 15, 2002:
County Program Agreement #23952 DSHS, Amendment #3 - Alternative Response System,
$31,624,
[RM-HLTH-00-0049];
ABCD [Access to Baby and Child Dentistry Program], WA Dental Service Foundation Contract
#HD-08-02 $18,800 [RM-HLTH-02-0050];
County Program Agreement #20872 DSHS, Amendment #4,
extending Passport contract six months, total contract amount of $67,937
[RM-HLTH-01-0064]
County Program Agreement DSHS #20958, Amendment #4,
Public Health Nurse, Contract Amount $77,500 [RM-HLTH-99-0050] extends contract for child abuse prevention
services;
Skagit/Islands Head Start Interagency Agreement
#HD-07-02 between Skagit/Islands Head Start and Island County Health
Department, in the amount of $1550.
[RM-HLTH-02-0047].
Contract/Contract
Bond – Krieg Construction, ACP
Miscellaneous
Overlays 2002 - Whidbey Island
In
accordance with bid award of July 8, 2002, and as presented by Bill Oakes,
Public Works Director, the Board by unanimous motion approved the Contract and
Contract Bond with Krieg Construction, for the ACP Miscellaneous Overlays 2002,
Whidbey Island project under CRP 02-06
in the amount of $438,284.10.
Contract/Contract
Bond – Rinker Materials, ACP
Miscellaneous
Overlays 2002 - Camano Island
In
accordance with award of bid on June 17, 2002, and as presented by Mr. Oakes,
the Board by unanimous motion approved Contract and Contract Bond with Rinker Materials, ACP Miscellaneous
Overlays 2002, Camano Island, under CRP
02-05 in the amount of $338,535.00.
Resolution
#C-62-02/R-27-02 Initiating County Road
Project CRP 02-10 –Ferry Dock Road, catch-basin installation/curtain drain
construction
By
unanimous motion, the Board approved Resolution #C-62-02/R-27-02 initiating
County Road Project 02-10, Ferry Dock Road catch basin installation and curtain
drain construction, for a total appropriation of $74,000 to be accomplished by
county forces.
[R-27-02/CRP 02-10 placed on file]
Resolution
#C-63-02/R-28-02 – Approving
Specifications & Authorizing Call for Bids for One or More New 2002 Vactor
Model 2100 Sewer & Catch Basin Cleaner or Equivalent Mounted on a 2002
Sterling Truck Cab & Chassis or Equivalent
As
requested by Mr. Oakes, and Jack Taylor, Road Maintenance Superintendent, the
Board by unanimous motion approved Resolution #C-63-02/R-28-02 Approving
Specifications & Authorizing Call for Bids for One or More New 2002 Vactor
Model 2100 Sewer & Catch Basin Cleaner or Equivalent Mounted on a 2002
Sterling Truck Cab & Chassis or Equivalent.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN
THE MATTER OF APPROVING }
SPECIFICATIONS
& AUTHORIZING }
CALL
FOR BIDS FOR: } RESOLUTION
C-63-02
One
(1) or More New 2002 Vactor Model } R-28-02
2100
Sewer & Catch Basin Cleaner or }
Mounted
on a 2002 Sterling Truck }
Equivalent
Cab & Chassis or Equivalent }
WHEREAS, sufficient funds are
available in the ROAD/E.R.&R. FUND for the purchase of:
One (1) New 2002 Vactor Model 2100
Sewer & Catch Basin Cleaner or Equivalent Mounted
on a 2002 Sterling Truck Cab & Chassis or Equivalent:
NOW, THEREFORE, BE IT HEREBY RESOLVED
that Attachment A, Specifications, is approved as written, and the County
Engineer is authorized and directed to call for bids for furnishing Island
County with said equipment; BID OPENING to be the 13th day of
August, 2002 at 10:00 a.m. in Meeting Room 131 of the Law & Justice
Facility, 101 N.E. 6th Street, Coupeville, Washington.
ADOPTED this 22 day of July, 2002.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
Wm. F. Thorn, Member
ATTEST:
Elaine
Marlow, Clerk of the Board
[Attachment A placed on file with the
Clerk of the Board]
Adopt-a-Road
Agreement – FASOTRAGRUPAC DET
WHIDBEY
ISLAND – Renewal
Adopt-a-Road
Agreement renewal with FASOTRAGRUPAC DET Whidbey Island was approved by
unanimous motion of the Board,
contributing toward the effort to reduce roadside litter on Ault Field Road from Heller Road to Porter
Avenue.
Supplemental
Agreement 1 - #PW-012039, Herrera
Environmental Consultants, Inc.; On-call Environmental Services
Supplemental
Agreement 1, #PW-012039 with Herrera
Environmental Consultants, Inc. for On-call Environmental Services, was
approved by unanimous motion of the Board,
extending the completion date from June 1, 2004 to June 30, 2005, and
increasing the amount payable from
$75,000 to $200,000, services associated with the Freeland Water Quality
Improvement Report, and waiving requirements for competitive bidding under
exemption provided in Island county Code 2.29.030 (B)(12) because the extension amends/extends the
contract.
Centennial
Clean Water Fund Grant Agreement G0200361 –
Freeland
Water Quality Improvement Report
By
unanimous motion, the Board approved Centennial Clean Water Fund Grant
Agreement
#G0200361
[RM-PW-022048] with the State
Department of Ecology for the Freeland Water Quality Improvement
Report.
As
Mr. Oakes reminded, this was a staff session discussion topic on July 3rd
; grant provides 75% of the cost to do the work with the County providing
$27,500 [$18,000 cash and $9,500 in-kind services), to provide recommendations
for mitigating non-point surface water
contamination of stormwater collected
and conveyed to Holmes Harbor via Freeland Outfall, related to the WDF&W/JARPA permit requirements for that project. Without this work being completed Mr. Oakes did not believe the
County would ever be able to obtain a permit for the outfall at Freeland. Funds are to be obligated by 9/15/02. The County through this grant is only
committing to: 1) educational outreach
and (2) study to identify what the issues are, and would probably have an
implementation scheme as part of that.
AGREEMENT #SW-02-0051 WITH SCS
Engineers, Inc., FOR Hydrogeologic Field Characterization & Groundwater
Monitoring Network Enhancement, Landfill Gas Investigation & CDL Landfill
Closure Design and Permitting
Consultant
Agreement #SW-02-0051 between Island County and SCS Engineers, Inc., Bellevue,
Wa. was approved by unanimous motion of the Board as presented and recommended
for approval by Mr. Oakes. The
agreement is for Hydrogeologic Field
Characterization and Groundwater Monitoring Network Enhancement, Landfill Gas
Investigation, and CDL Landfill Closure Design and Permitting in an amount not
to exceed $274,981.
PUBLIC HEARING SCHEDULED: ORDINANCE #C-64-02/ PLG-012-02 New exemption to subdivision and short subdivision
approval requirement for land divisions for leases for facilities providing
personal wireless services
Ordinance
#C-64-02/ PLG-012-02, New exemption to subdivision and
short subdivision approval requirement for land divisions for leases for
facilities providing personal wireless services, was introduced by Phil Bakke,
Planning & Community Development Director, and Jeff Tate, Assistant
Director, for purposes of scheduling the Ordinance for public hearing [G MA 7269]. This item was before the Island County Planning Commission who
voted unanimously to forward the
Ordinance to the Board. This comes as a result of a new section in State law with respect to State
subdivision rules [SB 6578] allowing an exemption from the requirement of
County approval for subdivisions and short subdivisions for the purpose of
leasing a portion of a parcel of land for providing wireless services.
By
unanimous motion, the Board scheduled a public hearing on August 19, 2002 at
10:30 a.m. to consider Ordinance #C-64-02/
PLG-012-02, New exemption to
subdivision and short subdivision approval requirement
for land divisions for leases for facilities providing personal wireless services.
Mr. Bakke brought up the fact that this type State legislation was a prime example of what
could be considered at least a “temporary” unfunded mandate: the State Legislature passes legislation, but in order
for the County to comply, it is required to hold a public hearing before the
Planning Commission and Board of County Commissioners, with advertising costs,
on an item that has already been
pre-decided by the State.
Resolution
#C-65-02/PLG-013-02 Amending the Service Area for the Ridge-view Estates Water
System by expanding its service area and incorporating the newly amended
service area into the
Coordinated
Water System Plan
Mr.
Tate presented and recommended approval of Resolution #C-65-02/PLG-013-02
Amending the Service Area for the Ridgeview Estates Water System by expanding its service area
and incorporating the newly amended service area into the Coordinated Water
System Plan. Ridgeview Estates Community
Association approved provision of water service to the lots as requested by the property owner, and water
system plans confirm capacity.
By
unanimous motion the Board approved Resolution #C-65-02/PLG-013-02
Amending the Service Area for the Ridgeview Estates Water System by expanding its service area
and incorporating the newly amended service area into the Coordinated Water
System Plan.
BOARD OF COUNTY
COMMISSIONERS
OF ISLAND COUNTY,
WASHINGTON
|
IN
THE MATTER OF AMENDING THE SERVICE AREA FOR THE RIDGEVIEW ESTATES WATER
SYSTEM BY EXPANDING ITS SERVICE AREA AND INCORPORATING THE NEWLY AMENDED
SERVICE AREA INTO THE COORDINATED WATER SYSTEM PLAN. |
) ) ) RESOLUTION
C-65-02 ) PLG-013-02 ) |
WHEREAS, parcels R22901-037-3190 and
R22901-113-2940 are currently not located within a service area of any water
system; and
WHEREAS, parcel R22901-113-2940 is a 13.11 acre
Rural parcel that allows for a density of 1 dwelling unit per 5 acres; and
WHEREAS, parcel R22901-037-3190 is a 20.34 acre
Rural parcel that allows for a density of 1 dwelling units per 5 acres; and
WHEREAS, the owner of the property desires to
subdivide this parcel into four separate lots pursuant to Chapter 16.06 ICC and
Chapter 17.03 ICC and has already received preliminary short plat approval to
do so; and
WHEREAS,
preliminary short plat
approval requires the applicant to demonstrate the adequate provision of water;
and
WHEREAS,
on December 10, 2001 the
Ridgeview Estates Community Association indicated that they are able to provide
water to the property owner for the proposed lots, attached hereto as Exhibit
A; and
WHEREAS, pursuant to WAC 197-11-800(4)(b)
appropriations of 2,250 gallons per minute or less of ground water are exempt
from SEPA review, NOW, THEREFORE,
BE
IT RESOLVED by the Board
of Island County Commissioners that the service area of the Ridgeview Estates
Water System service area is amended to add parcels R22901-037-3190 and
R22901-113-2940, attached hereto as Exhibit B, is hereby incorporated into the
Island County Coordinated Water System Plan.
APPROVED
AND ADOPTED this 22 day of
July, 2002.
BOARD
OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
William F. Thorn, Member
Mike Shelton, Chairman
Wm. L. McDowell, Member
ATTEST: Elaine
Marlow,
Clerk
of the Board
There being no further business to come
before the Board at this time, the meeting adjourned at 2:40 p.m.
July 29th is a 5th Monday and there is no regular
meeting. Next regular meeting: August
5, 2002 at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
______________________________
Mike Shelton, Chairman
_____________________________
Wm.
L. McDowell, Member
_____________________________
William
F. Thorn, Member
ATTEST:
_______________________
Elaine
Marlow, Clerk of the Board