BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING

AUGUST 12, 2002

 

  

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on August 12,  2002  beginning at 9:30 a.m. in the   Law & Justice Facility, Department III,  101 N.E. 6th Street, Coupeville, Wa.   Mike Shelton, Chairman;  Wm. L. McDowell, Member, and  William F. Thorn, Member, attended.   By unanimous motion, the Board approved and signed the minutes from regular meeting held on August 5, 2002.

 

VOUCHERS AND PAYMENT OF BILLS

The following vouchers/warrants were approved for payment by unanimous motion of the Board, along  with the July payroll:   Voucher (War.) #129329-129555 ………………………..$563,097.67.

 

Hiring Request/Personnel Action AUTHORIZATION

After presentation and brief summary by Dick Toft, Human Resources Director, the Board by unanimous motion, approved the following PAA:

 

Dept.               PAA #   Description/Position  #        Action     Eff. Date

Public Works   073/02   Adm. Asst. #2213.00             Replacement     8/12/02

 

EMPLOYEE AWARDS

 

Employee Service Awards

Employee                                Service Date    Department                                #Years

Chris Murray                              07    1972      Juvenile Court Services                           30

Greg Sibon                                 08    1977      Public Works/Road                                 25

Bonnie Bryant-Greene              08    1992        Public Works/Road                                 10

Marla Bellmer                 08    1997      Public Works/Solid Waste                         5

Susan Higman                 08    1992      Planning/Community Development           10

Carolyn Taylor                           08    1992      Sheriff                                                     10

T. J. Harmon                              07    1997      GSA                                                         5

Markell Egelston                         08    1997      GSA                                                         5

Mindy Paredes                           08    1997      Human Resources                                      5

 

EMPLOYEE OF THE MONTH:  JUNE AND JULY, 2002

 

JUNE, 2002  -   Karen Torbergson,  Assistant Court Administrator, Superior Court

JULY, 2002   -   Pete Seybert, Project Engineer, Public Works/Road

 

SPECIAL RECOGNITION

 

Public Works Department

Pete Seybert and Joe Araucto:  recently passed all testing and legal  requirements to  become licensed professional engineers.

Mike Morton:  Technical Advisory Committee Certificate of Recognition for lasting contribution on SR20, Sharpe’s Corner to SR6-536 NEPA Pilot Project

 

Central Services and Maintenance  

Recognition and commendation  to Cathy Caryl, Central Services Director and Paul Messner, Facilities Maintenance Superintendent 

 

Health Department

Doug Kelly  - earned licenses as both a Geologist and Hydrogeologist

Sally Waters – earned title of “Certified Food Safety Professional” awarded by the National Environmental Health Association

 

Re-appointments to  FERRY ADVISORY COMMITTEES

By unanimous motion, the Board reappointed Julia Hodson, Coupeville, to the Keystone Ferry Advisory Committee, and  Jack Leengran, Langley, to the Clinton Ferry Advisory Committee, both  for 4-year terms  expiring August  31, 2006.

 

Island Mental Health/CMHS Contract #HD-08-01(1)

As  forwarded  by the Health Services Director under Memo dated 8/7/02,  the Board by unanimous motion,  approved Amendment #1 to Island  Mental Health/CMHS Contract #HD-08-01, [RM-HLTH-99-0044] with amendment amount  $15,000 for new contract total of $23,750, approved by the Board of Health on 5/20/02. 

 

JUVENILE COURT SERVICES – CONTRACTS APPROVED

As  recommended by Michael Merringer, Juvenile Court Services Administrator, the Board  by unanimous motion  approved the two contracts listed below:

 

Amendment #1 to Interlocal Agreement between Snohomish County and Island County for Juvenile Detention Services  [RM-JUV-00-0020-6-1]  amending Section 6.3, Funding Limitation

 

Amendment #1 to DSHS County Program Agreement #0163-04582,  for      Consolidated Services  [RM-JUV-02-0013-1]   representing a decrease in funding in the amount of $24,179, for a total new contract amount  $294,260. 

 

ESCROW AGREEMENT WITH WHIDBEY ISLAND BANK FOR KRIEG CONSTRUCTION  -- ASPHALT CONCRETE OVERLAY PROJECT

The Board, on recommendation of Bill Oakes, Public Works Director, approved for the Chairman’s signature,  Escrow Agreement  with Whidbey Island Bank for Krieg Construction, Inc., for escrow account associated with Asphalt Concrete  Overlay Project  under CRP #02-06, Work order #358,  with the insertion under Item #3, page 2, the completion date on the contract underlying this Escrow Agreement is 12/31/02. 

 

Supplemental Agreement # 5 to #PW-992039:  Transportation Planning & Engineering RE  East Camano Drive/Cross Island RD./Arrowhead RD.

As recommended by Mr.  Oakes,  the Board approved and authorized by unanimous motion,  the Chairman’s signature on Supplemental Agreement #5 to Agreement #PW-992039 with  Transportation Planning & Engineering for  East Camano Drive/Cross Island Road/Arrowhead Road under  CRP 99-07 extending completion date  to October 31, 2002, with the change in the “In witness thereof” sentence changing Supplement No. 4 to correctly reflect Supplement  No. 5.

 

Resolution #C-67-02/R-30-02 Adopting Revisions to Island County Real Property and Right-Of-Way Procedures

The Board concurred with the Public Works Director’s recommendation and by unanimous motion, approved Resolution #C-67-02/R-30-02 in the matter of  Adopting Revisions to Island County Real Property and Right-of-Way Procedures to increase the maximum limits and authorization  of the Public Works Director and County Engineer, Construction Engineer and Negotiators, with respect to approving administrative settlements.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF ADOPTING REVISIONS TO ISLAND COUNTY REAL PROPERTY AND RIGHT-OF-WAY PROCEDURES

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RESOLUTION C-67-02

                            R- 30-02

            WHEREAS, there is a need to modify Exhibit “C” of said Procedures to increase the maximum dollar amount that the Public Works Director, County Engineer, Assistant County Engineer, Construction Engineer and negotiators, both COUNTY’S staff and consultants may offer to property owners when the purchase price of real estate exceeds the amount offered as just compensation.

 

NOW THEREFORE, BE IT HEREBY RESOLVED that the Real Property Acquisition and Right of Way Procedures adopted by Resolution R-67-01 is modified as follows:

 

SEE EXHIBIT “C”

 

Note:  This Resolution supersedes any conflicting conditions in the Procedures and all other conditions of the Procedures which have not been modified or superseded by this Resolution are ratified and shall remain in full force and effect.

 

            ADOPTED this 12  day of August,  2002.

 

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

 

Mike Shelton,  Chairman

 

Wm. L. McDowell, Member

                                                                                                                                      William F. Thorn, Member

ATTEST:  Elaine Marlow

      Clerk of the Board

 

[Exhibit  placed on file with the Clerk of the Board] 

 

Resolution #C-68-02/R-31-02  - Adoption of Island County’s Six-Year Capital Improvement Program for the Years 2003-2008

Mr. Oakes presented Resolution #C-68-02/R-31-02 to adopt  Island County’s Six-Year  Capital Improvement Program for the Years 2003-2008 with his recommendation of approval, the plan  very aggressively postured years one through seven both for construction and right-of-way.  One note of follow-up was mentioned by Commissioner Thorn with regard to the Camano Annex design, that  Mr. Oakes review what work needs to be done at the Camano Center to make it a full-fledged community facility.

 

By unanimous motion,  the Board approved Resolution #C-68-02/R-31-02 in the matter of Adoption of Island County’s Six-Year  Capital Improvement Program for the Years 2003-2008.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF ADOPTION OF                )

ISLAND COUNTY’S SIX-YEAR                             )           RESOLUTION NO.

CAPITAL IMPROVEMENT PROGRAM )           C-68-02

FOR THE YEARS 2003-2008                                   )           R-  31 -02

 

            WHEREAS, the Public Works Director, in accordance with RCW 36.70A.070(3) and WAC 365-195-315, has submitted his recommended plan for capital expenditures for 2003 through 2008; and

 

            WHEREAS, the Island County Planning Commission has reviewed this program and found it in compliance with the Island County Comprehensive Plan;

 

            NOW, THEREFORE, BE IT HEREBY RESOLVED by the Island County Board of Commissioners that the Six-Year Capital Improvement Program for 2003 through 2008, as submitted this date, is hereby adopted.

           

            ADOPTED this 12 of August, 2002.

 

                                                                        BOARD OF COUNTY COMMISSIONERS

                                                                        ISLAND COUNTY, WASHINGTON

            MIKE SHELTON, Chairman

                                                                        WM. L. MCDOWELL, Member   

                                                                        WILLIAM F. THORN, Member

Attest:   Elaine Marlow

             Clerk of the Board

 

[Plan placed on file with the Clerk of the Board]

 

RENEWAL OF Adopt-a-Road Litter Agreement  WITH THE  Fishin’ Club

The Board by unanimous motion approved the renewal of Adopt-A-Road Litter Agreement with The Fishin’ Club, Fish Road from Highway 525 to Mutiny Bay Road.

 

Washington State  Department of Information Services Software Contract

Cathy Caryl, Central Services Director, at Staff Session on August 7th, went over with the Board a proposal  to enter into a contract with Washington State  Department of Information Services  to take advantage of reduction in cost to purchase Microsoft software.  Because of the significant cost break she recommended the standard Select Agreement with DIS, and a three-year contract. At this time, she presented for approval and signature, the Contract with State Department of Information Services for the “Select Agreement” for the period of three years.

 

The Board by unanimous  motion approved  Contract with State Department of Information Services [RM-CS-02-0054] for the “Select Agreement” for the period of three years as recommended.

 

HEARING HELD:  Ordinance #C-59-02 (PLG-011-02) In the matter of amending the Island County Comprehensive Plan, Chapter 14.01B ICC, adding new Chapter 14.03E ICC, Chapter 16.19 ICC, and Chapter 17.03 ICC to be consistent with the Island County/Oak Harbor Interlocal Agreement.

A Public Hearing was held beginning at 10:30 a.m., as advertised and scheduled, on Ordinance #C-59-02 (PLG-011-02) in  the matter of amending the Island County Comprehensive Plan, Chapter 14.01B ICC, adding new Chapter 14.03E ICC, Chapter 16.19 ICC, and Chapter 17.03 ICC to be consistent with the Island County/Oak Harbor Interlocal Agreement  [introduced on       July 15, 2002 entered as GMA #7272].  

 

Attendance:

     Public:    Rich Melass, Community Liaison NAS Whidbey

        Rick Levine, Whidbey  News Times 

     Staff:      Phil Bakke, Planning & Community Development Director

                    Jeff Tate, Assistant Director

 

As Mr. Bakke recalled, on January 14, 2002,  the Board executed Interlocal Agreement between Island County and the City  of Oak Harbor, signed by the City on February 4, 2002.  The Interlocal Agreement provided a period of time to confirm and implement the agreement, and that action was presented at this time by Mr. Bakke under  Ordinance  #C-59-02/PLG-011-02. Actions spelled out in the Interlocal Agreement to be taken by the  City and County have now been accomplished, and included in today’s Ordinance, for example:

 

·         Updated maps of County Noise Zones; adding County/City Joint Planning Area Map

·         Code amendment to blend Oak Harbor & County Noise Attenuation ordinances

·         New Chapter-blended City/County fire flow and fire access standards for North Whidbey UGA Enterprise Area

·         Amends Significant Tree Retention and Landscaping

·         Adopts UGA Procedures for City. 

 

Conditions are designed specifically for consistency so that  development approved under County  ordinance in that area will be the same as what the City requires  at the time of annexation.   A SEPA Threshold Determination of Non-Significance was issued on the ordinance; comment period  ended on  June 5 and no public comments received.

 

Rich Melass, Community Liaison, Whidbey Naval Air Station, supported and recommended the Board’s approval of the  Comprehensive Plan changes in regard to the Noise Zone Map as well as staff recommended changes to ICC 14.01.B. Answering questions from Commissioner McDowell, Mr. Melass said he was not aware of any other cities who had adopted as extensive a noise code as this, certainly nothing of the kind locally; this  is  considered  at the leading edge  and used as a model around the country.

 

By unanimous motion, the Board approved Ordinance #C-59-02/PLG-011-02 in the matter of   amending the  Island County Comprehensive Plan, Chapter 14.01B ICC, adding new Chapter 14.03E ICC, Chapter 16.19 ICC, and Chapter 17.03 ICC to be consistent with the Island County/Oak Harbor Interlocal Agreement.     [GMA #7274 as adopted] 

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF AMENDING THE        )

ISLAND COUNTY COMPREHENSIVE         )           ORDINANCE C-59-02

PLAN, CHAPTER 14.01B ICC, ADDING        )           PLG-011-02

NEW CHAPTER 14.03E ICC, CHAPTER        )

16.19 ICC, AND CHAPTER 17.03 ICC TO      )

BE CONSISTENT WITH THE ISLAND          )

COUNTY/OAK HARBOR INTERLOCAL      )

AGREEMENT                                                             )

WHEREAS, the City of Oak Harbor held a public hearing on December 18, 2001 and authorized the Mayor to sign the Interlocal Agreement and Island County held a public hearing on January 14, 2002 and approved the Island County/City of Oak Harbor Interlocal Agreement; and

WHEREAS, in order for Island County to confirm the Interlocal Agreement for implementation the County must update certain maps and land use regulations to be consistent with the Interlocal Agreement; and

WHEREAS, Exhibit “A” provides updated maps of Island County Noise Zones and adds an Island County/City of Oak Harbor Joint Planning Area Map to the Island County Comprehensive Plan; and

WHEREAS, Exhibit “B” amends Chapter 14.01B to blend Oak Harbor and Island County Noise Attenuation Ordinances; and

WHEREAS, Exhibit “C” adds a new Chapter, Chapter 14.03E, to adopt blended Island County/City of Oak Harbor Fire Flow and Fire Access Standards for the North Whidbey UGA Enterprise Area; and

WHEREAS, Exhibit “D” amends Chapter 17.03.180.P, “Significant Tree Retention and Landscaping”, to include specific standards for landscaping in the OH-I, OH-PIP and OH-HSC Zones on lands abutting Goldie Road and Oak Harbor Road; and

WHEREAS, Exhibit “E” adopts Section 16.19.040.C.2, Urban Growth Area Procedures for the City of Oak Harbor; and

WHEREAS, Island County completed environmental review under Chapter 43.21C RCW and determined there will be no adverse environmental impact as a result of the proposed amendments to the Comprehensive Plan and Island County Code; and

WHEREAS, the Island County Planning Commission held a public hearing on May 28, 2002 and recommended approval of the amendments after receiving public input; NOW, THEREFORE,

IT IS HEREBY ORDAINED that the Board of Island County Commissioners hereby adopts amendments to the Island County Comprehensive Plan and Island County Code attached hereto as Exhibits A, B, C, D and E to implement the Island County/City of Oak Harbor Interlocal Agreement.  Material stricken through is deleted and material underlined is added.

Reviewed this 15 day of July, 2002 and set for public hearing at 10:30 a.m. on the 12 day of August, 2002.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

Mike Shelton, Chairman

Wm. L. McDowell, Member

William F. Thorn, Member

ATTEST:

Elaine Marlow

Clerk of the Board

 

APPROVED AND ADOPTED this 12 day of August, 2002.

BOARD OF COUNTY COMMISSIONERS OF

ISLAND COUNTY, WASHINGTON

Mike Shelton, Chairman

Wm. L. McDowell, Member

William F. Thorn, Member

ATTEST:

Elaine Marlow

Clerk of the Board

 

APPROVED AS TO FORM:

David L. Jamieson, Jr.

Deputy Prosecuting Attorney

& Island County Code Reviser

           

[Exhibits on file with the Clerk of the Board]

 

There being no further business to come before the Board at this  time, the meeting adjourned at 10:45 a.m.      The next regular meeting of the Board will be  19 August 2002 at 9:30 a.m.

 

                                             BOARD OF COUNTY COMMISSIONERS

                                             ISLAND COUNTY, WASHINGTON

Mike Shelton,  Chairman

                                                Wm. L. McDowell,   Member 

                                                William F. Thorn,   Member

 

ATTEST:   Elaine Marlow, Clerk of the Board