ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR SESSION
- AUGUST 26, 2002
The
Board of Island County Commissioners (including Diking Improvement District #4)
met in Regular Session on August 26, 2002
beginning at 1:30 p.m., in the Law & Justice Facility, Department III
(Courtroom 3), 101 N.E. 6th Street, Coupeville, Wa. The 11:30 a.m. Roundtable Meeting with
Island County Elected Officials was canceled due to lack of agenda items. Mike Shelton, Chairman, Wm. L. McDowell, Member, and William F. Thorn, Member, were present. By unanimous motion, the Board approved and
signed minutes from the Regular Meeting held on August 19, 2002.
VOUCHERS AND
PAYMENT OF BILLS
The following
vouchers/warrants were approved for payment by unanimous motion of the
Board:
Voucher (War.) #130451-130642 …………………….…….$386,864.80.
Hiring Requests & Personnel Actions
As
presented by Terry Cheuvront, Human Resources Department, the Board by
unanimous motion, approved the following
personnel action authorization:
Dept. PAA # Description/Position # Action Eff. Date
Clerk 077/02
Chief Deputy Clerk 501.00 Replacement 10-16-02.
Liquor License Application #359811-3C
for Pizza Factory
947 W. Ault Field Road, Oak Harbor
Having
received recommendations of approval from the
Island County Sheriff, Health Department and Planning & Community
Development Department, the Board by
unanimous motion approved Liquor License Application #359811-3C for Pizza
Factory, 947 W. Ault Field Road, Oak
Harbor by Ronald Dean Ray.
Resolution #C-70-02
Observing One Year Anniversary
of September 11; PaTRIOT DAY – PAYING TRIBUTE TO EVERYDAY HEROES
Resolution #C-70-02 In the Matter of Observing The One Year
Anniversary of September 11 was adopted
by the Board by unanimous motion. The
National Association of Counties encouraged every county in the nation to pass
a resolution before September 11, 2002.
BEFORE THE
BOARD OF COUNTY COMMISSIONERS
ONE
YEAR ANNIVERSARY OF SEPTEM- }
RESOLUTION #C-70-02
TO EVERYDAY HEROES }
WHEREAS,
on September 11, 2001, the United States was
suddenly and brutally attacked by foreign terrorists, and;
WHEREAS,
terrorists hijacked and destroyed four
civilian aircraft, crashing two aircraft into the towers of the World Trade
Center in New York City, a third
aircraft into the Pentagon outside Washington, DC, and the fourth into a field
in Somerset County, Pennsylvania, and;
WHEREAS,
thousands of innocent Americans were killed
and injured as a result of these attacks, including the passengers and crew of
the four aircraft, workers in the World Trade Center and in the Pentagon,
rescue workers, and bystanders, and;
WHEREAS,
these cowardly acts were by far the deadliest
terrorist attacks ever launched against the United States, and by targeting
symbols of American strength and success, clearly intended to intimidate and attempt to weaken our Nation’s resolve,
and;
WHEREAS,
these horrific events affected all
Americans. We recognize the importance
of carrying on with the regular activities of our lives. Terrorism cannot be allowed to break the
spirit of the American people, and the best way to show these cowards that they
have truly failed is for the people of the United States to stand tall and proud; and
WHEREAS,
in the time since the terrorist attacks, America has grown and matured. Citizens of Island County and all Americans
celebrate our Nation’s resiliency and remember the sacrifices of
our new found heroes. It is fitting to
observe this somber, yet important, anniversary.
NOW
THEREFORE, BE IT RESOLVED,
that the Board of Island County Commissioners, Island County, Washington,
continues to strongly condemn the cowardly and murderous actions of these
terrorists, and;
BE
IT FURTHER RESOLVED, that
the Board of Island County Commissioners,
Island County, Washington,
supports the President of the United States as he works with the
National Security Team to defend against additional attacks, and continues to
find the perpetrators and bring them
to justice, and;
BE
IT STILL FURTHER RESOLVED, that the Board of Island County
Commissioners, Island County, Washington, joins with the United States Congress in proclaiming September 11 as Patriot Day, and calling
for flags to be flown at half-staff. We
encourage joining in a moment of silence
to pay tribute to and especially
honor our “Everyday Heroes”
who make a profound difference
in the community - from our
Firefighters, Sheriff’ Deputies, City
and Town Police Officers, Emergency Service Workers, to those who volunteer
at non-profit organizations and
community groups, etc. We continue to recommend that citizens support relief
efforts by giving blood at the nearest available blood donation center.
ADOPTED
this 26th day of
August , 2002.
BOARD
OF COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
Mike Shelton,
Chairman
ATTEST: Wm.
L. McDowell, Member
Elaine Marlow, William F. Thorn, Member
Clerk of the Board
RESOLUTION #C-71-02
Amending The Service Area for the Northgate Terrace Community Water
System by Expanding Its Service Area and Incorporating the Newly Amended
Service Area into the Coordinated Water
System Plan
Jeff Tate, Assistant Planning and
Community Development Director, presented a resolution for the purpose of
amending the service area for the Northgate Terrace Community Water System. This would expand the service area and incorporate the newly amended service area
into the Coordinated Water System Plan.
Expansion is to serve Parcel
#R13311-445-4950 not located within the service area but currently served by
that water system; the parcel is not
within another service district.
Northgate Terrace Community Water System supports this action.
By unanimous motion, the Board adopted
Resolution #C-71-02/PLG-020-02 In The Matter of Amending The Service Area for the Northgate Terrace Community
Water System by Expanding its Service Area and Incorporating the Newly Amended
Service Area into the Coordinated Water
System Plan.
BEFORE
THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY,
WASHINGTON
|
IN THE
MATTER OF AMENDING THE SERVICE AREA FOR THE NORTHGATE TERRACE COMMUNITY WATER
SYSTEM BY EXPANDING ITS SERVICE AREA AND INCORPORATING THE NEWLY AMENDED
SERVICE AREA INTO THE COORDINATED WATER SYSTEM PLAN. |
) ) RESOLUTION C- 71-02 ) PLG-020-02 ) ) ) ) ) ) |
WHEREAS, parcels R13311-445-4950 is currently
not located within a service area of any water system; and
WHEREAS, parcel R13311-445-4950 is a 5.00 acre
Rural parcel that allows for a density of 1 dwelling unit per 5 acres; and
WHEREAS, the owner of the property wishes to
obtain water from the Northgate Terrace Community Water System in order to
serve a future single-family residence; and
WHEREAS, on June 3, 2002 the Northgate Community
Terrace Water System signed a Water Availability Verification Form as a
purveyor willing and able to provide water to parcel R13311-445-4950; and
WHEREAS, pursuant to WAC 197-11-800(4)(b)
appropriations of 2,250 gallons per minute or less of ground water are exempt
from SEPA review, NOW, THEREFORE,
BE IT RESOLVED by the Board of Island County
Commissioners that the service area of the Northgate Terrace Community Water
System service area is amended to add parcel R13311-445-4950, attached hereto
as Exhibit A, is hereby incorporated into the Island County Coordinated Water
System Plan.
APPROVED
AND ADOPTED this 26 day of August, 2002.
BOARD OF COUNTY
COMMISSIONERS ISLAND COUNTY, WASHINGTON
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
William
F. Thorn, Member
ATTEST: Elaine Marlow
Clerk
of the Board [Exhibit A placed on file with the
Clerk of the Board]
JOINT
ADMINISTRATIVE BOARD FOR TOURISM Appointment
On
recommendation of Commissioner McDowell, the Board by unanimous motion
appointed Priscilla Heistad, Oak Harbor
Chamber of Commerce, to serve on the Joint Administrative Board for Tourism as
a member from tourism organizations.
She was appointed to fill the position previously held by Sue Sebens who
recently resigned.
The
Board approved the Staff Session schedule for September, 2002, outlining the schedule for September 11 and
18, both beginning at 9:00 a.m.
Although regular staff sessions are held on the first and third
Wednesdays of the month, in this case the regular Staff Session for September 4th was canceled and a special Staff Session scheduled for
September 11th . Staff
Sessions are now held in the Courthouse
Administration Building located at 1 N.
E. 7th, Conference room #116, Coupeville, WA.
Resolution
#C-72-02/BOH #HD-10-02 Committing To Repay Funds Borrowed From The Washington
State Water Pollution Control Revolving Funds And Creating A Water Quality Assistance
Fund Loan Program To Provide Low
Interest
Loans For
The Repair of Failing On-Site Sewage Systems
The Board by unanimous motion approved
Resolution #C-72-02/BOH #HD-10-02 Committing To Repay Funds Borrowed From The
Washington State Water Pollution Control Revolving Funds And Creating A Water
Quality Assistance Fund (W.Q.A.F.) Loan Program To Provide Low Interest Loans
For The Repair of Failing On-Site Sewage Systems, as approved by the Board of Health on August 19, 2002.
RESOLUTION
COMMITTING TO REPAY FUNDS )
BORROWED FROM THE
WASHINGTON STATE ) RESOLUTION NO. C-72-02 WATER POLLUTION CONTROL REVOLVING
) BOH RES. NO. HD-10-02
FUNDS AND CREATING A
WATER QUALITY )
ASSISTANCE FUND
(W.Q.A.F.) LOAN PROGRAM )
TO PROVIDE LOW
INTEREST LOANS FOR THE )
REPAIR OF FAILING
ON-SITE SEWAGE SYSTEMS)
_____________________________________________)
WHEREAS, failing on-site sewage systems
create conditions which are harmful to the public health, safety, and welfare
and may cause surface and groundwater pollution; and
WHEREAS, it is important to remedy this
harm to the greatest extent feasible; and
WHEREAS, the creation of a W.Q.A.F Loan
Program for the purpose of providing
low interest loans to repair failing on-site sewage systems should
provide an effective method of remedying the conditions and protecting the
public from the harmful effect of these conditions; and
WHEREAS, Island County has applied for
funding from the State Revolving Loan Fund (SRF) to establish a Community Loan
Program; and
WHEREAS, all (SRF) applicants must be
willing to dedicate a source of revenue to repay the SRF loan; and
WHEREAS, loans granted through the
Community Loan Program will be secured by a promissory note and a deed of trust
on the subject property; and
WHEREAS Island County will have the
right to foreclose on the deed of trust in the event of default on the
promissory note;
BE IT HEREBY RESOLVED that the Board of
Island County Commissioners agree to the following:
1.
Island
County shall enter into the attached Washington State Water Pollution Control
Revolving Fund Loan Agreement (Agreement) with the Washington State Department
of Ecology for the purpose of receiving moneys for the Community Loan Program.
2.
Island
County shall establish a Water Quality Assistance Loan Program with moneys
received from the Washington State Water Pollution Control Revolving Loan Fund.
3.
The
W.Q.A.F. Loan Program shall provide low interest loans to eligible county
residents for the purpose of repairing failing sewage systems according to the
Agreement.
4.
A
representative of the Board of County Commissioners advised by the Island
County Auditor and Island County Treasurer is authorized to select loan
recipients from the eligible applicants according to the Agreement.
5.
Island
County shall set up a W.Q.A.F. Loan Repayment Fund and commit these funds to
repay the moneys received from the Washington State Water Pollution Control
Revolving Fund as set forth in the Agreement.
6.
Island
County shall also commit that portion of its current expense fund to repay
moneys received from the Washington State Water Pollution Control Revolving
Fund that cannot be repaid from the W.Q.A.F. Loan Repayment Fund. This commitment represents a contingent
liability.
ADOPTED
AND EFFECTIVE THIS 26 day of
August, 2002.
BOARD OF COUNTY COMMISSIONERS,
ISLAND COUNTY,
WASHINGTON
ATTEST: Mike Shelton, Chairman
Elaine
Marlow Wm. L. McDowell,
Member
Clerk
of the Board of William F.
Thorn, Member
County
Commissioners
Resolution #C-73-02 Declaring County Property
Surplus to County Needs
Lee
McFarland, Assistant Director GSA, presented a resolution for the purpose of
declaring County property as surplus to
County needs, and proposing a sale date of September 21st. The property consists of an accumulation of certain equipment no longer
of economic value or utility to the County.
The sale will be held in conjunction with the City of Oak Harbor, and
Mr. McFarland will bring to the Board
September 9th an Interlocal Agreement between the City and County
with regard to the surplus property sale.
By
unanimous motion, the Board adopted Resolution #C-73-02 in the matter of the
Sale and or Disposal of Surplus County Property.
STATE OF WASHINGTON
COUNTY OF ISLAND
IN THE MATTER OF THE SALE
AND OR )
DISPOSAL OF SURPLUS
COUNTY PROPERTY) Resolution No. C-73-02
WHEREAS, Island County has certain
equipment which has lost its economic value/utility to the County; and
WHEREAS, pursuant to Island County
Code Chapter 2.31, such items may be disposed of; and
WHEREAS, the items described on
attached Exhibit “A” are now and have been the property of Island County, State
of Washington; and
WHEREAS, it is in the best interest of
the County and the citizens thereof that said items listed in Exhibit “A” be
sold or disposed of in accordance with Island County Code Chapter 2.31; NOW
THEREFORE,
BE
IT HEREBY RESOLVED THAT the items listed on Exhibit “A” shall be sold or
disposed of in accordance with Island County Code Chapter 2.31.
ADOPTED
this 26 day of August, 2002.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
MIKE
SHELTON, CHAIRMAN
WM.
L. MCDOWELL, MEMBER
WILLIAM
F. THORN, MEMBER
ATTEST: Elaine
Marlow,
Clerk
of the Board [Exhibit A placed on
file wit the Clerk of the Board ]
Resolution #C-74-02 Closing Island County Criminal Justice Sales
Tax Fund and the Island County Law & Justice Fund; and Transferring Their
Respective 2002 Budgets into the Island County Current Expense Fund
The Budget Director,
Elaine Marlow, presented for the purpose of scheduling a Public Hearing,
proposed Resolution #C-74-02 In the
Matter of Closing the Island County Criminal Justice Sales Tax Fund and the
Island County Law & Justice Fund; and Transferring Their Respective 2002
Budgets into the Island County Current Expense Fund. This action will consolidate revenue and expenditures from Law & Justice programs so all
appear in one place for accounting and reporting purposes; it is a matter
of moving the Law & Justice funds into the Current Expense Fund.
By unanimous motion,
the Board scheduled a public hearing for September 16, 2002 at 9:55 a.m. on
Resolution #C-74-02.
As forwarded from the Island County Auditor, the Board by
unanimous motion approved Resolution
#C-75-02 Cancellation of Warrants not presented
within one year of the issue date.
BEFORE
THE BOARD OF COUNTY COMMISSIONERS
OF
ISLAND COUNTY, WASHINGTON
IN THE MATTER OF CANCEL)
-LATION OF WARRANTS )
RESOLUTION C- 75 -02
WHEREAS, RCW
39.56.040, provides for the cancellation of warrants not presented within one
year of the issue date, and
WHEREAS,
the warrants listed in Exhibit “A” / Claims Fund and Exhibit “B” / Salary Fund
have not been presented for payment and have been outstanding for more than one
year, or the issuing fund or department has requested the cancellation, and
WHEREAS,
effort to contact the recipients have not resulted in presentation of the
warrants, or an affidavit to request issuance of replacement warrants, and, NOW
THEREFORE
BE IT RESOLVED,
that the warrants listed in Exhibit “A” and “B” are canceled. The County Auditor and County Treasurer, by
copy of this resolution, are directed to take action to transfer all records of
such warrants so as to leave the funds as if such warrants had never been
drawn.
ADOPTED this
26th Day of August, 2002.
Board of
County Commissioners
Island
County, Washington
Mike
Shelton, Chairman
Wm. L “Mac”
McDowell, Member
Attest:
Elaine Marlow William F. Thorn,
Member
Clerk of the Board [Exhibits A and B placed on file with
the Clerk of the Board]
Services Agreement Renewal through
Marine Resources Committee and Intertidal Consulting
Don Meehan, Island
County Cooperative Extension WSU, presented for approval Services Agreement
Renewal between Island County and Intertidal Consulting RM-EXT-020058, to continue carrying out duties as the
Island County Marine Resources
Executive Director. The contract is
funded entirely by the grants, and is
for an 18 month period ending 12/31/03, in an amount not to exceed $71,500.
By unanimous motion,
the Board approved Services Agreement Renewal between Island County, through
the Marine Resources Committee, and Gary Wood dba Intertidal Consulting.
With three Health
Department contracts having been reviewed by the Board at Staff Session, the
Board by unanimous motion approved the following:
AWARD OF BID FOR Vactor Model 2110J6 on a 2003 Sterling
LT7501 6x4 - Ben-Ko-Matic
Based on the recommendation of Bill Oakes, Public Works
Director, along with Dick Snyder, County Engineer, the Board awarded bid to the
lowest responsible bid meeting
specifications, for a Vactor Model 2110J6 on a 2003 Sterling
LT7501 6x4 to Ben-Ko-Matic in the amount of $236,736.83, including
trade in and sales tax, and authorized the Chairman’s signature on the purchase
order. The equipment is used to clean
out storm sewers and catch basins.
RURAL ARTERIAL PROGRAM PROJECTS [RAP]
As presented and
recommended for approval by Mr. Oakes
the Board by unanim-ous motion approved five Rural Arterial Program
Projects between Island County and the County Road Administration Board as
follows:
·
RAP Project -
Construction Proposal – Bayview Road, Phase 2; Milepost 0.59 to 1.19, Whidbey Island, for total authorized
RATA Funds in the amount of $500,000
·
RAP
Project - Construction Proposal
– Arrowhead Road, Phase 1; Milepost 0.20 to 0.95, Camano Island, for total
authorized RATA Funds in the amount
of $500,000
·
RAP
Project - Construction Proposal – Main Street (Freeland); Milepost 1.78
to 2.16, Whidbey Island, for total
authorized RATA Funds in the amount
of $500,000
·
RAP Project -
Construction Proposal – Mutiny Bay Road; Milepost 0.00 to 1.00, Whidbey Island, for total amount
authorized RATA Funds in the amount of
$500,000
·
RAP
Project - Construction Proposal – Frostad Road, Section 2; Milepost 6.80
to 7.20, Whidbey Island, for total amount of authorized RATA Funds in the amount of $300,000.
AWARD OF BID FOR
ROLL OFF CONTAINERS AND
SELF-DUMPING FORKLIFT HOPPERS
Per bids received
July 26, 2002 under Resolution #C-58-02, as recommended by Mr. Oakes, along
with Dave Bonvouloir, Solid Waste
Manager, the Board by unanimous motion
awarded bid for Roll-Off Containers and Self-dumping Forklift Hoppers to Wasteline Containers, Ltd., the lowest
responsible bidder meeting specifications, in the amount of $39,972.00 plus sales tax, and authorized
the Chairman’s signature on the Purchase Order.
Lease Agreement – Between the
Port of Coupeville and Mutiny Bay Enterprises, Ltd., dba Whidbey Island Alpacas
Mr. Oakes asked that
the Board send a letter to the Port of Coupeville with regard to a lease of approximately 10 acres at the Greenbank Farms to graze
alpacas for three years, as follows:
“This
is to advise you that in reference to the Lease Agreement between the Port of
Coupeville and Mutiny Bay Enterprises,
Ltd., dba Whidbey Island Alpacas, a Washington corporation (signed by Whidbey
Island Alpacas on August 1, 2002 and
signed by the Port of Coupeville on August 5, 2002), for the grazing of
alpacas, the County has reviewed the lease and approves the lease despite the
inclusion of an option that would have
the effect of extending the lease for
more than three years. The County does not intend to exercise its right under
Section 2.15 of the Executory
Conditional Sale Contract of
September 15, 1997 to declare the entire remaining balance of the Purchase
Price immediately due and payable when the Port executes the lease to Whidbey
Island Alpacas, and the County waives its right to do so. This waiver shall not
extinguish or diminish the County’s rights under Section 2.15 with respect to
any other transfer that the Port may make at a future time. The Board hereby
approves said lease, which has been signed and dated August 1, 2002 and August
5, 2002 respectively.”
Bond counsel has
been contacted and indicated there
would be no adverse tax consequences to the Port’s leasing out of the 10 acres
of Greenbank Farm.
By unanimous motion
the Board approved and signed the letter to the Port of Coupeville with regard
to the Greenbank Farm, Seller’s Option Regarding Section 2.15, Transfer of
Buyer’s Interest.
Centennial Clean Water Fund Grant
AGREEMENT BETWEEN ISLAND COUNTY AND STATE DEPARTMENT OF ECOLOGY #G0300038
FOR Camano Watershed
Program - [PW0220-65]
Centennial Clean
Water Fund Grant Agreement #G0300038 [#PW0220-65] between Island County and the
Washington State Department of Ecology for Camano Watershed Program was
presented for the Board’s approval. The
Agreement was the topic for review and discussion with the Board during a
recent staff session.
As far as concerns
about whether or not adequate funds are allocated under Task 3, Water Quality Monitoring and
follow-up, staff indicated that the money was for the purpose of getting a team
out to do the initial assessment, analyze results, and one follow-up. There is no implementation under this
particular grant. Initial sampling is for a year; seasonability has been taken
into account. Any significant differences between initial and
follow-up samplings to any varying
degree will have to be dealt with at
the time it comes up, and if radically
different, would also
indicate the need for additional follow up and
could be the basis for an additional grant.
By unanimous motion,
the Board approved Centennial Clean Water Fund Grant Agreement #G0300038
[#PW0220-65 ] between Island County and the Washington State Department of
Ecology for Camano Watershed Program.
There being no further business to come
before the Board, the meeting adjourned at
2:30 p.m. A Special Session has
been scheduled for August 28, 2002, for the purpose of a Joint Council of Governments
meeting. Island County offices will be
closed Monday, September 2, 2002, to observe Labor Day. The
next regular meeting of the Board will be on
September 9, 2002, beginning at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
____________________________
Mike Shelton, Chairman
_____________________________
Wm. L. McDowell, Member
_____________________________
Attest: ________________________ William F. Thorn, Member
Elaine Marlow, Clerk
of the Board