BOARD OF ISLAND COUNTY
COMMISSIONERS MINUTES OF MEETING
OCTOBER 14, 2002
The
Board of Island County Commissioners (including Diking Improvement District #4)
met in Regular Session on October 14, 2002
at 9:30 a.m. in the Law &
Justice Facility, Department III (Courtroom 3), 101 N.E. 6th Street,
Coupeville, Wa. Mike Shelton,
Chairman; Wm. L. McDowell, Member,
and William F. Thorn, Member, were
present. By unanimous motion, the Board approved and signed the October 7, 2002
minutes of meeting.
VOUCHERS AND PAYMENT OF BILLS
The following vouchers/warrants were approved for payment by unanimous motion of the Board: Voucher (War.) #150957-151311 . . . . . . . . . . . . . . . . . . . . . . .. . . .$968,760.86.
Employee Awards
Employee Service Awards Department Years’
Service
Tracy Phillips Juvenile Court
Services 5
Sonny Kostek Maintenance 15
Alan Meaux Maintenance 15
Edie Elerick Planning
& Community Development 15
Russ Lindner Sheriff
15
Roger Kenney Solid
Waste 5
Bobbie Piechowski Solid
Waste 5
Employee of the Month – September, 2002
Terri Jorgensen, Camano Island Annex,
has been repeatedly recognized for her helpful assistance to citizens
who visit the Annex as well as helping fellow County employees. She has shown great initiative in working
with County computer programs and has made beneficial suggestions regarding the
handling of administrative matters.
Special Recognition
Maggie Paczkowski,
Administrator, Island County District Court.
The Washington Counties Risk Pool offered an e-learning program that
included 25 different subjects from personnel issues, safety, personal growth,
communication, etc. and Maggie completed all targeted training courses, and
received two awards.
Appointments to Various Boards and Committees
By
unanimous motion, the Board made the following appointments:
Joint Administration Board
(Tourism)
Luke Currier, Manager, Pacific NW
Bank, Clinton, appointed representing the South
Whidbey Chamber of Commerce/Clinton
Area
Island County Lodging Tax Advisory Committee
Michael
E. Handley appointed representative member of activity eligible to receive tax funds/Camano Chamber of
Commerce.
Application
for Liquor License #084644-3D - Myers
Family Limited Partnership - Camano
Plaza Texaco, Camano Island
On
recommendations of approval from the Sheriff, Health Department and the
Planning & Community Development Department, New Application for Liquor
License #084644-3D by Myers Family Limited Partnership for Camano Plaza Texaco,
located at 389 NE Camano Road, Camano Island,
was approved by unanimous motion of the Board.
application
- Change of Corporate Officers/Stockholders Liquor License #367214-3C - Trattoria Giuseppe, Inc., Clinton
Having
received a recommendation of approval from the Sheriff, the Board by unanimous
motion approved Application for Change of Corporate Officers/Stockholders
Liquor License #367214-3C by Jennifer Hobe for Trattoria Giuseppe, Inc.,
located at 4141 East Highway 525, Clinton.
Resolution
#C-82-02 Supporting 2002 United Way
Drive
As
has occurred over the last several years, at the request of Dick Toft, Human
Resource Director, the Board by
unanimous motion approved Resolution #C-82-02 in the matter of supporting the
2002 United Way Drive within Island County, and designated the period October
21 to November 15, 2002, as Island County United Way Fund Drive. The Commissioners stressed the importance of
local support of United Way.
BEFORE
THE BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY, WASHINGTON
IN THE MATTER OF SUPPORTING THE 2002 )
WHEREAS, United
Way of Island County is a major
contributor of funds providing support to organizations serving community needs
for infants, youth, adults, seniors, and those with physical and mental health problems;
WHEREAS, some
of the 24 programs supported by United Way include Big Brothers/Big Sisters,
Help House, CADA, Central Whidbey Youth Coalition, Toddler Learning Center,
Senior Services Centers and Habitat for Humanity;
WHEREAS, many of these programs are
proactive and address issues before they become County wide problems, it is in
the County’s best interest to provide active support to United Way;
WHEREAS, United Way returns 85% of funds collected
directly back into programs that meet the needs and serve the citizens of Island County;
WHEREAS, all employees of Island County are
encouraged to remember citizens of the County who find themselves in a time of
need and who will benefit from our generosity;
WHEREAS,
it is requested that each department identify an individual to be the
department’s 2002 coordinator who can answer questions and provide
assistance in the conduct of this year’s
drive;
BE IT RESOLVED, that the Board of County Commissioners designates the period
of October 21st to November
15th , 2002 as the Island County United Way Fund drive.
ADOPTED
this 14th day of October,
2002.
BOARD
OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Mike
Shelton, Chairman
Wm.
L. McDowell, Member
William F.
Thorn, Member
ATTEST:
Elaine Marlow
Clerk
of the Board
exception
From competitive solicitation procurement FOR
ABCD Program/Nursing-Oral Health Program – Mary Jane Lungren, DDS
As
explained in recent staff session by the Health Services Director, the Board
approved the request for exception from the competitive solicitation
procurement for consultation services for the ABCD Program/Nursing-Oral Health
Program – Mary Jane Lungren, DDS, for the period 9/1/02 through 8/31/03, under
provisions of ICC 2.29.030.B.12.
Amendment
A to CRP 00-02 - Maple Grove Road East, design and necessary construction for
stabilization and improvements including
preparation of R/W Plans and Specifications
Resolution
#C-83-02/R-36-02 Amending County Road Project CRP #00-02, Maple Grove Road East, for design phase services and necessary
construction for stabilization and improvements including preparation construction drawings and
specifications, was approved by
unanimous motion of the Board. The approval
came about from presentation and recommendation by Bill Oakes, Public Works Director. The amendment provides a
reduction in right-of-way, adds dollars for preliminary engineering and
construction costs, and provides a contingency amount, for a new total appropriation in the amount of $1,535,000.
Interlocal
Agreement - Freeland Water District
REGARDING FREELAND Sewer Comprehensive Plan
Mr.
Oakes presented Interlocal Agreement
and noted that the County agreed
to undertake the contracting and payment
for professional engineering studies in
order to facilitate timely conclusion
to the NMUGA planning process. This
agreement provides a mechanism for the County
to be reimbursed for all County expenditures for professional
engineering studies related to the development of a sewer system in the proposed Freeland Non-Municipal Urban Growth
Area [NMUGA). He confirmed his belief that the Agreement adequately covers the
County as far as reimbursement; Agreement sunsets 2021.
Interlocal
Agreement #RM-PLAN-02-0061 between Island County and Freeland Water District
was approved by unanimous motion of the Board. [GMA #_______]
CONSULTANT
AGREEMENT – PW-022081 WITH Tetra Tech/KCM, Inc. - Freeland Sewer Comprehensive Plan
The
Board, by unanimous motion, approved and authorized the Chairman’s signature on
Consultant Agreement # PW-022081 once Contractor’s signature has been obtained,
under Work Order #120, with Tetra Tech/KCM, Inc., for Professional Engineering Services
related to the Freeland Sewer
Comprehensive Plan. Public Works
Department will be administering the contract on behalf of the County. [GMA
#_______]
AWARD OF BID FOR YARD
WASTE GRINDING AND CONTRACT – WASHINGTON LAND RECYCLING
As
recommended by Mr. Oakes, and the Solid Waste Manager, the Board by unanimous
motion awarded bid for yard waste grinding to Washington Land Recycling in the amount of $6,714.60 and approved and signed the
Contract with that firm in the amount of $6,714.60.
EXECUTIVE SESSION
The
Board met in Executive Session at 10:30
a.m. in Conference Room #218, Courthouse Administration Building, to discuss
with legal counsel pending litigation as allowed under R.C.W.42.30.110 (1) (i)
. Chairman Shelton anticipated the Session would last approximately one-half
hour and did not expect an announcement afterwards in open public session.
Budget Workshop
The Board met in
Budget Workshop at 11:00 a.m. in County
Administration Building, Conference Room #116,
Coupeville, Wa. to review budgets
for: Conservation Futures;
Capital Improvements (REET 1); Capital Facilities (REET 2); Courthouse Expansion/Community Mental Health
Facility/Juvenile Detention Facility; Enhanced 911; Public Facilities; Joint
Tourism Promotion Fund; Current
Expense Overhead Allocation; General review and revenue projections. All Commissioners were present. Others in attendance included: Elaine Marlow, Bill Oakes, Betty Kemp,
Paul Messner, Lee McFarland, Dick
Snyder, Gwen Maxfield, George
Anne Sherry, Colleen Jokinen; Angie McDowell; Dick Toft.
Handouts: 2003 Budget Workshop 10/14/02 -
Current Expense
2003 Workshop
Budget 10/14/02 -
Individual Funds
Debt Service – Capital Facilities
Budgets – 10/11/02
Drainage Projects – 10/11/02
Parks
Projects and Parks Plan – 10/11/02
Courthouse Expansion Project – Estimate
Remaining Cost to Complete
Conservation Futures [Budget Workbook Page 278]
A large portion ($278,246) is designated for
open space acquisition “To Be Determined” as shown in the Parks Projects and Plan. There are many more Conservation Futures projects than funding allows. Anticipates
several large projects from Camano
Island and several from North Whidbey; all will have to be reviewed and evaluated once applications
are received.
Parks
Projects and Plan
The
handout, which included a matrix along with a copy of the Parks plan, was
reviewed and discussed with Mr.
McFarland and Ms. Marlow. In REET 2 the
Parks budget calls for $45,000 in park
facilities upgrades; $40,000 for Dan Porter Park [carried forward from 2002];
4-Springs (Natoli) $250,000 [$100,000 carried forward from 2002]; $30,000
Iverson improvements, $50,000 Taylor property; and Open Space acquisition TBD
$278,246.
Taylor
Property, North Whidbey
– appropriation for 2003 proposed at $50,000.
As Mr. McFarland explained, the property is 37 acres, which includes Cranberry Lake wetlands abutting
Deception Pass State Park. Demolition
of buildings is needed, and propose to hire
consultant to hold a meeting on North Whidbey to determine what it is
those folks want to see done with that property. Although there has been some interest in the past but was not
pursued. If the buildings are out of the way then something
like an off leash park would be appropriate and needed for North Whidbey
area.
Board Concurrence: All
Commissioners agreed that Mr. McFarland pursue the idea of an off-leash park for a portion of the property, not all
37 acres. Once appropriate acreage for
an off-leash park has been determined, segregate that off and ask Washington
State Parks if they are interested in the remaining property especially the wetland area abutting the
State Park.
Four
Springs Property (Natoli), Camano Island - appropriation
$250,000 which includes a carry-over of $100,000. This year about $50,000 was slated primarily for an architect to
come up with a plan and obtain site plan approval and building permits; that
has not yet been completed.
Concurrency certificate was obtained October 7th and a site
plan can now be submitted. The $100,000 last year was part of the “TBD” line
because cost was not known. Next
year plans are to proceed with work to make a
meeting room out of the carport, and changes to the house necessary to
meet ADA requirements; then start on
next year’s project completing the master plan, install water system and
make some improvements to septic
system. There have been a number of
requests for bookings that have had to be turned down.
Drainage
Projects – REET 1 and 2
Mr.
Oakes indicated that emphasis has been placed on acquiring permits this winter
in order to get the projects going this
summer. First four or five projects are pipe systems addressing existing problems;
the last two represent obtaining drainage easements for existing public
systems. Commissioner Thorn asked Mr. Oakes to review with the Planning & Community Director the Gerde Road drainage situation on Camano
Island to determine if it should be included on this list.
Debt
Service
Outlines what debt it being repaid in REET 1, REET 2
and Conservation Futures. Lines 23 & 24 show ratio debt service to
annual revenue. The combined REET ratio
is 45% and maintains the goal of the Board to keep the ratio below 50%.
Budget Director was asked to provide the Board with a spread sheet that
goes out 6 years; also double check line #15 showing Greenbank farm $58,447 in
the interest column.
Capital
Improvements (REET 1) – Capital Facilities (REET 2)
REET
funds revenue for 2003 has been increased by 15% based on reaching $985,000 in
2002. If off by $100,000, Ms. Marlow noted it would be necessary to get an interfund loan to keep the fund solvent.
Referring
to the hand-out for the Courthouse Expansion Project “Estimate remaining cost
to complete”, show Courthouse Remodel,
Courthouse Annex , Juvenile Detention Facility
and numbers shown are based on pre-bid numbers. Entire cost to complete has been shown, with
the exception of the juvenile detention facility.
Mr.
Oakes indicated that the architect’s
estimate for remodel of Courthouse Annex for the building itself is roughly 2 million, and feels that is
mid-range. Bid opening is October 24th and there
has been good and very diverse interest shown.
An additional $360,000 is estimated for site work.
Mr.
Oakes plans a briefing of the Board next month on the status of the Juvenile
Detention Facility. With a minor
interfund loan he thought construction on the
project could move ahead on the heels of Courthouse annex completion.
Funding for the Juvenile Detention Facility is based on: $1.5 million as of 1/1/02; another $ 1.2 by end of 2003, and $700,000 bond
proceeds.
Ms.
Marlow indicated that the preliminary
estimates for the cost of operating the facility is $700,000 the first
year. The Juvenile Court Services
Director is working to develop an agreement with San Juan County whereby
that County would pay Island County
$18,000-$19,000 a year for two guaranteed beds in the facility.
Board Concurrence.
·
Budget Director to check on the status of the “spend-forward” situation with regard
to the Fair; however, the Board agreed the $15,000 appropriation was needed
because the Fairgrounds are widely used facilities.
·
Board not
interested in starting
construction of Juvenile Detention Facility until money for operations is
available and confirmed. Consensus is
not build a building and have it vacant
because there is no funding to operate the facility.
Enhanced 911 Fund - Workbook Page 120
Based
on budget by I-COM. Basically a
pass-through fund related to telephone tax for E-911.
Public Facilities – Workbook Page 144
Funds
derived from Motel-Hotel tax and budget shows estimate of what the sales tax
will be, with $60,000 in the category
of project grants to other entities
that apply.
Joint Tourism Promotion Fund – Workbook Page 137
Joint
tourism fund has been doing quite well.
According to the interlocal agreement, control of the monies is vested with the Committee, not the Board of
County Commissioners.
General review and revenue projections
Assessor
confirmed on Friday that new
construction would come in at $140 million, where it had been estimated at $110
million for the 2003 budget so that target will be met or exceeded.
There being no further business to come before the Board at this time, the meeting adjourned at 11:55 a.m. The next meeting of the Board will be on October 21, 2002 beginning at 9:30 a.m.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
______________________________
Mike Shelton,
Chairman
_____________________________
Wm.
L. McDowell, Member
_____________________________
William
F. Thorn, Member
ATTEST: _______________________
Elaine
Marlow, Clerk of the Board