Board of Island County Commissioners

Minutes of Meeting  -   November 18, 2002

 

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on November 18, 2002,  beginning at 9:30 a.m. in the   Law & Justice Facility, Department III (Courtroom 3), 101 N.E. 6th Street, Coupeville, Wa.  Mike Shelton, Chairman;  Wm. L. McDowell, Member, and  William F. Thorn, Member, were present.  By unanimous motion, the Board approved and signed minutes from Regular Session November 4, 2002 and Special Session November 13, 2002.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board as submitted on a listing from the Island County Auditor, and the October, 2002 payroll:

 

Voucher (War.) #153278-153712 . . . . . . . . . . . . . . . . .$655,931.70

 

ANNOUNCEMENTS

 

The regularly-scheduled Elected Officials Roundtable will be held as usual on November 25th at 11:30 a.m.; however, the regular Board meeting that day beginning at 1:30 p.m. has been canceled, with a  special session  to be held that morning at 9:30 a.m.  to take care of routine county business.   The November 25th schedule has been changed to accommodate those who wish to attend the memorial service for Maxine Sauter at  the Methodist Church in Oak Harbor at  1:00 p.m.

 

On November 20th  during the Board’s regularly-scheduled Wednesday Staff Session,  on completion of election certification, the Island County Auditor at 2:00 p.m.  will administer the oath of office to  Sharon Franzen as County Clerk, and Linda Riffe as County Treasurer. 

 

Hiring Requests & Personnel Actions

 

As presented by Dick Toft, Human Resource Director, the Board by unanimous motion, approved the following personnel action authorizations:  

 

Dept.                 PAA #   Description/Position  #                 Action                           Eff. Date

Extension          088/02   4-H Prog. Asst .2 fte    1201.00    Reduce Hours                                   11/18/02

Extension          089/02   4-H Prog. Asst .8 fte    1201.01   New Position                          11/18/02

District  Ct.       087/02   Ct. Clerk                      1002.00   Replacement                          11/18/02

Superior Ct.      090/02    CH Facilitator .4 fte     2009.00   Increase Hrs. [fee supported]   11/18/02

                                                                                               

Employee  Awards

 

Employee Service Awards                

Richard Nelson Public Works/Roads                               25  Years

Chris Wilson                Health – Camano Island                            5  Years

                       

Employee of The Month – October, 2002

Sherry Cameron, Superior Court Judicial Assistant, was selected as  Employee of the Month for October.

 

Selection of Chairman, Board of County Commissioners for 2003

 

This being the Board’s first session after the General election, the Board by unanimous motion, elected Wm. L. McDowell as Chairman of the Board to preside at its meetings for the year 2003.

 

Re-appointments to HOUSING AUTHORITY OF ISLAND COUNTY

 

By unanimous motion, the Board reappointed Julia Hodson, Coupeville, to the Island County Housing Authority to serve a five year term as a member of the Housing Authority Board of  Directors, term to expire 12/6/07; and reappointed Lisa Harrison, Oak Harbor, for a two year term as the “resident” member of the Housing Authority Board of  Directors to a term expiring 12/6/04.  

 

Resolution #C-97-02 Proclaiming December 7th of each year

as Pearl Harbor Remembrance Day

 

 

 

The Board, by unanimous motion, approved Resolution #C-97-02 Proclaiming December 7th of each year as Pearl Harbor Remembrance Day.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF PROCLAIMING       )

DECEMBER 7TH OF EACH YEAR AS         )       RESOLUTION NO. C- 97-02

PEARL HARBOR REMEMBRANCE DAY  )      

_______________________________________)

           WHEREAS, on December 7, 1941, the Imperial Japanese Navy and Air Force attacked units of the armed forces of the United States stationed at Pearl Harbor, Hawaii; and

 

            WHEREAS, more than 2,000 citizens of the United States were killed and more than 1,000 citizens of the United States were wounded in the attack on Pearl Harbor; and

 

            WHEREAS, the attack on Pearl Harbor marked the entry of the United States into World War II; and

 

            WHEREAS, the veterans of World War II and all other people of the United States commemorate December 7th in remembrance of the attack on Pearl Harbor; and

 

            WHEREAS, commemoration of the attack on Pearl Harbor will instill in all people of Island County a greater understanding and appreciation of the selfless sacrifice of the individuals who served in the armed forces of the United States during World War II; NOW, THEREFORE,

 

            BE IT HEREBY RESOLVED that the Board of County Commissioners of Island County, Washington, concur and join with action by the One Hundred and Third Congress of the United States of America in proclaiming December 7th of each year as “Pearl Harbor Remembrance Day” in Island County, and that this Board of Commissioners calls on all citizens, groups and organization of the County to observe the day with appropriate ceremonies and activities, and urge all individuals  and agencies to fly the flag of the United States at half-staff each December 7th in honor of the individuals who gave their lives at Pearl Harbor for the betterment of the lives of all Americans.

                        ADOPTED this 18th  day of November,  2002.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

Mike Shelton, Chairman

Wm. L. McDowell, Member             

William F. Thorn, Member

ATTEST:  Ellen K. Meyer,

Deputy Clerk of the Board               

 

Award of Projects Funded by Island County Public Facilities Fund (2% Hotel-Motel Lodging Tax) – Tourism Program for  2003

 

By unanimous motion, the Board awarded projects funded by the  Island County Public Facilities Fund (2% Hotel-Motel Lodging Tax) – Tourism Program for  2003,  as recommended by the Lodging Tax Advisory Committee on 10/31/02, totaling $60,200.00, as outlined below:

 

ORGANIZATION                                                                                          AMOUNT

 

CAMANO ARTS ASSOCIATION                                                                   $  1,500

            Camano Island Mother’s Day Studio Tour – Marketing                          

                       

CAMANO  ISLAND CHAMBER OF COMMERCE                                            5,000

            Camano Island Visitor Information Center – Operations

 

CENTRAL WHIDBEY CHAMBER OF COMMERCE                                      15,000

            Tourism Marketing & Fulfillment Program

 

FREELAND CHAMBER OF COMMERCE                                                         1,200

            Freeland Information Brochure

 

FREELAND CHAMBER OF COMMERCE                                                         6,000

            Freeland Visitor Information Center – Operations

 

FRIENDS OF ADMIRALTY HEAD LIGHTHOUSE                                           1,500

                        Marketing and Promotion of Centennial Year

 

GREATER OAK HARBOR CHAMBER OF COMMERCE                                  12,000

                        Marketing/Tourism  Program of Island County

 

LANGLEY SOUTH WHIDBEY CHAMBER OF COMMERCE                                       3,000

                        Re-locate Visitor Information Kiosk from Clinton

 

LANGLEY SOUTH WHIDBEY CHAMBER OF COMMERCE                     12,000                       Marketing Program, Visitor Information Center  & Referral Service                        

MEERKERK RHODODENDRON GARDENS                                                                1,500

            Tourism Brochure for  the Gardens

 

SKAGIT/ISLAND COUNTY MUSEUM ASSOCIATION                                    1,500

            Fourteen Fun-Filled Family Museums - Brochure                                     _______

                                                                                                TOTAL           $60,200                                             

State of Washington Department of Agriculture, Fairs Program – Interagency AGREEMENT # IA-03-16-01

 

State of Washington Department of Agriculture, Fairs Program Interagency Agreement #IA-03-16-01 [RM-GSA-02-0076] was presented for approval.  The Fair was successful  in obtaining a grant and the  project approved involves  re-roofing and work on Fair concession stands in the amount of $13,255.  Lee McFarland, Assistant Director, GSA, pointed out that County  involvement was contract administration  only; the Fair will be providing funds needed to purchase materials and the rest of the match will be through Fair staff and volunteers. 

 

The Board, by unanimous motion, approved the State of Washington Department of Agriculture, Fairs Program Interagency  Agreement Interagency Agreement #IA-03-16-01 [RM-GSA-02-0076] as presented.

 

HEALTH CONTRACTS APPROVED

 

As approved by the Board of Health on October 21, 2002, the Board by unanimous motion approved the following Health contracts:

 

Mary Jane Lundgren, DDS-Nursing-Oral Health Contract #HD-06-01(3), amendment in the amount of  $2,956 for a new total contract amount $24,956  [RM-HLTH-02-0029];

 

Mary Jane  Lundgren, DDS-Nursing-Oral Health  Contract #HD-11-02 in the amount of

$16,637   [RM-HLTH-02-0067]; and

 

Christopher Spitters, MD-Medical Service Consultant-TB Consultation Contract #HD-13-02  in the amount of $1500  [RM-HLTH-01-0046].

 

Interlocal Agreement – PW0220-97 between Island County and Whatcom Council of Governments

 

Interlocal Agreement #PW0220-97 between Island County and Whatcom Council of Governments for the  North Sound Connecting Communities Project (NSCCP) [a/k/a Farmhouse Gang]  was approved by unanimous motion of the Board, including approval of $2,500 from Island County to the Council towards completion of a planning project “ Intermodel Connections  and Commuter Study”.  The agreement runs to December 31, 2010.

 

Mitigation Agreement and Covenant for Future Road Improvements – PW0220-59  - A-OK Self Storage, L.L.C.

 

Mitigation Agreement and Covenant for Future Road Improvements #PW0220-59 between Island County and A-OK Self Storage, L.L.C.,  was presented for approval.  As explained by  Dick Snyder, County Engineer, the  owner received conditional approval of Site Plan Review SPR 125-99 with specific conditions requiring proportionate mitigation of project traffic impacts.  The Agreement  was developed in the event that work occurs on the highway at two intersections,  Honeymoon Bay Intersection and Woodard intersection and stipulates the  percentage of participation required  by the owner  for any future work  undertaken by the State Department of Transportation and Island County at those intersections.    No  work is planned at this time at either of the intersections, but could occur in the future.

 

By unanimous motion, the Board approved Mitigation Agreement and Covenant for Future Road Improvements #PW0220-59 between Island County and A-OK Self Storage, L.L.C., as presented [RM-PW-02-2082]. 

 

Consultant Agreement – #PW0220-84 - Washington Trout,

Island County Creek Restoration Planning

 

Gwen Maxfield, Assistant Public Works Director, presented for approval Consultant Agreement #PW0220-84, under Work Order 114, with  Washington Trout, a Washington Non-profit Corporation, Duvall, Washington, for Island County Creek Restoration Planning, with maximum amount payable $185,000.  Services under the agreement are explained in Exhibit B, Scope of Work, and relate to specified tasks within Island County watersheds, Maxwelton, Chapman and Kristoferson, and upgrading one culvert on the Glendale creek system.

 

By unanimous motion, the Board approved  Consultant Agreement #PW0220-84, under Work Order 114, with  Washington Trout, a Washington Non-profit Corporation,  for Island County Creek Restoration Planning, with maximum amount payable $185,000, and authorized the Chairman’s signature on the Agreement once the original  has been signed and returned by the Consultant.

 

RENEWAL OF Adopt-a-Road Litter Agreement –

Windermere/Dan Garrison, Inc.

 

The Board by unanimous motion approved Renewal of Adopt-a-Road Litter Agreement  with Windermere/Dan Garrison, Inc., for litter pickup on East Camano Drive from Patricia Ann Drive to Dry Lake Road, Camano Island.

 

RESOLUTION #C-98-02  (R-37-02) In the Matter of Approving Plans

& pecifications and Authorizing Call for Bids for: 

Coupeville Community Health Center

 

Resolution #C-98-02  (R-37-02) In the Matter of Approving Plans &  Specifications and Authorizing Call for Bids for:  Coupeville Community Health Center  was approved by unanimous motion of the Board.  Anticipated completion of the facility is August 7,  2003.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

OF ISLAND COUNTY, WASHINGTON

 

IN THE MATTER OF APPROVING PLANS   & SPECIFI- }               

CATIONS AND  AUTHORIZING CALL FOR BIDS FOR    }   RESOLUTION C-98-02

COUPEVILLE COMMUNITY MENTAL HEALTH              }                                  R-37-02

FACILITY, WORK ORDER 204                                               }

                     

        WHEREAS, sufficient funds are available in the Community Development Block Grant #00-64020-008, Construction and Acquisition Fund and Solid Waste Fund in accordance with the  Memorandum of Understanding between Island County, Community Mental Health Services, and Compass Health executed October 7, 2002 for the above project,  NOW, THEREFORE,

 

        BE IT HEREBY RESOLVED that the Plans and Specifications are approved and the  Public Works Director is authorized and directed to call for bids for the Coupeville Community Mental Health Facility construction project.  Bid Opening is to be at 11:00 A.M., Wednesday December 11, 2002, in Meeting Room No. 131, Law and Justice Building, Coupeville, Washington. 

 

        ADOPTED this 18th   day of November,  2002.

 

                                                                    BOARD OF COUNTY COMMISSIONERS

                                                                    ISLAND COUNTY, WASHINGTON

                                                                    Mike Shelton, Chairman

                                                                    Wm. L. McDowell, Member

                                                                    Wm. F. Thorn, Member

ATTEST:  Ellen K. Meyer, Deputy

Clerk of the Board

 

Hearing  Held:   Open Unopened County R/W – Clint C. Kaiser

request for private construction of unopened County

Right-of-Way known as Cricket Lane

 

A Public Hearing  was held at 10:20 a.m. as advertised for the purpose of opening an unopened County right-of-way as requested by Clint  C. Kaiser   for   private  construction of unopened County Right-of-Way known as Cricket Lane located in Sec. 23, Twp. 30, Rge. 2E.,  South Whidbey. 

 

The County Engineer on review agreed with the request and the Department processed Permit UPW02-0356.   Mr. Snyder confirmed that regardless of the drawing attached for information, all work will be done within right of way as it currently exists.    The Department has reviewed and made a determination that there is no drainage problem.

 

When the Chair called for public comments for or against the request, no one in the audience indicated a desire to speak.

 

By unanimous motion,  the Board approved opening an unopened County right-of-way under Permit UPW02-0356 by  Clint  C. Kaiser   for   private  construction of unopened County Right-of-Way known as Cricket Lane located in Sec. 23, Twp. 30, Rge. 2E.,  South Whidbey, with modification of permit language to state that all work will be done within the right of way as it currently exits.

 

Professional Contract Agreement: Phillips Environmental Services, Sedro Woolley -  site visits - asbestos inspection

 

As presented for approval by Phil Bakke, Planning and Community Development Director, the Board by unanimous motion approved Professional Contract Agreement between Island County and Phillips Environmental Services, Sedro Woolley, to conduct site visits to 31/21 Henni Road and 4211 Hollydale Lane, North Whidbey, for  an asbestos inspection.  Total contract is not to exceed 1,400.

 

OPEN SPACE APPLICATIONS HEARING DATE RESCHEDULED

 

The  Board on November  4, 2002 set the date and time for public hearing to be  November  25, 2002 at 2:30 p.m. on five Open Space Applications.  At this time, due to the November 25th regular meeting cancellation and rescheduling,  and on recommendation of Phil Bakke, Planning and Community Development Director, the Board  by unanimous motion,  rescheduled the public hearing  for  December 9, 2002 at 10:30 a.m.  on the following open space applications:

 

OPS # 382/02 – Kevin Demaray, requesting 18.1 acres be reclassified from Designated forest to Timber Land current use classification.

 

OPS #383/02 - Thomas E. Killion, requesting one parcel with 9 acres and another parcel with 10 acres be reclassified from Designated forest to Timber Land current use classification.

 

OPS #380/02 - Mildred M. Anderson c/o Linda Anderson, requesting 11.88 acres be reclassified from Designated Forest to Timber Land current use classification.

 

OPS #381/02 - Margaret Buckley, requesting 8.04 acres be reclassified from Designated Forest to Timber Land current use classification

 

OPS #337/02 - N. Douglas Sheppard / Sheppard Family L.P., requesting four parcels of 10.12 acres each be reclassified from Designated Forest to Timber Land current use classification. 

 

RESCHEDULE Public Hearing ON  Ordinance #C-96-02 (PLG-023-02)  -

Technical Amendments to  Island County Comprehensive

Plan Future Land Use Plan Map and  Zoning Atlas

 

The  Board on November  4, 2002 set the date and time for public hearing  November  25, 2002 at 2:30 p.m. on Ordinance #C-96-02 (PLG-023-02) Concerning Technical Amendments to the Island County Comprehensive Plan Future Land Use Plan Map and the Island County Zoning Atlas.  As with the prior action on Open Space Applications, the Board by unanimous motion rescheduled the public hearing  for  December 9, 2002 at 10:30 a.m.  on  Ordinance #C-96-02 (PLG-023-02).

 

 

CHANGE FROM “PUBLIC HEARING” TO  “PUBLIC MEETING” 

AND RESCHEDULE DATE TO CONSIDER COMPREHENSIVE

PLAN ANNUAL REVIEW AMENDMENTS

 

Based on advice from the Chief Deputy Prosecuting Attorney, Mr. Bakke asked that the Board schedule the Comprehensive Plan Annual Review Amendments for a public meeting rather than a public hearing since these ordinances were considered at public hearing  by the Island County  Planning Commission.  Mr. Bakke suggested the public meeting be rescheduled to  December 16,  2002 at 10:30 a.m. rather than December 2nd.

 

By unanimous motion, the Board scheduled the Comprehensive Plan Annual Review Amendments for a public meeting on December 16, 2002 at 10:30 a.m. to consider the following ordinances:

 

Ordinance C-91-02, PLG-014-02, amending the Island County Comprehensive Plan and Chapter 17.03 ICC to incorporate an amendment for the Greenbank Farm Special Review District. 

 

Ordinance C-92-02, PLG-015-02, amending the Island County Comprehensive Plan, Chapter 17.03 ICC and the Zoning Atlas, to establish a new Seattle Pacific University Special Review District.

 

Ordinance C-93-02, PLG-016-02, amending the Island County Zoning Ordinance, Chapter 17.03 ICC to establish development standards for Parks.

 

Ordinance C-94-02, PLG-017-02, amending the Island County Zoning Ordinance, Chapter 17.03 ICC to establish standards for Rural Event Centers.

 

Ordinance C-95-02, PLG-018-02 – Amending Chapter 3.40 ICC, Public Benefit. Rating System (PBRS). 

 

Review Monthly Financial Reports from Auditor & Treasurer

 

Treasurer’s Report

The Treasurer’s Current Expense Report for the period ending October, 2002, was provided under memorandum dated 11/7/02, reflecting interest income over budget by $118,055,  Planning and Community Development by $105,231; PUD Excise tax by $18,654; and Auditor fees by $62,673. 

 

Auditor’s Report

Suzanne Sinclair submitted the Auditor’s Report for the same period,  prepared by Motoko Pleasant.  Comments included   Clerk’s Office 113% revenue; had questions about Child Support grants coming to Clerk’s Office instead of the Prosecutor’s Office; July – September Juvenile Grants have just now been received; and pointed  page 3, line item 39 reflects Rural County Sales Tax, the first check received.

 

With no  further business to come before the Board, the meeting adjourned at 10:40 a.m.

 

 

BOARD OF COUNTY COMMISSIONERS

                                                                        ISLAND COUNTY, WASHINGTON

 

 

                                                                        ______________________________

                                                                        Mike Shelton,  Chairman

 

                                                                                                                                                                                    _____________________________

                                                                        Wm. L. McDowell,   Member 

                       

 

                                                _____________________________

                                                                        William F. Thorn,   Member

 

ATTEST:  

 

_____________________­­­­­___________

Elaine Marlow, Clerk of the Board