BOARD OF ISLAND COUNTY COMMISSIONERS – JANUARY 13, 2003
The Board of Island County Commissioners met in
Regular Session on January 13, 2003, beginning at 9:30 a.m. in the Island
County Law & Justice Facility, 101 NE 6th Street, Courtroom 3,
Coupeville, Wa. Wm. L. McDowell,
Chairman, William J. Byrd, Member, and Mike Shelton, Member, were present. By unanimous motion, the Board approved the
minutes from the regular meeting of January 6, 2003.
VOUCHERS
AND PAYMENT OF BILLS
The
following vouchers/warrants were approved for payment by unanimous motion of
the Board:
2003 Voucher (War.) #157002-157038. . . . . . . . . . $ 29,556.92
2002 Voucher (War.) #157039-157235. .. . . . . . . $434,037.11
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resource Director,
the Board by unanimous motion, approved the following personnel action
authorizations:
Dept. PAA # Description
Position # Action Eff. Date
Clerk
001/03 Chief Dep Clerk 501.00 Personnel 1/1/03
Sup
Court 002/03 Bailiff, Ex. Hours 2007.01 Replacement
1/13/03
Sup
Court 003/03 CH Facilitator .4 fte 2009.00
Personnel 1/1/03
Sup
Court 004/03 CH Facilitator .2 fte 2009.01
New Position 1/13/03
Sup
Court 005/03 Ast. Ct. Admin. 2008.00
Personnel 1/13/03
Employee Department
No. of Years
Shari Mattson-Cooper
GSA 5 Years
Shannon McDonnell Health 5 Years
Dick Toft, Human
Resource Director, made a “surprise”
presentation, acknowledging Commissioners McDowell and Shelton having reached
their 10-year service date as Island County Commissioners.
EMPLOYEE OF THE MONTH -
DECEMBER, 2002
Shari
Mattson-Cooper, Administrative Assistant, GSA, was selected as Employee
of the Month for December.
Resolution
#C-01-03 Establishment of an Island
County Drug Court
Planning
Panel per SHB 2338 and Requisite County Appointments
By
unanimous motion the Board adopted Resolution #C-01-03 Establishment of an Island County Drug
Court Planning Panel per SHB 2338 and
Requisite County Appointments of Charlotte Rector, representing Substance Abuse
Treatment Provider and Tom Pacher, Representing Criminal Defense Bar.
BEFORE THE
BOARD OF COUNTY COMMISSIONERS
OF ISLAND
COUNTY, WASHINGTON
IN THE MATTER OF ESTABLISHMENT )
OF AN ISLAND COUNTY DRUG COURT )
RESOLUTION NO. C-01-03
PLANNING PANEL PER SHB 2338 AND )
REQUISITE COUNTY APPOINTMENTS )
______________________________________ )
WHEREAS, the Legislature by Laws 2002 Ch. 290
established a “criminal justice treatment account” for the purpose of assisting
counties in providing substance abuse treatment and support services and in
establishing drug courts, and
WHEREAS,
the Legislature by Laws 2002 Ch. 290 requires a panel comprised of the county
alcohol and drug coordinator, county prosecutor, county sheriff, county
superior court, a substance abuse treatment provider appointed by the Board of
County Commissioners and a member of the criminal defense bar appointed by the
Board of County Commissioners, and
WHEREAS
such panel will prepare a plan to make use of the State assistance in providing
substance abuse treatment and support services and in establishing drug courts.
Now therefore, BE IT RESOLVED that the Island County Drug
Court planning panel is hereby established, made up of representatives to
include the county alcohol and drug coordinator, county prosecutor, county
sheriff, county superior court, as well as two appointments by the county
legislative body as follows:
Substance
Abuse Treatment Provider
Charlotte
Rector
Recovery
Center
231
SE Barrington Dr., #209
Oak
Harbor, WA 98277
Criminal
Defense Bar
Tom
Pacher
Platt
& Arndt
P.O.
Box 727 – 180 NW Coveland
Coupeville,
WA 98239
ADOPTED AND APPROVED this 13th
day of January, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. "Mac" McDowell, Chairman
William
J. Byrd, Member
ATTEST: Mike Shelton, Member
Elaine
Marlow, Clerk of the Board
Box
Lunch Fund Raiser by Harbor Haven Crisis and
Respite Childcare
to
solicit the sale of box lunch to county
employees and/or at county facilities, per Island County Personnel Policies and Procedures Manual Section 2.01.070, prior permission
from the Board of County Commissioners
must be obtained. By unanimous motion,
the Board approved holding the second
annual Box Lunch Fund Raiser by Harbor
Haven Crisis and Respite Childcare, on February 13, 2003.
Exemption
from Competitive SOLICITATION Procurement
PROCEDURE for Mental Health SERVICES
Having had an opportunity to discuss at a recent staff session the request by the Health Department for exemption from competitive solicitation procurement procedure [ICC 2.2903(B)(12), the Board by unanimous motion approved the exemption for Mental Health Services for a six month period 1/1/03 – 6/30/03.
Northwest Workforce Development Council
The following appointments and reappointment to the
Northwest Workforce Development Council were made by unanimous motion of the
Board, all for a term to 7/27/05:
Appointment
William
Thorn, Representing Private Sector from
Camano
Sharon
Hart, Representing Business Sector
Reappointment
Rhea
Nelson, Representing Community Based
Organization
Contract for Services for
Dispute Resolution Center of Island County between Island County and Volunteers
of America [RM-BOICC-02-0099] was approved by unanimous motion of the Board as transmitted and
recommended for approval by Betty Kemp,
Director, GSA. The contract is a renewal
for the period 1/1/03 through 12/31/04, for total amount not to exceed $15,000 for services.
RESOLUTION #C-02-03 Adding AND REPLACING MEMBERS OF THE
ISLAND COUNTY Technology Committee
The Board by unanimous motion approved Resolution
#C-02-03 adding and replacing members
of the Island County Technology
Committee, the position of Budget Director, and replacing the Prosecutor’s
membership with Superior Court Administrator
representing the Law & Justice agencies.
BEFORE THE
BOARD OF THE COUNTY COMMISSIONERS
OF ISLAND
COUNTY, WASHINGTON
IN THE
MATTER OF )
ADDING AND
REPLACING MEMBERS OF THE ) RESOLUTION C-02-03
ISLAND
COUNTY TECHNOLOGY COMMITTEE )
WHEREAS, the Board of
County Commissioners established by Resolution No. C-44-01 the Island County
Technology Committee to provide advice and guidance regarding technology
policy, requirements, planning; and
WHEREAS,
the Board has determined that it would be beneficial to designated the Budget
Director as a member of said committee;
and
WHEREAS,
the Law and Justice Group has requested
that the Superior Court Administrator be designated as their
representative on the Technology Committee as a replacement for the Prosecuting
Attorney; and
NOW,
THEREFORE, the Board of County Commissioners of Island County does
resolve that the membership of the Island County Technology Committee shall consist
of one member of the Board of County Commissioners and one designated
representative of the following offices and departments: the Assessor, the Auditor, the Treasurer,
the Superior Court Administrator (as the representative of all Law and Justice
Agencies) Central Services, Public Works, Planning, Health and Budget Director.
ADOPTED
on January 13, 2003.
Board
of County Commissioners
Island County, Washington
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST:
Elaine Marlow, Clerk of the Board
HEALTH CONTRACT APPROVED
The Board, by unanimous motion, approved Contract #HD-14-02, MSS/MCM-Psychosocial Agreement-Community Mental Health, approved by the Board of Health on October 21, 2002, in the amount of $12,000.
Contracts for 2% Hotel
Motel Tax for 2003 Program year
As a follow-on action approving the projects and
activities funded by 2% tax revenues
November 18, 2002, the Board by
unanimous motion approved the following
contracts:
-
Central Whidbey Chamber
of Commerce $15,000, Tourism Marketing
& Fulfillment Program
-
Friends of Admiralty
Head Lighthouse $1,500, Marketing and Promotion of Centennial Year.
Marine Resource Consultants CONTRACT- Eelgrass Survey
Coming to the Board with a recommendation of
approval from Don Meehan, WSU Extension Agent, presented was the Contract with
Marine Resource Consultants for Eelgrass Survey [RM-EXT-02-0096] pulled from
last Monday’s agenda for further review and discussion.
The
Commissioners expressed concern
about continuing the work under
the contract because the County has
been faced with two different standards between two state departments: Department of Natural Resources and
Department of Fish & Wildlife.
While Island County’s prior work
was performed under DNR protocol and met DNR’s standards, DF&W has their own protocol and did not accept the
survey done under DNR standards, a catch 22 situation. Case in point, Oak Harbor pier project met
standards of DNR but in using that survey for their project, DF&W would not
approve DNR’s standards. They questioned continuing the contract work in light
of project sponsors having to go back and perform a
survey again to satisfy DF&W. If the County proceeds with this, they were
interested to hear how this information would be used to protect the resource.
Mr. Meehan explained that the idea had been to map/survey in a very scientific manner to give the County a good handle on what eelgrass resource was there, with a side benefit of the work to assist other project sponsors, such as the City of Oak Harbor’s pier project. The contract was set up so that all the work was done within the window of time DF&W required. Island County used the protocol supported by DNR in terms of characterization of the resource, but the protocol of DF&W was different and that department would not accept DNR protocol. His opinion was that continuing the work would be a benefit because of its value in mapping eelgrass beds of the County so the resource can be protected. The State of Washington established a policy of no net loss of eelgrass and the County’s work has been to put a small brush to the shoreline to get a better handle on where eelgrass beds are. The County will need to follow up with some kind of protection or management plan for each of the areas found in the County and it is much easier to develop specific protections for each area mapped and to develop policies that work for this community and protect the resource.
Dick Toft, speaking as a member of the Marine Resource Committee, commented that the idea had nothing to do with projects, rather the work was done under DNR protocol for the purpose of obtaining baseline scientific data showing where eelgrass beds are located in Island County.
Commissioner Shelton moved approval of the Marine Resources Consultants Agreement for Eelgrass Survey #RM-EXT-02-0096 not to exceed $86,260.00. Motion, seconded by Commissioner Byrd, carried unanimously.
PUBLIC HEARING
HELD: FRANCHISE APPLICATION RENEWALS
A Public hearing was held at 10:20 a.m. as
advertised to consider the renewal of the following franchise renewal applications
for existing water distribution lines within County rights-of-way:
·
Franchise #74(R) –
Renewal, existing water distribution system; Deception Park View Community
Association; Plat of Deception Park View, Divisions # 1 & 2, S 35, T 34N, R
1E
·
Franchise #22(R) - Renewal, existing water distribution system;
Evergreen Valley Community Water System, Inc., Plat of Evergreen Valley View
Tract, S 31, T 34N, R2E
·
Franchise #50(R) –
Renewal, existing water distribution system; Goss Lakeridge Acres Association;
Plat of Goss Lakeridge Acres, Division No 1, S 1, T 29N, R 2E
Bill Oakes, Public Works Director, recommended approval of all three applications, as supported in memorandums to the Board from the County Engineer dated December 4 and 5, 2002.
When the Chair asked for public comments, no one came forth to comment either for or against the three franchise renewals.
By unanimous motion the Board approved the three
franchise renewals as recommended:
Franchise #74(R) Deception Park View Community Association; Franchise
#22(R)Evergreen Valley Community Water System, Inc.; and Franchise #50(R) Goss Lakeridge Acres Association.
Stormwater Mitigation Agreement – Michael S. Janes;
Holmes Harbor Golf & Yacht Club
Stormwater
Mitigation Agreement [PW-0220-85] with Michael S. Janes, Holmes Harbor Golf & Yacht Club, Lot 7, Division 1, Block 2, Sec. 3, Twp 29N., R 2E. was approved by unanimous motion of the Board as presented and
recommended for approval by Mr. Oakes.
Escrow Agreement – Hanson Brothers-Island County
Courthouse Annex Remodel
Escrow
Agreement from Hanson Brothers for the
Island County Courthouse Annex Remodel under PWP 03-02, Work Order #303, was approved by unanimous motion of
the Board. This firm was the
successful bidder on the project and the contract with Island County
calls for 5% retainage, Hanson Brothers opted to place that amount in an escrow
account.
Resolution #C-03-03/R-01-03 INITIATING PWP 03-01, Coupeville
COMMUNITY Mental Health Facility
By unanimous motion, the Board approved Resolution #C-03-03/R-01-03 initiating Public Works Project 03-01, Work Order #204, Coupeville Community Mental Health Facility, for a total budget appropriation of $706,482.48.
Resolution
#C-04-03/R-02-03 – Initiating PWP
03-02, Island
County
Courthouse Annex Remodel, Phase 3C
By
unanimous motion, the Board approved Resolution #C-04-03/R-02-03 initiating
Public Works Project 03-02, Work Order #303, Island County Courthouse Annex
Remodel Phase 3C, for a total budget
appropriation of $3,766,000.00.
The meeting adjourned at 10:30 a.m., with the next regular meeting to be held on January 27,
2003, beginning at 11: 30 a.m. with an Elected Officials Roundtable, followed
at 1:30 p.m. with regular agenda items.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_____________________________
William J. Byrd, Member
_____________________________
Mike Shelton, Member
ATTEST:
____________________________
Elaine Marlow, Clerk of the Board