ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR
SESSION - JANUARY 27, 2003
The regularly scheduled meeting at 11:30 a.m. for an
Elected Officials Roundtable with the Board was canceled. The Regular Meeting of the Board of Island
County Commissioners convened at 1:30 p.m.
as outlined on the agenda, including
Diking Improvement District #4, held in the
Law & Justice Facility, Department III (Courtroom 3), 101 NE 6th
Street, Coupeville, Wa. Wm. L.
McDowell, Chairman, William J. Byrd, Member
and Mike Shelton, Member, were present.
Minutes from the meetings of January 13, 2003 and January 22, 2003, were
approved and signed.
The Board by unanimous motion approved the December,
2002 payroll as well as the following vouchers/warrants:
2002 Voucher (War.) # 158069-158314 . . . . . . .
. . . $573,778.08
2003
Voucher (War.) #158315-158522. . . . . . . . . . . $
97,435.45
As presented by Dick Toft, Human Resource Director,
the Board by unanimous motion, approved the following personnel action
authorizations:
Public Works
006/03 Truck Driver I,
O.H. 2242.02 Replacement
1/27/03
Public Works
007/03 SW Attend II Camano 2249.14
.5 to .6 fte 1/27/03
Public Works
008/03 SW Attend I Camano 2249.16 [sub]
New Position 1/27/03
Treasurer
009/03 Dep. Treasurer 2103.00 1 fte to .6 fte 2/5/03
Treasurer
010/03 Dep. Treasurer 2103.00 4 fte New Position 2/5/03
Health 011/03 Ex. Secretary 2418.00 Personnel 2/1/03 [6 mos]
Health 012/03 Nurs. Dir/Asst Hlth Dir
2401.00
Personnel 2/1/03 [6 mos]
Health 013/03 Env Hlth Spec
2403.08 Replacement 2/28/03
Extension
014/03 Adv. Challg. Prog
Cord. 1213.00 .75 fte
New Position 1/27/03
Planning
015/03 Associate Planner 1708.03 Replacement 1/27/03
Gary Wood, Coupeville, was appointed by unanimous
motion of the Board to serve as Island County Marine Resource Committee representative to the Northwest Straits Commission for the year 2003.
Staff Session Schedule for February, 2003 was
approved by unanimous motion of the Board, to be distributed, outlining regular
staff sessions for February 5 and 19,
beginning at 9:00 a.m., Room #116,
Island County Courthouse Administration Building.
Resolution #C-05 -03 Random Acts of Kindness Week in Island County
As has been
proclaimed for the past number of years
at this time, the Board by unanimous
motion adopted Resolution #C-05-03 Proclaiming the week of February 10-16, 2003 Random Acts of Kindness Week in
Island County.
BEFORE THE
BOARD OF COUNTY COMMISSIONERS
OF ISLAND
COUNTY, WASHINGTON
PROCLAMATION
In the Matter of Proclaiming the }
Week of February 10-16, 2003 }
RANDOM ACTS OF KINDNESS }
RESOLUTION #C-05-03
WHEREAS:
The purpose of Random Acts of Kindness is to promote goodwill in our
schools and community; and
WHEREAS: Acts of kindness benefit both the giver and
receiver; and
WHEREAS: All who live and/or
work in Island County are encouraged to practice RANDOM ACTS OF KINDNESS whenever possible; NOW, THEREFORE,
BE IT HEREBY PROCLAIMED by
the Board of Island County Commissioners that the week of FEBRUARY 10-16, 2003 be declared as:
in Island County, and urge citizens to officially renew their commitment to practice Random Acts of
Kindness.
ADOPTED
AND SIGNED THIS 27th day of
January, 2003.
BOARD OF
COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST:
Elaine Marlow, Clerk of the Board
AMENDMENT #1 STATE OF WASHINGTON INTERLOCAL COOPERATIVE ACT
AGREEMENT ICA 2002-133 BETWEEN OFFICE OF THE COURT ADMINISTRATOR FOR THE COURTS
AND ISLAND COUNTY SUPERIOR COURT
By unanimous motion, the Board approved Amendment #1
to the STOP grant [federal STOP Violence Against Women Act to the Court
establishing supervised visitation centers and to provide services to victims of domestic violence]
extending grant to March 31, 2003 (RM-SUPCT-02-0021).
Consistent with adoption of the 2003 budget reductions, as presented by Betty Kemp, Director, GSA, the Board by unanimous motion approved amendments to the following animal control contracts reflecting a 5% reduction:
·
Camano
Island Animal Control Contract, Amendment #1
(RM-GSA-99-0068)
·
Camano
Animal Shelter Association Contract, Amendment #1 (RM-GSA-02-0098)
·
Whidbey
Island Animal Control Contract,
Amendment #1 (RM-GSA-97-0028)
·
Whidbey
Animal Improvement Foundation Contract,
Amendment #1 (RM-GSA-97-0027)
Resolution #C-06-03 Declaring County Property Surplus
The Board by unanimous motion
approved Resolution #C-06-03 in the matter the sale and/or disposal of surplus
county property, to declare county property [law books] surplus, as presented
and recommended for approval by Lee McFarland, Assistant Director, GSA/Property
Management.
STATE OF
WASHINGTON
COUNTY OF ISLAND
IN THE MATTER OF THE SALE )
AND OR DISPOSAL OF SURPLUS ) Resolution No. C-06-03
COUNTY PROPERTY )
WHEREAS, Island County has
certain personal property which has lost its economic value/utility to the
County; and
WHEREAS, pursuant to Island
County Code Chapter 2.31, such items may be disposed of; and
WHEREAS, the items described on
attached Exhibit “A” are now and have been the property of Island County, State
of Washington; and
WHEREAS, it is in the best
interest of the County and the citizens thereof that said items listed in
Exhibit “A” be sold or disposed of in accordance with Island county Code
Chapter 2.1; NOW THEREFORE,
BE IT HEREBY RESOLVED THAT the
items listed on Exhibit “A” shall be sold or disposed of in accordance with Island County Code Chapter 2.31.
ADOPTED this 27 day of January,
2003.
BOARD OF COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William
J. Byrd, Member
Mike
Shelton, Member
ATTEST: Elaine Marlow, Clerk of the Board
EXHIBIT “A”
LAW BOOKS; MINIMUM
BID
Pacific Reporter 2nd
series, vols. 1-999 (1931-2000)
none
Pacific Reporter 3rd
series, vols. 1-39 (2000-2002) none
The Board, by unanimous motion, approved the four
following Health Department contracts, all
having been approved at the January 13, 2003 Board of Health meeting:
DSHS-Passport Contract #20872(6): Amendment 6 in the amount of $9,068, for new
total contract amount $77,005 (RM-HLTH-01-0064)
DOH-Drinking Water Sanitary Survey Class A Systems
Contract #N10792(1) Amendment #1
amount $5,250, for new total contract amount of $15,500 (RM-HLTH- 02-0027)
DSHS-Public Health Nurse Contract #20958(5)
Amendment 5 in the amount of $10,716 for a new total contract amount
of $88,216 (RM-HLTH-99-0050)
Whidbey General Hospital Services Contract #HD-01-03 in the amount of $18,101 for grant writing
services provided by Island County Health Department
staff for the Hospital (RM-HLTH-02-0100).
Chairman McDowell
will send a follow-up question to the Health Services Director concerning the
Whidbey General Hospital grant writing services contract: assuming the employee in the Health
Department was already working 40 hours a week and
her salary is not chancing [being paid by contact for 40 hours' a week
now] how is she able to do this other work and still meet the requirements
of both contracts?
Memorandum of Agreement: Washington State University
and Island County, Appendix "A" modification
The Board by unanimous motion approved Memorandum of
Agreement between Washington State University and Island County, Appendix
"A" modification, to provide an Extension Education Program, for the
total amount $24,598
(RM-EXT-03-0001).
Enhanced 911 Operations grant between Washington State Military Department and Island County, Contract # EM 03-0087, Amendment B
The Board by unanimous motion approved Contract
extension for Enhanced 911 Operations grant between Washington State Military
Department and Island County, Contract # EM 03-0087, Amendment B, for the
purpose of providing a new expiration date to
June 30, 2003 [no monetary
change from original contract]
(RM-BOICC-01-0109).
Petition to Vacate County Road Right-of-Way by Frederick R. & Joanne C. Beich, portion of Stillaguamish Avenue, Camano Island
Petition to
Vacate County Road Right-of-Way as petitioned by Frederick R. & Joanne C. Beich, for a
portion of Stillaguamish Avenue, Sec. 19, Twp. 32N, R 3E, Camano Island, was
referred to the Island County Engineer by unanimous motion of the Board for
review and recommendation.
As presented and
recommended for approval by Bill Oakes, Public Works Director and Dick Snyder,
County Engineer, the Board by unanimous motion approved two supplemental
agreements to the following consultant agreements:
·
Supplemental
Agreement #2 to PW-002030, Consultant
Agreement with Perteet Engineering, Terry’s Corner Park-N-Ride Survey and
Design for revised completion date to
October 30, 2003.
·
Supplemental
Agreement #1 to PW-022019, Consultant Agreement withTransSystems
Corporation to increase the maximum amount payable by $21,428.00 and increasing
fixed fee by $2,498.
Adopt-A-Road Litter Control Program Agreement WITH
Northrop Grumman PRB Associates
Adopt-A-Road Litter
Control Program Agreement with Northrop Grumman PRB Associates was approved by
unanimous motion of the Board for the
area of Goldie Road from Oak Harbor city limit sign to Ault Field Road.
As presented by Bill Oakes and recommended for approval, the Board by unanimous motion approved the Certification of 2003 Road Levy in accordance with the State of Washington County Road Administration Board WAC 136-150-021.
HEARING HELD: Franchise #35, Sewer distribution system; City of
Oak Harbor; Heller Road serving the Plat of Redwing
A Public Hearing was held at 2:20 p.m. as advertised for the purpose of considering Franchise #35 submitted by the City of Oak Harbor for a sewer distribution system to be located in County right-of-way known as Heller Road, to serve the Plat of Redwing, Sec. 34, Twp 33N., R 1E. Bill Oakes confirmed recommendation of approval, as further reported in memorandum to the Board dated December 19, 2002 from the County Engineer.
At the time of hearing when public comments were solicited by the Chairman, no one stepped forward to speak either for or against said franchise.
By unanimous motion, the Board approved Franchise #35 submitted by the City of Oak Harbor for a sewer distribution system to be located in County right-of-way known as Heller Road, to serve the Plat of
Redwing, Sec. 34, Twp 33N., R 1E.
Final signature: implementation of Oak Harbor Interlocal Agreement
Phil Bakke, Planning and Community Development
Director, presented for final signature the Interlocal Agreement between Island
County and the City of Oak Harbor for
implementation of Oak Harbor Interlocal Agreement. The original agreement was approved on January 14, 2002 [GMA record
#7161]; SEPA determination: (DNS) Determination of Non-Significance comment
period ended 6/5/02; and Amendments to the Interlocal completed under Ordinance
#C-59-02/PLG-011-02 dated 8/12/02 in the matter of amending the Island County Comprehensive Plan, Chapter 14.01B ICC, adding new Chapter
14.03E ICC, Chapter 16.19 ICC and Chapter 17.03 ICC to be consistent with the Island County/Oak Harbor Interlocal
Agreement [GMA record #7274]. Requirements on the part of the City and
County have now been completed and final signature in order. Once the Board of County Commissioners
signs, the City of Oak Harbor is prepared to sign the document as well.
By unanimous motion, the Board approved for final
signature the Interlocal Agreement between Island County and the City of Oak
Harbor for implementation of Oak Harbor
Interlocal Agreement. (Original
document approved on January 14, 2002.
SEPA determination: (DNS) Determination of Non-Significance; comment
period ended 6/5/02. Amendments to
Interlocal completed by C-59-02 on 8/12/02.).
[GMA Record # ]
Anne LaCour, Chief Deputy Auditor, submitted
the Auditor’s written financial
report for the period ending December
31, 2002, reflecting expenditures about 94% of budget. There did not seem to be any big changes
from any other periods; the 13th
period yet to be reported which will show major changes of revenue and
expenditures.
Linda Riffe, Treasurer, handed out copies of the
Treasurer’s Cash Revenue/Current Expense Report for the period ending December
31, 2002 and comparison to the previous year; Revenue and Expenditure budget
summaries; and the Treasurer’s M&O.
Decrease
in cash balance of $794,859.83 compared to previous year due to a decrease in
cash received as well as budget reserve and capital reserve transfers. Investment interest was ahead
of projection for 2002 but down compared to December 2001 due to the
drop in interest rates.
With no further business to come before the Board, the meeting
adjourned at 2:40 p.m. to
meet in next in regular session on February 3, 2003, at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_____________________________
William J. Byrd, Member
_____________________________
Mike Shelton, Member
ATTEST:
___________________________
Elaine Marlow, Clerk of the Board