ISLAND COUNTY
COMMISSIONERS – MINUTES OF MEETING
FEBRUARY 10,
2003
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on February 10, 2003
at 9:30 a.m. in the Law & Justice Facility, Department III
(Courtroom 3), 101 N.E. 6th Street, Coupeville, Wa. Wm. L. McDowell,
Chairman, William J. Byrd, Member, and Mike Shelton, Member, were present. By unanimous motion, the Board approved and
signed the minutes from February 3, 2003.
VOUCHERS
AND PAYMENT OF BILLS
By unanimous motion the Board approved the
January, 2003 payroll, and the following vouchers/warrants were approved
for payment: Voucher (War.) #
158899-159105………..$309,246.12.
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resource Director,
the Board by unanimous motion, approved the following personnel action
authorization:
Dept. PAA # Description/Position # Action Eff. Date
Public Works
016/03 Accounting Asst. 2216.01 Replacement
2/10/03
Public Works
017/03 Laborer I, OH 2244.12 Replacement 2/10/03
EMPLOYEE
SERVICE AWARDS
Employee Department No. of Years
Christopher Sterba Public Works/Road 10 Years
Benjamin R. Van Duine Planning 5 Years
Ronald V. Yount
Central Services 5 Years
EMPLOYEE
OF THE MONTH - JANUARY, 2003
Mitzi Hall, Assistant Planner
in the Planning and Community Development Department, was selected as Employee
of the Month for January. Although Mitzi has been with the County for less than a year she has already been singled out by fellow
employees and citizens for her courteous service and helpful demeanor
JOINT ADMINISTRATION
BOARD (TOURISM)
By unanimous motion, the Board appointed Gary
Gabelein, Clinton, to the Joint
Administration Board (Tourism)
representing the South Whidbey Chamber of Commerce from the Clinton area.
Special Occasion Liquor License Application # 091584
Application for Special Occasion Liquor License
Application #091584 by Stanwood Chamber of Commerce was approved by unanimous
motion of the Board, based on review
and recommendations of approval from the Island County Sheriff and Health Department. The Special Occasion will be held on February 22, 2003, from 6:00 to 9:00 p.m., Camano Senior Center,
606 Arrowhead Road, Camano Island.
Resolution #C-08-03
- Cancellation of Uncollectible
Personal Property Taxes
By unanimous motion, as submitted by the Island
County Treasurer under memorandum dated January 31, 2003, the Board approved
Resolution #C-08-03 in the matter of cancellation of uncollectible personal
property taxes as of February, 2003.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
|
IN
THE MATTER OF CANCELLATION OF UNCOLLECTIBLE PERSONAL; PROPERTY TAXES AS OF FEBRUARY, 2003 |
|
RESOLUTION
C- 08 -03 |
WHEREAS, in accordance with RCW
86.56.240, a list of uncollectible personal property taxes, attached hereto as Exhibit A, together with the Affidavit of the Treasurer, Linda E.
Riffe, to the Board of County Commissioners, asserting the taxes
are not collectible, has been filed with the county legislative authority.
NOW THEREFORE BE IT HEREBY
RESOLVED,
that the Board of County Commissioners finds the attached list of
uncollectible personal property taxes cannot be satisfied and therefore
shall be cancelled by the Treasurer.
ADOPTED this 10 day of February, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board
[note Exhibit A and
Affidavit of the Treasurer on file with
the Clerk of the Board]
Amendment to Lease Agreement #RM-HLTH—02-0016
between Island County (Island County Health Department ) and Bruce H. Platt,
for property located at 31775 SR 20, Suite A-3, Oak Harbor, dated February 11, 2002, was approved by unanimous
motion of the Board as presented and
described by Lee McFarland, GSA/Property Management Division. The Amendment extends the lease for another year commencing on February 15, 2003 until
February 15, 2004, and increases the
monthly rent to $850.00 per month, a $10.00 per month increase reflecting utility rate increases.
Contract WITH Siemens Control Systems
#RM-MAINT-03-0003
Contract with
Siemens Control Systems (RM-MAINT-03-0003) in the amount of $20,136 for
structured technical support program to implement recommended upgrades, enhancements and on-going technical
support for the effective utilization
and protection of Island County’s
energy management and control systems
for Island County facilities, was approved by unanimous motion of the Board,
for a three-year period through December 31, 2005.
Claim for Damages #RD03-002CD by Verizon, CMR Claims
Department, representing alleged damage
to 50-pair cable November 21, 2002 during a ditch maintenance operation by
Island County Road personnel on Camano Island,
was presented for the Board’s
consideration by Betty Kemp, Director, GSA/Risk Management. Her
review and recommendation was detailed
in a memorandum dated February 3, 2003,
summarized:
·
Claim
filed 1/13/03 for an amount of $10,000 although the County received
a detail of damages only equal to $526.12;
·
County
personnel confirm cable cut but note that the
cable was just under the surface
of the bottom of the
ditch rather than 36” as required and stated in the Utility Right-of-Way
and Franchise Agreement.
The Public Works Department, as well as the Risk
Manager, recommended the claim be denied.
The Board concurred with the recommendation of the Public Works Director
and Risk Manager and by unanimous motion, denied the claim.
In follow-on discussion, the County Engineer, Dick
Snyder, confirmed that the cable was buried only about 6” below the surface of the bottom of the ditch when
the requirement is that cable be buried
a minimum of 36”. As far as any history
of this type problem where the cable is not buried the required depth, he recalled some problems with Verizon
primarily on North Whidbey and Camano Island, where during routine mowing operations there were signs that cable was barely underneath the grass.
Memorandum
of Understanding/Membership Agreement for Renewal FOR Washington State Association
of Counties Retrospective Rating Pool
Memorandum of Understanding
and Membership Agreement for Renewal with Washington State Association of Counties Retrospective Rating Pool was
approved by unanimous motion of the Board, as presented and recommended by
Betty Kemp, who confirmed that the County received considerable support from the Retro Pool and WSAC’s administration of the program.
RM-JUV-02-0092 9/1/02 – 2/28/03 DSHS Agreement #0263-16457
RM-JUV-02-0095 3/1//03 – 8/31/03 DSHS Agreement #0363-16458.
Resolution #C-09-03-EXEMPTION
to Competitive Bidding Requirements
- Jail Control Room Air Conditioning Unit
By unanimous
motion the Board approved Resolution #C-09-03 in the Matter of an Exemption to Competitive Bidding Requirements to
approve a contract with Siemens Building Technologies, Inc. for Jail
Control Room Air Conditioning
Unit (ACU) replacement.. The exemption
was necessary on an emergency basis as allowed under provisions of RCW 39.04.280 and ICC 2.30A.040.E due to unanticipated failure of the ACU
system, a critical component for the
required safe operation of the jail facility.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
IN THE MATTER OF AN EXEMPTION )
TO COMPETITIVE BIDDING
) RESOLUTION #C- 09-03
REQUIREMENTS____________________)
WHEREAS, funds
are available in the Capital Improvements REET 1 (Facilities Maintenance and
Repair) budget for emergency replacement of the specialized air conditioning
unit (ACU) for the Island County Jail Facility’s control room required due to
the recent unexpected failure of the ACU system; and
WHEREAS, there
is only one Contractor in the area authorized to distribute parts, equipment
and provide factory service and said Contractor has provided service and repair
for Island County’s heating and cooling systems since 1988 and is familiar with
the design of the County’s system; and
WHEREAS, the
Island County Jail control room air conditioning unit is a critical component
of the required safe operations of the Island County Jail Facility; and
WHEREAS,
the purpose of the air conditioning unit is to control the temperature of the
inmate monitoring equipment, including the computers and cameras that monitor
inmate movements; and
WHEREAS, the
failure of the Jail cameras, computers and related control systems places
the Jail personnel at risk and potential
danger; and
WHEREAS, the
failure of the air conditioning unit is an unforeseen circumstance beyond the
control of the county that presents a real, immediate threat to the proper
performance of essential county functions unless it is immediately replaced;
and
WHEREAS, RCW
39.04.280 permits an exemption to competitive bidding requirements for public
works purchases in emergency situations, and ICC 2.30A.040.E provides for
emergency purchases or contracts for purchases following adoption of a
resolution declaring an emergency by the Board of County Commissioners, NOW,
THEREFORE,
BE IT HEREBY
RESOLVED that competitive bidding is waived and the Chairman of the Board
of Commissioners, acting on behalf of the Board of County Commissioners of
Island County, Washington, is authorized to sign a contract in the amount of
$11,810.00 plus tax for replacement of the Jail control room air conditioning
unit with Siemens Building Technologies, Inc. based upon the foregoing factual
basis for emergency.
Adopted
this 10th day of February,
2003
BOARD
OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William J.
Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board
Contract #RM-MAINT-03-0004
- Siemens Building Technologies,
Inc.
for Jail Control Room ACU Replacement
Following approval
of Resolution #C-09-03, Contract #RM-MAINT-03-0004 with Siemens Building Technologies, Inc. for Jail
Control Room ACU replacement was
approved by unanimous motion of the Board, in the amount of $11,810.00 (without
sales tax).
RESOLUTION #C-10-03 - Island
County Support for a TEA-21 Reauthorization Bill High Priority Transportation
Project- extend Skagit River Bridges to protect rail and highway transportation
corridors during a flood
In response to a letter dated
February 3, 2003, from the Skagit
County Board of Commissioners requesting
support from the Board of Island
County Commissioners for federal transportation funding to extend the bridges between Mt. Vernon and Burlington
for flood protection, the Board by unanimous motion adopted Resolution #C-10-03
Island County Support for a TEA-21 Reauthorization Bill High Priority
Transportation Project to extend Skagit
River Bridges to protect rail and highway
transportation corridors during a flood.
BEFORE THE BOARD OF ISLAND COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
In the Matter
of Island County Support for a )
TEA-21
Reauthorization Bill High Priority )
Bridges to
Protect Rail and Highway )
Transportation
Corridors During a Flood
)
______________________________________________)
Whereas, the U. S. Army Corps of
Engineers, Skagit County, the Washington State Department of Ecology,
Burlington Northern Railroad, Cities, Towns, Tribes, and Special Purpose
Districts inside and outside of Skagit County have formed a partnership to
study feasibility of various flood solutions for the Skagit River Valley; and
WHEREAS, the study includes a
sophisticated flood model which predicts devastating floods will occur in the
Skagit Valley, causing flood damage calculated at an annualized cost of $43
million per year; and
WHEREAS, the flood model shows a
major cause of random and uncontrolled flooding in the Skagit Valley will be
due to the constriction in the river as it passes between Mt. Vernon and
Burlington which is also the location of two highway bridges and a railroad
bridge (the “three-bridge corridor”); and
WHEREAS, these three bridges link
both rail and highway transportation systems essential to commerce and
emergency response in the region, the state, and internationally; and
WHEREAS, economic studies conducted
to determine the best infrastructure improvements needed for flood protection
in the Skagit Valley show that widening these bridges and setting back their
adjacent levees is the most cost effective work that can be performed,
protecting $727 million of property and keeping vital transportation routes
open; and
WHEREAS, it is vitally important to
Island County and the region to keep essential rail and highway
transportation infrastructure operating
in the event of a flood in the Skagit River Basin; and
WHEREAS, preliminary design and
environmental studies are already underway for extending the bridges in the
three-bridge corridor which will decrease lead time necessary for project
construction; and
WHEREAS, this year Congress will
consider reauthorization of the Six-Year Federal Transportation Act; and
WHEREAS, Island County supports extending the bridges in the
three-bridge corridor to keep vital transportation infrastructure open, thereby
benefiting the regional and international providing flood protection to the
citizens of the Skagit Valley; NOW THEREFORE,
BE IT RESOLVED that the Board of Island
County Commissioners on behalf of Island County, Washington, hereby request that a high priority
project to extend bridges in the three-bridge corridor be included as a
line item authorization in the next Federal Transportation Act.
APPROVED AND ADOPTED in open public session
this 10th day of February, 2003.
BOARD OF COUNTY COMMISSIONERS
Wm. L.
McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow, Clerk of the Board
As submitted from
the Public Works Director, Bill Oakes, the Board by unanimous motion,
approved and
signed Escrow Agreement for J and L
Builders, the contractor awarded the bid for the Coupeville Mental Health
Facility, under PWP 03-01, Work Order #204.
Petition to Vacate County Road Right-of-Way BY Richard & Julie Shallow, et.aL - portion of Barnum Road
By unanimous
motion, the Board forwarded to the County Engineer for review and
recommendation back to the Board, a
Petition to Vacate County
Road Right-of-Way by Richard &
Julie Shallow, et.al., for a portion of
Barnum Road located in Section 6, Township 31N, Range 3E, Camano Island.
Petition to Vacate County Road Right-of- Way BY Dale
Boose,
FOR A portion of
Saratoga Road
By unanimous motion, the Board forwarded to the County Engineer for review and
recommendation back to the Board, a Petition to Vacate County Road Right-of- Way by Dale Boose, for a portion
of Saratoga Road located in Section 29,
Township 30N., Range 3E.; Whidbey Island.
By unanimous motion, the Board approved the renewal
of Adopt-A-Road Litter Control Program
Agreements with:
·
Ace/Duce
Association, Naval Hospital, NAS
Whidbey for Heller Road from Clover
Valley Road to Crosby Road
·
The
Coupeville Examiner, from Madrona Way
from Good Beach to Coupeville Town limits (between Sherman Road and Vine
Street).
HEARING HELD: Franchise #103 – Sewer and stormwater distribution
system, Peter M. Morton, Plat of
Saratoga
A Public Hearing was held at 10:20 a.m. as
advertised, for the purpose of considering new Franchise application #103 for
sewer and stormwater distribution system by
Peter M. Morton in the Plat of
Saratoga, Sec. 19, Twp 30N., Rge 3E., South Whidbey. Mr. Oakes reported in favor of approving the Franchise based on staff review as reported in the
County Engineer’s letter of January 13, 2003.
Peter M.
Morton, applicant, explained that in
order to most responsively
handle storm water on his site he
arranged for an easement to pump the water off site and eliminate any
hydraulic load to the hillside above
Bell’s Beach. In order to do that, it
was necessary to run the water drain
pipe in County right of way. He
already had an easement to run the
septic system in County right of way through another easement obtained when he
purchased the property because the property did not perc. With that amount of utility work, the County Engineer determined a franchise was
required.
No one else commented for or against approval of the
franchise.
By unanimous motion, the Board approved Franchise
application #103 for sewer and stormwater distribution system by Peter M. Morton in the Plat of Saratoga, Sec. 19, Twp 30N., Rge
3E., South Whidbey.
Resolution #C-11-03/PLG-002-03
repealing Chapter 3.12, Petty Cash Fund, and Chapter 3.16, Planning
Commission and Building Department Trust Fund, Island County Code (ICC)
As prepared and forwarded by Phil Bakke, Planning
& Community Development Director, the Board by unanimous motion approved
Resolution #C-11-03/PLG-002-03 In the
matter of repealing Chapter 3.12, Petty Cash Fund, and Chapter 3.16, Planning
Commission and Building Department Trust Fund, Island County Code (ICC).
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND
COUNTY, WASHINGTON
|
IN
THE MATTER OF REPEALING CHAPTER 3.12, PETTY CASH FUND, AND CHAPTER 3.16,
PLANNING COMMISSION AND BUILDING DEPARTMENT TRUST FUND, ISLAND COUNTY CODE
(ICC) |
) ) ) ) ) |
RESOLUTION
C- 11-03 PLG-002-03 |
WHEREAS, Chapter 3.12 Petty Cash Fund Established, ICC was established by
Resolution 540 on April 29, 1973; and
WHEREAS, Chapter 3.16 Planning Commission and Building Department Trust Fund,
ICC was established by Resolution 531 on March 18, 1968; and
WHEREAS, neither Chapter nor the provision for which they were established are
currently in use by the respective Planning Commission or Building Department;
and
WHEREAS, funds for Planning Commission and Building Department expenses and
refunds are taken from the account designated for the Planning and Community
Development Department; and
WHEREAS, the County desires to delete the chapters from the official Island
County Code book; NOW, THEREFORE,
IT IS HEREBY RESOLVED that Resolution 540, April 29, 1973 and Resolution
531, March 18, 1968, Chapter 3.12 ICC and Chapter 3.16 ICC, are repealed.
ADOPTED this 10 day of February, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
Wm. L. McDowell,
Chairman
William J. Byrd,
Member
Mike
Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board
APPROVED AS TO FORM:
David L. Jamieson, Jr.
Deputy Prosecuting Attorney
& Island County Code Reviser
Chairman
McDowell recessed the Board of Island County Commissioners Meeting at 10:35 a.m., announcing that the Board would
reconvene at 2:30 p.m. in Executive Session.
The Board reconvened at 2:30 p.m. as planned
to meet in Executive Session as allowed
under RCW 42.30.110 (1) (g) to evaluate qualifications of applicants for public
employment, in the Office of the Island County Commissioners, Courthouse Administration
Building, 1 N. E. 7th Street, Coupeville, Wa. The Chairman anticipated that the session
would last several hours and that an
announcement would be made in open public session on conclusion of the
session, at that location.
FACILITIES MAINTENANCE DIRECTOR SELECTED
On
conclusion of the Executive Session, the Board reconvened to announce the
candidate selected for the position of Facility Maintenance Director was Dan Sherk, effective upon acceptance of the
position.
There being no further business to come
before the Board at this time, the
meeting adjourned at 4:30 p.m. The
next regular meeting of the Board will be on February 24, 2003, beginning at
11:30 a.m. with an Elected officials Roundtable, and regular agenda items
beginning at 1:30 p.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
______________________________
Wm. L.
McDowell, Chairman
_____________________________
William
J. Byrd, Member
_____________________________
Mike
Shelton, Member
ATTEST:
_____________________________
Elaine Marlow, Clerk of the
Board