ISLAND COUNTY COMMISSIONERS -
MINUTES OF MEETING
REGULAR SESSION -
MARCH 3, 2003
The Board of Island
County Commissioners (including Diking Improvement District #4) met in Regular
Session on March 3, 2003, at 9:30 a.m.
in the Law & Justice Facility, Department
III (Courtroom 3), 101 N.E. 6th Street, Coupeville, Wa. Wm. L. McDowell, Chairman, William J. Byrd,
Member, and Mike Shelton, Member, were present. By unanimous motion, the Board approved the following
minutes: February 22, 2003 Special
Session; February 24, 2003 Regular Session.
VOUCHERS AND PAYMENT OF BILLS
The following
vouchers/warrants were approved for payment by unanimous motion of the Board,
as well as the Payroll for the period
February 1 through 15, 2003: Voucher
(War.) #160193-160511 = $283,293.24.
Veterans Assistance
Fund: [emergency financial assistance to certain eligible veterans; the names and specific
circumstances are maintained confidential]. Based on recommendation of the
Veterans Assistance Review Committee, the Board by unanimous motion denied Claim V3-2 in its entirety.
Appointments/
Reappointments to Various Boards &
Committees
By unanimous motion, the Board made the
following reappointment and appointment:
Island
County Water Conservancy Board:
reappointed Larry Bach, Camano
Island, to a six year term expiring
July 2, 2009.
Island County
Planning Commission
: appointed Bill Massey, Oak Harbor,
filling the unexpired term to January 2, 2005 due to the resignation of
George Crampton.
Resolution
#C-19-03 Certification of the Island County Personal Property Inventory for
2002
In accordance with R.C.W. 36.32.210, the Board by unanimous motion approved
Resolution #C-19-03 Certification of the Island County Personal Property
Inventory for 2002.
BEFORE
THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF
CERTIFICATION )
OF THE ISLAND COUNTY
PERSONAL ) RESOLUTION NO.
C- 19 -03
PROPERTY INVENTORY FOR
2002 )
WHEREAS,
pursuant to R.C.W. 36.32.210, the Board of County Commissioners of Island
County, Washington, hereby certifies that the inventory of all personal
property of Island County, Washington, consisting of the returns from the
various county departments for the year 2002 shall be filed with the Island
County Auditor on March 3, 2003; and
WHEREAS,
the members of the Board of Island County Commissioners hereby certify that
they have reviewed said inventory of personal property for the year 2002, and
believe the same to be complete, accurate and true to the best of their
knowledge and belief, based upon the information submitted and certified by the
individual elected officials and county department heads.
ADOPTED
this 3rd day of March, 2003.
BOARD
OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. "Mac" McDowell, Chairman
William
J. Byrd, Member
Mike
Shelton, Member
ATTEST:
Elaine
Marlow
Clerk
of the Board
Resolution
#C-20-03 Approving Specifications and Authorizing Call for Bids for Title
Reports for the 2003 Tax Foreclosure
As forwarded by the
Island County Treasurer, the Board by unanimous motion approved Resolution
#C-20-03 Approving Specifications and Authorizing Call for Bids for Title
Reports for the 2003 Tax Foreclosure.
BEFORE THE BOARD OF COUNTY
COMMISSIONERS
OF ISLAND COUNTY,
WASHINGTON
IN THE MATTER OF APPROVING }
SPECIFICATIONS AND AUTHORIZING } RESOLUTION
NO. C-20-03
CALL FOR BIDS FOR: TITLE REPORTS }
FOR THE 2003 TAX FORECLOSURE }
WHEREAS, the
purchase of title reports is required for tax foreclosure.
BE IT HEREBY RESOLVED
that Exhibit A, attached hereto,
Invitation for Bids for Title Reports, together with bid form and
specifications are approved as written.
The Island County Treasurer, Linda E. Riffe, is hereby authorized and
directed to call for bids for furnishing Island County with these
services. The bids are to be received
by the Island County Treasurer not later than 3:00 p.m. on March 31, 2003, with
bid opening to occur at that time in the office of the Island County Treasurer
and bid award to occur at 9:45 a.m. on April 7, 2003 in the Island County Law & Justice Facility located
at 101 N.E. 6th Street, Department III (Courtroom 3) Coupeville, Washington.
ADOPTED this 3rd
day of March, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William J. Byrd,
Member
Mike
Shelton, Member
Attest:
Elaine Marlow, Clerk of
the Board
[Exhibit A on file with the Clerk of the
Board]
WSAC Retro Pool -
Application for Group Membership
Betty Kemp, Director
GSA/Risk Management, presented for the Board’s
approval the annual renewal for WSAC Retro Pool Application for Group Membership. This confirms Island County’s change of coverage to Plan A2, and reduction
of maximum premium ration to 1.05.
By unanimous motion, the Board approved WSAC Retro Pool Application for Group Membership as
presented.
Hiring Requests
& Personnel Actions
As presented by Dick
Toft, Human Resource Director, the Board by unanimous motion, approved the following personnel action
authorizations for the Health Department effective 2/3/03, having come about as
a result of restructuring that took place within that department for the first
6 months of the year:
PAA #
Description Position
# Action
025/03 Public Health Nurse III .9 fte 2404.02
Increase Hours
026/03
Public Health Nurse .75
fte 2406.04 Increase Hours
027/03 Public Health Nurse III .85 fte 2404.01 Increase Hours .
Executive Session
The Board met in Executive Session at 9:45 a.m. as allowed under RCW 42.30.110 (1) (b) to
consider the selection of a site or the acquisition of real estate. The session
lasted approximately 10 minutes
and the Board returned to open public
session for action.
Resolution
#C-21-03 AuthorizE Submission of a Grant Application For Conservation Futures
Funds-Utsalady acquisition
Commissioner Shelton moved approval of Resolution #C-21-03 Authorizing Submission
of a Grant Application For Conservation Futures Funds for Utsalady
acquisition. Motion was seconded by
Commissioner Byrd.
Under discussion, Chairman McDowell indicated he could
not support the resolution inasmuch as the
purchase
price was considerably greater than the value.
Commissioner Shelton
acknowledged the Chairman was correct; the
purchase price for this piece of property is more than the
appraisal. He supports the purchase
because 50% of the purchase
price of the property will be provided by the State of Washington, which brings the County’s participation below the
appraised value.
Motion carried by majority vote; Chairman
McDowell voted in opposition for the
reason stated.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE
MATTER OF THE BOARD OF ISLAND)
COUNTY
COMMISSIONERS AUTHORIZING )
APPLICATION
FOR FUNDING ASSISTANCE ) RESOLUTION NO. C-21-03
FROM THE
CONSERVATION FUTURES FUND)
FOR
PURCHASE OF UTSALADY PROPERTY )
ON CAMANO
ISLAND )
WHEREAS, Island County
considers it in the best public interest to acquire waterfront property and
associated tidelands generally located on Camano Island at Utsalady Bay in
Saratoga Passage, and
NOW THEREFORE BE IT
RESOLVED,
by the Board of Commissioners, Island County, Washington:
1.
That
Island County be authorized to make formal application to the Conservation
Futures Fund for 50% of the purchase price of subject property,
2.
that
any funding assistance so received be used in the acquisition of a 323 front
foot waterfront property and associated tidelands on Camano Island at Utsalady
Bay in Saratoga Passage,
3.
that
any property acquired with financial aid through the Conservation Futures Fund
be maintained for the purpose of habitat protection and/or public access,
4.
that
Conservation Futures Funds not exceed 50% of purchase price of subject
property,
5.
that
50% of purchase price will be provided by grant funds from the Aquatics Lands
Enhancement Account (ALEA) of the Department of Natural Resources,
6.
that
this resolution become part of a formal application to the Conservation Futures
Fund,
7.
that
adequate notification has been given and opportunity provided for public input.
ADOPTED this 3 day of March, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
[Voted No: Wm. L. McDowell, Chairman]
William
J. Byrd, Member
Mike
Shelton, Member
ATTEST:
Elaine Marlow, Clerk of the Board
CZM310 Grant Agreement: Department of Ecology & Island County for Northwest Straits Project - Cama Beach State
Park & Penn Cove Restoration
As transmitted under
cover memorandum from Don Meehan dated
February 21, 2003, the Board approved by unanimous motion CZM310 Grant Agreement #G0300119 [RM-EXT-03-0009] between
the Department of Ecology and Island County for the Northwest Straits Project -
Cama Beach State Park & Penn Cove Restoration, in the amount of $70,000.
Resolution
#C-13-03 - Island County Health
Department Employees Who Participate in the Stage 1 Smallpox Vaccination Plan -
Approval of Effective Date
The Board on February
24, 2003 approved unanimously Resolution #C-13-03 In the Matter of Island County Health Department Employees Who Participate in the Stage 1
Smallpox Vaccination Plan. The Resolution required an effective date which was not addressed at
that time and the Board today, by
unanimous motion, approved February 24,
2003 as the effective date of Resolution #C-13-03.
BEFORE THE BOARD OF COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE
MATTER OF ISLAND COUNTY ) Resolution No. C -13- 03
HEALTH
DEPARTMENT EMPLOYEES )
WHO
PARTICIPATE IN THE STAGE 1 )
SMALLPOX
VACCINATION PLAN )
______________________________________)
Whereas, Island
County desires to encourage Health Department employees to volunteer to serve
on the Stage 1 Smallpox Team pursuant to the Homeland Security Act for the
protection of the public’s health; and
Whereas,
Island County desires to remove potential obstacles and mitigate potential
financial risk for employees who volunteer,
NOW
THEREFORE BE IT ORDAINED, that the following benefits are provided to Island County
employees who are qualified and named by the Island County Health Officer in
the Stage 1 Smallpox Vaccination Plan and who volunteer to receive a smallpox
vaccination and participate in the Smallpox Response Plan:
1.)
Reimbursement/restoration
of all uncompensated portions of pay and sick leave not reimbursed by the
Department of Labor and Industries as a result of illness due to smallpox
vaccination, assuring that volunteer employees will receive their net normal
compensation after taxes for the
duration of a smallpox vaccination-related illness.
2.)
Reimbursement
for all out-of-pocket medical expenses of the employee volunteering for Stage 1
smallpox vaccination that are not covered by insurance.
3.)
Said
reimbursements will continue until such time as a Labor & Industries
evaluation determines that maximum benefits of medical care have been received
and Labor and Industry compensation is terminated (in accordance with the rules
and regulations of WAC 296 and RCW
Title 51).
Section 1.) above
supersedes and substitutes for section 2.01.041 of the Island County Personnel
Policies and Procedures Manual which
states that any employee injured on the job and using sick leave shall buy back
sick leave from payments made by the Department of Labor and Industries. To the
extent that any of the defined expenses are covered by a future Federal
compensation plan or any other collateral source, Island County will be the
payer of last resort.
Finally, the Board will
confer these benefits to Stage 1 volunteer employees only after the employee
has obtained a certification from the Island County Health Officer, Roger Case,
MD, that the illness in question is attributable to a smallpox vaccination.
ADOPTED this 24 day of February, 2003,
to be effective February 24, 2003
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
ATTEST: William
J Byrd, Member
Elaine Marlow, Clerk of the Board Mike Shelton, Member
City
of Oak Harbor Annexation of unincorporated
area
known as Lolbi Business Park Area
The Board of Island
County Commissioners received on
February 13, 2003, a certified copy of
City of Oak Harbor Resolution #03-01 dated February 4, 2003, regarding City of
Oak Harbor Annexation of a certain unincorporated area of the County contiguous to the City known as the “Lolbi Business Park
Area”. In accordance with R.C.W.
35A.14.050, the Board by unanimous motion, set the special election to be held on the
third Tuesday in May (May 20, 2003), one of the special election dates
provided under R..C.W. 29.13.020, and as requested by the
City of Oak Harbor in Resolution #03-01 Section Five.
PUBLIC INPUT/COMMENTS
Paul Messner,
Central Whidbey Resident, former
30-year Island County Employee who recently retired this year as Facility Superintendent, publicly thanked the current Board of County Commissioners, as
well as past boards, for having made his job at Island County pleasurable. He was also very appreciative to the employees in the Maintenance Department and the many County employees in general.
Adopt-A-Road Litter
Control Program
The Board by unanimous
motion approved Adopt a Road Litter Control Program Agreement with Oak Harbor High School Ecology Club for
the area of Monroe Landing Road from Highway 20 to Arnold Road.
Supplemental
Agreement # 3 – PW-0320-30; Island County
&
Island County Trails Council
By unanimous motion,
the Board approved Supplemental Agreement #3 to PW-0320-30 between Island
County and Island County Trails Council
extending the term of agreement to March 9, 2005.
Public Works Organizational Chart
The Public Works
Organizational Chart was approved by unanimous motion of the Board, and will
now be sent to the Washington State Department of Transportation and County Road Administration Board.
Local
Agency Agreement - Island County & Washington State Department of
Transportation - Terry's Corner
Signalization, Intersection of East Camano Dr
Dick Snyder, County
Engineer, presented for the Board’s approval, Local Agency Agreement
between Island County and Washington State Department of
Transportation (WSDOT) for Terry's Corner Signalization at the Intersection of East Camano Drive,
under CRP 01-03, Work Order #289, for a
funding total of $91,500.00 (Federal
Funds $82,350.00/Agency Funds [county]
$9,150.00) The project is included
in the Road Department Work
Program. Though it is somewhat related to Terry’s Corner
Park & Ride
project, the Road Department has seen the need for a signal for the past
several years at this location. The
Agreement is just for the intersection work and Sunrise Road; all part of the overall Terry’s Corner,
not the park & ride itself. This is the first phase where
the County is purchasing mast
arms for the signal; mast arms are expensive and take about four to six months to manufacture. If there were no park & ride proposed
at Terry’s Corner the signal would still
be recommended. The park & ride
may have accelerated the schedule, but Sunrise
Road intersection right now presents difficulty getting on the highway
particularly going towards Stanwood
east bound. It is a dangerous
intersection particularly at commute hours. WSDOT is paying a portion of the signal cost, about $10,000
[WSDOT funds not shown in these
figures as yet until SEPA determination has been completed]. He estimated about $50,000 total contribution from WSDOT for the County’s road
improvements.
Commissioner Shelton
recalled the concept was having a clear understanding with the WSDOT that it is
their park & ride lot and the
State ultimately would pay for that.
Mr. Snyder confirmed
it was pretty much working out that way.
He noted that the County had been able to tap the park & ride funds which would have not been available
had there been no park & ride proposed.
The contribution is not major
but does help with the intersection and
Sunrise Road.
At the time the County
agreed with the park & ride
proposal, Commissioner McDowell recalled that Board had stipulated some
specific threshold not to exceed.
Mr. Snyder recalled
that the approved CRP for the overall
area [May 7, 2001] was a total of about $2.4 million; $1.6
million WSDOT for the park & ride;
about $420,000 Federal Funds; a certain amount for the signal and a certain
amount for Sunrise Boulevard, North
Camano Drive and East Camano Drive.
The County’s portion was about $400,000. The original amount
has not been exceeded. He
agreed to come to the next Staff Session with the Board for a complete
review and discussion of the project, and provide a copy of the approved CRP and original Agreement.
By unanimous motion,
the Board approved Local Agency Agreement between Island County and Washington State Department of Transportation for
Terry's Corner Signalization at the
Intersection of East Camano Drive, under CRP 01-03, Work Order #289, for a funding total of $91,500.00, representing $82,350.00 in
federal funds and $9,150.00 County funds.
Local
Agency Federal Aid Project Prospectus - Island County & Washington State
Department of Transportation - Terry's
Corner,
SR 532/East Camano Dr/Sunrise Blvd.
Intersection
By unanimous motion the Board approved Local Agency
Federal Aid Project Prospectus between
Island County and Washington State Department of Transportation for Terry's Corner, SR 532/East Camano
Drive/Sunrise Boulevard Intersection
under CRP 01-03, WO #289, for total funding
in the amount of $333,330 (Federal Funds $300,000/Agency Funds $33,330). This project
prospectus is for the channelization and signal work on Sunrise Road at the
intersection of East Camano Drive and Highway
532. There will be a turn lane,
and eventually a center turn lane on Sunrise Lane, and some widening at the intersection.
Executive Session
The Board met in
Executive Session at 1:30 p.m. as allowed
under RCW 42.30.110 (1) (i) to discuss with legal counsel potential litigation. The session was expected to last approximately one hour and the
Chairman indicated there would be no announcement afterwards in open public
session. The meeting adjourned on
completion of the Executive Session.
With no further business to come before the Board, the meeting
adjourned at 2:45 p.m. The next regular
meeting of the Board will be March 10,
2003 at 9:30 a.m.
BOARD
OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
_______________________
Wm.
L. McDowell, Chairman
__________________________
William
J. Byrd, Member
____________________________
Mike
Shelton, Member
ATTEST:
_______________________
Elaine
Marlow, Clerk of the Board