ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR
SESSION - MAY 5, 2003
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on May 5, 2003 at 9:30 a.m. in the Law
& Justice Facility, Department III (Courtroom 3), 101 N.E. 6th
Street, Coupeville, Wa. Wm. L.
McDowell, Chairman, William J. Byrd, Member, and Mike Shelton, Member, were
present. The meeting began with the
Pledge of Allegiance. By unanimous
motion, the Board approved the minutes
from the April 28, 2003 meeting.
VOUCHERS
AND PAYMENT OF BILLS
The
following vouchers/warrants were approved for payment by unanimous motion of
the Board: Voucher (War.) #164636-
164843 ……………………….$321,806.72.
Veterans Assistance Fund: [emergency financial assistance to certain eligible veterans; the names and specific
circumstances are maintained confidential]. By unanimous motion, as
recommended by the Veterans Assistance Review Committee, the Board approved
Claim #V3-5 in the amount of $1,152.80.
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resources Director,
Director, the Board by unanimous motion,
approved the following personnel action authorization:
Dept. PAA #
Description/Position No. Action Eff. Date
Health
049/03 Env. Health Spec. #2407.08 New Position 5/5/03
[Full time, temp - West Nile
Virus surveillance program]
Appointment TO ISLAND COUNTY SOLID WASTE ADVISORY BOARD
The Board by unanimous motion,
appointed Patrick R. Carlisle, Camano Island, to the Island County Solid Waste
Advisory Board as member-at-large
representing Camano Island.
Contract with Sitelines Park and Playground
Products, Inc. for installation at Dan Porter Memorial Park
Contract presented and recommended for approval by Lee McFarland, Assistant Director, GSA with Sitelines Park and Playground Products, Inc. Everett, for the installation of playground equipment at Dan Porter Memorial Park, in the amount of $9,313.80 (RM-GSA-03-0016). This is the same company the playground equipment was purchased from off State contract. Contract presented today does not circumvent bidding procedures inasmuch as installation was excluded under the State contract.
The Board approved by unanimous motion, a contract with Sitelines Park and Playground Products, Inc. Everett, for the installation of playground equipment at Dan Porter Memorial Park, in the amount of $9,313.80 (RM-GSA-03-0016).
Drainage Easement & Covenants with William & Susan Goodman
As presented and recommended by Mr. McFarland, the Board by unanimous motion approved
Drainage Easement & Covenants with William and Susan Goodman in the amount
of $1,000, the property located
adjacent to Libbey Beach Park [RM-GSA-03-0015].
HEALTH
DEPARTMENT AGREEMENTS APPROVED
By unanimous motion, the Board approved two Health
Department contracts forwarded for review and approval, as follows:
Catholic
Community Services-Alcohol & Substance Abuse Treatment, Business Associate
Agreement, Contract #HS-11-01(4) [contract
amount $558,795.26]
DSHS/DASA-AL/SA
Treatment & Prevention Contract #7526-4 Amendment #4; this Amendment
does
not change total contract amount of
$1,148,558
Clyde Johnson d/b/a SeaJay Contracting funded by Northwest Straits Commission, Mapping of Shoreline Hardening - Whidbey Island
On confirmation by Don Meehan, WSU Extension Agent,
that the Island County Human Resource Director determined that this is a lawful
independent contractor relationship rather than an employment relationship, the
Board by unanimous motion approved a Contract with Clyde Johnson d/b/a SeaJay
Contracting in the amount of $9,500 for mapping of shoreline hardening on
Whidbey Island, funded by Northwest
Straits Commission [RM-EXT-03-0010].
Resolution #C-45- 03 Declaring County Property
Surplus and Transferring Ownership to Washington State University
Resolution #C-45-03 Declaring County Property Surplus and Transferring Ownership to Washington State University for use in the 4-H ROPES Course Program was approved by unanimous motion of the Board on presentation and recommendation by Betty Kemp, Director, GSA.
STATE OF WASHINGTON
COUNTY OF ISLAND
IN THE MATTER OF THE SALE )
AND OR DISPOSAL OF SURPLUS ) Resolution No. C-45-03
COUNTY PROPERTY )
WHEREAS,
Island County has certain equipment which has lost its value/utility to the
County; and
WHEREAS,
pursuant to Island County Code Chapter 2.31, such items may be disposed of; and
WHEREAS,
the items described on attached Exhibit “A” are now and have been the property
of Island County, State of Washington; and
WHEREAS,
it is in the best interest of the County and the citizens thereof that
ownership of the items listed on Exhibit “A” be transferred to Washington State
University (WSU); and
WHEREAS,
as compensation for this equipment WSU will enter into an Interlocal Agreement
to provide services for the 4H Challenge Ropes Course Program; NOW THEREFORE
BE IT HEREBY RESOLVED THAT ownership of the items
listed on Exhibit “A” shall be transferred to WSU in accordance with Island
County Code Chapter 2.31.
ADOPTED
this 5 day of May, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
WM.
L. MCDOWELL, CHAIRMAN
WILLIAM
J. BYRD, MEMBER
MIKE
SHELTON, MEMBER
ATTEST:
ELAINE MARLOW, CLERK OF THE BOARD
[Exhibit A placed on file with the Clerk of
the Board]
Cooperative
Extension: 4-H ROPES Course
Agreement
Don Meehan, WSU County Extension Agent, Island
County, observed that in 1994 Island County engaged in a formal
written Memorandum of Agreement with WSU
a continuing agreement and one
that allows WSU to conduct educational
programs in Island County to better improve capabilities of individuals and
families to aid communities in developing and adapting to changing conditions,
and to provide developmental opposites for youth. The 4-H is a
long-standing county outreach program of WSU jointly conducted with Island
County. Since 1919 there has been an extension education program in this County. He
suggested it was not necessary that yet another contract be in place for operation of the 4-H Ropes
Course. That said, he did present
the contract required by Island County
for approval at this time, between WSU Cooperative Extension and Island County
for the 4-H ROPES Course [RM-EXT-03-0005].
By unanimous motion, the Board approved the
Agreement between WSU Cooperative
Extension and Island County for the 4-H
ROPES Course #RM-EXT-03-0005.
Adopt-a-Road Litter Control Program – Freeland Chamber of Commerce
Adopt-a-Road Litter Control
Program with Freeland Chamber of Commerce for
East Harbor Road from Main Street to One Mile Northeast was approved by
unanimous motion of the Board.
Bid Award: Two –
2003 Dump Truck Cab & Chassis
without Dump Hoist & Dump Box
As
recommended by Mr. Oakes, the Board by unanimous motion awarded bid for
two 2003 Dump Truck Cab &
Chassis without Dump Hoist & Dump Box to the low
bidder, Western Peterbilt, Inc.,
Seattle, in the total of $148,371.00
including sales tax and trade in of $18,000 for Equipment #146 and $18,000 for
Equipment #320.
PURCHASE
OF TWO NEW DUMP BODIES FOR NEW 2003 CAB & CHASSIS
The Board by unanimous motion approved Purchase Order 5672 through State Contract for
the purchase of two new dump bodies for the new 2003 cab &
chassis, to be installed, for the total amount of $56,476.42 including sales
tax.
Supplemental Agreement #1– Fakkema & Kingma - Old County Road SURVEY AND DESIGN CONSULTANT SERVICES
The Board by unanimous
motion, as recommended by Mr. Oakes, approved Supplemental Agreement #. 1 [PW0320-52] to original
agreement PW0220-24 between Island County and Fakkema & Kingma related to Old County Road survey and
design consultant services under CRP
00-05, Work Order 359 to change the completion date and scope of services, with
no change to the dollar amount of contract.
Resolution #C-46 -03/R- 16 -03 – Adoption of
January 1997 Local Agency Guidelines, Appendix 25.142 (Real Property
Acquisition & Right-of-Way Procedures)
As presented and recommended for approval by the Public Works Director, the Board by unanimous motion approved Resolution #C-46-03/R-16-03 in the Matter of the Adoption of the January 1997 Local Agency Guidelines, Appendix 25.142 (Real Property Acquisition & Right-of-Way Procedures).
BEFORE THE
BOARD OF COUNTY COMMISSIONERS
OF ISLAND
COUNTY, WASHINGTON
IN THE MATTER OF THE ADOPTION )
OF THE JANUARY 1997 LOCAL )
AGENCY GUIDELINES, APPENDIX 25.142 )
RESOLUTION C- 46 -03
[REAL PROPERTY ACQUISITION & ) R- 16 -03
RIGHT-OF-WAY PROCEDURES] )
WHEREAS, RCW 36.85 provides authority to the Board of
County Commissioners to secure land by gift, purchase, or condemnation for any
county road or the drainage thereof; and
WHEREAS, RCW 8.26 (RELOCATION ASSISTANCE - REAL
PROPERTY ACQUISITION POLICY) establishes policy to encourage and expedite the
acquisition of real property for public works programs; and
WHEREAS, WAC 468-100 (UNIFORM RELOCATION ASSISTANCE
AND REAL PROPERTY ACQUISITION) promulgates rules to implement RCW 8.26, and
WHEREAS, the State of Washington prepared the
Washington State Department of Transportation Right of Way Manual (M-26-01) and
Local Agency Guidelines Manual (M36-63) (LAG Manual) to help Washington’s
public agencies plan, design, construct, and maintain transportation
facilities; and
WHEREAS, LAG Manual Chapter 25.02 provides that the
local agency must have secured approval of acquisition procedures and provides
minimum acquisition procedure standards; and
WHEREAS, LAG Manual Appendix 25.142 establishes
right-of-way acquisition and relocation procedures requirements for every
County using Federal Funds; and
WHEREAS, LAG Manual Appendix 25.142 requires
acquisition of Real Property to be in accordance with RCW 8.26 and WAC 468-100
and applicable Federal regulations; and
WHEREAS, Island County desires to receive federal
funds for any phase of County road projects, and adopt a right of way
acquisition procedure which assures fair and equitable treatment of displaced
persons (“displacees”), and encourages and expedites the acquisition of real
property for road right-of-way acquisition and public works programs by
negotiation and agreement with owners, to reduce expense and time lost with
litigation, to assure consistent treatment for owners affected by road and
public works programs,
and to promote public confidence in Island County’s land acquisition practices;
NOW THEREFORE, BE IT HEREBY
RESOLVED that:
The Board of County Commissioners rescinds Island County’s existing Real
Property and Right-of-Way Procedures adopted November 26, 2001, by Resolution
C152-01 / R-67-01, and revisions thereto by Resolution C-67-02/R-30-02 and
Resolution C-78-02/R33-02 Resolution ; and
The Board of County Commissioners desires to acquire
Real Property in accordance with STATE UNIFORM RELOCATION ASSISTANCE AND REAL
PROPERTY ACQUISITION (RCW 8.26) and state regulations (WAC 468-100-001) and to
implement the above statutes and Washington Administrative Code; and
The Island County Board of County Commissioners
hereby adopts the attached Real Property Acquisition and Right-of-Way
Procedures, which conform to the requirements of the Washington State
Department of Transportation’s Local Agency Guidelines, Chapter 25, as Island
County’s Acquisition Procedures for Real Property, Road Right-of-Way and Public
Works Programs; and
The Public Works Department is responsible for real
property acquisition and relocation activities on projects.
ADOPTED this 5 day of May, 2003.
BOARD OF
COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
Attest: Elaine Marlow, Clerk of the Board [attached Real Property Acquisition and
Right-of-Way Procedures placed on file with the Clerk of the Board]
Supplemental Agreement #1 BETWEEN Island County & Certified Land Services FOR Right-of-Way Acquisition
Supplemental Agreement #1 [PW0320-51] between Island County & Certified Land Services (original review under PW0020-28B) for Right-of-Way Acquisition & Negotiation Services was approved by unanimous motion of the Board as recommended by Mr. Oakes.
Interlocal Agreement
Between Island County & Chums of
Maxwelton Salmon Adventure; Washington State Centennial Clean Water Fund Grant
G0000207 - Creek Restoration Planning
Interlocal Agreement
PW0320-31 between Island County and
Chums of Maxwelton Salmon Adventure,
Washington State Centennial Clean Water Fund Grant G0000207 for Creek
Restoration Planning, under Work Order
#351 in the amount of $30,700 was approved by unanimous motion of the Board as
recommended by Mr. Oakes.
Resolution #C-47-03/SW-03-1 AUTHORIZING Amendment #1 to Agreement for Hydrogeologic Field Characterization & Groundwater Monitoring Network Enhancement, Landfill Gas Investigation & CDL Landfill Closure Design & Permitting
Resolution #C-47-03/SW-03-1 in the matter of the Board Authorizing Amendment #1 to the Agreement Hydrogeologic Field Characterization & Groundwater Monitoring Network Enhancement, Landfill Gas Investigation & CDL Landfill Closure Design & Permitting was approved by unanimous motion of the Board, as recommended by Bill Oakes, and prepared by Dave Bonvouloir, Solid Waste Manager.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF THE BOARD OF ISLAND COUNTY )
AUTHORIZING AGREEMENT TO COMMISSIONERS ) C-47-03
AMENDMENT NO. 1 THE AGREEMENT REGARDING )
RESOLUTION SW-03-1
HYDROGEOLOGIC FIELD CHARACTERIZATION AND )
GROUNDWATER MONITORING NETWORK ENHANCE- )
MENT, LANDFILL GAS INVESTIGATION AND CDL )
LANDFILL CLOSURE DESIGN AND PERMITTING.
)
I. RECITALS AND FINDINGS
1.1 The County entered into an
agreement with Stearns, Conrad and Schmidt Consulting Engineers, Inc. d/b/a SCS
Engineers on July 17, 2002 for upgrading groundwater monitoring facilities,
network enhancement, landfill gas investigation, and CDL landfill closure
design/ permitting following procedures
pursuant to RCW 39.80 –Contracts for Architectural and Engineering Services.
1.2
The original scope of the contract provided for drilling of up to 5 new
groundwater monitoring wells, among other tasks. Subsequent work and
groundwater analysis has demonstrated the need for 4 to 6 additional wells.
Conclusions and justifications for findings appear in the attached revised
Scope of Work.
1.3
The County desires to amend said agreement to provide for installation
of
4-6
additional wells and to provide for additional monitoring.
II. AGREEMENT AMENDMENT AUTHORIZED AND
INCREASED SCOPE AND COST OF SERVICES APPROVED
2.1
The Board of County Commissioners of Island County, Washington, having
determined that amendment to said agreement is in the best interests of the
County, hereby authorizes the execution of Contract Amendment No. 1 to the
Agreement, a copy of which is attached hereto as Exhibit A.
ADOPTED this 5 day of May, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow, Clerk of the Board
[Exhibit A on file with the Clerk of the Board]
Resolution
#C-48-03/R-17 -03 Authorizing Plans
& Specifications and Authorizing Call for Bids for 2003 Asphalt Concrete Pavement Overlays–Whidbey
ISLAND
Resolution #C-48-03/R-17 -03 in the matter of
Authorizing Plans & Specifications and Authorizing Call for Bids for
2003 Asphalt Concrete Pavement
Overlays, Whidbey Island, under CRP
03-02, Work Order #358 was approved by unanimous motion of the
Board.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER
OF AUTHORIZING PLANS )
&
SPECIFICATIONS AND AUTHORIZING ) RESOLUTION NO. C-48-03
CALL FOR BIDS
FOR 2003 ASPHALT CONCRETE) R-17-03
PAVEMENT
OVERLAYS WHIDBEY ISLAND, )
CRP 03-02,
WORK ORDER NO. 358 )
WHEREAS,
sufficient funds are available in the Island County Road Fund for 2003 Miscellaneous Asphalt Concrete
Overlays, Whidbey Island. NOW,
THEREFORE,
BE
IT HEREBY RESOLVED that the Plans and Specifications are approved and that the
County Engineer is authorized and directed to call for bids for furnishing said
construction. Bid Opening is to be the
28th day of May, 2003 at 11:30 A.M. in Meeting Room 101
Administration Building, 1 NE 7th Street, Coupeville, Washington
98239.
ADOPTED this 5
day of May, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William
J. Byrd, Member
Mike
Shelton, Member
ATTEST: Elaine Marlow , Clerk of
the Board
[Plans &
Specifications are on file with the Clerk of the Board]
Public
Works Trust Fund Pre-Construction &
Construction
Loan Programs
On presentation by Mr.
Oakes, having been reviewed at the April 30th staff session, the
Board by unanimous motion approved and signed Public Works Trust Fund
Pre-Construction application and Construction Loan Program application for each
of the following projects:
·
Scenic
Road Storm Drainage & Outfall Improvements
·
Saratoga
Road Culvert Replacement
·
Gerde
Road Stormwater Outfall Replacement
·
Sunset
Road Culvert Replacement.
Tom Cowan, Director, Northwest Straits Commission, presented to Chairman McDowell on behalf of Island County, a $70,000 symbolic check from the Northwest Straits Commission, supporting the work of the Island County Marine Resources Committee. Attending from the Island County Marine Resource Committee (MRC) were: Dick Toft; Don Meehan; and Gary Wood. Hand-outs were provided to the Board by Mr. Cowan:
(1)
A Progress Report from the Northwest Straits
Initiative: Citizen-Based Marine Restoration and Protection in Action
(2) Spring 2003, Volume 2, Issue 1 – Northwest Straits News
He provided a brief update about the progress of the Northwest Straits Initiative and the MRC. Important to note that this begins the fifth year, and at the end of this year there will be a full independent evaluation the result of which will determine whether or not Congress will reauthorize the program. The Northwest Straits Commission was approved by Congress in 1998 described as a mix of citizen and government partnerships, a bottoms-up approach, empowering citizens to be stewards of marine resources.
Commissioner McDowell was on the original Murray-Metcalf commission that designed the
whole initiative. Congress built in a
sunset clause to the entire initiative so that after 5 years’ work there would
be independent evaluation and report
to Congress. After that report
Congress will either extend or cut off all
reauthorization; that determination is expected to happen Fall of 2004.
An example of some of the kinds of support Northwest Straits Commission provides to local MRCs includes:
§ Funding for projects and administrative support
§ Technical assistance when necessary
§ Conducts training for MRC members
Some of the primary activities of coordination of activities among the MRCs include:
§ Forage fish spawning habitat survey
§ Regional ecosystem projects
§ Gather and collate marine data and provide GIS mapping ability to each of the counties
§ Derelict Fishing Gear Removal project [pilot project just about over; highly successful]
Mr.
Cowan felt there had been a strong
demonstration of success in the MRCs in all seven counties and the Northwest
Straits Commission. An evaluation
will be measured on eight performance
bench marks and he thought they could demonstrate good progress made on those
benchmarks.
In the Progress Report, page 10 “Planning for the Future” Chairman McDowell noted the statement of Kathy Fletcher, Executive Director, People For Puget Sound, and a member of the Northwest Straits Commission, that: “ The jury is still out, but we’ve accomplished a great deal in a few short years”. To him, it was obvious the jury was not still out inasmuch as you need only to look at the accomplishments within the Island County MRC: underwater videographic mapping of eelgrass; comprehensive sampling of forage fish spawning beaches; GIS inventory of shoreline hardening; training of 7,000 shoreline owners on nearshore habitat protection. Truly this is grass roots that really works.
Gary Woods attested to the fact that each MRC was doing great things in its own area – acting together on a regional level. This is a program whereby stakeholders are at the table, agreeing to use science instead of assumptions or politics. Volunteer citizen-base groups with Federal backing turned out to be the perfect applicant to funders in order to get the best bang for the buck, and lessening the burden on local taxpayers. Island County MRC is known among other MRCs as really performing and achieving a lot, due he thought to the efforts, type and variety of folks on the committee.
With no further business before the Board, the meeting adjourned at 11:30 a.m. The next
regular meeting is scheduled for May 12, 2003 at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_____________________________
William J. Byrd, Member
_____________________________
Mike Shelton, Member
ATTEST: _______________________
Elaine Marlow, Clerk of the Board