ISLAND
COUNTY COMMISSIONERS - MINUTES OF MEETING
REGULAR SESSION - MAY 12, 2003
The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on May 12, 2003 at 9:30 a.m. in the Law & Justice Facility, Department III (Courtroom 3), 101 N.E. 6th Street, Coupeville, Wa. Wm. L. McDowell, Chairman, William J. Byrd, Member, and Mike Shelton, Member, were present. The meeting began with the Pledge of Allegiance.
Minutes of Meeting
– Approval – Correction
By unanimous motion, the Board approved the minutes from regular meeting May 5, 2003.
The Board by unanimous motion, corrected the March 24, 2003 minutes, page 66 of the minute book, as follows:
Under the heading: "HEARING
HELD: INTENTION TO ESTABLISH WHIDBEY-CAMANO MOSQUITO CONTROL DISTRICT PURSUANT
TO CHAPTER 17.28 RCW”
Third paragraph under
“Risk: Different populations carry
different risk based on issues beyond exposure. People in Island county have a
higher percentage of people in the to …”, correct the word “to” in
that sentence to read “50”. In the second paragraph under “Use of Chemicals”, the fourth line, change “form”
to “from”.
VOUCHERS AND PAYMENT OF BILLS
The following vouchers/warrants were approved for payment by unanimous motion of the Board: Voucher (War.) #Warrant #'s 164980-165239. . . $723,726.64. The Board in its motion also approved the payroll dated April 30, 2003 for pay period April 1-15, 2003.
Hiring Requests
& Personnel Actions
As presented by Dick Toft, Human Resources Director, the Board by unanimous motion approved the following personnel action authorizations:
Dept. PAA #
Description
Position # Action Eff.
Date
Health 050/03 Env. Health Spec
2407.03 Replacement 8/1/03
Sup. Court 051/03 Official Court Reptr 2002.01 Replacement 5/12/03
Employee service awards and
employee-of-the-month award
Employee Department No. Years
Ingrid Smith Prosecuting Attorney 15
Michael Beech Sheriff’s Department 10
EMPLOYEE OF THE MONTH – APRIL, 2003
[Employee of the Month for April,
Diana Vaughan. Award will be given at
the next scheduled award presentation, June 9, 2003 @ 9:45 a.m.]
Appointments and/or Re-appointments
By unanimous motion, the Board made the following appointments to the
Water Resources Advisory Board and the
Northwest Senior Services Board:
New Appointment: Re-appointment
Four year term to May 17, 2007 Four year term to May 17, 2007
New Appointment
Joan Minckler, Oak Harbor
Term: effective immediately and expires June 30, 2004.
Assumption of Liquor License # 353466-3C - Captain
Whidbey Inn, Ltd.
On receipt
of recommendations of approval from the
Island County Sheriff and the Health Department, the Board by unanimous motion approved assumption of Liquor
License #353466-3C, from Captain
Whidbey Inn, Ltd., to James Nathaniel
and Selina Carreon Roberts, d/b/a The Cove at the Captain Whidbey Inn,
located at 2072 W. Whidbey Island Inn Road, Coupeville, Washington.
Resolution #C-49-03 (PLG-008-03) Incorporating Service Area - Madrona Beach Community Water System into the Island County CWSP and annexation of Parcel R23234-038-2840 into Water System Service Area
As presented and with a brief overview provided by Jeff Tate, Assistant Director, Planning & Community Development, the
Board by unanimous motion approved Resolution
#C-49-03 (PLG-008-03) incorporating the service area for the Madrona
Beach Community Water System (Camano
Island) into the Island County
Coordinated Water System Plan and
annexation of Parcel R23234-038-2840 into the Water System Service Area.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF INCORPORATING )
THE SERVICE AREA FOR THE )
MADRONA BEACH COMMUNITY ) RESOLUTION C-49-03
WATER SYSTEM INTO THE ISLAND ) PLG-008-03
COUNTY COORDINATED WATER )
SYSTEM PLAN AND ANNEXATION OF )
PARCEL R23234-038-2840 INTO THE )
WATER SYSTEM SERVICE AREA )
WHEREAS, the Madrona Beach Community Water System was lawfully established prior to the adoption of the Island County Coordinated Water System Plan; and
WHEREAS, the Madrona Beach Community Water System is currently approved for 300 water shares of which 278 are committed and 248 are in active use; and
WHEREAS, the Madrona Beach Community Water System is proposing to incorporate their existing service area in to the Island County Coordinated Water System Plan; and
WHEREAS, the Madrona Beach Community Water System is proposing to annex parcel R23234-038-2840 into their water system service area; and
WHEREAS,
pursuant to WAC 197-11-800(4)(b) appropriations of 2,250 gallons per minute or
less of ground water are exempt from SEPA review, NOW, THEREFORE,
BE IT RESOLVED by the Board of Island County Commissioners that the Madrona Beach Community Water System service area, including annexation of parcel R23234-038-2840, is hereby incorporated into the Island County Coordinated Water System Plan.
APPROVED AND ADOPTED this 12 day of May, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board [Exhibit A to Resolution
#C-49-03 is on file with the Clerk of the Board]
Resolution
#C-50-03 (PLG-009-03) Incorporating
Service Area for CAma Beach State Park into Island County
Coordinated
Water System Plan
Resolution #C-50-03 (PLG-009-03) incorporating the service area for the Cama Beach State Park Camano Island into the Island County Coordinated Water System Plan was approved by unanimous motion of the Board as presented and outlined by Mr. Tate.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF INCORPORATING )
THE SERVICE AREA FOR THE CAMA )
BEACH STATE PARK INTO THE ) RESOLUTION C-50-03
ISLAND COUNTY COORDINATED ) PLG-009-03
WATER SYSTEM PLAN )
WHEREAS, the Cama Beach State Park Water System was lawfully established prior to the adoption of the Island County Coordinated Water System Plan; and
WHEREAS, the Cama Beach State Park Water System is currently servicing only those parcels that are under State Park ownership and that constitute Cama Beach State Park; and
WHEREAS, the Cama Beach State Park Water System is proposing to incorporate their existing service area in to the Island County Coordinated Water System Plan; and
WHEREAS,
pursuant to WAC 197-11-800(4)(b) appropriations of 2,250 gallons per minute or
less of ground water are exempt from SEPA review, NOW, THEREFORE,
BE IT RESOLVED by the Board of Island County Commissioners that the Cama Beach State Park Water System service area is hereby incorporated into the Island County Coordinated Water System Plan.
APPROVED AND ADOPTED this 12 day of May, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board [Exhibit A to Resolution
#C-50-03 is on file with the Clerk of the Board]
Interlocal Agreement – AMENDMENT C - ISLAND COUNTY
E-911 FY2003 Operations Contract E03009C
Amendment
C to Interlocal Agreement between Island County and the State of Washington Military Department,
Emergency Management Division, for Island County E-911 FY2003 Operations
Contract E03009C, an increase of $37,616 for new total $205,786
(RM-BOC-02-0070) was approved by unanimous motion of the Board.
CONTRACTS APPROVED ASSOCIATED
WITH ISLAND COUNTY’S
MARINE RESOURCE COMMITTEE MRC
Don Meehan, WSU County Extension Agent, submitted four contracts for
approval and the Board by unanimous motion approved the following:
§ Contract/Service Agreement (RM-EXT-03-0024) between Island County, through its MRC and Coastal Geologic Services, Inc. for Feeder Bluff/Drift Cell Dynamics Project in the amount of $66,000 funded through federal appropriations to the Department of Ecology in support of the NW Straits commission and through a Salmon Recovery Funding Board grant
§ Contract/Service Agreement (RM-EXT-03-0026) between Island County through its MRC and Motive Design Research funding MRC work on Shore Stewards Program in the amount of $7,000
§ Interagency Agreement Washington State Department of Fish and Wildlife #33012513 Amendment 2, project title Professional Services - Dan Penttila (RM-EXT-03-0027) amended to add $64,700 for a new total not to exceed $112,700
§ Interagency Agreement Washington State Department of Fish and Wildlife #33032221 for project title Regional Forage Fish Spawning Habitat Assessments, in the amount of $46,000 (RM-EXT-03-0028).
Award of bid recommendation as submitted by Bill Oakes, Public Works Director, signed by the Island County Engineer, for 2003 asphalt concrete materials for the period May 2003 to May 2004, was approved by unanimous motion of the Board, to the low bidder, Lakeside Industries, Inc. Bids were opened on April 29, 2003 under Resolution #C-32-03/R-09-03. [approval document signed and placed on file with the Clerk of the Board w/attachment 2003 Asphalt Concrete Materials bid comparison]
BID AWARD -
2003 Liquid Asphalt Materials May 2003 to May 2004
Recommendation to award bid for 2003 liquid asphalt materials for the period May 2003 to May 2004 was provided by Mr. Oakes, signed by the Island County Engineer, for award to the low bidder Chevron Products Company. The Board by unanimous motion awarded the bid to Chevron Products Company as recommended, bids having been opened April 29, 2003 under Resolution #C-31-03/R-08-03. [approval document signed and placed on file with the Clerk of the Board w/attachment 2003 Asphalt Liquid Materials bid comparison]
Resolution #C-51-03/R- 18 -03 – Amending CRP 02-02 - North Camano Drive/Arrowhead Road
Intersection Improvement Project
By unanimous motion, as presented
and recommended by Mr. Oakes, the Board approved Resolution #C-51-03/R-8-03
Amending CRP 02-02, work order 172, North Camano Drive/Arrowhead Road
Intersection Improvement Project. [CRP amendment under R-18-03 on
file with the Clerk of Board]
Signal
Maintenance Agreement
Traffic Signals Agreement #PW0320-34 proposed with Howell L. Owens d/b/a/ Perfec Timing, was pulled from today’s agenda,
to be presented for approval once contractor’s signature obtained.
Rural Arterial Program
Project # PW-0320-53 -Bayview Rd Phase
2
As recommended by Mr. Oakes, the Board by unanimous
motion approved Rural Arterial Program Project
#PW-0320-53 between Island County
and the County Road Administration Board Project Agreement for
Construction Proposal for Bayview Road,
Phase 2, MP 00.59 to 01.19, for total
authorized RATA Funds in the amount of
$500,000.
Rural Arterial Program
Project #PW-0320-54 - Frostad Road 1B
As recommended by Mr. Oakes, the Board by unanimous motion approved Rural Arterial Program Project #PW-0320-54 between Island County and the County Road Administration Board Project Agreement for Construction Proposal for Frostad Road 1B, MP 02.75 to 03.15, an increase in funding by $141,130 [per CRABoard meeting of 4/17/03] for total authorized RATA Funding in the amount of $500,000.
Rural
Arterial Program Project #PW0320-55
- Mutiny Bay Road
A third Rural Arterial Program Project recommended by Mr. Oakes was also approved by unanimous motion of the Board, #PW0320-55 between Island County and the County Road Administration Board Project Agreement for Construction Proposal for Mutiny Bay Road, MP 00.00 to 01.00 for a total amount of authorized RATA Funds in the amount of $337,015.
Contract/Contract
Bond: Maple Grove Road East
In accordance with award of
bid at a prior meeting of the Board and documents presented today by Mr. Oakes,
the Board by unanimous motion approved
the Contract and Contract Bond from SRV Construction, Inc. for Maple Grove Road East under CRP 00-02, Work Order 296, in the amount
of $483,364.40.
Bid Award – Camano ACP Overlays 2003
As presented and recommended
by Mr. Oakes, the Board by unanimous motion awarded bid to the low
bidder for Camano ACP
Overlays 2003, under CRP 03-01, Work Order #357 to Lakeside Industries in
the amount of $342,434.80. [approval document signed
and placed on file with the Clerk of the Board]
CONTRACT BETWEEN ISLAND COUNTY AND PAUL S. RUNNING &
ASSOCIATES
The
Board, based on review and recommendation by Mr. Oakes, approved by unanimous
motion a
contract
between Island County and Paul S. Running & Associates, for a rate study to set fees for solid
waste
and septage.
Purchase
Order From Bank & Office Interiors for supply &
installation
of furniture for Annex Remodel
The Board approved by unanimous motion, as presented and recommended by Mr. Oakes, Purchase Order #04635 to Bank & Office Interiors for supply and installation of furniture for the Courthouse Annex Remodel W. O. #303, in the total amount of $405,637.00 including freight and tax.
Appraisal
Agreement - Fair Market Value
Agreement
Mr. Oakes presented the Appraisal Agreement
associated with the acquisition of Deer
Lagoon from H&H Properties acknowledging although time has passed since the appraisal was made it is still a valid
appraisal agreement. By unanimous
motion, the Board approved the Appraisal Agreement in relation to Deer Lagoon
property acquisition under Work Order #113.
Vacant Land
Purchase & Sale Agreement
The second document Mr. Oakes presented was the
Vacant Land Purchase & Sale Agreement under Work Order #113, RM-PW-032057
between Island County and H & H
Properties, for the Deer Lagoon purchase
in the amount of $1,400,000.00. Closing is to be no earlier than October 1,
2003 nor later than December 31, 2004.
Earnest money is in the amount of
$5,000.
By unanimous motion, the Board approved Vacant Land
Purchase & Sale Agreement under
Work
Order #113, RM-PW-032057 between Island County and H & H Properties, for
the Deer Lagoon purchase in the amount
of $1,400,000.00, with the following
additions on Page 2 of 26:
1. Under Contingencies, Section 5 A, at the end of the sentence add:
“the total of both grants to total a minimum of $1.4 million.”.
2. Under Earnest Money, Section 4, add: “Earnest Money to be refunded if full amount of grants in
paragraph 5A below are not received.”.
HEARING SCHEDULED: ORDINANCE
#C-52-03 Amending ICC 2.31.100
and 2.31.190 to Allow Reuse AND
REcycling of Solid Waste
By unanimous motion, the Board scheduled a public
hearing to be held on June 2, 2003 at 10:25 a.m. to consider Ordinance #C-52-03
an Ordinance Amending ICC 2.31.100 and 2.31.190 to allow reuse and
recycling of Solid Waste.
There being no further business to come before the Board at this time, the meeting adjourned at 10:35 a.m.
The next regular meeting of the Board will be on May 19, 2003 at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_____________________________
William J. Byrd, Member
_____________________________
ATTEST: Mike
Shelton, Member
_____________________________
Elaine
Marlow, Clerk of the Board