ISLAND COUNTY COMMISSIONERS  -  MINUTES OF MEETING

REGULAR SESSION  - JUNE 23, 2003

                                                            

The  Regular Meeting of the Board of Island County Commissioners convened at 11:30 a.m. on  June 23, 2003, for    a  Roundtable  with Elected Officials,  Conference Room #116, Courthouse Administration Building   Other agenda topics for the  Regular Session followed at 1:30 p.m.  as  outlined on the agenda,  including Diking Improvement District #4, held in the  Law & Justice Facility, Department III (Courtroom 3), 101 NE 6th Street, Coupeville, Wa.  Wm. L. McDowell, Chairman, William J. Byrd, Member, and Mike Shelton,  Member, were present.

 

Roundtable Meeting with Island County Elected Officials

 

Elected Officials:     Greg Banks; William J. Byrd,  Wm. L. McDowell,

                                 Linda Riffe; Mike Shelton,  Suzanne Sinclair

Others:                       Dick Toft, Human Resources Director 

                                    Elaine Marlow, Budget Director/Clerk of the Board  

Public                         Nathan Whalen, Whidbey News Times 

                                    Diane Kendy, League of Women Voters

 

Greg Banks, Prosecuting Attorney,  commented  with respect to State Department of Corrections’ budget that was  slashed and  some of the resulting changes:   

 

            -no longer will take the responsibility for ensuring a convicted person pays fines, court costs,

               reimbursements to the  County for fees or paying restitution;  

 

                -the law says that the County Clerk may take up the role of  collection;

 

                -July 1 giving prisoners retro  50% “good time” .   Statewide there are 900+ inmates who will be

 eligible for early release who otherwise would not be released.  It is a cost shift and puts chronic

 criminals back out in the state  in the counties/communities they came from. 

 

Suzanne Sinclair was elected as  President of the State Auditor’s Association at the Annual State Association of Auditor’s conference.  Workshops are  being organized to talk about voting systems and process, and the probability that the County will be required to replace its voter    tabulation system and likely the voter registration system, since it does not  conform to  Secretary of State Office requirements contained in Help America Vote Act.  Required date of compliance is  2006.   There should be some dollars forthcoming  to assist in this endeavor although unlikely it will cover all of the expenses.   HAVA requires that the state establish a state-wide  data base of registered voters and the Secretary of State is looking to each County to maintain its own data base; the system has to be able to exchange information at the state system level. 

 

Linda Riffe attended the  Treasurer’s Conference in Spokane last week and came back with a lot of information regarding bonds, arbitrage and accounting processes.  County department bank accounts  outside the Treasurer’s  Office do not comply with the  RCW’s.    Insufficient check fees recently charged to the Treasurer as a result of one such account will  be charged back to that department.  She will  begin  working with the various departments  on this issue, and follow up with written documentation with a copy to the Board.     There are a  couple of junior taxing districts that issue warrants without sufficient funds in their accounts, one in particular seems to be an on-going situation.  She is advising all  districts that in the future they need to be sure  investments mature when needed to cover payroll.  The County is not in the business  of floating loans. 

 

Budget Distribution.  Elaine Marlow indicated that  the budget had been distributed to those departments who requested a copy.  The call for  2004 budgets will be sent out the first part of July.

 

Adjourned 11:56 a.m.; next  Elected Officials Roundtable will be July 28 at 11:30 a.m.

 

MINUTES APPROVED

 

The afternoon session beginning at 1:30 p.m. opened  with the Pledge of Allegiance.  By unanimous motion, the Board approved the  minutes from regular meeting held on June 16, 2003.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:

Voucher (War.)  #'. 167742-167998………………………………………… $302,192.50. 

 

Veterans Assistance Fund: [emergency financial assistance to certain eligible  veterans; the names and specific circumstances are maintained confidential].   By unanimous motion, the Board approved Claim #V3-7 in the amount of $4,957.12 as recommended by the Veterans Assistance Review Committee.

 

Hiring Requests & Personnel Actions

 

As presented by Dick Toft, Human Resources Director, the Board by unanimous motion,  approved the following personnel action authorizations:   

 

Dept.               PAA #     Description          Position  #     Action                 Eff. Date

 

Juvenile Ct.      057/03     Prob. Counselor    1402.07         Increase hours to .75     7/1/03

WSU                058/03     Off Coord           1244.00         Increase hours to .75     6/23/03

 

ISLAND COUNTY PARK BOARD REAPPOINTMENTS

 

By unanimous motion the Board reappointed Camano Island residents Joyce Christiansen and Carol Tripplet to the  Island County Park Board for six year terms expiring June 30, 2009.

 

Staff  session SCHEDULE – JULY, 2003

 

The Staff Session schedule for July, 2003, was approved for distribution by unanimous motion of the Board.  The regular Staff Session for July 1 has been canceled and a special staff session scheduled for July 9 at 9:00 a.m.  The regular third Wednesday Staff Session, July 16, will be held as scheduled, also at 9:00 a.m.

 

Liquor License # 077967-3C - Holmes Harbor Golf & Beach Club

 

On receipt of  favorable recommendations from the Island County Sheriff and the Health Department, the Board by unanimous motion, approved the assumption of Liquor License # 077967-3C from Holmes Harbor Associates,  Sikma Enterprises, Inc., to Mark Schuster, Holmes Harbor Community Partners LLC, dba Harbor Bar & Grill, located at Holmes Harbor Golf & Beach Club, 5023 Harbor Hills Drive, Freeland, Wa.  

 

Department of Health-Consolidated Contract #C08679(3)

 

Department of Health Consolidated Contract #C08679(3) Amendment #3 in the amount of  $48,359 for a new contract total of $562,304 was approved by unanimous motion of the Board.

[RM-HLTH-02-0094].

 

Resolution #C-62-03  Proclaiming July 10, 2003 Parent Trust For Washington Children Day in  Island County, Washington

 

By unanimous motion the Board approved Resolution #C-62-03  Proclaiming July 10, 2003 Parent Trust For Washington Children Day in  Island County, Washington.

 

BEFORE THE BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

 

PROCLAMATION

 

IN THE MATTER OF PROCLAIMING JULY 10,               }

2003 PARENT TRUST FOR WASHINGTON            }

CHILDREN DAY IN ISLAND COUNTY,                      }         RESOLUTION NO. C-62-03

WASHINGTON                                                            }

__________________________________________              }

 

            WHEREAS,  Parent Trust for Washington Children, originally founded as Parents Anonymous of Washington State, holds the distinction of being the first recognized Family Support Program in Washington State; and

 

            WHEREAS, since its founding in 1978, Parent Trust ‘s State-wide programs have worked with parents, caregivers, children, community leaders, government officials and interested parties in every county in the state to prevent child abuse, break the cycle of violence and make a real difference in the lives of families; and 

 

WHEREAS, on July 10, 2003, Parent Trust for Washington Children will celebrate its 25th anniversary of working to prevent child abuse and neglect by strengthening families in Island County and Washington  State. 

 

            NOW THEREFORE BE IT HEREBY PROCLAIMED  in  celebration  of this  achievement, as well as the achievement of thousands of families and volunteers who have made this possible,  the Board of Island County Commissioners proclaim July 10, 2003 as  Parent Trust for Washington Children Day in Island County.   

 

                        PROCLAIMED and ADOPTED this 23  day of June,  2003.

                                         

            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY, WASHINGTON

                                                            Wm. L. McDowell,  Chairman 

                                                William J. Byrd,  Member

 

                        Mike Shelton,  Member

ATTEST:  Elaine Marlow

Clerk of the Board

 

INTERLOCAL AGREEMENTS WITH STATE DEPARTMENT OF THE

MILITARY FOR FY2004 E-911 OPERATIONS

    

By unanimous motion, the Board approved two E-911 Operations Contracts FY2004 between Island County and Washington State Department of the Military Emergency Management Division, in both cases, with  recommendations on the Contract Review Forms by the Deputy Prosecuting Attorney: 

 

Interlocal Agreement Between Washington State Military Department and Island County for $45,080 representing FY2004:  financial assistance to the County solely for expenses necessary to implement wireless phase I and phase II service for wireless 911 calls originating in the County  [RM-BOC-03-0035]

 

Interlocal Agreement Between Washington State Military Department and Island County for $139,201 representing FY2004:  financial assistance to the County solely for expenses necessary to answer 911 calls originating in the County  [RM-BOC-03-0034].

 

ADOPT-A-ROAD LITTER CONTROL PROGRAM RENEWAL AGREEMENTS

 

Adopt-A-Road Litter Control Program renewals were approved by unanimous motion of the Board as recommended by Bill Oakes, Public Works Director:

 

§         Central Whidbey Lions, West Beach Road from Deseret Drive South to Libbey Road

§         Central Whidbey Lions, Libbey Road from Highway 20  to the end of Libbey Road.

 

Contract/Contract Bond/Escrow Agreement–PW-0320-79 - 

2003 ACP Overlays, Whidbey Island

 

Contract and  Contract Bond #RM-PW0320-79 with Krieg Construction, Inc., per bid awarded to that firm on June 2, 2003, for  2003 ACP Overlays on  Whidbey Island, CRP 03-02,  Work Order #357, in the amount of  $899,287.00, were  approved by unanimous motion of the Board as presented, also approving and authorizing the Chairman  to sign the and Escrow Agreement. 

 

Local Agency Agreement #PW-0320-82  - Washington State Department of Transportation – Whidbey Island Scenic  Corridor Management Plan

 

As presented by Mr. Oakes, the Board by unanimous motion approved Local Agency Agreement #PW-0320-82 between Island County and Washington State Department of Transportation for Whidbey Island Scenic Corridor Management Plan (CMP) for a total  project cost of $94,250.00 (Local Agency Funds- $24,250.00/Federal Funds-$70,000.00).

 

Quit Claim Deed – John M. & Patricia A. Prendergast -

Lancaster Road - Short Plat 298/02

 

Quit Claim Deed for Island County’s acceptance from  John M. & Patricia A. Prendergast related to  Lancaster Road, Short Plat  298/02, was approved by unanimous motion of the Board along with payment by the County in the amount $5,800.00  [Work Order #213,  Parcel 483-464; Sec. 22, Twp 29N., Rge 2E.].

 

HEARING SCHEDULED:  Resolution #C-63-03/R-24-03 – Petition to Vacate a portion of County road right-of-way known as Saratoga Road

 

By unanimous motion, the Board approved Resolution #C-63-03/R-24-03 Order Vacating County Road, Petition to Vacate a portion of County Road  right-of-way known as Saratoga Road, Whidbey Island, by  Petitioners Dale & Joani Boose,  located in Sec. 29, Twp 30N., R 2E, and scheduling the matter for  Public Hearing on  July 21, 2003 at 10:20 am.  

[Resolution #C-63-03/R-24-03 on file with the Clerk of the Board]

 

 Hearing Scheduled:  Resolution #C-64-03/R-25-03 – Petition to vacate a portion of County road right-of-way know as Barnum Road

 

By unanimous motion the Board approved Resolution #C-64-03/R-25-03  Order Vacating County Road, Petition to vacate a portion of County road right-of-way known as Barnum Road, Camano

 

Island,  by  Petitioners Richard and Julie Shallow,  located in Sec. 6, Twp 31N., R 3E., scheduling Public Hearing on  August 19, 2003 at 3:00 p.m. at the Camano Multipurpose Center, 141 N. East Camano Drive, Camano Island, Wa. 

[Resolution #C-64-03/R-25-03 on file with the Clerk of the Board]

 

Hearing ScheDULED:  Resolution #C -65-03/R-26-03 – In the Matter of Declar-ing Intent to Vacate Road End lying southwesterly of Block 4 and Northeasterly of Lot 1/Block 5 Plat of Bush Point, (a.k.a. Spyglass Drive)

 

The Board by unanimous motion approved  Resolution #C -65-03/R-26-03  In the Matter of Declaring Intent to Vacate Road End lying southwesterly of Block 4 and Northeasterly of Lot 1/Block 5 Plat of Bush Point, (a.k.a. Spyglass Drive), and scheduled a public hearing on the matter for July 14,  2003 at 10:20 a.m.

 

As stated in the Report of County Engineer, this section of road-end that terminates at the  shoreline is proposed to be vacated as a public road and transferred to the Port District of South Whidbey, as allowed under ICC 12.03.060 and RCW 36.87.130.   [Resolution #C-65-03/R-26-03 on file with the Clerk of the Board]

 

Resolution #C-66-03/R-27-03 Initiating County Road Project 

CRP 03-03- Shoreview Drive Outfall

 

The Board, by unanimous motion,  approved Resolution #C-66-03/R-27-03  Initiating County  Road Project  CRP 03-03; Work Order #253,  Shoreview Drive Outfall for a total appropriation of  $85,000.00.                            [Resolution #C-66-03/R-27-03 on file with the Clerk of the Board]

 

Award of Bid and Contract Approval-Calendar

YEARS 2003-2004 – BIOSOLIDS APPLICATION 

 

Based on recommendation dated May 29, 2003 from the  Solid Waste Manager and Assistant Public Works Director, the Board by unanimous motion,  awarded bid to  the low bidder, Northwest Liquid Transport, Inc., for Biosolids Application for calendar years 2003 and 2004, as well as approving and signing the Contract with that firm in the amount of  $6,130 per year plus sales tax.

 

AWARD OF BID AND CONTRACT APPROVAL FOR RECYCLING SERVICES

 

By unanimous motion the Board awarded bid per recommendation of the Solid Waste Manager and Assistant Public Works Director,  for hauling and recycling of recyclable commodities collected at County-owned recycle parks and centers,  County government office buildings on North and Central Whidbey Island, and from participating public schools, to Island Recycling, Freeland, the low responsive bidder, for the period July 1, 2003 through June 30, 2006.  By unanimous motion, the Board also approved the contract with Island Recycling and authorized the Chairman’s signature on the contract when Contract Review has been completed and approved by the Prosecutor’s Office and Risk Management.

 

There being no further business to come before the Board, meeting adjourned at 2:31 p.m.    The next regular meeting will be held on July 7, 2003 beginning at 9:30 a.m.

 

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

 

                                               __________________________

Wm. L. McDowell,   Chairman

 

                                   __________________________

William J. Byrd, Member

 

                                   __________________________

Mike Shelton,   Member

ATTEST:  

 

____________________________

Elaine Marlow, Clerk of the Board