ISLAND COUNTY COMMISSIONERS - MINUTES OF MEETING

REGULAR SESSION  -  JULY 14, 2003

 

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on  July 14, 2003 at   9:30 a.m. in the   Law & Justice Facility, Department III (Courtroom 3), 101 N.E. 6th Street, Coupeville, Wa.   Wm. L. McDowell, Chairman, William J. Byrd, Member, and Mike Shelton, Member, were present.    The meeting began with the Pledge of Allegiance.  By unanimous motion, the Board approved the minutes from the previous meeting held on July 7, 2003.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:    Voucher (War.) #168569-168866 = $ 1,888,480.81.

 

Veterans Assistance Fund: [emergency financial assistance to certain eligible  veterans; the names and specific circumstances are maintained confidential].   By unanimous motion the Board approved Claim V3-9 in the amount of $1778.48 as recommended by the  Veterans Assistance Review Committee. 

 

 Personnel Action AUTHORIZATIONs

 

As presented by Dick Toft, Human Resources Director, the Board by unanimous motion,  approved the following Personnel  Action Authorization [PAA]:    

 

Dept.            PAA #          Description              Position  #          Action             Eff. Date

Sheriff          059/03      Deputized Officer          4014.34          Replacement       7/14/03

 

EMPLOYEE AWARDS

 

Employee Service Awards

            Department                  Employee                      Years’  Service

            Solid Waste                   Doug Rowalt                              15

            Assessor                       Amy Witt                                     5

            Superior Court              Jeanne Wells                                5

            Health                           Kelly Diefert                                 5

            Superior Court              Karen Lerner                   5

            Maintenance                  John Frostad                                5

            Road                             Mike Farthing                             5

 

Employee of the Month – June, 2003 

Steve Nerison  was selected as  Employee of the Month for June.  Steve has been with the County since 1998 and serves as a   Plans Examiners/Building Inspector.  He is  regularly complimented on his willingness to assist home owners, builders and fellow workers. 

 

Special Occasion Liquor License #091161-Guam Society of Whidbey

 

Having received recommendations of approval after review from the appropriate County departments, the Board by unanimous motion approved Special Occasion Liquor License #091161 by the Guam Society of Whidbey Island for  August 2, 2003 from 5:00 p.m. to Midnight,  Knights of Columbus, Oak Harbor, Wa. 

 

Contract WITH  Washington State  DSHS Juvenile Rehabilitation Administration  for Functional Family Therapy Services

 

Contract between Washington State  Department of Social and Health Services, Juvenile Rehabilitation Administration,  and Island County for Functional Family Therapy Services in the amount  $4,650 (RM-JUV-03-0036) was approved by unanimous motion of the Board, having been discussed at the July 9 staff session with the Juvenile Court Services Director.

 

Grant contract WITH  DEpartment of Ecology  FOR  Northwest Straits Project Annual MRC Administration -  CZM310 Grant Agreement #G0400013

 

CZM310 Grant Agreement #G0400013   (RM-EXT-03-0039) between the Washington State Department of Ecology (DOE) and Island County for the Northwest Straits Project annual MRC  (Marine Resources Committee) Administration in the amount of $10,000  was approved by unanimous motion of the Board.

 

 

Interagency agreement wITH  Department of Ecology FOR

COMMUNITY  Litter Cleanup Program Agreement #C0400001

 

Interagency agreement between DOE and  Island County for the Community Litter Cleanup Program, Agreement #C0400001 (RM-SW-03-0040)  in the amount of  $62,611 was approved by unanimous motion of the Board.

 

Contract WITH Lighthouse Environmental Programs

for Community Litter Clean up Program

 

Contract for services between Island County and Lighthouse Environmental Programs for Community Litter Clean up Program for compensation up to $62,611 (RM-SW-03-0041) was approved by  unanimous motion of the Board.

 

Claim for Damages #R02-015CD -  Burton Green

 

Claim for Damages #R02-015CD by Burton Green was approved by unanimous motion of the Board in the  amount of $1,478.83  as recommended by Public Works/Engineering and the County Risk Manager as summarized in Memorandum dated July  8, 2003. 

 

Contract with Washington State Department of Natural Resources Notice of Continuing Forest Land Obligations

for Goss and Carp Lake DNR Property

 

Contract with Washington State Department of Natural Resources Notice of Continuing Forest Land Obligations for Goss and Carp Lake DNR Property Phase II  Agreement #GCA3559    [RM-GSA-03-0037] was approved by unanimous motion of the Board as outlined in Memorandum dated July 9, 2003 from Lee McFarland, Assistant Director, GSA.

 

Services Agreement-Marine View Farms, Inc.-Iverson Property

 

The Board by unanimous motion approved Services Agreement   (RM-GSA-03-0029) between  Island County and Marine View Farms, Inc. related to the Iverson Property [described in exhibit A of the Agreement) for a four year period, to keep the  property free of invasive weeds and drainage ditches on the  agricultural property   free of obstructions. 

 

EMERGENCY MANAGEMENT CONTRACTS APPROVED

 

As provided by the GSA Director, discussed and reviewed with the Board at Staff Session on July 9, 2003, the Board by unanimous motion approved the following Department of Emergency Services contracts:

 

§         Washington State Ferries-Weapons of Mass Destruction-Mitigation Program Phase II Agreement #GCA 3559 (RM-GSA-03-0037) $700

 

§         Amendment to Washington State Military Department and Federal Emergency  Management Agency State and Local Assistance Grant [SLA Grant] [RM-GSA-01-0007A]  $12,889.

 

Resolution #C-69-03/R- 27-03 – Initiating County Road

Project CRP 03-04 -  Lehman Road Outfall

 

Resolution #C-69-03/R- 27-03, as presented and recommended for approval by Bill Oakes, Public Works Director, was approved by unanimous motion of the Board initiating  County Road Project designated as CRP 03-04, work order #396, Lehman Road Outfall, located in Sec. 7,  Twp 31N., R 3E; Camano Island, for a total appropriation of $70,000.00.

[Copy on File with the Clerk of the Board]

 

HEARING SCHEDULED:  Resolution #C-70-03/R-28-03 – Petition to vacate

a portion of County road right-of-way known as Stillaguamish Avenue, Camano Island

 

By unanimous motion, the Board scheduled a Public Hearing for  Special Session on August 19, 2003 at 2:45 p.m. at the Island County Camano Community Center, for the purpose of considering  Resolution #C-70-03/R-28-03 – Petition to vacate a portion of County road right-of-way known as Stillaguamish Avenue, by Petitioners Frederick & Joanne Beich, property located in the Plat of Utsalady, Camano Island, Sec. 19, Twp 32N., R 3E.

 

HEARING SCHEDULED ON THE  Cancellation of Franchise #33

BY Gordon Sparks –  FOR SEWER LINE DISTRIBUTION SYSTEM-

Baker Way & Shore Drive

 

A Public Hearing was scheduled by unanimous motion of the Board to be held on August 4, 2003 at 10:20 a.m. for the purpose of considering the cancellation of Franchise #33 by Gordon Sparks   (sewer line distribution system) located at Baker Way & Shore Drive, in  Sec 13/24, Twp 32N., R 2E.. 

 

PURCHASE ORDER APPROVED FROM STATE CONTRACT-Supply &  install High Density Filing System as part of Courthouse Annex Remodel

 

The Board by unanimous motion approved Purchase Order #4638 from State Contract, quote #ISL-0503-B  to supply and install high density filing system as  part of the Courthouse Annex Remodel in the amount of $14,369.38, including sales tax . 

 

Community Development Block Grant (CDBG) Subrecipient Agreement – South Whidbey Commons-Scope of Work for Intergenerational Community Facility

 

Community Development Block Grant (CDBG) Subrecipient Agreement #PW0320-72 between Island County and South Whidbey Commons for the purpose of accomplishing the  Scope of Work for Intergenerational Community Facility was approved by unanimous  motion of the Board. 

 

HEARING HELD:  RESOLUTION #C-65-03/R-26-03 Final

Order of Vacation of  Road End

 

At 10:20 a.m. as advertised, a Public Hearing was held on  Resolution #C-65-03/R-26-03, Final Order of Vacation of a  road end  lying Southwesterly of Block 4 and Northeasterly of Lot 1/Block 5, aka Spyglass Drive,  in the Plat of Bush Point, Section 6, Township 29N., R 2E. 

 

Mr. Oakes confirmed the proposal is that the property be vacated to the   Port of South Whidbey and the agreement  addresses the fact that the property must be maintained in public use for the vacation to  remain valid.

 

When the Chairman called for public comments on the Final Order of Vacation, no one present indicated a desire to speak either for or against  the proposal.

 

By unanimous motion, the Board approved  Resolution #C-65-03/R-26-03, Final Order of Vacation of a  road end  lying Southwesterly of Block 4 and Northeasterly of Lot 1/Block 5, aka Spyglass Drive,  in the Plat of Bush Point, Section 6, Township 29N., R 2E. 

 

 

In the Matter of the Petition of                                             Resolution No.  C-65-03

Island County for the Vacation of a                                                    R-26-03

Road End lying Southwesterly of Block 4

and Northeasterly of Lot 1/Block 5 (aka                                         

Spyglass Drive) in the Plat of Bush Point                                                    

all being located in Section,6, Township 29N.,

Range 2E., W.M.

                                               

FINAL ORDER OF VACATION

                                               

            The Board, on the     14th     day         July      , 2003 , ordered the vacation of said County Board described as follows:

 

Road end lying Southwesterly of Block 4 and Northeasterly of Lot 1/Block 5 being more specifically described as follows:  a line commencing at the northeast corner of Lot 1, Block 5, considered the Meander Line as per the Plat of Bush Point ; then proceeding southerly a distance of 92.39 feet to a point where it then proceeds northerly 18.56 feet; thence easterly a distance of 30.77 feet to a point where it meets the southwest corner of Block 4; then proceeds northerly a distance of 83.53 feet to the northwest corner of Block 4 and then proceed westerly a distance of 40.14 feet to the Point of Beginning.

 

 

Further, per RCW 36.87.130, this road end will be used for port purposes, boat moorage or launching sites and use by the public as park, viewpoint, recreational, education or other public purposes.  It will not be sold, transferred or assigned to any other entity which would deny access or public use.  In the event this would occur, rights revert back to Island County.

 

Maintenance responsibilities and liabilities will transfer from Island County to the Port District of South Whidbey once the Final Order of Vacation has been approved and recorded.

 

The Port District of South Whidbey, or successors or assigns of this vacated roadway, will in no way affect, impede, or hinder the storm drainage from county roads at any future date.  Island County reserves the right to a 20-foot drainage easement for this area if, in future years, a drainage outfall may be required.

 

            It is Ordered by the Board, all the members concurring, that the county road end petitioned to be vacated by Island County Resolution C-65-03/R-26-03 be vacated, contingent upon the Order of Vacation and Final Order of Vacation being recorded.

 

            Done this    14th     day of    July ,   2003.

 

                                                            BOARD OF COUNTY COMMISSIONERS

                                                            ISLAND COUNTY,  WASHINGTON

 

                                                            WM. L. MCDOWELL, Chairman

                                                            WILLIAM J. BYRD, Member

                                    MIKE SHELTON, Member

ATTEST:   ELAINE MARLOW

                    Clerk of the Board

 

 

            There being no further business to come before the Board at this  time, the meeting adjourned at 10:22 a.m.     The next regular meeting of the Board will be on July 21, 2003 at  9:30 a.m.

 

                                                                        BOARD OF COUNTY COMMISSIONERS

                                                                        ISLAND COUNTY, WASHINGTON

 

 

                                                                        ______________________________

                                                                        Wm. L. McDowell,   Chairman

                                                   

                                   

                                    _____________________________

                                                                        William J. Byrd, Member

           

                                                                       

                                                                        _____________________________

                                                                        Mike Shelton,   Member

 

 

 

ATTEST:  

 

________________­­­­­___________

Elaine Marlow, Clerk of the Board