ISLAND COUNTY
COMMISSIONERS - MINUTES OF MEETING
REGULAR
SESSION - SEPTEMBER 8, 2003
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on September 8, 2003 at 9:30
a.m. in the Law & Justice
Facility, Department III (Courtroom 3), 101 N.E. 6th Street,
Coupeville, Wa. Wm. L. McDowell,
Chairman, William J. Byrd, Member, and Mike Shelton, Member, were present. The meeting began with the Pledge of
Allegiance. By unanimous motion, the
Board approved the minutes from meeting
of August 25, 2003.
The following vouchers/warrants were approved for
payment by unanimous motion of the Board, along with the August 31, 2003
payroll:
Voucher (War.)
#172243-172583. . . . . . . . . . . . . . . . . . . . . . . . . . .$325,802.49
Veterans Assistance Fund: [emergency financial assistance to certain eligible veterans; the names and specific
circumstances are maintained confidential]. Veterans Assistance claims were approved by unanimous motion of
the Board based upon the recommendation of the Veterans Assistance Review
Committee:
V3 – 11 in the amount of $1,760.47
V3 – 12 in the amount of $ 597.39
V3 - 13 in the amount of
$3,340.00.
By unanimous motion, as prepared and presented by
the Island County Auditor’s Office, the
Board adopted Resolution #C-85-03 in the matter of cancellation of
warrants in accordance with RCW
39.56.040.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF )
CANCELLATION
OF WARRANTS )
RESOLUTION C-85-03
____________________________________)
WHEREAS, RCW 39.56.040, provides for the cancellation of warrants not presented
within one year of the issue date, and
WHEREAS, the warrants listed in Exhibit “A” / Claims Fund have not been
presented for payment and have been outstanding for more than one year, or the
issuing fund or department has requested the cancellation, and
WHEREAS, effort to contact the recipients have not resulted in presentation of
the warrants, or an affidavit to request issuance of replacement warrants, and, NOW
THEREFORE
BE IT RESOLVED, that the warrants listed in Exhibit “A” are canceled. The County Auditor and County Treasurer, by
copy of this resolution, are directed to take action to transfer all records of
such warrants so as to leave the funds as if such warrants had never been
drawn.
ADOPTED this 8th Day of September,
2003.
Board
of County Commissioners
Island
County, Washington
Wm. L “Mac” McDowell, Chairman
ATTEST: William J.
Byrd, Member
Elaine Marlow, Clerk of the Board Mike Shelton, Member
[Exhibit “A” on file with the Clerk of the Board]
Resolution #C-86-03 Proclaiming the month of September, 2003, as
Alcohol and Drug Addiction Recovery month in Island County
Resolution #C-86-03 Proclaiming the month of
September, 2003, as Alcohol and Drug Addiction Recovery month in Island County
was adopted by unanimous motion of the Board.
Holly Adams, Seeds of Change: Partners for a Drug-Free
community, and Coalition Coordinator, Island County Meth Action Team, was
present and spoke in support of the proclamation. A number of others in the audience attended for the same purpose
and applauded the Board’s action.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
P R O C
L A M A T
I O N
IN THE MATTER OF PROCLAIMING THE
)
MONTH OF SEPTEMBER, 2003, AS )
RESOLUTION NO. C-86-03
ALCOHOL AND DRUG ADDICTION
)
RECOVERY MONTH IN ISLAND COUNTY
)
WHEREAS, every day in Island County, men, women and
youth enter treatment for substance abuse and begin the road to recovery, while
families seek hope and recovery in support programs and counseling; and
WHEREAS, treatment helps our young people succeed in
school, provides children with capable and caring parents and helps thousands
of individuals get their lives back through restored health and productivity;
and
WHEREAS, although addiction is a chronic illness that
involves significant physical changes in brain function, research shows
addiction treatment is as effective as treatment for other chronic medical
conditions such as diabetes and high blood pressure; and
WHEREAS, recognizing addiction as an illness is key to
eroding social stigmas about addiction and is key to creating a society that
treats people who are struggling with addiction, in recovery or at risk for
alcohol and other drug problems with respect; and
WHEREAS, substance abuse and dependence is also an
economic issue; the last study done in 1996 showed the cost of alcohol and
other drug abuse in Washington State to be $2.45 billion; and
WHEREAS, this year's theme of "Join the Voices
for Recovery: Celebrating Health", invites each of us to join the recovery
community in supporting more quality treatment programs and reducing the stigma
that discourages many people from seeking treatment;
NOW, THEREFORE, the Board of County Commissioners
hereby proclaims the month of September, 2003 as:
Alcohol and Drug
Addiction Recovery Month
in Island County,
Washington, and encourages all residents to promote the benefits of drug and
alcohol addiction treatment and recovery.
ADOPTED
this 8 day of September 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Wm. L. "Mac"
McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST:
Elaine Marlow, Clerk of the
Board
As presented by Terry Cheuvront, Assistant Human Resources Director, the
Board by unanimous motion, approved the
following personnel action authorization (s):
Dept. PAA # Description Position
# Action Eff. Date
Public Works 065/03
Road Shop Sup/OH 2204.03 Replacement 10-01-03
WSU 066/03 Vol. Prgm Coord. 1207.01
Replacement 12-29-03
Juvenile 067-03 Juv Prob Officer
1402.02 Reduction in
Hr 09-08-03
to .9 for 30 days
Department
Employee Anniv. Date # Years
Central
Services Stan Bradshaw 9/01/98 5
Public
Works Dennis Houston 9/13/93 10
Public
Works Larry Frostad
9/01/88 15
Pub.
Wks Solid W Laurie Whitcher 9/28/98 5
Prosecuting
Atty. Steven Selby 9/30/98 5
Sheriff Laurie Fallert 9/01/98 5
Sheriff Dan Todd 9/04/98
5
Sheriff Bill Vaughn 10/01/97 5
Sheriff Joe Uhrich 07/01/97 5
Channing
Gredvig, Juvenile
Probation Officer, was selected as the Employee
of the Month for August. He has worked for the County since January of 2001. Most notably
Channing was a key participant in the County successfully applying for a
federal grant which provided the funds to establish the County’s Drug Court
Team.
By unanimous motion, the Board reappointed Bruce
Bryson, Coupeville, to the Conservation Futures Citizens Advisory Board (CAB)
for a three year term expiring September
30, 2006.
INTERLOCAL
AGREEMENTS WITH ISLAND COUNTY EMERGENCY
SERVICES COMMUNICATION CENTER APPROVED
By unanimous motion, the Board approved two
Interlocal Agreements [FY2004 Contracts] Between Island County and Island County Emergency Services
Communication Center (I-COM) as follows:
§
Interlocal
Agreement between Island County and I-COM for E-911 FY2004 Operation Contract
for E-911 Funds [State contract #E03 395] $139,201 (RM-BOC-03-0044)
§
Interlocal
Agreement between island County and I-COM for E-911 FY2004 Operations Contract
Wireless Phase I & II [State
contract #E03 336] $45,080 (RM-BOC-03-0045)
The Board, upon unanimous motion, approved two
Health Department Contracts, as follows:
§
Contract
#HS-04-03 [RM-HLTH-99-0057] with Service Alternatives for Washington, Inc. for Developmental Disabilities Program, in the contract amount of $34,250.
§
Contract
#HS-06-03; [RM-HLTH-98-0004] with Total Living Concept, for Developmental
Disabilities, in the contract amount of $8,717.
As forwarded by Don Meehan, WSU Extension Agent,
under cover memo briefly describing
each agreement, the Board by unanimous motion approved the following three
Agreements:
§
Services
Agreement Renewal No. 2 Between Island County, through its Marine Resource Committee, and Gary Wood d/b/a Intertidal
Consulting [RM-EXT-03-0056]
§
Interagency
Agreement Contract #IA 04-06-05 between Washington State Department of
Agriculture and Island County and its Agent the Island County Noxious Weed Control
Board Funding for Control and Eradication of Spartina [RM-EXT-03-0052]
§
Agreement
between Island County and Steve Wirth, Wildlands Management Treatment of Spartina [RM-EXT-03-0053]
PETITION TO
VACATE SHORELINE DRIVE R/W - TYEE
BEACH, CAMANO ISLAND
A revised Petition for Vacation of a portion of
County road right of way, Shoreline Drive – Plat of Tyee Beach, Division #2, Camano Island, submitted by Dean and Diane Pachosa, was by
unanimous motion of the Board, referred to the County Engineer for
review and recommendation back to the Board.
Consultant Agreement #PW98-2061
SUPPLEMENT NO. 3 WITH
Perteet Engineering -
Bayview Road Improvements
Consultant Agreement #PW98-2061, Supplement No.
3, with Perteet Engineering for Bayview Road Improvements under CRP 98-17,
Work Order 229, and Constructability
Review, Extending Completion for Work, Surveying, Plans, Specifications, and
Estimate, an increase by $200,000 for a total of $476,877 was approved by unanimous motion of the Board, as
presented and recommended for approval by Bill Oakes, Public Works Director.
Resolution #C-87-03/R-34-03 Interfund Loan from Island County
Solid Waste Fund to Island County REET 1 Fund
The Board, by
unanimous motion, approved
Resolution #C-87-03/R-34-03 in the
matter of approving an interfund loan from the Island County Solid Waste Fund
to the Island County REET 1 Fund, to be paid back in five years or less.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
|
IN
THE MATTER OF APPROVING AN ) |
|
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INTERFUND
LOAN FROM THE ISLAND COUNTY ) |
|
|
SOLID
WASTE FUND TO THE ISLAND COUNTY ) |
RESOLUTION C- 87-03 |
|
CAPITAL
IMPROVEMENT FUND ) |
|
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|
|
WHEREAS, the Board of County Commissioners, has
determined that in order to obtain cost savings, an interfund loan is
beneficial to the County instead of external funding such as bonds, for funding
for the Annex Remodel; and
WHEREAS, it is the desire of the Board to provide
cash flow in the Capital Improvement fund for taxes not yet collected; and
WHEREAS, there are funds available in the Solid
Waste Fund; and
WHEREAS, regulations governing interfund loans
require that they bear interest at a rate equal to the externally earned rate
available to the County and that the term of the loan shall be for no more than
five (5) years; and
WHEREAS, the Island County Treasurer oversees the
status and disposition of interfund loans with the Island County Auditor
recording the balance due at the end of each calendar year as a liability of
the borrowing fund and a receivable of the source fund;
NOW, THEREFORE, BE IT HEREBY RESOLVED that an
interfund loan not to exceed $650,000 is authorized from Fund 401 (Island
County Solid Waste Fund) to Fund 134 (Island County Capital Improvement fund)
with interest charged at the rate earned by county funds in the State
Investment Pool, said loan to be paid in full, in annual payments, within 5
years of the date of withdrawal of funds from the Solid Waste Fund. Direction for transfer of funds from the
Solid Waste Fund to the Capital Improvement fund for the interfund loan will be
given to the Treasurer’s Office by the Public Works Director.
APPROVED AND ADOPTED this 8 day of Sept., 2003.
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Board of County
Commissioners |
Island
County, Washington
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board
Resolution #C-88-03 /R-33-03 Adopting the Central/South Whidbey
Watersheds Non-Point Pollution Prevention
Action Plan
The Board by unanimous motion adopted Resolution
#C-88-03/R-33-03 in the matter of Adopting the Central/South Whidbey
Watersheds Non-Point Pollution Prevention Action Plan, with the addition (Page
12 A-9) of identification of the capital cost, and the annual maintenance cost to implement a county wide sewerage district. As noted by Gwenn Maxfield, Assistant
Public Works Director, the $60,000 figure on that page only represents staff
cost and not a new cost to private property owners.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER
OF ADOPTING THE )
CENTRAL/SOUTH
WHIDBEY ) RESOLUTION C-88-03
WATERSHEDS
NONPOINT POLLUTION ) R-33-03
PREVENTION
ACTION PLAN )
WHEREAS, the Central/South Whidbey Watersheds
Nonpoint Pollution Prevention Action Plan is a mandatory element required by
WAC 400-12, Local Planning and Management of Nonpoint Source Pollution, and
WHEREAS, the
Central/South Whidbey Watersheds Nonpoint Pollution Prevention Action Plan has
been reviewed for SEPA compliance in accordance with RCW 43.21.C, and
WHEREAS, the
Island County Planning Department issued a SEPA DETERMINATION OF
NON-SIGNIFICANCE for the Central/South Whidbey Watersheds Nonpoint Pollution
Prevention Action Plan on May 3, 2001, and
WHEREAS, four
public forums were held to obtain public input in Coupeville, Freeland, Bayview and Clinton as part of the
public participation requirements of WAC 400-12, and
WHEREAS, the
implementing agencies identified in the Central/South Whidbey Watersheds
Nonpoint Pollution Prevention Action Plan had an opportunity to review and
comment on the plan and submit letters of concurrence, and
WHEREAS, the
Central/South Whidbey Watershed Management Advisory Committee and the Public
Works Department recommended to the Board of County Commissioners that the
Central/South Whidbey Watersheds Nonpoint Pollution Prevention Action Plan be
adopted consistent with the process established under WAC 400-12; NOW THEREFORE
BE IT HEREBY RESOLVED by the Board of Island County Commissioners that the Central/South
Whidbey Watersheds Nonpoint Pollution Prevention Action Plan is adopted.
APPROVED AND ADOPTED this 8 day of
Sept., 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William
J. Byrd, Member
Mike
Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board [Adopted
Plan placed on file with the Clerk of the Board]
Amendment No. 1 to
PW02-2048(B) - Department of Ecology -
Freeland Water Quality Improvement Project
Amendment No. 1 to Contract PW02-2048(B)
between Island County and the State
Department of Ecology Grant Agreement No. G0200361, for the Freeland Water Quality Improvement Project, Work Order 164 to revise scope of work and
reduce dollar amount by $5,000 was
approved by unanimous motion of the Board. Bill Oakes had provided a recommendation of approval, and advised the Board that the
project scope of work was being modified to delete performance of a stream
survey and biological assessment to assess existing fish habitat in the stream
and potential impacts on the pipeline, resulting in a reduction of $5,000.
Salmon Lead Entity Grant Renewal - PW03-1012, RM-PW-032099 - Washington State Department of Fish and
Wildlife Lead Entity Grant Agreement
Salmon Lead Entity Grant Renewal #PW03-1012
[RM-PW-032099] of Washington State
Department of Fish and Wildlife Lead Entity Grant Agreement (July 2003 – June
2004) under Work Order 288 was approved
by unanimous motion of the Board as
recommended by Mr. Oakes, for a total
contract amount of $50,000 [State: $50,000/County: $35,000].
Resolution #C-89-03/SW-04-03 - Authorizing Purchase of Construction
Materials for Coupeville Tipping Wall Without Competitive
Bidding AND APPROVING PURCHASE ORDER
Resolution #C-89-03/SW-04-03 in the matter of authorizing purchase of construction materials
for Coupeville Tipping Wall without competitive bidding was approved by
unanimous motion of the Board, along with
authorizing the Chairman’s signature on Purchase Order #6960. As explained by Mr. Oakes, the Sole Source
waiver was due to design of Hilfiker Wire-faced tipping wall with timber
armoring, as well as the fact that the Department has on stock at the road shop the repair materials for a
Hilfiker wall.
BEFORE THE
BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF AUTHORIZING )
PROCUREMENT OF SPECIFIED )
MATERIALS
FOR CONSTRUCTION OF
) RESOLUTION
NO. C - 89 -03
150’ OF WIRE FACED, TIMBER ARMORED ) RESOLUTION NO.
SW -04 -03
TIPPING WALL FOR 3 TRAILERS AT THE )
COUPEVILLE SOLID WASTE FACILITY )
WITHOUT COMPETITIVE BIDDING )
WHEREAS, funds are available in the
solid waste budget for purchase of construction materials for a 3-slot, offset,
150’, Hilfiker wire-faced tipping wall
with timber armoring; and
WHEREAS, the specified wall design is at least half the cost
of lock-block MSE walls previously constructed
at the Coupeville facility; and
WHEREAS, the County road shop maintains
spare parts and materials for the specified wall and the Solid Waste Department
wishes to maintain common maintenance and parts pool for the Hilfiker
structure;
WHEREAS, the Washington State
Department of Transportation recognizes the Hilfiker system as the only pre-approved wire wall system in the state of
Washington; and
WHEREAS, ICC 2.30A.010 (A)(9) and
RCW 39.04.280 permit a waiver from competitive bidding for materials that can
only be obtained from a single source of supply;
_____________________________________________________________________
NOW THEREFORE,
BE IT HEREBY RESOLVED that competitive bidding is waived and the Chairman of the Board of
Commissioners, acting on behalf of the Board of County Commission-ers, is
authorized to sign a DPW/SW purchase order to procure wall construction
materials from Hilfiker Retaining Walls at lump-sum cost of $17,486.96 plus
freight and sales tax.
ADOPTED this 8 day of September, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm. L. McDowell,
Chairman
William J. Byrd,
Member
Mike Shelton, Member
ATTEST:
Elaine Marlow, Clerk of the Board
Resolution – PLG-020-03 Incorporating the Shirona Water Co.
Service Area into the Coordinated Water System Plan
Pulled from
today’s agenda
Resolution #C-90-03/PLG-021-03
Incorporating the Whidbey Shores Water System Service Area into
Coordinated Water System Plan
As presented by Carole Croft, Land Use Review
Manager, Planning & Community Development Department, the Board by unanimous motion approved Resolution #C-90-03/PLG-021-03 Incorporating the Whidbey Shores Water System
Service Area into the Coordinated Water System Plan.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER
OF INCORPORATING THE )
SERVICE AREA
FOR WHIDBEY SHORES ) RESOLUTION C-90-03
SYSTEM INTO
THE ISLAND COUNTY ) PLG-021-03
COORDINATED
WATER SYSTEM PLAN. )
WHEREAS, the Whidbey Shores Water
System was lawfully established prior to the adoption of the Island County
Coordinated Water System Plan; and
WHEREAS, the Whidbey Shores Water
System is not proposing to expand their water system service area rather it is
proposing to incorporate the existing service area into the Island County
Coordinated Water System Plan; and
WHEREAS, pursuant to WAC
197-11-800(4)(b) appropriations of 2,250 gallons per minute or less of ground
water are exempt from SEPA review, NOW,
THEREFORE,
BE IT RESOLVED by the Board of Island
County Commissioners that the Whidbey Shores Water System service area is
hereby incorporated into the Island County Coordinated Water System Plan.
APPROVED
AND ADOPTED this 8 day of September, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm.
L. McDowell, Chairman
William
J. Byrd, Member
Mike
Shelton, Member
ATTEST:
Elaine Marlow
Clerk of the Board
[Exhibit A on file with the Clerk of the
Board]
Resolution #C-91-03/PLG-022-03 Release of the Funds guaranteeing
Completion of recreational area work at
Cottage Glen PRD
Owner: RKP Enterprises, Inc.
Proposed action by adoption of the resolution presented by Ms. Croft was
described in a memorandum dated September 3, 2003. On inspection by Island County staff, landscaping and site improvements were completed according to the conditions of approval of
application 001/94 PRD approved April
7. 1997. Therefore, approval is
recommended to release declaration of trust funds in the amount of $10,730.00
held by Insco Insurance Services, Inc., to RKP Enterprises, Inc.
By unanimous motion, the Board approved Resolution
#C-91-03/PLG-022-03 releasing funds guaranteeing completion of recreational
area work at Cottage Glen PRD, by owner RKP Enterprises, Inc. (Robert K.
Porter) in the amount of $10,730.00 held by Insco Insurance Services,
reference 001/94 PRD.
BEFORE THE
BOARD OF COUNTY COMMISSIONERS
OF ISLAND
COUNTY, WASHINGTON
|
IN THE MATTER OF RELEASE OF THE FUNDS ) GUARANTEEING COMPLETION OF
RECREATIONAL ) AREA WORK AT COTTAGE GLEN PRD, IN ISLAND ) COUNTY, WASHINGTON Owner: RKP
Enterprises, ) Inc. (Robert K. Porter) ) |
RESOLUTION C- 91 -03 PLG-022-03 |
WHEREAS, the completion of work in
PRD #001/94 has been completed to County standards as of today’s date,
September 3, 2003; and
WHEREAS, the following described
work: Proposed recreational improvements associated with the Planned
Residential Development of Cottage Glenn, has been completed; and
WHEREAS, a letter was received
August 29, 2003 requesting the lifting of the bond by Robert K. Porter or RKP
Enterprises, Inc.
WHEREAS, to assure the completion
of the recreational area described above, the applicant, RKP Enterprises, Inc. furnished Island County with a bond in the
amount of Ten Thousand seven Hundred and Thirty Dollars ($10,730.00) from Insco
Insurance Services, Inc.; and
WHEREAS, said work has now been
inspected and found to comply with County standards and conditions; NOW, THEREFORE,
IT IS HEREBY RESOLVED that the said funds
guaranteeing completion of said work be released to RKP Enterprises, Inc. this date.
APPROVED this 8 day of September, 2003.
BOARD OF
COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
Wm. L. McDowell, Chairman
William J. Byrd, Commissioner
Mike Shelton, Commissioner
ATTEST: Elaine Marlow
Clerk of the Board
Meeting adjourned at 10:35 a.m. The Board will meet in
Special Session September 10, 2003, beginning at 9:30 a.m. to conduct budget
workshops, to be held in Conference Room #116, Courthouse Administration Building, 1 NE 7th Street,
Coupeville, Wa.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
______________________________
Wm. L. McDowell,
Chairman
_____________________________
William J. Byrd, Member
_____________________________
Mike Shelton, Member
ATTEST:
____________________________
Elaine Marlow, Clerk of the Board