ISLAND COUNTY COMMISSIONERS – MINUTES OF
MEETING
REGULAR SESSION - OCTOBER
27, 2003
The Regular Meeting of the Board of Island County Commissioners began at 11:30 a.m. on October 27, 2003, in Conference Room #116, Courthouse Administration Building. Inasmuch as the usual roundtable with Island County Elected Officials at this time had been canceled, the Board therefore moved the budget workshop up to the time of 11:30 a.m. to meet with the Budget director for review/status on the preliminary 2004 budget thus far, and make some preliminary budget decisions. Topics from the Regular agenda followed at 1:30 p.m. including Diking Improvement District #4. Wm. L. McDowell, Chairman, William J. Byrd, Member, and Mike Shelton, Member, were present.
The Board met with the Budget Director at 11:30 a.m. in the Island County Administration Building, Conference Room 116, 1 NE 7th Street, Coupeville, Wa., the Chairman noting that the workshop may be continued until 2:30 p.m. if necessary.
A memo dated today was received from Tim McDonald, Health Services Director, entitled Proposed 2004 Budget Requested Reports/Clarifications [Copy on file].
Hand-outs for today’s consideration were the same as handed out by the Budget Director on October 20th:
§ 2004 Workshop Budget – Current Expense Summary – Update
§ 2004 Workshop Budget – Supplemental Budget Requests – Update
Status: The Current Expense Summary reflects funding all current positions approved in 2003, including Central Services Programmer, but does not include funding the CASA Coordinator full-time, and totals a $402,086 shortfall. Supplemental budget requests for Current Expense total $323,245. Added together, if all were approved, total a $725,331 shortfall.
Revenues: Although revenue estimates are not as conservative as last year, the Budget Director confirmed she was comfortable with those estimates. The Board concurred and expressed no desire to make any changes to the revenue forecast.
Supplemental Requests – Current Expense. The Commissioners agreed today as a starting point to fund the following from the list of supplemental Current Expense requests:
§ Replace District Court Recording System $ 8,000
§ CASA Volunteer Coordinator - 1.0 FTE $8,430
§ Overtime [40 hours total annual] Maintenance Techs $1,250
§ Tentative agreement to fund Prosecutor’s request to reinstate a deputy prosecuting attorney position ($67,000), but first want further discussion with the Prosecutor at the November 5th Staff Session.
Consensus reached with regard to request by Superior Court for position upgrade, that Superior Court is authorized to proceed through the established personnel process with Human Resources to request upgrade of position #2008.00, ultimately submitted to the Board for consideration. Depending upon on the result of that process and whether or not approval is granted by the Board, need to recognize the upgrade would result in an additional $3,400.
Expenditures: After discussion and review, the Board agreed that the shortfall of $402,086 in Current Expense, plus those additional supplemental requests discussed above, would come to a total of $490,166 to be paid for out of Current Expense fund balance.
Budget
Workshop continued to 2:30 p.m. today.
Regular agenda items as listed resumed when the Board reconvened at 1:30 p.m. (including Diking Improvement District #4) in the Island County Courthouse Annex, Basement Hearing Room, located at 1 N.E. 6th Street, Coupeville, Wa. All members were present. The meeting began with the Pledge of Allegiance. By unanimous motion, the Board approved the minutes from Regular Session held on October 20, 2003.
The
Board, by unanimous motion, approved special payroll dated October 21, 2003, as
well as the following vouchers/warrants:
Voucher (War.) #176074-176333. .
. . . . . . . . . . $486,122.99.
As
presented by Dick Toft, Human Resources Director, the Board by unanimous
motion, approved the following
personnel action authorization:
Dept. PAA # Description Action Eff. Date
Health 088/03 Proj. Asst – Drinking Wtr. Prog. New Position-18 mos. 10-27-03
Position #2421.00 Grant-funded
The
Board by unanimous motion approved for distribution the Staff Session Schedule
for November, 2003, outlining sessions
to be held on November 5 and November 19, beginning at 9:00 a.m.
Resolution #C-102-03
Supporting THE 2003 United
Way Drive WITHIN ISLAND
COUNTY
As has occurred over the past number of years at this time, the Board by unanimous motion approved Resolution #C-102-03 Supporting the 2003 United Way Drive within Island County.
BEFORE
THE BOARD OF COUNTY
COMMISSIONERS
IN THE MATTER OF SUPPORTING )
THE 2003 UNITED WAY DRIVE ) RESOLUTION C-102-03
WITHIN ISLAND COUNTY )
WHEREAS, United Way of Island County is a major contributor of funds providing support to organizations serving community needs for infants, youth, adults, seniors, and those with physical and mental and sensory health problems;
WHEREAS, some of the 24 programs supported by United Way include Big Brothers/Big Sisters, Help House, CADA, Central Whidbey Youth Coalition, Toddler Learning Center, Senior Services Centers and Habitat for Humanity;
WHEREAS, many of these programs are proactive and address issues before they become County wide problems, it is in the County’s best interest to provide active support to United Way;
WHEREAS, United Way returns 87% of funds collected directly back into local programs that meet the needs and serve the citizens of Island County;
WHEREAS, all employees of Island County are encouraged to remember citizens of the County who find themselves in a time of need and who will benefit from our generosity;
WHEREAS, it is requested that each department identify an individual to be the department’s 2003 coordinator who can answer questions and provide assistance in the conduct of this year’s drive;
BE IT RESOLVED, that the Board of County Commissioners designates the period of November 1st to November 28th, 2003 as the Island County United Way Fund drive.
ADOPTED this 27th day of October, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow
Clerk of the Board
By unanimous motion, the Board having previously discussed various contracts with the Health Services Director and/or Board of Health, approved the following contracts:
Contract #HD-15-03 Group Health Cooperative – Flu Vaccinations – Fee for Service Contract [RM-HLTH-03-0065]
Contract #C08679, Amendment 6 - Department of Health Consolidated Contract; Amendment Amount $104,203, for total new contract amount $845,277 [RM-HLTH-02-0094]
Contract #0269-12830, Amendment 2, DSHS/Economic Services Administration – WorkFirst Fee for Service Contract [RM-HLTH-02-0062]
Contract # HD-13-01, Amendment 3 - CDC – Building Environmental Health Services; Amendment Amount $185,000 for total new contract of $541,339 [RM-HLTH-01-0106]
Contract #G0400088 - Department of Ecology – Site Hazard Assessment Contract in the Amount of $85,000 [RM-HLTH-95-0039]
Contract #0183-44504, Amendment 1 - DSHS – HIPAA Business Associate
Contract; no change in dollar amount [RM-HLTH-99-0066] General Terms and Conditions
As
presented and recommended for approval by Bill Oakes, Public Works Director,
the Board by unanimous motion, approved the following Quit Claim Deeds
associated with West Beach Road Project, Phase 3, under Work Order 207:
Quit Claim Deed – Island County & Dale H. and Kathleen K. Zimmerman; West Beach Road; $2,110.00; Parcel 281-4520; Sec. 24, Twp 32N, R 1W.
Quit Claim Deed – Island County
& Hugh B. and Jean J. Replogle; West Beach Road; $7,700.00; Parcel 508-3190; Sec 24, Twp 32N, R 1W.
Quit Claim Deed – Island County
& James R. and S. Naomi Puhr; West Beach Road; $3,500.00; Parcel 275-3640; Sec 24, Twp 32N, R1W.
Construction
Easement–James R. & S. Naomi Puhr;
West
Beach Road PROJECT, PhASE 3
By unanimous motion, the Board
approved Construction Easement [mutual benefits easement, no dollar amount
assigned; county will construct driveway approach] #PW-0320-115 between Island County and James R. & S. Naomi Puhr, for the West Beach Road Project, Phase 3, under Work Order 207; Parcel 275-3640; Sec. 24, Twp 32N., R
1W.
Drainage
Easement #PW-0320-92 between Island
County and Stephen R. & Patricia A. Freeman, was approved by
unanimous motion of the Board, as recommended by Mr. Oakes, related to the
Dines Point Outfall under Work Order
#115, located in the Plat of Arcadia,
Block 2, Lot 1 [a mutual benefits
easement; no dollar amount changing hands].
Also by unanimous motion the
Board approved Extinguishment of a previous easement, Easement #PW-0320-105, between Island County and Stephen R. & Patricia A. Freeman, Dines Point Outfall, Work Order #115; Plat
of Arcadia, Block 2, Lot 1.
The Board resumed in Budget Workshop at 2:30 p.m. with the Budget Director, continued from this morning’s budget session, in Island County Administration Building, Conference Room 116, 1 NE 7th Street, Coupeville, Wa.
Health:
§ Additional $37,314 requested from Current Expense - to be funded from
Public Health Pooling fund balance
§ Additional vehicle $17,500 – to be funded from Health Auto Reserve
§ Increase Jail Health Contract $23,000 - already included in Sheriff’s budget
Fair
Island County Fair bldg repairs – approved $15,000 from REET 1
Public
Works/Roads/Solid Waste
§ 6 Seasonal Employees - approved $138,800 from the Road Fund
§ Engr. Tech 3.1 land-right-of-way acquisition - approved $57,400 from the
Road Fund [in the long-term no net increase of employees after 1 or 2 years]
§ Increase S.W. Acct Tech to .8 FTE $13,000 - approved from Solid Waste
Fund
§ Increase hours 6 Solid Waste Attendants $53,000- approved from Solid
Waste Fund
§ Projects carried forward to 2004 at the request of the Public Works Director:
Freeland Outfall Project (delayed – permit from DF&W still not received) carry forward funding to 2004 from REET 2 and Road Fund
Bayview Road Shop Shed extension - delayed – carry forward to 2004
from ER&R.
As
far as a request from EDC for funding from the Rural County Sales Tax for
outreach recruitment program in the amount of $31,400, no decision was reached
at this time and a decision on hold until next week. In the meantime,
Commissioner Shelton will meet with the
EDC Director to discuss/clarify the request.
There being no further business to come before the Board at this time, the
meeting adjourned at 2:55 p.m. The next regular meeting of the Board will
be held on November 3, 2003, beginning at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_____________________________
William J. Byrd, Member
_____________________________
Mike Shelton, Member
ATTEST:
_________________________
Elaine Marlow, Clerk of the Board