ISLAND COUNTY COMMISSIONERS -
MINUTES OF MEETING
REGULAR SESSION - NOVEMBER 3, 2003
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on November 3, 2003
at 9:30 a.m. in the Island County
Courthouse Annex, Basement Hearing Room, 1 N.E. 6th Street,
Coupeville, Wa., William J. Byrd, Member, and Mike Shelton, Member, were
present. Due to a prior meeting commitment, Wm. L. McDowell, Chairman, was
absent until the 10:30 a.m. Budget Workshop. The meeting began with the Pledge
of Allegiance. By unanimous motion, the
Board approved the following minutes:
Special Session October 23, 2003 and Regular Session October 27, 2003.
VOUCHERS
AND PAYMENT OF BILLS
The Board by unanimous motion approved the payroll
dated October 31, 2003, and the
following
vouchers/warrants:
Voucher (War.) #176353-176523
. . . . . . . . . . . . . . . . .
..$173,761.34.
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resources Director,
the Board by unanimous motion approved
the following personnel action authorizations:
Dept. PAA #
Description
Position # Action Eff. Date
Public Works
089/03 Eqt. Opr OH
2238.05
Replacement 11/3/03
Auditor
090/03 Financial Acct. 216.00 *New Position 11/3/03
*[re-structure: one position deleted, replaced with
similar but different type position]
Resolution
#C-103-03 Sale and Or Disposal of Surplus County Property
By
unanimous motion, the Board approved Resolution #C-103-03 in the matter of
the Sale and or Disposal of Surplus County Property, a 1995 Lanier Advocate V
Recorder LCR5D and Microphones, to be
given to the Town of Coupeville.
STATE OF WASHINGTON
COUNTY OF ISLAND
IN THE MATTER OF THE SALE }
AND OR DISPOSAL OF SURPLUS } Resolution
No. C-103-03
COUNTY PROPERTY }
WHEREAS,
Island County has certain equipment which has lost its economic value/utility
to the County; and
WHEREAS,
pursuant to Island County Code Chapter 2.31, such items may be disposed of; and
WHEREAS,
the item described on attached Exhibit A is now and has been the property of
Island County, State of Washington; and
WHEREAS,
it is in the best interest of the County and the citizens thereof that said
item listed in Exhibit A be sold or disposed of in accordance with Island
County Code Chapter 2.31; NOW THEREFORE,
BE IT HEREBY RESOLVED THAT
the item listed on Exhibit A shall be sold or disposed of in accordance with
Island County Code Chapter 2.31.
ADOPTED this 3 day of
November, 2003.
Board
of County Commissioners
Island
County, Washington
[absent - Wm. L. McDowell, Chairman]
William
J. Byrd, Member
Mike
Shelton, Member
ATTEST:
Elaine Marlow,
Clerk of the Board
[Exhibit A on file with the Clerk of the Board]
By
unanimous motion, the Board adopted Resolution #C-104-03 in the matter of
declaring Legal Holidays for 2004.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
IN THE MATTER
OF DECLARING LEGAL )
HOLIDAYS FOR
THE YEAR 2004 )
RESOLUTION NO. C- 104-03
________________________________________)
WHEREAS, Washington State holidays are
outlined in the Revised Code of Washington, Chapter 1.16; and
WHEREAS, it is the policy of Island County to
observe state holidays, NOW, THEREFORE,
BE IT HEREBY RESOLVED that the following be
observed as legal holidays for the year 2004:
January 1, 2004
Thursday New Year's
Day
January 19 Monday Martin Luther King Jr. Day
February 16
Monday President's
Day
May 31 Monday Memorial Day
July 5 Monday Independence Day
September 6
Monday Labor Day
November 11 Thursday Veteran's Day
November 25 Thursday Thanksgiving Day
November 26 Friday Day After Thanksgiving
December 24 Friday Christmas Day
ADOPTED this 3 day of November 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
[absent
when signed - Wm. L. "Mac"
McDowell Chairman]
William
Byrd, Member
Mike
Shelton, Member
ATTEST:
Elaine Marlow,
Clerk of the Board
Permit to Solicit County
Employees at County facilities
Harbor Haven Crisis Nursery Box Lunch Fund Raiser
Pursuant to provisions of
Island County Personnel Policies and Procedures Manual, Section 2.01.070, the
Board by unanimous motion granted permission
to solicit sale of box lunches
to county employees at county
facilities by Harbor Haven Crisis
Nursery for Box Lunch Fund Raiser, delivery date
Thursday, November 20.
Drainage
Easement PW-0320-93; Island County & Holmes Harbor Associates, L.P.;
Harbor Hills Drive Outfall
As presented and recommended
for approval by Bill Oakes, Public Works Director, the Board by unanimous
motion approved Drainage Easement #PW-0320-93 between Island County and Holmes
Harbor Associates, L.P., Harbor Hills
Drive Outfall, under Work Order #281; Parcel 366-4480; Sec. 3, Twp 29N., R 2.
The 10:30 a.m. Budget Workshop was held in Island County Administration Building,
Conference Room #116, located at 1 NE 7th Street Coupeville,
Wa. All three Commissioners attended,
along with Elaine Marlow, Budget Director; Greg Banks, Prosecutor; Linda Riffe,
Treasurer. Press representative in
attendance was Nathan Whalen, Whidbey
News Times.
Hand-outs:
Updated Budget
Worksheets-2004 Workshop Budget
Current
Expense Summary. Page 2 of 3 shows what supplemental requests have been
approved to date ($82,013) figured into the amount approved as shown in column F.
Prosecuting
Attorney. Line 55, Page 2. Prosecuting Attorney request
to reinstate deputy prosecutor position laid off in 2003. Entry level
position, figured with full family medical coverage totals $67,000.
In discussion with Mr. Banks, the Chairman noted the 2005 Comprehensive Plan
update, which will necessarily have to get underway sometime during 2004. In 1998 the County by contract had an
attorney who routinely met with the
Board, Planning Commission and
Planning Director, part of the whole process, and provided advice, attended meetings and was available to comment at those meetings, and
the Planning Director had complete access.
Rather than providing those dollars for professional planners, the
Chairman confirmed that the Board would
rather fund a deputy prosecutor position in the Prosecutor's Office, with
knowledge and concurrence that that position would be available for that type
consultation.
Mr. Banks gave his concurrence with that and
hoped the position available to act in
that capacity would be Josh Choate.
With that confirmation, consensus of the Board was
approval of the $67,000 request to reinstate the deputy prosecutor position
within the Prosecuting Attorneys office.
WSU. Still short of information from Don Meehan as far as the WSU
budget. The Budget Director will use
the submittal provided in September and monitor it closely knowing there may be
a need to come back at the beginning of the year and make some revisions.
Hotel-Motel 2%
Funding
[first 2%]. Dollars collected during
2003 will be awarded at the end of 2003 for 2004 programs. This tax is collecting more each year [more
than the usual award total of $60,000] and anticipate by the end of 2003 to
have collected $80,000+. Looking at what accumulated in the account along
with projected $80,000+ to be collected in 2003, there will be around $118,000
available.
Consensus:
budget $110,000 for distribution/award this cycle and for next year budget the full $80,000+
collected.
EDC. Need clarification on EDC request. Leave undecided at this point the request from .08 rural counties
funding in the amount of $31,400.
County Law
Library. Request $3,500 increase Law Library share
of fees [would come from Current Expense].
Continues to be a matter under consideration. Commissioners individually will contact the Budget Director this
week; if consensus to fund she may
include it within the budget paperwork; if not, leave as not approved.
Follow-on: Budget Director next Monday will have the appropriate budget
resolutions and resolutions setting tax levies for the purpose of scheduling
for public hearing the first Monday in December.
At 11:30 a.m. the Board met in Executive Session as
allowed under R.C.W. 42.30.110 (1) (i)
for the purpose of discussing with
Legal Counsel pending litigation.
All Commissioners attended. The
Executive Session was held in Room #218, Courthouse Administration Building,
Coupeville, Wa. No announcement was
made at the conclusion of the session.
There being no further business to come before the Board, meeting
adjourned at 11:45 a.m. upon conclusion of the Executive Session. The next regular meeting of the Board will
be on November 10, 2003 at 9:30 a.m.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
____________________________
Wm. L.
McDowell, Chairman
____________________________
William J. Byrd, Member
_____________________________
Mike Shelton,
Member
ATTEST:
_________________________
Elaine
Marlow, Clerk of the Board