ISLAND COUNTY COMMISSIONERS
- MINUTES OF MEETING
The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on November 10, 2003 at 9:30 a.m. in the Island County Courthouse Annex, Hearing Room, 1 N. E. 6th Street, Coupeville, Wa. Wm. L. McDowell, Chairman, William J. Byrd, Member, and Mike Shelton, Member, were present. The meeting began with the Pledge of Allegiance. By unanimous motion, the Board approved the minutes from the November 3, 2003 meeting.
VOUCHERS AND PAYMENT OF BILLS
The following vouchers/warrants were approved for payment by unanimous motion of the Board: Voucher (War.) #176691-176980 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$593,970.87.
Employee
Department
No. Years
Dan Jones Assessor 15
Gayle Wallin Auditor 5
Glenda Ward District Court 10
Vincent Sherman Health 5
Steven Nerison Planning 5
Cindy White Planning 5
Karen Torbergson Superior Court 15
Carla Grau-Egerton was selected as the Employee of the Month for October. Carla works in Juvenile and Family Court Services as the Court Appointed Special Advocate (CASA) Program coordinator.
By
unanimous motion, the Board appointed Rick Urban, Langley, to serve as a member on the Housing
Authority of Island County for a term December 6, 2003 to December 6,
2008.
As is customary at this time each year, the
Board took up the matter of
reorganization of the Board for the year 2004 and by unanimous motion elected
William J. Byrd as Chairman of the Board effective January 1, 2004. The Chairman pointed out that as of that
date, the signature block format to be
used on resolutions, ordinances, contracts
and correspondence for the Board should be:
William J. Byrd, Chairman
Mike Shelton, Member
Wm. L. McDowell, Member
Having
now completed budget workshops, Elaine
Marlow, Budget Director, presented the budget adoption resolution for
purposes of scheduling for public
hearing. By unanimous motion, the Board
scheduled a Public Hearing to be held on December 1, 2003 at 9:50 a.m. on the
following:
Resolution #C-105-03 In the Matter of Fixing and Adopting the final budgets for Island county Current Expense Fund, Special Revenue Funds and Diking District #4 Fiscal Year 2004
Ordinance #C- 106 -03 In the Matter of Increasing the Taxing District’s Prior Year’s Levy Amount for Collection I fiscal year 2004 for the County Roads Levy
Ordinance
#C-107-03 In the Matter of Increasing
the Taxing District’s Prior year’s Levy
Amount for Collection in Fiscal Year 2004
for the County Current Expense Levy
Ordinance #C- 108-03 In the Matter of Increasing the
Taxing District’s Prior Year’s Levy Amount for Collection in Fiscal Year 2004
for the County Conservation Futures
Levy
Acceptance of Grant Award
- Washington State
Archives 2003-2005 Local
Records
Island County was notified by letter dated October 31, 2003, that Island County’s application for Washington State Archives 2003-2005 local records grant was selected for funding, funded $15,000 instead of the requested $20,000, to be used to identify and preserve records of vital and historical significance and importance, in particular minutes and proceedings of the Board of Island County Commissioners for the last 150 years. By unanimous motion the Board accepted the grant award in the amount of $15,000 and authorized the Chairman’s signature on the revised Certification of Authority to Secure and Encumber Project Funds in the amount of $15,000. After receipt of Island County’s acceptance, the State will forward the grant agreement packet for the Board’s signature.
Closing documents
for Utsalady Beach Property were presented to the Board for signature by
Lee McFarland, Assistant Director, GSA, and approved by unanimous motion of the
Board.
Purchase and installation of chainlink fence at
Four Springs Lake Preserve
Purchase Order for purchase and installation of a chain link fence at Four Springs Lake Preserve property, Camano Island, was approved by unanimous motion of the Board, having been a topic of discussion at recent Staff Session.
Interlocal Agreement between Island County and Snohomish County
Amendment No. 3 for juvenile detention services
Amendment 3
to Interlocal Agreement between Island County and Snohomish County for juvenile detention services was approved by
unanimous motion of the Board, discussed with the Board at Staff Session on October 8th
by Mike Merringer, Juvenile &
Family Court Services Administrator.
Request for Waiver from Competitive Solicitation Procurement Procedure
under ICC 2.29.03 (B)(12) for transportation of in-custody juveniles
By unanimous motion, the Board approved Request for Waiver from Competitive Solicitation
Procurement Procedure under ICC 2.29.03 (B)(12) for transportation of
in-custody juveniles.
Approval of Memorandum of Understanding between Island County Sheriff's
Reserve Deputy Association and Island
County Juvenile & Family Court Services
By unanimous motion, the Board approved Memorandum of Understanding between Island County Sheriff's Reserve Deputy Association and Island County Juvenile & Family Court Services to provide a low cost transport system for the Island County Department of Juvenile and Family Court Services to convey in-custody juvenile offenders to detention cents, court and/or other facilities as needs dictate.
The Board by unanimous motion approved the following Health Department contracts:
Contract #HD-12-03- MSS/ICM Behavioral Health Specialist-Compass Health in the amount of $12,000 [RM-HLTH-02-0073]
Contract #HD-16-03 Pacific Association for Labor Support (PALS) Title XIX MSS Funds in the amount of $3,000 [RM-HLTH-94-0168].
As presented by Bill Oakes, Public Works Director, the Board approved Resolution #C-109-03/R-37-03 which amends CRP 96-03, West Beach Road, Phase II, Work Order 15, M.P. O.57 to M.P.
1.31, Sec. 25, Twp 32N, R 1W. CRP amendment [Resolution C-109-03]placed on file with the Clerk of the Board.
Resolution #C-110-03/R-38-03 Amending CRP 96-04, West Beach Road, Phase III, Work Order 207, M.P. 1.31 to M.P. 2.07; Sec 24, Twp 32N, R 1W, was approved by unanimous motion of the Board. Resolution placed on file with the Clerk of the Board.
Resolution #C-111-03/R-39-03 – Approving Plans &
Specifications and Authorizing Call for Bids
- West Beach Road Phase 2 and 3,
CRP 96-03 & CRP 96-04.
Resolution #C-111-03/R-39-03 Approving Plans & Specifications and Authorizing Call for Bids for West Beach Road Phase II and III, under CRP 96-03 and CRP 96-04, were approved by unanimous motion of the Board.
BEFORE THE BOARD OF COUNTY
COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN THE MATTER OF APPROVING PLANS & )
SPECIFICATIONS AND AUTHORIZING ) RESOLUTION NO. C-111-03
CALL FOR BIDS FOR WEST BEACH ROAD ) R-39-03
PHASE 2 & 3, CRP 96-03 AND CRP 96-04 )
WORK ORDER NOS. 15 & 207 )
WHEREAS, sufficient funds are available in the Island County Road Fund for West Beach Road, Phase 2 and Phase 3, NOW THEREFORE,
BE IT HEREBY RESOLVED that the Plans and Specifications are approved and the County Engineer is authorized and directed to call for bids for furnishing said construction. Bid Opening is to be December 23, 2003 at 11:00 A.M. in Room 116, County Administration Building, 1 N.E. 7th Street, Coupeville, Washington.
APPROVED this 10th day of November, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
Wm. L. McDowell, Chairman
William J. Byrd, Member
Mike Shelton, Member
ATTEST: Elaine Marlow,
Clerk of the Board
Supplement
Agreement 1 to #PW-0220-41 (A) - Material
Testing
Corporation - On-Call Material Testing Services
Supplement Agreement 1 to # PW-0220-40 (A) between Island County
and Geotest Services, Inc. for on-call material testing services for the
purpose of changing to maximum amount
payable was approved by unanimous motion of the Board, as presented by Mr.
Oakes.
Supplement Agreement 3 to
#PW-0020-30 (C) between Island County
and Perteet Engineering, Inc. - Terry’s
Corner Park & Ride Facility
As presented by Mr. Oakes, the Board by unanimous
motion approved Supplement Agreement 3 to # PW-0020-30 (C) between Island County and Perteet Engineering, Inc.
for Terry’s Corner Park & Ride Facility, to change the
completion date, maximum amount payable and scope of work.
The Board by unanimous
motion awarded bid as recommended by Mr. Oakes, for Terry’s Corner Phase 2/Terry’s Corner Signal Installation
under CRP 01-03, Work Order 289, to GG Excavation, Anacortes, in the
amount of $548,916.00.
RESOLUTION #SW-05-03 IN THE MATTER OF ADOPTING SOLID
WASTE AND
SEPTAGE TIPPING FEES FOR THE
YEAR 2004 – 2006
Pulled from today’s agenda. Public Works Director will provide further
information to the Board on this topic.
HEARING
HELD: FRANCHISE #137 – Sewer collection
system
Crisconn
MBR Corporation Road
A Public Hearing was held at
10:20 a.m. as advertised, for the purpose of considering Franchise #137 [RM-PW-03-20-111] for a sewer collection system, by Crisconn MBR
Corporation, along County rights-of-way
Mutiny Bay Road & Fish Road; Sec. 15, Twp 29N, R2E. Crisconn MBR Corporation representative
attended. Mr. Oakes reported on behalf
of the Public Works Department and County Engineer in favor of granting the franchise as requested.
At the time of hearing, no one in the audience spoke for or against the franchise. Public portion of the hearing closed.
The Board by unanimous approved Franchise #137 for a sewer collection system, by Crisconn MBR Corporation, along County rights-of-way Mutiny Bay Road & Fish Road; Sec. 15, Twp 29N, R2E.
After the Board had taken action, Peggy Berto, Fish Road, Freeland, arrived at the meeting late and asked for an opportunity to make comments on the Franchise. The Chairman afforded her the opportunity to comment, but advised that the Board had already taken action.
Ms. Berto had an idea for a variation in the route she thought would save the applicant about 200’ of line: come up Mutiny Bay Road and Fish Road to her lot [map parcel #228237] where Fish Road curves and access just beyond the south boundary of that road and then straight into the property where the drainfields are to be located.
The Commissioner explained that the action of the Board approving the franchise gave the franchisee the ability to place the sewer collection line in county road right of way, and that action would not preclude negotiating a shorter route between private parties, but the County would not be involved in that negotiation.
There being no further
business to come before the Board at this
time, the meeting adjourned at 10:32 a.m. The Board will
meet in Special Session on November 12, 2003, beginning at 6:00 p.m. to
consider Ord. C-84-03 (PLG-019-03)
Critical Drainage Area Designation for Thunder Ridge, to be held at the Camano
Country Clubhouse, 1243 S. Beach Drive, Camano Island, Wa. The next regular meeting of the Board will
be November 17, 2003 at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L. McDowell, Chairman
_____________________________
William J. Byrd, Member
_____________________________
Mike Shelton, Member
ATTEST:
_______________________
Elaine Marlow, Clerk of the Board