BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING - NOVEMBER 24, 2003
The Board of
Island County Commissioners convened in regular session at 11:30 a.m. on November 24, 2003, for a roundtable
discussion with Elected Officials, held in the Board of County
Commissioners Hearing Room (Room #102B), Island County Courthouse Annex, 1 NE 6th
Street, Coupeville, Wa. Other topics for the Regular Session followed at 1:30 p.m. as outlined on the
agenda, including Diking Improvement District #4. Wm. L. McDowell, Chairman, William J. Byrd, Member, and Mike
Shelton, Member, were present.
Roundtable Meeting with Island County Elected
Officials
Elected Officials: Tom Baenen; Greg Banks; Sharon Franzen
Other: Elaine
Marlow
County Clerk
Reference memo November 20, 2003 to the Board from Sharon Franzen
regarding collections program. Accounts
to collection agencies resulted in collecting
$10,000 to date for 2003.
Requests in-house collections program, and integral part of the job would be statistics. Collections
in the past have been aimed at old accounts; new program anticipates referral
to collection within 30-60 days of
delinquent accounts.
Consensus. Board agreed pilot
program for a twelve month period show
that collections are as much as the position costs [including
benefits] plus $10,000. Need to follow through with PAA process
through Human Resources.
State Exit audit a win for the County, especially thanks to comments from the
Assessor and Auditor. Draft finding regarding County’s
computer program was changed by the Audit Team to a comment in the management letter. Some key
dates are coming up with milestones to be met by Central Services.
Approaching the end of the thirty-day
review appeal period for
taxpayers regarding property valuations. Board of Equalization has received about 700 +/- filings; some yet to come in the mail but
all have to be postmarked midnight
tonight. Assessor will send out just under 1500 new valuation notices this
afternoon which will generate a new 30
day appeal period for those who receive the notice.
Adult Drug Court
program - State funds coming to
the County to get the new drug court
started. Had been under the
impression that the County would get
the grant, a fixed amount of money to hire someone as case manager. However,
subsequently advised that the County will have to bill the State
for services and at some time in the
future the County will then be reimbursed.
Currently negotiating with the Department of Alcohol and Substance
Abuse to see if there is some better
way this can be accomplished. The
problem is one of cash flow. As
suggested, Mr. Banks will look into incorporating at least an 18% overhead/administration into the grant.
Next Elected Officials Round Table: December 22, 2003 at 11:30 a.m.
VOUCHERS,
PAYMENT OF BILLS, MINUTES APPROVED
The
following vouchers/warrants were approved for payment by unanimous motion of
the Board: Voucher (War.)
178023-178287 = $534,671.25.
The Board by unanimous motion, approved the
following previous meeting minutes:
November 12, 2003 Special Session; November 13, 2003 Special Session;
and November 17, 2003 Regular Session.
Amendment A - Agreement
#E03-284 - Washington State Military Department and Department of Homeland Security Homeland
By unanimous motion, the Board approved Amendment A
to Agreement #E03-284 - Washington State Military Department and the Department
of Homeland Security
[RM-GSA-03-0031]. The overall
contract amount remains the same;
Amendment A reflects revised budget developed which reallocates $6,801 awarded.
HEARING SCHEDULED: Ordinance #C-117-03 In the Matter of
Amending The Provisions of Chapter
10.06 ICC Regarding Impoundment of Vehicles
A Public Hearing was scheduled by unanimous motion
of the Board to be held on December 22, 2003 at 1:45 p.m. on Ordinance #C-117 -03 in the matter of
amending the provisions of Chapter 10.06 ICC regarding impoundment
of vehicles. The proposed ordinance
would amend the Island County Code
regarding
impoundment and release of vehicles operated by suspended or revoked
drivers to comply with changes in state statutes made by the 2003 Legislature.
Division
1 and 2, Plat of Thunder Ridge, Camano
Island
The
Board by unanimous motion ratified action taken during the November 19, 2003 Staff Session with regard
to Division 1 and 2 of the plat of Thunder
Ridge, Camano Island, as follows:
Agreement approved at Staff Session on November 19,
2003 between Island County
and TR Camano, Inc. and David Platter, individually,
and Robert Cole, individually
Resolution #C-116-03 [PLG-028-03] approved at Staff
Session on November 19, 2003,
In the matter of removing an interim official
control that designated Division 1 and
Division 2 of the Plat of Thunder Ridge as a
Critical Drainage Area.
[Copies on file with the Clerk
of the Board]
The December, 2003 Staff Session Schedule was approved by unanimous motion of the Board for distribution, outlining staff sessions to be held on December 3 and 17 beginning at 9:00 a.m.
Special Occasion Liquor License #090590 by Coupeville Arts Center
Based upon recommendations of approval from the
Health Department and Sheriff’s Office,
and a recommendation for conditional approval from the Island County
Planning & Community Development Department, the Board by unanimous motion
approved Special Occasion Liquor License #090590 by Coupeville Arts Center
for December 4, 2003 from 6:00 p.m. to
9:00 p.m. at the Jenne Farm, 538 S.
Engle Road, Coupeville, subject to the
condition that applicants obtain a Temporary Use Permit as outlined in letter dated November 19 from the Island County Planning & community Development.
Resolution
#C-118-03 Authorizing and increasing certain petty cash, change, and revolving
funds within Island County
By unanimous motion the Board approved Resolution #C-118-03 Authorizing and increasing certain petty cash, change, and revolving funds within Island County.
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF ISLAND COUNTY, WASHINGTON
IN
THE MATTER OF AUTHORIZING RESOLUTION
C-118-03
AND
INCREASING CERTAIN PETTY
CASH,
CHANGE AND REVOLVING
FUNDS
WITHIN ISLAND COUNTY
WHEREAS, the Island County Board of County
Commissioners has, by resolutions duly adopted, and established petty cash
funds, change funds, and revolving funds for Funds and Departments under its jurisdiction over a period of many
years, and
WHEREAS, the adoption of C-114-01 by the Board of
Commissioners on August 27, 2001, established Policies and Procedures with
respect to Petty Cash Funds, and
WHEREAS, the Island County Auditor’s Office has
reviewed the petty cash, change and revolving funds as shown on Exhibit A and
recommends each fund be authorized as shown:
NOW
THEREFORE
BE IT HEREBY RESOLVED, that the
petty cash, change and revolving funds shown on Exhibit A be authorized as
shown.
ADOPTED
this 24th day of
November, 2003.
Board of County Commissioners
Island
County Washington
Wm.
L. McDowell, Chairman
William J. Byrd, Member
Mike
Shelton, Member
ATTEST:
Elaine Marlow
Clerk of the Board
[Exhibit A on file with the Clerk of the Board]
Joint Representation Agreement with National Association of Home
Builders and Perkins Coie LLP for Intervention as Defendants in Federal Lawsuit
Involving ESA and Federal Flood Insurance and Assistance
Phil Bakke, Director, Planning & Community
Development, presented comments and information, a
follow-on from his Staff Session with the Board on November 19 with respect to the National Wildlife Federation
lawsuit filed seeking to force FEMA
into consultation under the Endangered Species Act to consider the effects of
administration of the National Flood Insurance Program on Puget Sound
Chinook. NWF asked that the Court
enjoin the issuance of any flood insurance for new construction in the Puget Sound ESU until FEMA completes
consultation with NMFS on the effects
of the flood insurance program. Island
County is listed in Attachment B to the Complaint showing affected jurisdictions, along with other
counties and cities. This is important
for Island County because in order to seek financing for any new construction,
remodels, etc. , owners of properties
affected by flooding need to be able
to acquire flood insurance. If
the injunction is granted, there will
be a three to five year process during which time FEMA will not be issuing new insurance policies for citizens of
Island County. The National
Association of Home Builders is leading
a coalition to intervene in the lawsuit to defend FEMA against the claim. Mr. Bakke presented at this time for the
Board’s approval and signature, a Joint Representation Agreement to join the
coalition as intervenor defendants.
By unanimous motion, the Board approved and signed
the Joint representation Agreement with National Association of Home
Builders and Perkins Coie LLP for
Intervention as Defendants in Federal Lawsuit Involving ESA and Federal Flood
Insurance and Assistance.
Superior
Court Commissioner’s Salary Increase
Regarding
Superior Court Commissioner’s Salary,
the Board agreed the position
be treated the same as exempt employees, and for 2003 receive the
2% COLA granted that other county
employees received, and treated the same
as exempt employees for
subsequent years.
2004 Commissioners Budget transfer
The Board by unanimous motion authorized a budget
transfer in the 2004 Commissioners Budget a total of $500 from Communications
with $250 to Travel and $250 to Miscellaneous.
Courthouse
FACILITIES - Mural
The mural that hung in the main entrance to the Island County Courthouse for 25 years
was placed in storage in 2000-2001
while the Courthouse underwent a major renovation. In looking into the possibility of re-hanging the mural, i.e. the Courthouse
Administration Building or Courthouse Annex Hearing Room, Facilities Management
obtained an estimate of $1800+ to have the mural professionally cleaned and framed. The Board asked that one more estimate be obtained before a
decision is made.
Supplemental Agreement #1 –
PW-0220-29(A) Skillings-Connolly, Inc.
As presented and recommended
for approval by Bill Oakes, Public Works Director, the Board by unanimous
motion approved Supplemental Agreement No. 1
to Agreement #PW-0220-29(A) between Island County
& Skillings-Connolly, Inc. to reflect a revised completion date of December
31, 2004 related to the Camano Hill Road Widening project, under CRP 02-04,
Work Order 176.
QUIT CLAIM DEEDS ACCEPTED: WEST BEACH ROAD, PHASE 2 & 3
As presented, the Board by unanimous motion approved the following Quit Claim
Deeds associated with West Beach Road, Phase 2 and 3:
Quit Claim Deed –
Debra & John Rangel, Jr., $2,100.00, West Beach Road Phase 2, Work
Order #15 Parcel 413-4300; Sec 25, Twp
32N, R 1W.
Quit Claim Deed – Denise A. & Shanon T. Buys, $3,100.00, West Beach Road Phase 3, Work
Order #207; Parcel 297-3640; Sec. 24, Twp 32N, R 1W.
Quit Claim Deed –
Joan & Kenneth Lee McCollum;
$950.00, West Beach Road Phase 3, Work Order #207; Parcel 367-4100; Sec
24, Twp 32N, R 1W.
Quit Claim Deed – Joan & Kenneth Lee
McCollum; $950.00; West Beach Road Phase 3, Work Order #207; Parcel #343-4100, Sec 24, Twp 32N, R 1W.
Petition to Vacate County
Road Right-of-Way – vacate a portion of County Road right-of-way known as
Honeymoon Bay Road
On presentation of a Petition to vacate a portion of County Road right-of-way known
as Honeymoon Bay Road located in Section 10, Township 29N, Range 2E by
petitioner Gail Glasen, the Board by unanimous motion referred the petition
to the County Engineer for processing.
Contract/Contract Bond #PW-0320-132 - G.G. Excavation, Inc., Terry’s
Corner Signal Installation – Camano Island
Contract #PW-0320-132 and contract bond between
Island County & G.G. Excavation, Inc., for Terry’s Corner Signal
Installation project on Camano Island
under CRP 01-03 in the amount of
$548,916.00 was approved by unanimous motion of the Board.
Supplemental Agreement No. 3
#PW-0020-30 ( C ) - Perteet
ENGINEERING , Inc. – TERRY’S Corner Park & Ride Facility
The Board, by unanimous motion, approved
Supplemental #3 to Agreement
#PW-0020-30 ( C ) between Island County & Perteet Engineering Inc.
for Terry’s Corner Park &
Ride Facility. The supplemental
agreement was necessary only to make a grammatical correction.
There being no further business to come before the Board at this time, the meeting adjourned at 2:27 p.m. The next regular Board meeting is on December 1, 2003 at 9:30 a.m.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Wm. L.
McDowell, Chairman
_____________________________
William
J. Byrd, Member
_____________________________
Mike
Shelton, Member
ATTEST:
_______________________
Elaine Marlow, Clerk of the Board