ISLAND COUNTY COMMISSIONERS -
MINUTES OF MEETING
REGULAR SESSION - DECEMBER 15, 2003
The Board of Island
County Commissioners (including Diking Improvement District #4) met in Regular
Session on December 15, 2003 9:30 a.m. in the Island County Courthouse Annex, Hearing Room, 1 N. E. 6th
Street, Coupeville, Wa. Wm. L.
McDowell, Chairman, William J. Byrd, Member, and Mike Shelton, Member, were
present. The meeting began with the
Pledge of Allegiance. By unanimous
motion, the Board approved the minutes from December 8, 2003.
VOUCHERS AND PAYMENT OF BILLS
The Board by unanimous motion approved the payroll dated
December 15, 2003, as well as the
following vouchers/warrants:
Voucher (War.) #179077-179431 = $636,141.92.
Hiring
Requests & Personnel Actions
As presented by Dick
Toft, Human Resources Director, the Board by unanimous motion, approved the following personnel action
authorization (s):
Dept.
PAA #
Description/Position # Action Eff. Date
Public
Works 105/03 Seas’l Laborer-Mowing 9 mos. #2254.01 New Position 12/15/03
Public
Works 106/03 Seas’l Laborer-Mowing 9 mos.
#2254.02 New Position 12/15/03
Public
Works 107/03 Seas’l Laborer-Mowing 9 mos.
#2254.03 New Position 12/15/03
Public
Works 108/03 Seas’l Laborer-Mowing 9 mos.
#2254.04 New Position 12/15/03
Public
Works 109/03 Seas’l Sign Shop 9 mos. #2228.01 New Position
12/15/03
Central
Serv. 101/03 Programmer/Analyst #711.02 New Position
1/1/04
Assessor
97/03 Appraiser
II #107.04 Pers. Action /1/04
Auditor
112/03 Indexing Deputy #112/03 Pers. Action 12/15/03
COMMITTEE Appointments and/or
Re-appointments
By unanimous motion,
the Board made the following new appointments and reappointments to various
committees and boards:
Marine Resource Committee
(MRC): Reappointments – Term to
12/31/06
Benye
Weber, Port of Coupeville
Martin
Behr, Commercial Representative, Freeland
Sayed
Z. El-Sayed, Science Representative, Langley
Phyllis
Kind, Beachwatcher, Greenbank
Mosquito Abatement District Board
of Directors – Term to 01/01/06
Reappointment: Dave Hardwick, Camano Island
New
Appointment: Jay Lawrence, Camano
Island
Mr.
Bill Cornell, Member at Large
representing Veteran’s Organizations
James
K. Johnston, representing North Whidbey
Lloyd
Furman, Langley, for a term to
06/30/09
Doug
Shepherd, Coupeville, for a term to 06/30/07
Juvenile Accountability Incentive Block
Grant
Juvenile Accountability Incentive Block Grant, DSHS Agreement #0363- 36835 (CODCPJAIBG) in
the amount of $10,472 (RM-JUV-03-0070) was approved by
unanimous motion of the Board.
Having received favorable recommendations when reviewed by
the appropriate county departments, the
Board by unanimous motion, approved the
following liquor licenses:
§
New Application for
Liquor License No 085937-3D by Bonnie J. & Donald D. Brindle, and Frosty Bay Sea Foods, Inc.,
located at Brindle's Market, Camano
Commons, Terry's Corner, Camano Island, WA
§
Application for Special
Occasion Liquor License No. 092151 by Camano Senior & Community Center for special occasion to be held December
31, 2003 from 8:00 p.m. to 12:30 a.m.
located at Camano Senior & Community Center, Camano Island
Having previously reviewed health contracts at a recent
staff session with the Health Services Director, the Board by unanimous motion approved the following contracts:
§
#HD-11-02, Amendment
#2, Mary Jane Lungren, DDS-Nursing-Oral Health Services [RM-HLTH-02-0067]
amendment amount: $15,000; Total new contract amount $33,637
§
#HS-06-03 Amendment
#1, Total Living Concept Developmental Disabilities-Person to Person Services
[RM-HLTH-98-0004] amendment amount
$21,211 for new total contract $29,928
§
#HS-03-03 Amendment
#1, Island Employment Services
Developmental Disabilities-Supported Employment Services [RM-HLTH-99-0058] amendment amount $238,917 for new
total contract
$289,117
§
#HS-03-03 Amendment
#1, Service Alternatives for Washington, Inc. Developmental Disabilities
[RM-HLTH-99-0057] amendment amount $151,417 for new total contract
amount $185,667
Rufus Rose, South
Whidbey, inquired about county
landfills and any wells around them for the purpose of water monitoring, interested in terms of pollutants to
groundwater. Another topic of interest
was regarding the status of the Water
Resource Advisory Committee’s ( WRAC)
position on arsenic.
The Commissioners advised that a number
of monitoring wells were drilled,
monitored by a consultant hired as a result of concerns by DOE. Whether the Solid Waste Reserve fund is an
adequate amount in the event of
potential liability is dependent
upon what type problem should
one be encountered. Mr. Rose was
referred to Dave Bonvouloir, Solid Waste Manager, for more specific
information. The made the
determination at its last meeting that
arsenic was not an issue for WRAC to deal with and agreed that chapter be
removed from the WRAC report. However,
the Environmental Health Assessment
Team [EHAT] may take that up as
an issue. EHAT has focused on four
major issues and are now trying to narrow those down to two issues.
Supplemental Agreement #1 –
PW-0120-41(A) - Sheldon & Associates
As
presented and recommended for approval by Bill Oakes, Public Works Director,
the Board by unanimous motion approved Supplemental Agreement #1 to PW-0120-41(A) between Island County and Sheldon & Associates
[environmental on-call] revising the completion date to December 31, 2005 and maximum amount
payable changed to $150,000.00.
HEARING SCHEDULED:
RESOLUTION #C-125-03/R-43-03 – Petition
to vacate a
portion of County Road R/W KNOWN
AS East Camano Drive
The Board by unanimous motion scheduled
a Special Session for the purpose of conducting a public hearing on Resolution
#C-125-03/R-43-03, a petition to vacate a portion of County road right-of-way
known as East Camano Drive, Camano Island, by
petitioners Crosswind Landings, Inc., et.al, located in Sec. 18, Twp 31N., R 3E. The Public Hearing scheduled for
January 22, 2004 at 3:00 p.m. at
the Camano Multi-Purpose Center, 141 N.
East Camano Drive, Camano Island, Wa.
As
presented, Quit Claim Deeds were approved/accepted by unanimous motion
of the Board between Island County & Robert L. and Judy M. Lycksell for
West Beach Road Phase 3, Work Order 207
for the following parcels:
-Parcel 402-3410,
Sec. 24, Twp 32N., R 1W, in the amount of $3,050.00
-Parcel 424-3460,
Sec. 24, Twp 32N., R 1 W, in the amount of $3,360.00
-Parcel 464-3520,
Sec 24,, Two 32N., R 1W, in the amount of $7,500.00.
Construction Easement – West Beach Road
Phase 3
Construction
Easement #PW-0320-144 between Island
County and Robert L. & Judy M. Lycksell, was approved by unanimous motion
of the Board, for West Beach Road Phase
3, Work Order 207, for Parcel 464-3520 located in Sec. 24, Twp 32N., R. 1W.
Contract/Contract Bond – Skyway Custom
Transport, Inc.
The
Contract and Contract Bond, #PW–0320-143, between Island County and Skyway
Custom Transport, Inc., in the amount of
$16,821.26, associated with removal of modular buildings now at the
tennis court location and installing those at the solid waste facility, was
approved by unanimous motion of the
Board.
Stormwater Mitigation Agreements &
Covenants – Charles A. Cook –
Holmes Harbor Golf & Country Club, Division No. 6
Stormwater Mitigation
Agreement & Covenants #PW-0320-95
between Island County and Charles A.
Cook, Lot 3, Block 4, Holmes Harbor Golf & Country Club,
Division No. 6, and Stormwater Mitigation Agreement & Covenants #PW-0320-94 between Island County and Charles A. Cook, Lot 13, Block 4, Holmes Harbor Golf & Country Club, Division No. 6, were approved by unanimous motion of the Board as
presented.
The Chairman asked Bill Oakes to
prepare an ordinance for Board Monday that would allow the Town Marshal’s
issuance of a $20 parking ticket in
County parking areas/lots for those who park over the 2-hour limit as opposed
to having vehicles towed away.
Auditor’s
Financial Report
Anne
LaCour, Chief Deputy Auditor, provided a copy of the written Financial Report
by the Auditor for the period ending November 30, 2003. Revenue (92%) is ahead of expenditures (89%)
for Current Expense. Miscellaneous line
item #34 under Current Expense expenditures primarily represents payments to the State Auditor. For other funds, revenues are at 87% and
expenditures 89%. [report on file]
Treasurer’s
Financial Report
Mark
Heistad, Chief Deputy Treasurer, submitted the written Treasurer’s
Financial Report for the same period,
and noted no major concerns. Very
similar to last year percentage wise and expects a normal December. [report on
file]
DISCUSSION: CAPITAL IMPROVEMENT PLAN
Meeting
recessed until 10:45 a.m. and re-convening in a workshop mode in Conference
Room #218, Island County Administration Building, to discuss the Capital
Improvement Plan (CIP) with the Budget Director and Public Works Director with
regard construction of a County Juvenile Detention Center (JDC). All three Commissioners attended. Whidbey
News Times reporter Nathan Whalen
also attended.
Hand outs: [copies on file]
§
Copy of Six-Year Capital Improvement Program for the
Years 2004-2009
§
Excerpt from
Municipal Research & Service Center of Washington-Real Estate Excise
Tax (REET)
§
REET 1 Fund Information
Reviewed Page
2 of the Municipal Research information
identifying allowable uses for capital projects under REET 1 and
REET 2. Identified uses of REET 1
include law enforcement facilities, and
administrative and judicial facilities
[not allowed under REET 2] .
On the adopted 2004-2009 CIP the 2nd
column represents planned expenditures
out of Reet 1. Problem is a shortfall
in dollars to build a JDC [2005] and the task given to the Mr. Oakes was to determine projects that could be
canceled or delayed in order to provide
necessary funds to build a JDC. The CIP program when (June) prepared
was a
best guess as far as what the
fund balances would be at the end of 2004.
The loan included in the financing plan was $600,000 and an
additional $532,000 is estimated.
What concerns the Budget Director is a minimum dollar estimate for operating the
facility. Total dollars estimated
available for the project at this time include:
Received from
Sales Tax Revenue: 650,000
Current
Ex. $ spent annually now for detention
costs 130,000
Transportation
of Juveniles: $15,000
Savings on
Kaul Building $26,000
Potential
dollars from renting Jail bed $45,000 - $50,000
Should these revenue sources not be sufficient
to fund operations, concern is the only place left would be
Current Expense. Total operating costs
will be up to $740,000 with a 5% contingency. About $150,000 per year is needed
to pay back the loan. Need “Plan B” for the first part of this loan (i.e. what
happens if the JDC fund itself cannot pay back the interfund loan?).
In reviewing
potential line items that can be
eliminated or delayed to another year in order to provide adequate
funding for the JDC, the Commissioners
generally agreed that line item “Miscellaneous” for $100,000 should not be considered to fund the JDC
since this line item typically funds unforeseen emergencies that come up
during the year [i.e. redoing all
control panels in the jail].
Other “Projects Requiring
Funding” listed in the hand-out
will have to be reviewed by the Board with an eye towards making a choice as to what can be cut or delayed.
Consensus: Program payment in for second $600,000 out
of REET 1 and at a future meeting
re-evaluate other projects requiring funding
that can be either eliminated or delayed.
There being no further business to come
before the Board at this time, the
meeting adjourned at 11:45 a.m. The
next regular meeting of the Board is scheduled for December 22, 2003.
BOARD OF COUNTY COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
______________________________
Wm. L.
McDowell, Chairman
_____________________________
William J. Byrd,
Member
_____________________________
Mike Shelton, Member
ATTEST:
_______________________
Elaine Marlow, Clerk of the Board