BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING MARCH 8, 2004

 

The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on  March 8, 2004, at 9:30 a.m. in the   Island County Courthouse Annex Hearing Room, 1 N. E. 6th Street, Coupeville, Wa.    William J. Byrd,  Chairman, Mike Shelton, Member, and Wm. L. McDowell,  Member,  were present.    The meeting began with the Pledge of Allegiance, followed by a  unanimous motion approving the minutes from special sessions held  February 24, 2004 and February 25, 2004, and the regular session minutes from March 1, 2004.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:    Voucher (War.) #184847 - 185068 . . . . . . . .$ 207,558.25. 

 

Hiring Requests & Personnel Actions

 

As presented by Dick Toft, Human Resources Director, the Board by unanimous motion,  approved the following personnel action authorizations:   

 

Dept.               PAA #   Description/Position  #                         Action                                                       Eff. Date

Public Works  012/04   Sol. Wst  Attn. I .4 FTE    2249.17          Replacement                                             4/8/04

Public Works  013/04   Seas’l  Laborer-Mow 9 mos 2254.03      Pers. Action                                             3/8/04

Public Works  014/04   Seas’l  Laborer-Mow 9 mos 2254.01      Pers. Action                                             3/8/04

Public Works  015/04   Seas’l  Laborer-Mow 9 mos 2254.04      Pers. Action                                             3/8/04

Public Works  016/04   Seas’l  Laborer-Mow 9 mos 2254.02      Pers. Action                                             3/8/04

Public Works  017/04   Seas’l Sign Shop Tech 9 mos 2228.01    Pers Action                                             3/8/04

Public Works  018/04   Engr  Tech II, I   2227.04                        Replacement                               3/8/04

Public Works  020/04   Sol. Wst Tech I, I .8 FTE  2256.05         Pers Action                               3/8/04

GSA                019/04   DES Homeland Sec Planner 1305.00      New Pos.-grant funded 2 yrs 3/8/04

GSA                  021/04   Pub. Def. Asst.  .5 FTE  1902.00             Replacement                             3/8/04

 

HEALTH CONTRACTS APPROVED

 

By unanimous motion, the Board approved the following Health Department contracts:

 

·         Contract #HS-01-04  Island County Juvenile and Family Court Services-Substance Abuse

                    Prevention; Contract Amount $7,000  [RM-HLTH-04-0020]

 

·         On-Site Repair Financial Assistance Program  -  Per Contract #L0300008 with Washington      

                    State Department of Ecology  -  Washington State Water Pollution Control  Revolving    

                    Fund Loan 2002

    

Retrospective Rating MOU  Between Island County and WSAC

 

As presented by Betty Kemp, Director, GSA, the Board by unanimous motion approved the Retrospective Rating Program Memorandum of Understanding and Membership Agreement between  Island County and Washington State Association of Counties   [RM-GSA-04-0033].        

 

The  program period commences April 1, 2004 and ends March   31, 2005.

 

Annual Modification – Appendix “A”  TO MOA Between WSU and Island  County

 

Annual Modification,  Appendix “A”  to the Memorandum of Agreement between WSU and Island  County [RM-EXT-04-0032] was approved by unanimous motion of the Board.   Don Meehan, WSU Extension, recalled that each year the appendix is modified to make current the amount of funds budgeted for the year.  The formality allows WSU to invoice Island County for its contribution to the County WSU Cooperative Extension Program.  Total funds available in the 2004 Current Expense Budget $20,717.00 as indicated on Appendix “A”. 

 

CZM310 Grant with DOE and Island County MRC – NW Straits Project G0400250

 

On presentation by Mr. Meehan the Board by unanimous motion approved CZM310 Grant with DOE [Washington State Department of Ecology] and Island County MRC [Marine Resource Committee]   Northwest Straits Project  G0400250 in the total amount of $50,000    [RM-EXT-04-0031].  This funding is  used for administration [executive director]  and project  funds for certified shore stewards and regional spartina program participation.   In terms of the program to control and eradicate spartina, much progress has been made, and Mr. Meehan cited Deer Lake as an example.  Unfortunately, spartina continues to be discovered in new places, such as  Penn Cove. The  biggest problem is lack of resources to attack it in the way it needs to be.  There are different species of spartina as well and the challenge is to figure out most effective means for control/eradication.

 

Professional Services Agreement Between Island County and Sound  Hydrogeology    

 

Professional Services Agreement between Island County and Sound  Hydrogeology     [RM-EXT-04-0028] was approved by unanimous motion of the Board   as presented and summarized by Mr. Meehan.  The agreement comes with a  completion date of August 20, 2004, and is for a total of  $8.000, for development of a Camano Island digital shoreline habitat assessment interactive CD catalog.

 
EMPLOYEE AWARDS

 

Employee Service Awards

Department      Employee                  No. of Years       

Assessor          Mary Wilson                   10                

Clerk                Karol Saign                     5                      

Health              Keith Higman                 10                 

Juvenile            Cathy Snowden               5                  

 

Juvenile            Chris Cram                      5                      

Public Works   Mary Martin                    5                      

Public Works  Christopher Berner        10                   

Public Works  Dale Stimpson               10                  

Sheriff             Earl Keeney                    20                     

 

Employee of the Month – February,   2004

 

Matt Kukuk, Senior  Planner, Planning & Community Development, was  selected  Employee of the Month for February.

 

PUBLIC INPUT AND COMMENT

 

Rufus Rose, South Whidbey, reported from the March 5  Old Goats Fully Informed Voters luncheon that  the  guest speaker had been Jeff Tate, Assistant Director, Island County Planning and Community Development Department.  Mr. Tate covered  issues related to   planning efforts in the  Freeland area and proposed  changes  to the Island County GMA Comprehensive Plan relating to junk vehicles.   Mr. Rose wanted to pass along to the Board the fact that  Mr. Tate  gave an exceptionally well organized and balanced presentation, the  quality was such that  folks attending came away well informed after the very comprehensive briefing. 

 

Resolution #C-25-04/R-08-04 – Approving Plans & Specifications and Authorizing Call for Bids for Terry’s Corner Park and Ride; SR 532, East Camano Dr. & Sunrise Blvd

 

The Board by unanimous motion, as presented and recommended for approval by Dick Snyder, County Engineer, approved Resolution #C-25-04/R-08-04 in the matter of  Approving Plans & Specifications and Authorizing Call for Bids for Terry’s Corner Park and Ride,  SR 532, East Camano Dr. & Sunrise Blvd., under  CRP 01-03, Work Order 289, with bid opening to be April 1, 2004 at 11:00 a.m., Room #116, Courthouse Administration Building.

[Resolution #C-25-04/R-08-04 on file with the Clerk of the Board]

 

Bond Accepted -  Morningside Hill Partnership, PLP 183/00 – Final

 

As recommended in a memorandum dated March 3rd from  Bill Oakes, Public Works Director,  the Board by unanimous motion approved and accepted a bond from Morningside Hill Partnership,   in the form of a cashier’s check in the amount of $1,000.  The check represents bonding for the  supply and installation of approximately 60 LF of extruded curbing for the right turn only lane in Morningside Lane where it connects to Woodard Road, as required as a condition of approval of  PLP 183/00. 

 

 

INTERAGENCY Reimbursable Agreement #PW-0420-42 - Town of Coupeville

 

Interagency Reimbursable Agreement #PW-0420-42 between Island County and the  Town of Coupeville was approved by unanimous motion of the Board allowing the Town  to purchase gasoline and diesel fuel from the vehicle fueling stations located at various County Road  Shops, at a reimbursable cost, including administration fee.

 

Quit Claim Deed and Easement Accepted  - Mark L. and Gregory Sibon,  Madrona Way,            Parcel No. 121-3360;  Sec. 32, Twp 32N, R1E,

 

As presented by Mr. Snyder, the Board by unanimous motion approved and accepted a Quit Claim  Deed from Mark L. and Gregory Sibon with payment in the amount of $19,800.00, and approved and accepted easement  PW-0320-127 in the amount of $6,000 associated with Madrona  Way project under  Work Order #35,  Parcel 121-3360,  Sec. 32, Twp 32N, R 1E. 

 

Real Property Voucher – Authorization for voucher settlement for property acquisition per Real Property    Acquisition And Right-of-Way Procedures

 

Following the acceptance and approval of the above  Quit Claim Deed and Easement, the Board by unanimous motion approved Real Property Voucher, authorizing  voucher settlement for property acquisition per Real Property Acquisition  and  Right-of-Way Procedures (C-46-03/R-16-03) for a total of $25,800 (Quit Claim Deed and  Easement for      Parcel 121-3360,  Madrona Way; Work Order  35). 

 

Quit Claim Deed – Michael G. and Lyndia A. Towne - Maple Grove Road

 

Revision of Quit Claim Deed between Island County & Michael G. and Lyndia A. Towne was approved by unanimous motion of the Board as presented by Mr. Snyder  for  Maple Grove Road under Work Order 296,   Lot 17, Plat of Maple Grove Beach, revising/correcting signature block of property owner.

The Board requested the County Engineer verify with the  Prosecuting Attorney’s Office that the revised  signature block is now correct.

 

Petition to Vacate County Road Right-of-Way – a portion of County Road right-of-way            known as Edgewater Drive located in Section 3, TWP 32N, Rge 2E, Plat of Double View,  Camano ISLAND

 

A Petition to Vacate County Road Right-of-Way  by David Strauss for a  portion of County Road right-of-way      known as Edgewater Drive located in Sec. 3, Twp. 32N, Rge. 2E,  Plat of Double View, Camano Island, was referred back to the  County Engineer for processing by unanimous motion of the Board.

 

Resolution #C-26-04/SW-03-04 Authorizing Weigh-Tronix, Inc. to Supply &  Install a Weight-Tronix Bridgemont 11’ x 75’, 100 Ton

 

Platform Scale at the Coupeville Solid Waste         Facility including Indicator Wiring, Connection to Existing System                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

Resolution #C-26-04/SW-03-04 was approved  by unanimous motion of the Board, as recommended by Gwenn Maxfield, Assistant Public Works Director, in  the matter of  Authorizing Weigh-Tronix, Inc. to

Supply and Install a Weight-Tronix Bridgemont 11’ x 75’, 100 Ton Platform Scale at the Coupeville Solid Waste Facility including Indicator Wiring, Connection to Existing System Programming & Training without Competitive Bidding [sole source ].   The cost is $42,535 and Dave Bonvouloir, Solid Waste Manager, confirmed the amount was in line with what costs were previously.

 [Resolution #C-26-04/SW-03-04 on file with the Clerk of the Board]

 

EXECUTIVE SESSION

 

Chairman Byrd announced that the Board would meet in  Executive Session  at 10:45 a.m., Conference Room #218, Courthouse Administration Building.  The purpose of excluding the public is allowed under RCW 41.30.110 (1) (b) to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding  such consideration would cause a likelihood of increased  price. The meeting was expected to last approximately fifteen minutes, with no announcement afterwards in open public session.

 

There being no further business to come before the Board, meeting adjourned on completion of Executive Session at 11:05 a.m.  The next regular meeting of the Board will be on March 15,  2004, at   9:30 a.m.

 

                                             BOARD OF COUNTY COMMISSIONERS

                                             ISLAND COUNTY, WASHINGTON

 

 

                                                 ______________________________

                                                 William J. Byrd,     Chairman

                                                                                                                                               

 

                                                _____________________________

                                                Mike Shelton,  Member

 

 

                                                _____________________________

                                                Wm. L. McDowell,   Member

 

 

 

ATTEST:    ____________­­­­­___________

                    Elaine Marlow

                    Clerk of the Board