BOARD OF
ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING-JUNE 14, 2004
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on June 14, 2004 9:30 a.m. in the Island
County Courthouse Annex, Hearing Room, 1 N. E. 6th Street,
Coupeville, Wa. William J. Byrd, Chairman, Mike Shelton, Member, and Wm. L.
McDowell, Member, were present. The meeting began with the Pledge of Allegiance. By unanimous motion, the Board approved the
minutes from the June 7, 2004 meeting.
VOUCHERS
AND PAYMENT OF BILLS
-The
following vouchers/warrants were approved for payment by unanimous motion of
the Board: Voucher (War.) #191500 to
191831 . . . . . . . . . . . . . . .. . . . . . . . .$391,043.33.
Veterans Assistance Fund: [emergency financial assistance to certain eligible veterans; the names and specific circumstances are maintained confidential]. As recommended by the Veterans Assistance Review Committee the Board by unanimous motion approved Claim #V4-6 in the amount of $773.88.
EMPLOYEE SERVICE AWARDS
Department Employee Year’s Service
Assessor Norm Banta 20
Assessor Kari Burns 5
Commissioners Donna Benson 15
Prosecuting Atty Shellie Algeo 5
Public Works Jimmy Brandhorst 5
Sheriff Pam McCarty 15
Sheriff Stan Reed 20
EMPLOYEE OF THE MONTH
- MAY, 2004
Gill Tankard, Public Works, Solid Waste Division, was selected
as Employee of the Month for May 2004.
She joined the County in May of
2000 and works at the Oak Harbor transfer site.
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resources Director,
the Board by unanimous motion, approved
the following personnel action authorizations:
Dept.
PAA # Description Position # Action Eff. Date
Health 057/04 Dept. Asst. Temp
2423.04 New Position/grant 6-14-04
GSA
056/04 Adm. Asst. 1509.00 Replacement 7-1-04
BOARD/COMMITTEE Appointments and/or Re-appointments
By unanimous motion, the Board reappointed Lois
Fisher, Oak Harbor, to the Island County Parks Board for a 6-year term expiring
June 30, 2010, and appointed Linda
Moore, Langley, to the Island County Affordable Housing Advisory Board for a
3-year term expiring June 16, 2007.
Resolution #C- 65-04 -
Calling for a Special Election
Relating to Establishment of a Library Capital Facility Area to be
known as the "Stanwood Camano Library Capital Facility Area",
To issue general obligation bonds in the amount of $9,000,000, and to impose an excess levy to retire said bonds
The Board, by unanimous motion, approved Resolution
#C-65-04 In the Matter of Calling for a Special Election Relating to
Establishment of a Library Capital
Facility Area to be known as the "Stanwood Camano Library Capital Facility
Area", to issue general obligation
bonds in the amount of $9,000,000, and to impose an excess levy to retire said
bonds
The adopted Resolution will be immediately forwarded to the Auditor who will
then request the Snohomish County
Prosecuting Attorney’s Office prepare the official ballot title for the
proposed Stanwood-Camano Capital Facilities Area. [Resolution #C-65-04 on file with the Clerk
of the Board]
Resolution #C-66-04 - Calling for a Special Election Relating to Establishment of a Library Capital Facility Area to be known as the "Oak Harbor Library Capital Facility Area", to
issue general obligation bonds in the amount of $12,000,000, and to
impose an excess levy to retire said bonds
By unanimous motion, the Board approved Resolution #C-66-04 In the Matter of Calling for a Special
Election Relating to Establishment of a Library Capital Facility Area to be
known as the "Oak Harbor Library Capital Facility Area", to issue
general obligation bonds in the amount of $12,000,000, and to impose an excess
levy to retire said bonds
The adopted Resolution will be immediately
forwarded to the Auditor who will then request the Island County
Prosecuting Attorney’s Office prepare the official ballot title for the
proposed Oak Harbor Library Capital Facilities Area. [Resolution #C-66-04 on file with the Clerk of the Board]
Best Friends Veterinary Clinic
Claim for Damages #R04-013 by Eric Anderson d/b/a
Best Friends Veterinary Clinic, was
approved by unanimous motion of the Board in the amount of $2,832.42, based
upon the recommendation of Betty Kemp, Director, GSA/Risk Management, as
outlined in her memorandum of June 8,
2004.
HEARING SCHEDULED:
Resolution #C-67-04 Amending
Island County Code Chapter 2.20A Island
County Fair
The Board considered proposed revisions requested by
the Board of Directors of the Fair Association
to bring county code provisions up to date with the current operational
management structure of the Fair Association and its amended bylaws. Additional changes are proposed as necessary to resolve questions about the
authority of the Board of County Commissioners to arbitrate disputes over the
operation and management the Fair and for the Board of County Commissioners
to have prior notice of proposed Fair
Association bylaw changes and an opportunity to comment. Although a hearing is not required, on
recommendation of Commissioner Shelton that a public hearing be held on the
proposed changes, the Board by unanimous motion scheduled Resolution #C-67-04 Amending Island County Code Chapter
2.20A Island County Fair for
public hearing on July 12, 2004 at 10:45 a.m.
Grant contract DSHS Agreement #0363-42964 - WASHINGTON STATE DSHS -
Aggression
Replacement Training for Youth on Parole
Grant Contract between Washington State DSHS,
Agreement #0363-42964
(RM-JUV-04-0026) and Island County
Juvenile & Family Court Services to fund Aggression Replacement
Training for Youth on Parole was approved by unanimous motion of the Board, having been reviewed at prior
staff session.
Lori
Hilleary, Langley, brought to the Board’s attention three topics of concern,
which Commissioner
Shelton
agreed to look into:
1)
Saratoga
Beach Property, on the northern side of the bulkhead and in front of the
bulkhead, Interest in giving the property to the County, including second class
tidelands, along with a non-exclusive easement for ingress or egress or any
other use. Contact point Gordon
Morrison.
2)
Property purchase on Saratoga Beach, waterfront lot, over ½ acre, and combined
two lots in order to provide for an off-site drainfield. The design has been completed for transport going directly to the lots. However, the work has been stopped by the
Health Department on complaint from Saratoga Beach Homeowners Association Board
of Directors. Contact points: Gordon Morrison and Steve George.
3)
Property
purchased off Aqua View, south of Greenbank,
came with a 5 acre piece. A
lot
combination has been done. Wants to access the back piece and be able to build a house.
Public Works opposing and property owner unable to get anywhere. Contact point:
Gail Glasen.
As presented, with brief
overview by Bill Oakes, Public Works Director, for each Easement, Quitclaim
Deed and voucher, related to Madrona Way Project CRP 02-11, Work Order #35, the
following were approved by the Board on unanimous motion:
·
Easement
PW-0320-123 between Island County and Alvin J., Phyllis B., Roger M., Iva
Darlene, and James L. Sherman, Parcel
119-320, Sec. 32, Twp 32N, R 1E, related to toe/bluff stabilization, with compensation in the amount of
$1,600.00
·
Easement
PW-0320-123 between Island County and
Alvin J., Phyllis B., Roger M., Iva Darlene, and James L. Sherman; Madrona
Way, Parcel 119-320, Sec. 32, Twp 32N,
R 1E related to soil stabilization with compensation in the amount of $1,100.00
·
Easement
PW-0329-126 between Island County and
Alvin J., Phyllis B., Roger M., Iva Darlene, and James L. Sherman, Parcel 120-302; Sec. 32, Twp 32N., R 1E,
related to toe stabilization, with
compensation in the amount of $600.00.
·
Easement
PW-0329-126 between Island County and
Alvin J., Phyllis B., Roger M., Iva Darlene, and James L. Sherman, Parcel 120-302; Sec. 32, Twp 32N., R 1E,
related to soil stabilization, with compensation in the amount of $300.00.
§
Quit
Claim Deed from Alvin J., Phyllis B.,
Roger J., Iva Darlene, and James L. Sherman,
Parcel 119-320, Sec. 32, Twp
32N, R 1E, compensation in the amount of
$16,100.00 for land.
§
Quit
Claim Deed from Alvin J., Phyllis B.,
Roger J. Iva Darlene, and James L. Sherman, Parcel 120-302, Sec 32, Twp 32N, R
1E, and compensation in the amount of
$18,600.00 for land.
§
Real
Property Voucher – Authorization for voucher settlement for property
acquisition per Real Property Acquisition & Right-of-Way Procedures
(C-46-03/R-16-03) in the amount of $18,800.00 for Quit Claim Deed and Easement
for Parcel
119-320.
§
Real
Property Voucher – Authorization for voucher settlement for property
acquisition per Real Property Acquisition & Right-of-Way Procedures
(C-46-03/R-16-03) in the amount of $19,500.00
for Quit Claim Deed and Easement for Parcel 120-302.
On recommendation of Mr. Oakes, the Board awarded
bid for 2004 hot mix asphalt overlays
on Camano Island, under CRP 04-01, Work
Order #357, to Lakeside Industries, the
low bidder, for Alternate A-1 using
conventional G and B asphalt mix, in the amount of $263,804.00.
Resolution #C-68-04/R-22-04 - Approving Specifications & Authorizing Call for Bids for One (1) 2004 Side Discharge Conveyor
The Board by unanimous motion approved
Resolution #C- 68-04/R-22-04 In the
Matter of Approving Specifications & Authorizing Call for Bids for One (1) 2004 Side Discharge
Conveyor. Bid opening to be June 28,
2004 at 10:00 a.m. in Meeting Room #116, Courthouse Administration Building. [Resolution #C-68-04 on file with the Clerk of the
Board]
Resolution #C-69-04/R-23-04 - Initiating CRP 04-03, Work Order 225 - Driftwood Way Park Outfall
Resolution #C-69-04/R-23-04 initiating CRP 04-03, Work Order #225, Driftwood Way Park Outfall, for an appropriation of $30,000.00 was approved by unanimous motion of the Board as presented by Mr. Oakes. [Resolution #C-69-04 on file with the Clerk of the Board]
Pulled from today’s agenda by the Public Works Director for further staff review.
FRANCHISE HEARINGS HELD
·
Franchise
#320 – New franchise for water distribution system; Stuart S. & Susan H.
Young; Lone Lake Road; Sec. 30, Twp 30N., R 3E.
·
Franchise
#321 – Transfer and renewal of franchise for existing water distribution
system; transfer from John Grady to Seawest Services Association; West Beach
Road; Sec. 24, Twp 32N., R 1W
Mr.
Oakes reported that the on review of the application for franchise by Stuart Young for a new water distribution system in County road right of way along Lone Lake
Road, as reported by Memo dated May 24,
2004, the County Engineer recommended approval.
When
public comments were solicited, no one in the audience came forward to speak
either for or against Franchise #320.
By unanimous motion, the
Board approved new Franchise #320 for
water distribution system by Stuart
S. and
Susan H. Young, Lone Lake Road;
Sec. 30, Twp 30N., R 3E.
Mr. Oakes advised also that by memo dated May
25, 2004, the County Engineer recommended approval of
Franchise #321, a transfer
and renewal of a franchise for an
existing water distribution system, from transfer from John Grady to Seawest Services Association, in
County road right of way along West Beach Road, Sec. 24, Twp 32N., R 1W.
No one commented for or
against said transfer.
The Board, by unanimous
motion, approved Franchise #321 for transfer and renewal of franchise for
existing water distribution
system from John Grady to Seawest Services Association, West Beach Road, Sec. 24, Twp 32N., R 1W.
FINAL APPROVAL – Brentwood
PRD (343/96)
Phil
Bakke, Planning and Community Development Director, and Jaime White, Assistant
Planner, presented a minor modification
to the Brentwood PRD, from Thomas
Cleverdon, Fakkema & Kingma,
on
behalf of Lee and Judy Harman. Bob
Cray, Fakkema & Kingma, Inc., was in attendance at the time of
consideration.
The
PRD was granted conditional preliminary PRD approval on February 10, 1997 and
the Board approved the final PRD plat for Phase 2 on December 21, 1998.
Minor modifications were approved on March 3 and May 20, 2002. The modification consists of the creation
of a 30’ access and utility easement through Tract G (well tract) and Tract F
(Open Space and perimeter buffer). The
easement is being sought to provide ingress and egress to the southerly
adjacent lot, currently under ownership by the Harmans, which is outside of the
boundaries of the PRD.
As
noted by Ms. White, in order to
mitigate for the reduction of land to the referenced Tracts, the applicants have proposed to add additional
land area to the Open Space Tracts, F and B.
Modifications are minor in nature and the proposal would result in
approximately 500 square feet net loss of land to the open space within the
PRD.
Having
just learned that the applicant
apparently excavated a road of some size on a steep slope without necessary
County permits on an adjacent piece of
property not directly related to this PRD, Mr. Bakke was somewhat troubled, but
indicated staff recommendation remained in favor of approving the modification to Division 2 of the Brentwood PRD .
By
unanimous motion, the Board approved
the minor modifications to the
Brentwood PRD on behalf of Lee and Judy Harman as recommended.
Chairman Byrd announced at 11:30 a.m. the Board would meet in Executive
Session as provided for in R.C.W. 42.30.110 (1) (i) to discuss with legal
counsel litigation or potential litigation, held in the Commissioners Conference room #218 located on the 2nd
floor, Courthouse Administration Building, 1 N. E. 7th Street, Coupeville, Wa. The Chairman anticipated
the session would last approximately 30
minutes and did not expect to return to
open public session today with an announcement or to take action as a result of
the session.
With no further business
to come before the Board, the meeting
adjourned at 11:50 a.m. on conclusion
of the Executive Session. The next
regular meeting is on June 21,
2004, at 9:30 a.m.
BOARD OF COUNTY
COMMISSIONERS
ISLAND COUNTY,
WASHINGTON
______________________________
William J.
Byrd, Chairman
______________________________
Mike
Shelton, Member
_____________________________
Wm.
L. McDowell, Member
ATTEST:
_______________________
Elaine Marlow
Clerk of the Board