BOARD OF ISLAND COUNTY COMMISSIONERS
MINUTES OF MEETING-JULY 19, 2004
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on July 19, 2004 at 9:30 a.m. in the Island County Courthouse Annex, Hearing
Room, 1 N. E. 6th Street, Coupeville, Wa. William J. Byrd, Chairman,
Mike Shelton, Member, and Wm. L. McDowell,
Member, were present. The meeting began with the Pledge of
Allegiance. By unanimous motion, the
Board approved the minutes from the Special Session of July 6, 2004 held on
Camano Island, and Regular Session July 12, 2004.
VOUCHERS
AND PAYMENT OF BILLS
By
unanimous motion, the Board approved the payroll dated July 15, 2004, and the
following vouchers/warrants: Voucher
(War.) #193777 to 194024 . . . . . . . . . . . . . . . . . . . . . . $360,947.21.
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resources Director,
the Board by unanimous motion, approved
the following personnel action authorizations:
Dept. PAA # Description
Position # Action Eff. Date
Assessor
064/04 Appraiser II 107.05 Appraiser I to II 8/1/04
Health 065/04 Public Health Coord.
2408.07 Reduction of
hours 9/1/04
Auditor
Suzanne
Sinclair, Island County Auditor,
submitted the Auditor’s written financial report for the period ending
June 30, 2004. Mid-year figures should
reflect the 50% mark for both revenues and expenditures; items to note on
this report where 50%
is over or under included:
§
Coroner [revenue line
19] autopsy reimbursement for the first
half of 2004 not yet received
§
Maintenance [revenue line 31] janitorial services will
not be billed [for the entire year] until
October
§
Superior Court [revenue
line 36] court-shared costs for second quarter has not yet been received
§
Jail [expenditures line
27] professional services payments are high; $66,000 of that belongs to
2003
§
Sheriff [expenditures
line 36] is at 54% reflecting $133,000 paid
June for the third quarter I-COM; and $65,000 retro payment.
The
Auditor will look into: the reason
District Court revenues are down
and review to see whether County Clerk
revenue reflects dollars as a result of
the new position for collections.
Treasurer
Mark
Heistad, Chief Deputy Treasurer, reported on behalf of Linda Riffe, Island
County Treasurer, submitting the Treasurer’s financial report for the same
period. Mr. Heistad had no additional comments,
but was available to respond to any questions of the Board or public.
[Financial
Reports are on file with the Clerk of
the Board]
In
accordance with RCW 85.38.070
(5), on recommendation of Diking District No. 1 Commissioners Steve Arnold and Raymond E. Gabelein, the
Board by unanimous motion appointed Sally Berry, Clinton, to serve as Diking
District No. 1 Commissioner, to fill a
current vacancy, for a term running
until the next special district
election.
Appointments/ Re-appointments to Various Boards and Committees
Marine Resources Committee (MRC)
By unanimous motion the Board appointed Bruce Wood, Oak Harbor, to serve on the Marine Resources Committee for a term to December 31, 2007 representing “Commercial”.
Island County Fair Board
The Board by unanimous motion appointed Eric Lehman, Greenbank, to the Island County Fair Board representative of the area encompassed by the Coupeville School District to fill an existing term until October 8, 2006.
Special Occasion Liquor License #090293-Whidbey Island Celtic Society
Special Occasion Liquor
License #090293 by Whidbey Island Celtic Society for an event to be held on
August 14, 2004 from 9:00 a.m. to 5:00 p.m. at the Greenbank Farm, Greenbank, Wa. was approved by unanimous
motion of the Board, based on review and recommendations of approval from the
appropriate County departments.
Interlocal Agreement Regional Microenterprise Project - administration of a community development block grant
By unanimous motion, the Board
approved Interlocal Agreement Regional Microenterprise Project for the purpose
of designating Jefferson County as lead agency for administration of a community development block grant for the
development of small business throughout the parties’ jurisdictions. (RM-BOCC-04-0068).
Amendment 2 – HS-06-03 (2) - Total Living Concept - Person to Person Services Program
The Board, by unanimous
motion, approved Amendment 2 to Contract #HS-06-03 (2) with Total
Living Concept, to increase the
contract to reflect additional dollars in the amount of $1,360 for the Developmental Disabilities-Person to
Person Services Program for total contract amount of $31,288
[RM-HLTH-98-0004].
Terri Arnold, Assistant
Director, GSA/Parks Superintendent, provided the Department’s recommendation for bid award with regard to the Four
Springs Construction Project, phase I bids opened on June 22, 2004. In this
case, Ms. Arnold recommended rejection
of the bid and requested
the Department be authorized
to recall for bids. The one bid received came in some $216,000 over the
cost estimates. With some adjustment to
three areas within the scope of work, Ms. Arnold was confident of positive results and anticipated more than one
bid.
By unanimous motion, the
Board rejected the bid received from Jenkins, Inc. on the Four Springs
Construction Project, Phase I, and
authorized the Parks Department to go
out for rebid, with revisions to bid
specs.
HEARING DATE CONTINUED:
Resolution #C-67-04 Amending Island County Code Chapter 2.20A, Island
County Fair
To allow sufficient review
time for legal staff with respect to consistency between the proposed code
changes and the Fair Association Bylaws, the
Board by unanimous motion continued the public hearing on Resolution #C-67-04 Amending
Island County Code Chapter 2.20A, Island County Fair, from July 26, 2004 @ 10:45 a.m. to August 23, 2004 @ 2:45 p.m.
Lori Hilleary, Langley, and Kim McMaster, Freeland,
addressed the Board on the subject of last meeting’s concern, the question
concerning ownership of McMaster
Road. At that time the Commissioners agreed to have research done
by staff, with a written response
provided to Ms. Hilleary and Ms. McMaster, and the ladies wondered when that
would be forthcoming. They submitted today a letter for the record
“McMaster LN Versus McMaster Road, Private or County” citing the history of the road back to 1916, providing information about
a short plat application between 1984-1987, and road vacation action
denied in 1990 by the then Board of County Commissioners.
The Commissioners suggested that Ms. Hilleary and
Ms. McMaster provide the Public Works Director with any additional written
information they may have. The
Commissioners confirmed that the
Public Works Director was tasked with looking into the issue and doing
the necessary research in order to provide the ladies with written response,
which hopefully would occur within the next few weeks.
INITIATION
OF COUNTY ROAD PROJECTS
Proposed
CRP 04-05, Arrowhead Road Outfall,
and CRP 04-06, Sailview Lane
Outfall, pulled from
the agenda.
Supplemental Agreement # - PW-0020-28(B) - Rosa
M. Abeyta LLC
Pulled from agenda
Resolution #C-71-04/R-26-04 Approving Specifications & Authorizing Call for Bids for One (1) New 2004/2005 Dump Truck Cab & Chassis
Resolution
#C-71-04/R-26-04 Approving
Specifications & Authorizing Call for Bids for One (1) New 2004/2005 Dump
Truck Cab and Chassis was approved by unanimous motion of the Board, as
presented by Bill Oakes, Public Works Director. [Resolution #C-71-04/R-26-04 placed on file
with the Clerk of the Board]
Resolution #C-72-04/R-27-04 Adoption of Island County’s Six-Year Transportation Improvement
Program (TIP) for the Years 2005 – 2010.
Mr. Oakes presented for approval Resolution
#C-72-04/R-27-04 Adoption of Island
County’s Six-Year Transportation Improvement Program (TIP) for the Years 2005 –
2010, having been before the Planning Commission and found in compliance with
the Island County Comprehensive Plan.
By unanimous motion the
Board approved Resolution
#C-72-04/R-27-04 Adoption of Island
County’s Six-Year Transportation Improvement Program (TIP) for the Years
2005–2010 as presented. [Resolution #C-72-04/R-27-04 placed on file with the Clerk of the
Board]
Resolution #C-73-04/R-28-04 – Adoption of Island County’s Six-Year Capital Improvement Program (CIP) for the Years 2005-2010.
For the Board’s approval,
Mr. Oakes presented Resolution #C-73-04/R-28-04 In the Matter of adoption of
Island County’s Six-Year Capital Improvement Program (CIP) for the Years
2005-2010, also presented to the Planning Commission and found in compliance
with the Island County Comprehensive Plan.
By unanimous motion, the Board approved Resolution
#C-73-04/R-28-04 In the Matter
of Adoption of Island County’s Six-Year Capital Improvement Program (CIP) for
the Years 2005-2010.
[Resolution #C-73-04/R-28-04
placed on file with the Clerk of the Board]
Mr. Oakes, along with Jack Taylor, Road Maintenance Superintendent, presented for the Board’s consideration, award of bid for a Side Discharge Conveyor to Norstar Industries, Inc., Auburn, Wa. in the amount of $27,503.55, including sales tax and trade-in. The Norstar bid was the only bid received. Mr. Oakes confirmed that as requested by the Board at a staff session, the Department did look for a potential second quote and found a California distributor. By way of a letter dated July 15, 2004, that firm indicted that: the Norstar quote was essentially the same as they would have quoted if they were in this area but would have taken exception to the technical assistance and trade-in portions.
Having purchased this type equipment since 1993, and since there is only one vendor available to the county for this equipment, Commissioner McDowell suggested that in the future the Department use the
sole source quote process rather than bidding process.
By unanimous motion, the Board awarded bid to Norstar Industries in the amount of $27,503.55, including sales tax and trade-in.
Purchase Order/Contract Approved -
Mosquito evaluation in Deer Lagoon
Mr. Oakes requested
Board approval of a purchase order and follow-on contract with a consultant
for mosquito
assessment/evaluation in the Deer Lagoon area between the County and Robert
Stansbury, in the amount of $6,000, the lowest of three quotes obtained. A simple contract is being prepared now
and once the contract review process
has been satisfactorily completed, Mr. Oakes asked that the Board authorize the
Chairman to sign the purchase order and contract.
By unanimous motion the Board authorized the Chairman
to sign a future contract and purchase order with Robert Stansbury, once the
contract has completed contract review process, not to exceed $6,000.
There being no further business to come before the Board at this time, the meeting adjourned at 10:25
a.m.. The next regular meeting of the
Board will be held on July 26, 2004 beginning at 11:00 a.m. with a roundtable,
followed at 1:30 p.m. with regular agenda items.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
William J. Byrd, Chairman
_____________________________
Mike Shelton, Member
_____________________________
Wm. L. McDowell, Member
ATTEST: _______________________
Elaine Marlow
Clerk of the Board