BOARD OF ISLAND COUNTY COMMISSIONERS
MINUTES OF MEETING AUGUST 16, 2004
The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on August 16, 2004, at 9:30 a.m. in the Island County Courthouse Annex Hearing Room, 1 N. E. 6th Street, Coupeville, Wa. William J. Byrd, Chairman, Mike Shelton, Member, and Wm. L. McDowell, Member, were present. The meeting began with the Pledge of Allegiance. By unanimous motion, the Board approved the minutes from the August 9, 2004 meeting.
VOUCHERS AND PAYMENT OF BILLS
The Board by unanimous motion approved the payroll dated August 13, 2004, and approved for payment the following vouchers/warrants: Voucher (War.) #195644-195979 …..$840,677.04.
Hiring Requests
& Personnel Actions
As presented by Dick Toft, Human Resources Director, the Board by unanimous motion, approved the following personnel action authorizations:
Dept.
PAA #
Description/Position #
Action Eff.
Date
Sheriff
061/04 Adm.
Asst 4006.00 Replacement 8/16/04
WSU
Extension
072/04 Noxious
Weed Coord. 1208.00
Increase Hrs
8/16/04
Health
073/04 Public
Health Nurse 2408.06 Reduce
Hrs
9/1/04
Health
074/04 Public
Health Nurse 2406.18 Reduce Hrs
9/1/04
Auditor
075/04 Dep. Auditor-Adtg. Mgr
206.00 Replacement
8/31/04
Appointments/Re-appointments to Various Committees
By
unanimous motion the Board made the following appointment and reappointments to
three
committees:
Reappointed:
Terry LeDeskey, AIA, Oak Harbor, Architect Representative,
for a term to August 13,
2008
Reappointed: Todd Bitts, Langley, for a term to August 31, 2008
Appointed Ken Urstad,
Greenbank, representing: Sports
Fishing, to fill an existing
term to December 31,
2005.
DSHS Amendment 1 - Contract #0163-06780 - extend period of
performance-Hepatitis B vaccinations/increase per dose reimbursement
Having previously been briefed at a staff session and Board of Health meeting, the Board by unanimous motion approved Amendment 1 to Contract #0163-06780 (RM-HLTH-02-0003) with the Washington State Department of Social and Health Services to extend the period of performance for Hepatitis B vaccinations and to increase per dose reimbursement to $48.00.
AMENDMENT #1 - Services Agreement- Marine Resources Consultants - RM-EXT-03-0024
Services Agreement, Amendment #1 (RM-EXT-03-0024) between Island County and Marine Resources Consultants extending the contract period to September 30, 2004, was approved by unanimous motion of the Board. According to a memorandum from Don Meehan, WSU Extension Agent, this contract funds the Marine Resources Committee work on delineating eelgrass bed locations within Island County waters. There are no changes in budget or scope of work.
Review
Monthly Financial Reports from Auditor & Treasurer
Auditor’s Financial Report
Suzanne Sinclair, Island County Auditor, submitted the Auditor’s financial report for the period ending July 31, 2004. Nothing unusual noted. Percent to budget as far as Current Expense shows overall revenues at 58% and expenditures at 59%. Revenues for other funds overall are at 53% and expenditures at 40%. Those areas that differ from the 58% for this period of time include:
Revenue – line 26. WSU/Extension grants are running behind
projections; however,
a claim for reimbursement has been filed and those
monies will be received by
the County and reflected in
a subsequent report.
Expenditures – line 4. Motor pool expenditures takes into
account a transfer to the motor pool for 2004 vehicles purchased.
Expenditures – line 25. GSA expenditures is reflective of a
termination payout not budgeted, and other purchases/capital equipment.
Expenditures – line 37. Sheriff expenditures at 62%, due to comp time payout and retro
payout.
Treasurer’s Financial Report
Linda Riffe, Island County Treasurer, submitted her written financial report for the same time period, along with cover memo to assist with the report commenting on any areas of noteworthy change:
§
Decrease in Auditor’s
recording fees
§
Decrease in Central
Services [refund received from
Verizon last year but not this year]
§
Difference in State grants
received in the Clerk’s Office
§
Community Development &
Planning Department disposal of an asset
§
WSU grants not received this
year thus far
§
Juvenile Court realized a
reduction in State grants
§
Treasurer’s service fees
increased
§
Property tax compensating
figure is down this year compared to last year
§
Still making an effort to
collect property tax prior [on delinquent accounts]
§
Payment in lieu of taxes,
distributed back to the County from the Federal government has increased this
year
§
Excise tax-leasehold.
Department of Revenue calculates how much the County will receive on publicly
owned land.
[reports on file with the Clerk
of the Board]
Public
Input or Comments
Lori Hilleary, Langley, came
to talk about follow-up action from a meeting with Commissioner McDowell, the
Public Works Director and the County Engineer that occurred after the Board
meeting August 2nd. She
asked about the timing of a survey that was to be performed, and if the cost of
such survey would somehow be counted as the County having performed work on the
road and go against the family who claim that McMaster Road is a private road
and not a County road.
Dick Snyder, County
Engineer, confirmed having contacted the surveyor. The cost will likely be a couple
thousand dollars, and time needed for cutting a purchase order and contract review process, estimated
about two weeks’ minimum before that would occur.
Commissioner McDowell
thought the survey would be beneficial to Ms. Hilleary in that she would have a
full understanding of what the road ownership is, and that would be of permanent
record as of the date of that
survey.
Commissioner Shelton
explained the purpose of the survey – to show what it is the County claims it
owns, and that would be forever and permanently established. The $2,000 survey cost in his opinion is the cost of what the
County agreed it would do, and told Ms. Hilleary she did not have to worry about
the $2,000 used later against
her.
Supplemental
Agreement No. 2 – PW-0220-29(B) -Skillings-Connolly,
Inc.
CAMANO HILL ROAD PROJECT CRP
02-04
As presented and recommended by Bill Oakes, Public Works Director, the Board by unanimous motion approved Supplemental Agreement #2 to #PW-0220-29(B) between Island County and Skillings- Connolly, Inc., for Camano Hill Road project under CRP 02-04 Work Order 176, changing completion date to December 31, 2005, revising scope of work and increasing maximum amount payable to $835,372.08.
Adopt-A-Road Litter Control Program Renewal Agreement Approved - Greenbank Garden Club
The Board, on unanimous
motion, approved Adopt-A-Road Litter Control Program renewal agreement with Greenbank Garden Club,
for Smugglers Cove Road from 3376 Smugglers Cove Road to North end of South
Whidbey State
Park.
Hearing Held: Franchise #185 - Onamac Maintenance
Association
As advertised, Chairman Byrd opened a public hearing at 10:20 a.m. for the purpose of considering Franchise #185 – #PW-0420-75, renewal and transfer by Onamac Maintenance Association for an existing water distribution system, West Camano Drive and Camano Hill Road, Secs. 10/11, Twp 31N., R 2E., Camano Island.
Mr. Oakes reported a favorable recommendation, as did the County Engineer in his memorandum of July 22, 2004. Application is for transfer of Franchise #225, Home Savings & Loan Association, to Franchise #185, Onamac Maintenance Association, covering existing sewer collection system located along portions of County right of way known as West Camano Drive and Camano Hill Road. There are no plans for expansion of current system.
There were no audience
members who spoke either for or against said franchise.
By
unanimous motion the Board approved
Franchise #185 – #PW-0420-75, renewal and transfer by Onamac Maintenance Association for
an existing water distribution as
proposed.
HEARING HELD - CONTINUED FROM AUGUST 9, 2004 - Franchise # 322 – PW-0420-91 - Swanrun Water Association
At 10:30 a.m., Chairman Byrd called to order a public hearing, having been continued from August 9, 2004, on Franchise # 322 – PW-0420-91 by Swanrun Water Association (Terry Swanson), for a water distribution system, Possession Road, Brockman Road, Hellman Road, and a portion of Cultus Bay Road located in Sec. 11-14 & 23, Twp 28N, R3E., South Whidbey Island.
Bill Oakes confirmed having reviewed issues of concern expressed by the Board at the previous hearing. He discussed with the engineer for the Swanrun Water Association the fact that the County Engineer recommended an area on the southern end [shown on the map included with the franchise as a brown color highlighted area] with the notation “excluded county roads “, and confirmed that is preferred by the engineer for the system. The alignment of that does not use that portion of the road system and Swanrun agrees to exclude that portion of right of way. Engineering plans have been provided. Mr. Oakes and the County Engineer recommend approval of the Franchise.
Terry Swanson, President, Swanrun Water Association, was present in support of approval of the Franchise.
By unanimous motion the
Board approved Franchise # 322 –
PW-0420-91 by Swanrun Water
Association (Terry Swanson), for a
water distribution system; Possession Road, Brockman Road, Hellman Road, and a
portion of Cultus Bay Road located in
Sec. 11-14 & 23, Twp 28N, R3E., South Whidbey Island, as
recommended.
Resolution #C- 77- 04/PLG –014-04 Incorporating the Service Area for the Swanrun Water System into the Island County Coordinated Water
System Plan (in conjunction with approval of Franchise #322 – Swanrun Water Association
Resolution #C- 77- 04/PLG –014-04 – Incorporating
the Service Area for the Swanrun Water System into the Island County Coordinated
Water System Plan came on for the
Board’s consideration, having
been continued from the August 9,
2004 meeting.
Keeva
Kroll, Planner, Planning & Community Development Department, submitted for
the record a letter from George Bratton, P.E., Civil Engineer, the eEngineer for Swanrun Water system, dated August 9,
2004:
“
In reply to your concern about installation of water mains to the shoreline,
please find attached
Standard Drawings PE-1 through
PE-4 showing the method used previously at Swanrun and
Other systems. The HDPE pipe was installed through
easements to the beach. The pipe along
the beach is usually C900 PVC
buried with 30-inches of cover. Any extension by Swanrun
to the beach areas will likely follow this
same installation procedure. The alternative is pipe
installed by directional boring at
much higher cost.”.
[letter
and drawings on file with the Clerk of the Board]
With
questions and concerns having been answered, the Board by unanimous motion
approved Resolution #C- 77- 04/PLG –014-04 Incorporating the
Service Area for the Swanrun Water System into the Island County Coordinated
Water System Plan. [Resolution
#C-77-04 on file with the Clerk of
the Board]
There being no further business to come before the Board at this time, the meeting adjourned at 10:35 a.m. a.m. The next regular meeting of the Board will be on August 23, 2004.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
William J. Byrd, Chairman
_____________________________
Mike Shelton, Member
_____________________________
Wm. L. McDowell, Member
ATTEST: _______________________
Elaine Marlow, Clerk of the Board