BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING - SPECIAL SESSION – OCTOBER 15, 2004
The Board of Island County Commissioners met in
Special Session on October 15, 2004 at 2:30 p.m. to conduct a budget workshop on the preliminary 2005
budget including Civil Service
Commission,
Budget Director, E911 Fund, Public Facilities Fund, Joint Tourism promotion Fund, Low Income Housing, Current Expense Overhead Allocation, Rural County Sales Tax. The proposed budget and supplemental requests are taken under advisement by the Board; no final decisions expected as a result of budget workshops. Hand-outs are on file with the Clerk of the Board.
The special session was held in the Board of County Commissioners Hearing Room
(Room # 102B) Island County Courthouse Annex located at 1 NE 6th
Street, Coupeville, WA. Commissioners
William J. Byrd Chairman; Mike
Shelton, Member, and Wm. L. McDowell, Member attended. Elaine Marlow, Budget Director, also
attended the session. Press represented
by Eric Berto, Whidbey News Times.
Follow-up: Contact I-COM Director about the County receiving surplus 19” screens no longer being used by I-COM.
Public Facilities Fund (1st 2% Hotel-Motel). Money collected in 2004 goes towards grants in 2005. It is estimated in 2004 that the County will collect $79,000, out of that pay almost $4,000 in overhead allocation charge (to Current Expense) for a total of $75,000 available, and propose recognizing $10,000 from fund balance for a total of $85,000 for 2005 grant awards.
Joint Tourism Promotion Fund [2nd 2%]. Joint Tourism Committee has not yet developed a budget because of on-going discussions with the City of Oak Harbor. At this point, request the same budget as last year and before the budget is finalized the Committee hopes to have a budget to the County. Letter from Mayor Pro-Tem, City of Oak Harbor, dated October 4, 2004, has been received by the County discussing the December 2003 Council vote in favor of notifying the Tourism Committee of the City’s desire to terminate the agreement the end of December, 2004, giving a brief overview why the City took that action and requested the opinion of the County Commissioners on five questions related to the county-wide tourism effort. Letter taken under advisement.
Low Income Housing Surcharge Fund. [affordable housing recording fee surcharge]. Drop in revenue noticed. Recording fees are dropping – number of transactions dropped. Total budget proposed for 2005 is $170,000 [as opposed to $202,000 in 2004].
Current Expense Overhead Allocation. To be finaled when the budget is finalized since it is based on actual costs in certain departments. The only real change that could have been made
but was not is the shared expenses of BMP enforcement position in Planning – done instead as an interfund transaction between the Road Fund and the Planning Department.
Rural County Sales Tax Fund. Budgeted $63,900 in 2004 and propose budgeting $32,500 in 2005 to fund the annual $32,500 to EDC for normal operational expenditures. Additional EDC request made during the EDC budget workshop was for another $24,400 for special outreach project has not been included at this point. Additional request $24,400 placed on supplemental request list.
Budget Director. Budget Notebook Page 21-24. M&O budget is proposed the same as 2004. SWB same with standard COLAs figured in. Supplemental request is coordinated with Human Resources for a new copier.
There being no further business to come before the Board at this time, the meeting adjourned at 3:20 p.m. The next regular meeting of the Board is scheduled for October 18, 2004 beginning at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
William J. Byrd, Chairman
_____________________________
Mike Shelton, Member
_____________________________
Wm. L. McDowell, Member
ATTEST: _______________________
Elaine Marlow, Clerk of the Board