BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING - NOVEMBER 22,
2004
The Board of
Island County Commissioners convened in regular session at 11:00 a.m. on November 22, 2004 for a
roundtable discussion with
Elected Officials and Appointed Department Heads, held in the Board of County Commissioners Hearing Room
(Room #102B), Island County Courthouse Annex, 1 NE 6th Street,
Coupeville, Wa. Commissioners Byrd,
Shelton and McDowell attended the Roundtable.
Other topics for the regular session followed at 1:30 p.m. as
outlined on the agenda,
including Diking Improvement District #4.
Roundtable Meeting with Island County Elected Officials
AND
APPOINTED DEPARTMENT HEADS
Roundtable Attendance
Elected
Officials: Ton Baenen Greg Banks Robert
Bishop William J. Byrd
Wm. L. McDowell
Linda Riffe Mike Shelton Jan Smith for Mike Hawley
Appointed Department Heads:
Betty
Kemp Elaine Marlow Don Meehan Michael Merringer
Tim McDonald
Bill
Oakes Dan Sherk
Assessor. Revaluation notices
are being printed and anticipate mailing
November 30th. New
construction value this year 220 million, generating about $185,000 of “fresh”
money to Island County. The medium priced
average residential home built
in Island County [end of August figures]:
Oak Harbor $210,000
Camano Island $275,000
South Whidbey $295,000 Central Whidbey $250,000
Commissioners.
·
Canvassing
Board – election. About 50% complete;
going very smoothly.
·
Information
from Washington State Risk Pool
perspective regarding claim paid
for Thurston County.
·
“Snow
Day” clarified: An employee must take
annual leave in order to be compensated should they stay home in the event of
snowy weather conditions.
Facilities. Jail cooling tower to be replaced which will entail
use of a large crane and possibly impact a few parking spaces behind the
building during the time of
installation.
GSA/Emergency
Services. Initial Draft “Island County Employee
Emergency Procedures Action List” handed out for Elected Officials and Appointed Department Head review, comments and suggestions. Look for information about an up-coming table-top exercise. Will follow-up to make sure there is a
current listing of all Elected Officials and Appointed Department Heads showing
primary and secondary phone number contacts where they can be reached outside
normal county working hours in the
event of emergency.
Health. With the flu vaccine shortage, continue to focus on two target groups: (1)
65 and older [7500] and (2)
young children 6 months to 23 months
[2050]. Vaccine is sufficient to cover all
young children vaccines. For the
target older adult group so far 2500
doses have gone to primary health care
providers to distribute. There
will now be a Phase 3 and 4 vaccine
distribution which will be distributed at health clinics to be announced for
those who are 65 and older.
Human Resources. Reminder from Human Resources that the United Way Drive ends November 24th.
Prosecutor. Shared information with regard to a series of cases where the Washington Supreme Court ruled that
Prosecutors may no longer charge
people with felony murder [after being allowed to do so for 33 years];
that if someone had already been convicted under those
circumstances and the case is on
appeal, those convictions will be
vacated; and decided if those people
had been convicted and exhausted all
appeals and were still in prison they can now come to court and have their
convictions overturned.
Public Works. Pursuing options at Main
Street Market. Already have off-site
lot built for parking.
Sheriff. Provided copies of a 2004 Family Resource
Guide that previously had been published by another agency who will no
longer be doing so. Elected Officials
and Department Heads are asked to review and comment and provide any deletions or additions. The Sheriff's Department plans to keep the guide updated and printed, available as a handy reference guide to provide quickly information
to families in need. Camano
Island information will be included in the brochure, along with information about senior services.
Treasurer. Selected Wells Fargo for County banking services. Do not expect going “live” for tax payments on-line until probably 1 February. Will keep Key Bank account active for two months beyond the change-over to Wells Fargo in order to clear any outstanding warrants. Reminder: at the end of December be sure to let vendors know that the County is changing banks and ask them to ensure their warrant is cleared. The Office will be sending out tax delinquency notices when the Assessor has completed his mailing of the revaluation notices.
Chairman 2005 - Elected
Officials and Appointed Department
Heads: Don Meehan graciously accepted the unanimous appointment as Chair of the
group for the year 2005.
Roundtable
adjourned at Noon. Regular Meeting of the Board canceled for
December 27 – next roundtable scheduled for
January 24 at 11:00 a.m.
VOUCHERS
AND PAYMENT OF BILLS, MINUTES APPROVED
Other topics for the regular
session followed at 1:30 p.m. as outlined on the agenda, including Diking Improvement District
#4. Mike Shelton, Member, and Wm. L.
McDowell, Member, were present. William J. Byrd, Chairman, absent when the 1:30 p.m. session
began, due to participation as a
Canvassing Board member.
By unanimous motion, the Board approved the November 15, 2004 payroll and the following vouchers/warrants: #201886 – 202104……………………………. $635,097.65.
By unanimous motion, the Board approved the minutes from the Regular Meeting held on November 15, 2004.
Pursuant
to provisions of Island County Personnel Policies and Procedures Manual,
Section 2.01.070
the Board by unanimous motion
gave permission to Katy Wells, Island
County Treasurer’s Office, on recommendation of the Island County Treasurer,
Linda Riffe, to solicit donations for
the Forgotten
Children's Fund, solicitation authorized via an email to all county
employees to solicit participation in order to help a number of families with
children at Christmas time this year.
Donations will be solicited for the period November 22, 2004 through December 22, 2004.
REAppointment TO HOUSING AUTHORITY OF ISLAND COUNTY
By
unanimous motion, the Board reappointed Lisa Harrison, Oak Harbor, to another
term as the resident member commissioner on the Housing Authority Board of
Island County for a term from December 6, 2004 through December 6, 2006.
Island
County Commissioner Committee Assignments for 2005 were made by unanimous
motion of the Board. [Approved assignment list on
file with the Clerk of the Board]
BOARD
APPOINTED
|
Board/Committee |
Commissioner |
Ebey's Landing Nat'l. Historic Preserve
Trust Board (County liaison) Shelton
Economic Development Council Byrd
Courthouse Security Byrd
ICOM 911 McDowell (Alt. Byrd & Toft)
Law & Justice Council Shelton
LEOFF I Disability Board [two-year term] Shelton
North Sound Connecting Communities Project (Farmhouse Gang) Shelton
North Sound Regional Support Network Shelton
(Byrd Alternate)
Northwest Air Pollution Authority McDowell (Tim McD. Alternate)
Northwest Regional Council McDowell
& Byrd
Oak Harbor Senior Center Advisory Board McDowell
Public Transportation Benefit Authority (PTBA) McDowell
& Byrd
Regional Transportation Policy Organization (RTPO) Shelton/McDowell/Byrd
Senior Services Advisory Board (County liaison) Shelton (Byrd Alternate)
Solid Waste Advisory Board Byrd
Technology Committee Byrd (McDowell alternate)
Washington Counties Risk Pool Shelton (Betty Kemp, Alternate)
Appointed by Resolution/Mandate or Other
Compensation Board, DES Chairman
Election Canvassing Board Chairman
Finance Committee Chairman
Joint Committee on Tourism Chairman
Justice Court Districting Committee Chairman
Law Library Board of Trustees Chairman
Lodging Tax Advisory Committee Chairman
Marine Resources Advisory Council Chairman
Mental Health Task Force, Governor's Executive Shelton
Northwest Workforce Development Council Byrd
SR 20 Transportation Policy Board McDowell
Transportation Improvement Board (TIB) Shelton
Wash. Counties Insurance Fund Board of Directors McDowell (Alternate Dick Toft)
WSAC Board of Directors Shelton/Byrd
WSAC Legislative Steering Committee Shelton
The Staff Session schedule for December, 2004 was
approved by the Board on unanimous motion, outlining the regular schedule to
meet on the first and third Wednesdays of December: December 1 and 15, 2004, beginning at 9:00 a.m. in the Board of County Commissioners Hearing Room
(Room #102B), Island County Courthouse Annex, 1 NE 6th Street, Coupeville,
Wa.
The
Board by unanimous motion approved Resolution #C-99-04 Cancellation on
Outstanding Warrants not presented within one year of the issue date, as
presented by Cheryl Knighton on behalf
of the Island County Auditor. [Resolution #C-99-04 on file with the Clerk of the Board]
Low Income Housing Surcharge Fund Contract - Habitat for Humanity of Island County
Low Income Housing Surcharge Fund Contract with Habitat for Humanity of Island County for the purpose of acquiring land for the construction and sale of a home to an Island County low income household was approved by unanimous motion of the Board in the amount of $30,000 (RM-BOCC-04-0109).
Resolution #C-100-04 Approving Annexation to the Clinton Water District
Clinton Water District, after holding a public
hearing at regular meeting October 13,
2004, adopted Resolution No. 04-6
approving annexation into the Clinton Water District of certain territory legally described in
Exhibit A to Resolution No. 04-6 forwarded a certified copy pursuant to RCW
57.24.090 to the Board of Island County Commissioners under
cover memorandum dated October
19, 2004, received on October 27,
2004. The Health Department and
Planning & Community Development department reviewed the request under
standards of RCW 57.02.040(3) and
determined that the
annexation meets the provisions of
RCW 57.02.040 (3) (a) as outlined in a
memorandum dated November 18,
2004 from the Island County Planning
and Community Development Director and provisions of RCW 57.02.040 (3) (b) and (c) as outlined in Island County Health
Department memorandum dated November 5,
2004.
By unanimous motion, the Board adopted Resolution
#C-100-04 in the matter of approving the annexation by Clinton Water District
in Resolution No. 04-6 and the
territory legally described in Exhibit
A of Resolution No. 04-6. [Resolution
#C-100-04 on file with the Clerk of the Board].
Hiring Requests & Personnel Actions
As presented by Terry Cheuvront on behalf of Dick
Toft, Human Resources Director, the Board by unanimous motion approved the following personnel action authorizations:
Dept. PAA # Description/Position # Action Eff. Date
Sheriff
102/04 Deputized Off
#4014.02 Replacement 12/15/04
GSA 104/04 Parks Tech #1505.02 Replacement 12/7/04
Health 106/04 Dept. Asst Temp #2423.04
Personnel Action 11/22/04
[Chairman Byrd returned to
the Meeting at 1:47 p.m.]
Pub. Wks 103/04 SW HHW Tech III,1 #2262
Replacement 11/22/04
Pub. Wks 105/04 SW Attd II
#2249.10 Increase Hours
11/22/04
Pub Wks 107/04 W/shed Proj Mgr I #2266.07
Personnel Action 11/22/04
Pub Wks 108/04 W/shed Proj Mgr I #2266.01
Personnel Action
11/22/04
David Platter, Camano Island, was present for the
public hearing scheduled at 2:20 p.m., Franchise #329, but wanted to point out
that having received a letter about a hearing scheduled for December 13, 2004,
for an old franchise that had to do with Terry’s Corner project, a proposed
cancellation of franchise #304 to which he did not object to vacating.
Resolution #C-101-04/R-33-04 – Specifications & Authorizing Call for Bids for Crushed Rock Supplies for 2005, 2006, 2007
As presented and recommended for approval by Bill Oakes, Public Works Director,
the Board, on unanimous motion,
approved Resolution #C-101-04/R-33-04
In the Matter of Approving Specifications & Authorizing Call for
Bids for Crushed Rock Supplies for 2005, 2006, 2007, with a bid opening on
December 14, 2004 at 10:00 a.m.,
Meeting Room #116, Courthouse Administration Building, 1 N.E. 7th
Street, Coupeville. [Resolution #C-101-04/R-33-04 on file with the Clerk of the Board]
Resolution #C-102-04/R-34-04 – Initiating County Road Project CRP 04-05 - Swantown Road Curve Realignment
As presented and recommended by Mr. Oakes, the Board by unanimous motion approved Resolution #C-102-04/R-34-04 in the matter of Initiating County Road Project CRP 04-05, Work Order 147, Swantown Road Curve Realignment located in Sec. 32, Twp 33N, R 1E, a total appropriation of $276,000. [Resolution #C-102-04/R-34-04 on file with the Clerk of the Board]
Resolution #C-103-04/R-35-04 – Adoption of Island County’s 2005 Annual Construction Program AND PROPOSED EQUIPMENT PURCHASES
Resolution #C-103-04/R-35-04, Adoption of Island County’s
2005 Annual Construction Program along
with approval of 2005 proposed equipment purchases by ER&R Fund was
presented for the Board’s approval by Mr. Oakes, and Dick Snyder, County
Engineer. The ER&R Fund equipment
purchases needs approval and
forwarding to CRABoard before adoption of the budget. Inasmuch as the matter was
discussed just briefly during a budget workshop, the Commissioners took
this opportunity to review same with Bill Oakes, Dick Snyder and Jack Taylor,
Maintenance Superintendent. After
further review, the Board by unanimous motion approved Resolution
#C-103-04/R-35-04 adopting Island County’s 2005 Annual Construction Program,
including the 2005 proposed equipment
purchases by ER&R Fund. [Resolution #C-103-04/R-35-04
on file with the Clerk of the Board]
Based on recommendation of Mr. Oakes, the Board by
unanimous motion awarded bid for the
Woodland Beach Road Repair under
CRP 04-04, Work Order 131 to the
low bidder, Interwest Construction,
Inc., Burlington, in the amount of $167,832.00.
The Board,
by unanimous motion, approved the following Stormwater Mitigation
Agreements and Covenants as follows:
Stormwater
Mitigation Agreement & Covenants #PW-0420-135 between Island County and Richard & Roxanne
Andrews and Kevin & Debbie Mauro,
Lot 3, Block 1, Division 5, Plat of Holmes Harbor Golf & Yacht
Club, Sec
3, Twp 29N, R 2E.
Stormwater
Mitigation Agreement Covenants #PW-0420-144 between Island County and Phillip J. & Lyn A. Fauth, Lot
12, Division 1, Plat of Holmes Harbor Golf & Yacht Club, Sec. 3, Twp 29N.,
R 2E.
Stormwater
Mitigation Agreement Covenants # PW-0420-163 between Island County and
Northern Sound Construction, LLP, Lot 1, Block 3, Division No. 7, Holmes Harbor Golf & Yacht Club, Sec. 3,
Twp. 29N., R 2E.
HEARING HELD: Franchise #328 – PW-0420-153 - Garry T. & Judith B. Thompson;
and Franchise # 329 – PW-0420-159 - TR Camano, Inc. (Dave Platter)
At 2:20 p.m. as advertised Chairman Byrd opened a public hearing for the purpose of considering Franchise #328 ( PW-0420-153) by Garry T. and Judith B. Thompson, for sewer distribution system located in Woodland Drive, Plat of Evergreen Acres, Division No. 1 and the Plat of Camaloch, Division No. 1; Sec. 30, Twp 32N., R. 3E, as well as Franchise #329 (PW-0420-159) by TR Camano, Inc. (Dave Platter) for a water distribution system located in East Camano Drive, Sec. 18, Twp 31N, R 3E.
Franchise #328 ( PW-0420-153)
The Public Works Director gave a favorable recommendation of approval as outlined in Memorandum dated November 2, 2004 to the Board from Mr. Snyder. All departments requested to comment responded with no objection to the proposal. The Prosecuting Attorney’s office reviewed and approved the documents as to form and also was reviewed and approved by Risk Management. At the time the Chairman called for public comments, no one in the audience spoke either for or against said franchise.
By unanimous motion, the Board approved Franchise #328 (PW-0420-153) by Garry T. and Judith B. Thompson, for sewer distribution system located in Woodland Drive, Plat of Evergreen Acres, Division No. 1 and the Plat of Camaloch, Division No. 1; Sec. 30, Twp 32N., R. 3E.
Franchise # 329 (PW-0420-159)
The Public Works Director again provided a favorable recommendation of approval as outlined in Memorandum dated November 17, 2004 to the Board from Mr. Snyder. All departments requested to comment responded with no objection to the proposal. The Prosecuting Attorney’s office reviewed and approved the documents as to form and also was reviewed and approved by Risk Management. At the time the Chairman called for public comments, no one in the audience spoke either for or against said franchise. David Platter was present in the audience in support of approval of the franchise.
By unanimous motion the Board approved Franchise #329 (PW-0420-159) by TR Camano, Inc. (Dave Platter) for a water distribution system located in East Camano Drive, Sec. 18, Twp 31N, R 3E.
Resolution #C-104-04/R-36-04 – Declaring County Property Surplus for Port of Coupeville Access Road, Greenbank Farms
On
recommendation of Mr. Oakes, the Board by unanimous motion approved Resolution
#C-104-04/R-
36-04 In the Matter of Declaring County Property Surplus for Port of
Coupeville Access Road, Greenbank Farms, Parcel R-23005-170-4950. [Resolution #C-104-04/R-36-04
on file with the Clerk of the Board].
Access Easement Agreement #PW-0420-167 - Port of Coupeville
The Board, as presented by Mr. Oakes, approved by unanimous motion Access Easement Agreement #PW-0420-167 between Island County and Port of Coupeville, with compensation to the County in the amount of $576.00 for the access easement, Chairman Byrd authorized to sign the Access Easement Agreement once Mr. Oakes provides notification that the County has received the compensation.
HEARING SCHEDULED: OPS 443/01 - Sky Meadows/Grasser’s Hill Public Benefit Rating System for protection and management of the Blue Flag Iris
As presented by Phil Bakke, Planning & Community
Development Director, with briefing by Jeff Tate, Assistant Planning &
community Development Director, the Board by unanimous motion scheduled for
public hearing on December 20, 2004 at 10:30 a.m. OPS 443/01 Sky Meadows/Grasser’s Hill Public Benefit
Rating System for protection and management of the Blue Flag Iris on twelve
contiguous parcels owned by eleven different property owners.
Budget
Workshop with the Budget Director continued from November 17, 2004 Staff Session/Budget Workshop discussion.
Supplemental Requests
Assessor. Reviewed further the request from the Assessor for an Appraiser Trainee position. Tentative agreement Commissioners Byrd and
Shelton.
Planning & Community
Development –
approve two requests represented on
lines 84 and 85, recognizing
additional funds from permit fees in order to do so.
Superior Court. Approve funding the judicial assistant to .75 for $11,000.
WSU/Extension.
Office Coordinator Position. Follow-on with Don Meehan to confirm if the
office coordinator
position is restored would that in fact secure the
Master Gardeners, Beach Watchers and 4-H
programs. On
that commitment, the Board would agree to fund line 40.
Ropes Course.
Program continuation only if Mr.
Meehan can fund it from user fees.
Public Defense contract,
Animal Control contract and Senior Services.
Public Defense – willing to consider
some percent increase, looking at an upper limit for the term of
the three year contract in the area of
7.7%. - Budget Director to review what the last percent increase for the
contract was.
Animal Control. Not interested in increasing responsibilities but willing to consider increasing the contract to reflect known cost increases to cover COLAS, fuel costs and insurance. Request review of the history of percent increases and decreases since 1997. Commissioner McDowell will work with Betty Kemp and come back wit the numbers and a recommendation.
Senior Services. Budget Director reviewed her understanding from a discussion with Mike McIntyre that the bulk of the request $48,951 would go towards running the Bayview Senior Center, which is what the new hand-out from Mr. McIntyre shows. Schedule for discussion with the Executive Director of Senior Services of Island County on December 1 Staff Session during Budget Director’s time.
Congregate Meal program – Oak Harbor Senior
Center. Tentative agreement at the
last budget workshop to provide $2,500.
Budget Director to verify that the City of Oak Harbor has agreed to
$2,500.
Public Health Pooling.
Public Health Nursing. Agreed
to use fund balance in the amount of
$30,100 required to continue Public Health Nursing at current level.
Environmental Health – Line
#134. Commissioners agreed to use fund balance as opposed to raising
environmental fees to generate enough revenue to cover environmental health expenditures.
The amount necessary represents just the additional cost of doing business
next year - $45,646.
Position upgrade 10 to 12 - $7,465. No consensus
reached.
Out of fund balance fund
staff overtime ($10,000) and
professional services ($10,000) related to additional costs for communicable
disease prevention program. Board
approved.
Set aside portion of fund balance to provide a reserve for leave payouts, an accounting tool to account for the
liability. No agreement; Budget
Director will continue to work with the Health Services Director and come back
with another proposal in several months.
Identify $10,000 as reserve for computer
equipment replacement. No agreement; Health Services Director to
come back to the Board with a proposed schedule/plan of replacement.
REET 2 Capital Facilities
City of Oak Harbor – Request $200,000 from County for phase 3 development Ft. Nugent Park. Consensus: consider funding $100,000 – using $50,000 set aside in 2005 and 2006 for the Taylor Property inasmuch as there are no development/improvement plans for that property. Commissioner McDowell will follow up with the City to confirm that if the County goes forward with the $100,000 the park will still be built, and discuss the follow-on agreement between the two entities that would be required. Agreed to budget $50,000 for 2005 in the event the City and County come to some agreement.
City of Oak Harbor – Request Funding for Parks Maintenance Projects $8.000. Board agreed to $4,000.
Rural County Sales Tax Fund
EDC Outreach Program $24,400 – Board agreed.
Auditor’s
O&M –
Purchase document management system using unreserved fund balance -
$80,000.
Not approved for the budget at this time; Auditor
come back during the year with more information.
Road Budget: further review at Staff Session on December 1.
Island County Offices will be closed November 25 and
26 in observance of the Thanksgiving
Holiday.
There will not be a Board of County
Commissioners meeting on November 29.
Regular Board meetings are held
on the first four Mondays of each month.
The next regular meeting of the Board will be on December 6, 2004 at 9:30 a.m.
There being no further business to come before the Board at this time, the meeting adjourned at 4:25 p.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
William J. Byrd, Chairman
_____________________________
Mike Shelton, Member
_____________________________
Wm. L. McDowell, Member
ATTEST: _______________________
Elaine Marlow, Clerk of the Board