The Board of Island County Commissioners (including Diking Improvement District #4) met in Regular Session on August 15, 2005 at 9:30 a.m. in the Island County Courthouse Annex, Hearing Room, 1 N. E. 6th Street, Coupeville, Wa. Mike Shelton, Chairman, Wm. L. McDowell, Member, and William J. Byrd, Member, were present. The meeting began with the Pledge of Allegiance. By unanimous motion, the Board approved the minutes from the regular meeting held on August 8, 2005.
ADDITION TO AGENDA
Chairman Shelton announced that the Board would meet in Staff Session today at 11:00 a.m. with Planning & Community Development Director and staff.
PAYROLL, VOUCHERS AND PAYMENT OF BILLS
The Board by unanimous motion approved the payroll dated August 15, 2005, along with the following vouchers/warrants Voucher (War.) #219432-219634 ……………………………….$974,890.95.
By unanimous motion, the Board approved the combined excise tax return in the amount of $18,385.82.
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resources Director, the Board by unanimous motion, approved the following personnel action authorization:
Dept. PAA # Description Position # Action New Hire Date
Auditor 068/05 Acct-Dep. Auditor 202.01 Replacement 9-19-05
Monthly Financial Reports from Auditor & Treasurer
Auditor’s Report
Anne LaCour, Chief Deputy Auditor, submitted on behalf of the Island County Auditor, Suzanne Sinclair, the written Auditor’s financial report for the period ending July 31, 2005. Revenue figures for the following that show a percent to date not in line at this point in the year, due to:
Auditor – voter registration system grant money not yet received
Clerk – not yet received reimbursement on Title IV grant this year
Extension – received private donations
GSA – grants to be filed this month
Treasurer’s Report
Linda Riffe, Island County Treasurer, provided the Treasurer’s written financial report for the period ending July 31, 2005, with the same explanatory comments as the Auditor, noting specifically:
[both reports on file with the Clerk of the Board]
Appointment
By unanimous motion, the Board appointed Bob Cray, Oak Harbor, to serve on the Island County Water Conservancy Board representing "water right holder" from District No. 2, effective immediately for a 6-year term expiring on July 2, 2011.
Appointments of Replacement Commissioners to Diking District No. 3
Position #1, Diking District No. 3, Bonnie Newkirk’s term expired February 1, 2004; Position #2, Joe Ducken’s term expired February 2, 2002; and Position #3 held by Dorothy Christensen (now deceased) expired February 2, 2000. The Board of County Commissioners, by unanimous motion, appointed the following individuals to Diking District No. 3 effective immediately to serve until the February 2006 election:
Dave Burbank Position No. 1
Joe Cerullo Position No, 2
Bob Lang Position No. 3.
Interlocal Agreement between City of Oak Harbor and Island County for contribution to Ft. Nugent Park project
Interlocal Agreement between the City of Oak Harbor and Island County for contribution to Ft. Nugent Park project in the amount of $50,000 (RM-PARKS-05-0078) was approved by unanimous motion of the Board, as forwarded and recommended for approval by Betty Kemp, Director, GSA.
Health Contracts Approved
Three Health Department contracts were approved by unanimous motion of the Board as follows:
Contract #HS-04-03 Amendment #4
Contract #HS-18-05 (RM-HLTH-03-0077) with Sherwood Community Services to reimburse for therapist travel time, mileage & equipment costs for DDD birth to 3 program for Camano Island residents, in the amount of $5,000
Contract 8880-0 (RM-HLTH-99-0021) with Wa. St. DSHS/DASA for biennium contract to provide alcohol and other drug and chemical dependency prevention services in an amount of $1,280,362.
Liquor Licenses Approved
Having received recommendations of approval by the appropriate County Departments, the Board by unanimous motion approved the following liquor license applications:
Liquor License #0816665 3F Assumption from SFOGLIA, Inc. dba SFOGLIA Fine Pastas & Gourmet Take Out to The Beach Cabin, LLC, William N. Maner, and Leanne Finlay, located at 1594 Main Street, Freeland, WA
Special Occasion Liquor License #092151 by Camano Island Yacht club for an event to be held September 17, 2005 from 5:30 p.m. to 9:00 p.m. , at 129 N. Sunset Drive, Camano Island, WA.
Public Input or Comments
Darcy Patterson, Evergreen Street, Oak Harbor, local business owner, and member of the Island County Trails Council, inquired about the agenda item under Public Works Department regarding prohibiting the discharge of firearms at Deer Lagoon and Greenbank Farm, the item now deleted from today’s agenda. Ms. Patterson noticed that the Kettles Trail system was not included in the proposal to restrict hunting and she thought it should be included, and urged that the Board consider adding the Kettles trail system to the non-hunting ordinance.
Chairman Shelton explained that paperwork supplied to the Board included conflicting maps which must be resolved before the Board schedules a public hearing on the issue. The matter will be discussed at a staff session with the Public Works Director on Wednesday, and probably come to the Board Monday for the purpose of scheduling a public hearing sometime during September.
HEARING SCHEDULED: Ordinance #C-92-05/R-36-05 – RENAMING a Portion of Wilkinson Road, South Whidbey Island, Sec. 13, Twp 29N., R 3E.
By unanimous motion of the Board, on recommendation of Bill Oakes, Public Works Director, Ordinance #C-92-05/R-36-05 In the Matter of Renaming a Portion of Wilkinson Road, located on South Whidbey Island, Sec. 13, Twp 29N., R 3E., was scheduled for Public Hearing on September 12, 2005 at 10:15 a.m.
PROPOSED Ordinance - Restrictions on Discharge of Firearms in the Vicinity of Deer Lagoon and Prohibiting Hunting on a Portion of Greenbank Farm Trail Property
As noted earlier, this item was pulled from today’s agenda.
Temporary Construction Easement - Matthew Swett AND Sarah Birger - Bayview Road Improvements
As presented and recommended for approval by Mr. Oakes, the Board by unanimous motion approved Temporary Construction Easement #PW-0420-65 between Island County and Matthew Swett and Sarah Birger related to the Bayview Road Improvements under CRP 98-17, Work Order No. 229, with compensation in the amount of $3,764.43 ($180.00/temporary easement, $943.00/landscaping, $2,670.00/administrative); Parcel 077-5890; Sec. 7, Twp 29N, R 3E.
Resolution #C-93-05/R-38-05 – Temporary Road Closure - portion of Madrona Way
The Board by unanimous motion approved Resolution #C-93-05/R-38-05 In the Matter of Temporary Road Closure of a portion of Madrona Way on Whidbey Island Located in Sec. 32, Twp. 32N, Range
1E., authorization to close Madrona Way to through traffic from August 15, 2005 through August 31, 2005 as presented and recommended by Mr. Oakes. [Resolution #C-93-05 on file with the Clerk of the Board]
Supplemental Agreement – Skillings-Connolly, Inc.
CAMANO HILL ROAD WIDENING, PHASE 1 & 2 – TRANSFER STATION DESIGN
Supplemental Agreement No. 4 to Agreement #SW-05-0093 [PW-022029] between Island County and Skillings-Connolly, Inc., to reflect a revised scope of services in the amount of $35,356.78, related to transfer station design, was approved by unanimous motion of the Board, based on recommendation by Mr. Oakes.
Bid Award, CONTRACT AND PERFORMANCE BOND
WAIF Septic Drainfield upgrade
As presented and recommended by Mr. Oakes, the Board by unanimous motion awarded bid for the WAIF Septic Drainfield upgrade to Diamond Rentals, Inc. in the amount of $33,306.15, including WSST, approved and signed the Contract between Island County and Diamond Rentals, Inc., and accepted the Performance and Payment Bond from that firm.
Meeting recessed at 10:25 a.m., the Board reconvening at 11:00 a.m. in Staff Session. to discuss (1) Stanwood Camano School District Capital Facilities Plan; and (2) Juniper Beach Water District request.
Staff Session notes from that portion of the meeting will be placed on file in the Office of the Commissioners.
Meeting adjourned at 11:40 a.m. on completion of the Staff Session. The next regular meeting of the Board will be on August 22, 2005 beginning at 11:00 a.m. for a roundtable discussion with Elected Officials and Department Heads, followed at 1:30 p.m. by regular agenda items.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Mike Shelton, Chairman
_____________________________
Wm. L. McDowell, Member
_____________________________
William J. Byrd, Member
ATTEST: ___________________
Elaine Marlow,
Clerk of the Board