The Board met in Special Session for the purpose of conducting a budget workshop on October 21, 2005 beginning at 8:00 a.m. held at the Courthouse Annex Hearing Room #102B, 1 N. E. 6^th Street, Coupeville, WA. Mike Shelton, Chairman, Wm. L. McDowell, Member, and William J. Byrd, Member, were present.

Budget workshop times are approximate and may be adjusted. Proposed budget and supplemental requests are taken under advisement by the Board; no final decisions expected as a result of budget workshops. Hand-outs are on file with the Clerk of the Board.

Presentation by: Elaine Marlow

Hand-Out: Supplemental Budget Request Worksheet 10/21/05

Including I-COM’s one-time revenue, additional on-going revenue estimate is approximately $400,000.

Supplemental Budget requests presented for the Board’s review and consideration to fund. At this point, supplemental requests total:

Current Expense:: $246,200 $783,317

Other Funds: 608,534 67,800

Sheriff’s request of $60,000 needed for computer up-grades to maintain databases

integrated with ICOM dispatch included in Office Equipment budget.

Revenues. Budget Director is conservative. For reserves she looks at a fund balance as being three months worth of reserve [which would cover operating expenses]. Spent $400,000+ out of reserves last year; the reserve grew slightly less than $100,000. For sales tax, for local sales tax revenue estimates used a 7% increase looking at life-to-date averages, and a 6% factor for Criminal Justice sales tax, again based on life-to-date averages

Upgrade Accounting System $50,000 - put a "contingency" amount.

Weed Control – increase position to full time – not approved

• dispose trash at county facility at no charge – not approved
• agreed to restore 5% ($2250)
• no decision with regard to full retention adoption/surrender fees and retain 20% license revenue – to be reviewed

Increase Adm. Asst to 1.0 FTE - revisit request

Reviewed history back to 2001-02. Board inclined to look at perhaps two seasonal positions at 5 months each versus 6 and 9; check into the possibility of picking up some portion of time for a seasonal worker spent on Conservation Futures purchased. The Budget Director will work with Terri Arnold to prepare an estimate of how much time would be spend maintaining Conservation Futures properties, and come back with that information before any decision is made.

Replacement Tractor. Commissioner Shelton to review current piece of equipment versus purchase of a new tractor and report back to the Board at a future meeting.

Infield Ball Groomer. Approved.

Events Coordinator for Four Springs - $15,000. Commissioner Byrd looks at this like a business; by the by the third year should be self-sufficient. The Commissioners tend to look at funding in that manner: first year $15,000; second year $10,000; third year $5,000. Will review during budget cycle 2006 the revenue trends.

Human Resources.

Reinstate Employee Assistance Program $10,000. Discuss with Dick Toft the idea of using EAP services without a contract up to a certain dollar amount limit for the coming year, and at the end of next year, determine what actually was paid as opposed to what the contractual amount would have been.

Braun Consulting increase retainer to $24,000 (reinstate 5% plus 4% additional); request reimbursement of actual travel costs. Approved 5% plus 4%. Did not approve the remainder of the request – but will review at a later date when actual numbers and dollars are provided with regard to actual costs.