The Board of Island County Commissioners convened in Regular Session at 11:00 a.m. on
November 28, 2005, for a roundtable with Elected Officials and Appointed Department Heads, held in the Board of County Commissioners Hearing Room (Room #102B), Annex Building, 1 NE 6^th Street, Coupeville, Wa. Other topics for the regular session followed at 1:30 p.m. as outlined on the agenda. Mike Shelton, Chairman and William J. Byrd, Member, attended. Wm. L. McDowell, Member, was absent.

Elected Officials and Appointed Department Heads Attending:

Tom Baenen Bill Byrd Cathy Caryl Mike Hawley Elaine Marlow Tim McDonald Mike Merringer Bill Oakes Linda Riffe Mike Shelton Dan Sherk Suzanne Sinclair

Assessor. Appraisers are in the field in the re-valuation process for Oak Harbor area #1. Interesting to note from an article in the Peninsula Daily that the City of Port Angeles is happy about having the lowest rate in 20 years - which is almost a dollar more than even the highest city in Island County, showing that Island County runs a thrifty organization compared to many other places.

Auditor. Finishing up general election. No surprises. Preparing to convert to the new vote tabulation system, with the plan to have that operational for the February election [South Whidbey and Coupeville Schools].

Central Services. Update on Nextel repeater – to allow reception for Nextel phones in all three courthouse campus buildings. With Nextel and Sprint merger, required to start the process all over again. Nextel reports a tower going in at the Fire Department in Coupeville which should take care of the problem. For those considering purchasing blackberry hand-held devices with e-mail access, that is no longer limited to Nextel as the provider.

Commissioners. Human Resource Director is working on the per diem issue, to be presented at a future Roundtable for discussion. County won the Growth Management Hearings Board case. Still trying to put ultimate task together in relation to AG in the rural zone, anticipating the recommendation of the Planning Commission later in December. Remaining with the critical areas update are components relating to wetlands, streams, etc. Budget process pretty much complete [hearing December 5].

Facilities. Calls related to the passage of initiative 901 expanding smoking prohibitions are being referred to the Health Department.

Health. During the Health Department/Board of Health staff session scheduled for December 14^th, there will be a presentation made on Initiative 901. Members of law enforcement, attorneys and city attorneys have been invited to attend.

Juvenile. Juvenile Detention Facility coming along nicely, working towards the February completion date. In the process of hiring detention personnel.

Public Works. Pushing to get Bayview Road paved this year; depending on weather, may require suspending work, but the contractor still believes he can get it done. Madrona Way has been completed. Juvenile Detention Facility is coming along; exterior finish requires about the same weather conditions as for paving with respect to some of the adhesive work – have the option of tenting to meet minimum requirements. Relating to State Highway project HW20 North, the job is one of six State safety projects . Intent is to work on the northern half of Monkey Hill and Troxell Road; once there is good weather in the Spring, then work on the southern section.

Sheriff. Jail population over the weekend: 72. Continue to work on computers in deputy vehicles. Have a few new installs in cars where deputies are able to watch dispatch in real time. Hope to have GPS units inside the vehicles by the end of the year.

Treasurer. Some 5,000 delinquent tax notices were mailed.

Other topics for the Regular Board session followed at 1:30 p.m. as outlined on the agenda. This portion of the meeting opened with the Pledge of Allegiance. By unanimous, the Board approved the minutes as presented from the meeting of November 21, 2005.

The December 2005 Staff Session schedule was approved by unanimous motion of the Board, outlining a special session for December 14 beginning at 9:00 a.m., and the regular staff session scheduled for December 21 beginning at 9:00 a.m.

The Board by unanimous motion approved the Island County Treasurer’s request for a waiver of competitive bid under ICC 2.29.030(B)(12) for printing and mailing services for property tax statements and approved the contract with The Masters Touch for printing and mailing services for property tax statements, in the amount of $18,925 (RM-TREAS-05-0137).

By unanimous motion the Board approved the following Health Department contracts as forwarded by Tim McDonald, Health Services Director:

The Board having received recommendations of approval from the appropriate reviewing departments, approved forwarding a recommendation of approval to the Washington State Liquor Control Board on the following applications:

A Public Hearing was held at 2:15 p.m. as scheduled and advertised on Ordinance #C-124-05/R-48-05 – Ordinance Eliminating Annual Maintenance and Operation Charge in Marshall Drainage Basin Storm & Surface Water Utility.

Bill Oakes, Public Works Director, advised that the Departmental recommendation is that the Board approve the Ordinance eliminating the annual maintenance and operation charge as proposed. The capital charges, however, will continue until the initial capital investment has been satisfied.

At the time Chairman Shelton called for public comments, no one in the audience spoke either for or against said ordinance.

Per Mr. Oakes’ recommendation, the Board by unanimous motion approved the following temporary construction easements and construction easement associated with Monroe Landing Road Project CRP 02-03, Work Order 356:

Temporary Construction Easement #PW-0520-275 between Island County and Morris C. & Jacolyn A. Stadler; Lot 80, Division No. 2, Plat of Penn Cove Park; Sec. 22, Twp 32N. R 1E.

Temporary Construction Easement #PW-0520-285 between Island County and Forrest R. Hunt, Lot 83, Division No. 2, Plat of Penn Cove Park; Sec,. 22 Twp 32N, R 1E.

Construction Easement #PW-0520-159 between Island County and Robert Tull, Parcels 093-5110 & 121-4040; Sec. 26, Twp 32N, R 1E.

As presented and recommended by Mr. Oakes, the Board by unanimous motion approved the following temporary construction easements and quit claim deeds associated with the Camano Hill Road; CRP 02-04, Work Order 176:

Temporary Construction Easement #PW-0520-89 between Island County and Terry & Joe Graham; Parcel 033-2230; Sec. 11, Twp 31N., R 2E.

Temporary Construction Easement #PW-0520-105 between Island County and Alan L. & Catherine D. Kinch; Parcel 378-0350; Sec. 6, Twp 33N, R 3E.

Temporary Construction Easement –#PW-0520-294 between Island County and Island County

Fire Protection District #1, Parcel 505-0500; Sec. 14, Twp 31N, R 2E.

Quit Claim Deed - Island County Fire Protection District #1, in the amount of $1,350.00 ($819.00/land, $500.00/fencing, $31.00 (administrative settlement); Parcel 505-0500; Sec. 14, Twp 31N, R 2E.

Quit Claim Deed – Robert R. & Beverly J. Howlett, in the amount of $25,766.11 ($24,256.16

/land, $1,509.95/administrative settlement); Parcel 050-4970; Sec. 1, Twp 31N, R 2E.

A Public Hearing was held as advertised and scheduled at 2:30 p.m. on Ordinance #C-126-05 (PLG-016-05), an Ordinance concerning Technical amendments to the Island County Comprehensive Plan Future Land Use Plan Map and the Island County Zoning Atlas (Maps 492 & 490).

Michael Kershner, Assistant Planner, made the presentation on behalf of the Planning and Community Development Department, following the details outlined in Memorandum to the Board dated October 28, 2005, marked as Exhibit B of the Ordinance.

Applicants parcel was designated Rural Forest in error inasmuch as the parcel does not meet the three designation criteria for that zone as specified and the subject parcel since 1991 actually contains approximately 11.49 acres.

The Ordinance contained three exhibits: Exhibit A – Current Zoning Atlas Maps; Exhibit B – Memo to the Board; Exhibit C – Corrected Zoning Atlas maps. Phil Bakke, Planning & Community Development Director, advised the Board that documents marked Exhibit D – Zoning Amendment related to BLA 281/05 and Exhibit E – BLA 281/05 had been attached in error inasmuch Ordinance text does not reference either of those exhibits.

The Board concurred and Exhibits D and E were pulled from the document before acting on Ordinance #C-126-05.

At the time of hearing, no one in the audience spoke either for or against adoption of Ordinance #C-126-05.

There being no further business to come before the Board at this time, the meeting adjourned at 2:40 p.m. The next regular meeting of the Board will be on December 5, 2005 beginning at 9:30 a.m.

BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY, WASHINGTON

______________________________

Mike Shelton, Chairman

_____________________________

William J. Byrd, Member

ATTEST:

_______________________

Elaine Marlow

Clerk of the Board