BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING - FEBRUARY 7,
2005
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on February 7, 2005 at 9:30 a.m. in the
Island County Courthouse Annex, Hearing Room, 1 N. E. 6th
Street, Coupeville, Wa. Mike Shelton,
Chairman, Wm. L. McDowell, Member, and
William J. Byrd, Member, were
present. The meeting began with the
Pledge of Allegiance. By unanimous
motion, the Board approved the minutes from the January 24, 2005 regular
meeting.
VOUCHERS
AND PAYMENT OF BILLS
The Board by unanimous motion approved the payroll
dated January 31 2005, and the following vouchers/warrants for
payment: Voucher (War.) #205921 - 206413
…………$545,807.96 .
Veterans Assistance Fund. Claim #V5-1 in the amount of $4,556.53 was approved by unanimous
motion of the Board as recommended by the Veterans Assistance Review
Committee [emergency financial assistance to
eligible veterans; names and specific circumstances are confidential].
Hiring Requests & Personnel Actions
As presented by Dick Toft, Human Resources Director,
the Board by unanimous motion, approved
the following personnel action authorizations:
Dept. PAA #
Description
Position # Action Eff. Date
Planning 007/05 Sr. Planner/Shore
1709.02 New Position 2/7/05
Deactivates
Position #1708.03 and establishes #1709.02
Juvenile 008/05 Adm. Asst. 1403.01 Replacement 8/1/05
Sheriff 009/05 Rec. Clerk, Temp
4022.05 New Position 2/7/05
Temporary
up to 120 days
WSU 010/05 Off Coord. 1214.00 .75 to 1.0 fte 2/7/05
Increase
hours funded by donation
Pub.
Works 011/05 Seas’l Laborer 2254.02
Replacement 2/7/05
Health
012/05 STD/HIV Aids Cor. 2408.02 Replacement
6/30/05
Appointments To THE 2% LODGING TAX ADVISORY COMMITTEE FOR
ISLAND COUNTY
By
unanimous motion, the Board appointed the following to the 2% Lodging Tax
Advisory Committee for Island County:
Sam
Wolfe, President, Freeland Chamber of Commerce, representing “Organization
Eligible to receive 2% tax funds”
Sharleen
Stroyan, North Whidbey Inn, Oak Harbor, representing “Business subject to the
2% tax”.
Resolution #C-06-05
Proclaiming the Week of February
14-20, 2005 Random Acts of Kindness Week in Island County
The Board, by unanimous motion, approved Resolution
#C-06-05 In the Matter of Proclaiming
the Week of February 14-20, 2005 Random Acts of Kindness Week in Island
County. [Resolution
#C-06-05 on file with the Clerk of the Board]
Public Hearing Scheduled – BUDGET RESOLUTIONS
By unanimous motion, as
presented by Elaine Marlow, Budget Director, the Board scheduled a public
hearing for February 28, 2005 at 1:55 p.m. to consider the following budget
resolutions:
Resolution #C-07-05 Amending the Island County 2004
Budget to recognize unforeseen expenditures and additional funding sources
within the 2004 Budget, not known when the 2004 budget was adopted
Resolution #C- 08-05 Amending the Island County 2005
Budget to recognize unforeseen expenditures and additional funding sources
within the 2005 Budget, not known when the 2005 budget was adopted.
Contract for 2% Hotel-Motel
Lodging Tax Revenues – 2005 Tourism Program Year
By unanimous motion, the Board approved the Contract
for 2% Hotel-Motel Lodging Tax
Revenues for the 2005 Tourism Program
Year #RM-BOICC-05-0014 with Central Whidbey Chamber of Commerce - Tourism Marketing and Fulfillment Program,
in the approved amount of $20,500.
Resolution
#C-09-05 Cancellation of Uncollectible Personal Property Taxes as of February
2005
After due diligence
and efforts made by the Island County Treasurer to collect past due
personal property taxes as listed in
Exhibit A to the resolution, and with the inability to collect same for the
reasons given, Linda Riffe, Island County Treasurer, presented a resolution for
the Board’s approval with regard to cancellation of uncollectible personal
property taxes as of February, 2005, as provided for under RCW 84.56.240. The Board by unanimous motion approved
Resolution #C-09-05 as presented.
[Resolution
#C-09-05 on file with the Clerk of the Board]
Special Occasion Liquor License #092151-Camano Senior
& Community Center
Having received the appropriate County Departmental
review and recommendations of approval, the Board by unanimous motion approved
Application for Special Occasion Liquor License #092151 by Camano Senior &
Community Center for Special Occasion to be held February 12, 2005 from 7:00
p.m. to 10:00 p.m. at the Camano Senior Center, located at 606 arrowhead Road,
Camano Island, Wa.
The Board, by unanimous motion, approved Contract
with Mantle Industries, Inc., for Cornet Bay Pier project [manufacture
aluminum pier] in the amount of $10,646 (RM-PARKS-04-0130).
Betty
Kemp, Director, GSA, submitted recommendation to deny Claim for Damages #R04-023-CD by
Puget Sound Energy; the County Engineer concurs in
that recommendation. The Island
County Road
Department
while doing routine maintenance
in the right of way cut a power cable.
Although PSE has requested damages, since the cable was buried 18”
rather than the minimum required 36”
staff recommends denial.
The Board, by unanimous motion, denied Claim for
Damages #R04-023-CD by Puget Sound Energy.
Contract Amendment -
Whidbey Island Animal Control for dog control services
Contract Amendment with Whidbey Island Animal
Control increasing the annual contract amount for dog control services in the
amount of $11,460, for total new
contract of $69,600 (RM-GSA-97-0028) was approved by unanimous motion of the
Board.
Lease Agreement Amendment #3 - Dr. Bruce Platt for
office space rental
Lease Agreement Amendment #3 with Dr. Bruce Platt
for office space rental, for a total contract amount of $10,350 (RM-GSA-04-0023) was approved by
unanimous motion of the Board upon submittal and recommendation of Betty
Kemp. Lease amendment is from February
15, 2005 through December 31, 2005, and reflects an additional $50 per month to
cover utility increases [landlord pays City of Oak Harbor utilities].
Intergovernmental
Cooperative Purchasing Agreement- Washington State Department of General
Administration
Intergovernmental Cooperative Purchasing Agreement
between Washington State Department of
General Administration and Island County in the amount of $2,000 (RM-CS-05-005) was approved by
unanimous motion of the Board.
Contract Amendment
#2 – Washington State Department of
Ecology - CZM 310 Grant
Northwest Straits funding Marine Resource Committee Shore Stewards Program
On presentation by Don Meehan, WSU Extension Agent,
the Board by unanimous motion approved
Contract Amendment 2 to Contract #G0400250 in the amount of $27,500 (RM-EXT-05-0012)
with the Washington State Department of Ecology for CZM 310 Grant Northwest Straits
funding Marine Resource Committee Shore Stewards Program.
Request for Waiver
from the Competitive Solicitation Procurement Procedure under ICC
2.29.030(B)(12) for substance abuse prevention services
A follow-on from discussion at Staff Session
February 2, 2005, the Board by unanimous motion approved a Waiver from the Competitive Solicitation Procurement
Procedure under ICC 2.29.030(B)(12) for
substance abuse prevention services - joint project between Boys and Girls Club
and Big Brothers/Big Sisters.
Contract Amendment #3 to Contract HS-03-03 with
Island Employment Services was approved by unanimous motion of the Board,
increasing the contract amount so that
payments can be made for day program services, the amendment in the amount of $20,700, for new total contract of $320,902
(RM-HLTH-99-0058).
Contract
Collection Agreement - On-Site Repair
Financial Assistance Program Loan
Contract Collection Agreement with Whidbey Island
Bank for On-Site Repair Financial Assistance Program Loan 2002 per
Contract #L0300008 with the Washington State
Department of Ecology, was approved by unanimous motion of the Board for John & Kathy Larson, with principal
amount loaned $14,169.93.
HEARING HELD: Resolution #C-01-05/R-01-05- FINAL ORDER OF
VACATION of a portion of County Road
right-of-way known as Howard Road and Bayview Road
A
Public Hearing was held on Resolution #C-01-05/R-01-05, Final Order of
Vacation of a portion of County Road
right-of-way known as Howard Road and Bayview Road, located in Section 17, Twp 29N, R 3E, by petitioner Kelly, Harvey
& Carbone, LLP on behalf of Ed & Marge Gemkow, et.al.
Bill Oakes, Public Works Director, noted that the
Board previously received the existing Engineer’s report. Since then, the petitioner has made a
proposal to modify the original
vacation. A map of the proposal by the
petitioners was presented at this time proposing a right of way exchange
different from the existing proposal.
Mr. Oakes therefore recommended the Board today take public testimony on
either proposal, and continue the public hearing until February 28th. A revised engineer’s report will be
distributed to all parties prior to the
hearing continuance. The original proposal is included in the Board packets, a
color-coded map; yellow depicts proposed right of way to be retained; green the
proposed vacated right of way to the
Gemkows.
Ron Johnston, Freeland, received a copy of the
existing map of the proposed vacation and asked for some clarification with
regard to vacated property. His
understanding is that when the County
vacates an
old county road, half goes to one
property owner, and half to the other
property owner – i.e. one half to the petitioner, the other half to his
grandson [part on the corner].
However, that does not seem to be the case in this instance.
Mr. Oakes explained
that normally that was true; however, in this case the property appears to meet at a point on Thompson right of way line. The County’s proposal is to keep 50’ from
centerline on both sides of the road of the existing right of way. The petitioner proposed different
compensation and staff is evaluating
the new proposal.
By
unanimous motion, the Board continued the public hearing until February 28,
2005 at 2:15 p.m.
Contract/Contract
Bond - Interwest Construction, Inc.
- Woodland Beach Road Repair
Contract and Contract Bond under PW-0420-170
between Island County and Interwest
Construction, Inc., Woodland Beach Road
Repair, CRP 04-04, Work Order 131 in the amount of $167,832.00 was approved by unanimous motion
of the Board as presented by Mr. Oakes.
Quit Claim Deed –
James P. Hyde & Mary Jane Miller -
Bayview Road
Quit Claim Deed
between Island County and James P. Hyde and Mary Jane Miller, Bayview
Road, CRP 98-17, Parcel 133-5370, Sec. 7, Twp 29N, R 3E., with compensation in the amount of $60.00
for land, was approved by unanimous motion of the Board as recommended by Mr.
Oakes.
STORMWATER MITIGATION AGREEMENTS – HOLMES HARBOR GOLF & YACHT CLUB AND THE PLAT OF BAR HARBOR
By unanimous motion
the Board approved the following stormwater mitigation agreements:
#PW-0420-174 -
Mark A. & Sandra K. McKenzie,
Lot 13, Block 2, Div. #1 - Plat
of Holmes Harbor Golf & Yacht Club, Sec. 3, Twp 29N, R 2E.
#PW-0420-179 -
Dennis A. & Michele S. Rambicur,
Lot 14, Block 2, Div. #5 - Plat
of Holmes Harbor Golf & Yacht Club,
Sec. 3, Twp 29N., R 2E.
#PW-0520-12 -
Charles A. Cook, Lot 12, Block
3, Div. # 9; Plat of Holmes Harbor Golf
& Yacht Club, Sec. 3, Twp 29N., R
2E.
#PW-0520-14 -
William S. & Charlene G. O’Donnell,
Lot 19, Div. #1, Plat of Bar Harbor, Sec. 3, Twp 29N., R 2E.
#PW-0520-16 -
Charles A. Cook, Lot 23, Block
5, Div. #8, Plat of Holmes Harbor Golf
& Yacht Club, Sec. 3, Twp 29N, R
2E.
#PW-0520-17 -
Charles A. Cook, Lot 8, Block
2, Div. #8, Plat of Holmes Harbor Golf & Yacht Club, Sec. 3, Twp 29N, R
2E.
#PW-0520-18 -
Charles A. Cook, Lot 6, Block 2,
Div. #8; Plat of Holmes Harbor Golf & Yacht Club, Sec. 3, Twp 29N., R 2E.
#PW-0520-19 -
Charles A. Cook, Lot 16, Block
5, Div. #8, Plat of Holmes Harbor Golf
& Yacht Club, Sec. 3, Twp 29N., R
2E.
Supplemental Agreement 4, #PW-9720-33(D),
between Island County and Island County
Trails Council was approved by unanimous motion of the Board, extending the
period of performance to March 9, 2007.
Contract/Contract
Bond/ Retainage Bond – Ebenal General,
Inc - Island County Juvenile Detention Center
By unanimous motion, the Board approved the
Contract, Contract Bond, and authorized the Chairman’s signature on the
Retainage Bond under #PW-0520-25, between
Island County and Ebenal General, Inc. for the Island County Juvenile
Detention Center, in the amount of
$5,333,233.50.
Supplemental
Agreement No. 1 – Wessen &
Associates, Inc.
Supplemental Agreement No. 1 #PW-0520-05, to
Standard Consultant Agreement dated April 12, 2004, between Island County
and Wessen & Associates, Inc., revising the completion date to March 31, 2005 for Archaeological and
Historic Resources mapping program, was approved by unanimous motion of the
Board. [GMA # ]
HEARING
HELD: OPS 317/04, Tinyblue Foundation,
David Trowbridge and OPS 415/04, Catherine Swain and Pete Krogseng
OPS 317/04,
Tinyblue Foundation, David Trowbridge, requesting
that 7.2 acres of his 20-acre parcel be enrolled into the Timber Land current
use program. Parcel R22922-065-4620
located on South Whidbey Island, WA.
OPS 415/04,
Catherine Swain and Pete Krogseng, requesting
that 38.18 acres of their 40.10-acre parcel be enrolled into the Timber Land
current use program. Parcel
R13111-447-1080, R13111-517-0410, R13111-450-0410 and R13111-514-1080 located
on Central Whidbey Island, WA.
Due to advertising requirements, Phil Bakke,
Planning & Community Development Director, recommended the hearing be
continued to February 28, 2005 at 2:30 p.m.
By unanimous motion, the Board
continued the hearing until February 28, 2005 to 2:30 p.m. on OPS 317/04,
Tinyblue Foundation, David Trowbridge, and OPS 415/04, Catherine Swain and Pete
Krogseng,
PUBLIC
HEARING SCHEDULED: OPS 399/04 – JUDY
DIXON
The Board, on unanimous motion, scheduled a public
hearing for February 28, 2005 at 2:30
p.m. to consider OPS 399/04 by Judy Dixon, requesting 39 acres of a 40-acre parcel be shifted from the Designated
Forest Tax Program to Timber Land current use classification. Parcel
R32804-067-4650, located near Scatchet Head, South Whidbey Island.
Jane Towery, Bank of America,
advised Ms. Marlow that it would now be advantageous for a
refunding issue of the County’s 1997
bonds, and estimated the savings to be about
$309,400. The 1997 refunding
could be structured so that last year of the debt service would remain 2017 [or
longer].
Ms. Marlow recommended that
the Board consider refunding the 1997 issue and also issue an additional two
million for the Juvenile Detention
Center. The bond rates would be significantly
lower than a commercial loan and could be
structured to repay the Juvenile Detention Center portion over a ten
year [or longer] period. The total
issue would be $8.1 mil. If the
Board chooses to go ahead with the bond issue, bond counsel will be necessary,
and proposed Foster Pepper Shefelman. She provided to the Board a Summary of Refunding Results.
The Commissioners agreed it made good financial sense to
reissue the old bonds and additional
two million for the Juvenile Detention Center, and move forward with
Jane Towery and Foster Pepper Shefelman. She was also asked to come back to the Board members within the
next day or two with more refined numbers, along with what the costs would be
if the two million were financed via interfund loans instead.
There being no further business to come before the Board at this time, the meeting adjourned at 10:53 a.m. The next regular meeting of the Board
will be on February 14, 2005 at 9:30
a.m.
BOARD OF COUNTY
COMMISSIONERS
ISLAND
COUNTY, WASHINGTON
______________________________
Mike
Shelton, Chairman
_____________________________
Wm.
L. McDowell, Member
_____________________________
William
J. Byrd, Member
ATTEST:
_______________________________
Elaine Marlow
Clerk of the Board