BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING - MARCH 21, 2005
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on March 21, 2005 at 9:30 a.m. in the Island
County Annex Building Hearing Room,
located at 1 N. E. 6th Street, Coupeville, Wa. Mike Shelton, Chairman, Wm. L.
McDowell, Member, and William J.
Byrd, Member, were present. The meeting began with the Pledge of
Allegiance. By unanimous motion, the
Board approved the minutes from the March 14, 2005 Regular Session and
February 28, 2005 Special Session.
VOUCHERS
AND PAYMENT OF BILLS
By unanimous motion, the Board approved the March 15, 2005 payroll, as well as the following vouchers/warrants: Voucher (War.) #208930-209215 285 ………………. $236,041.12.
Hiring Requests & Personnel Actions
The following personnel action authorization, presented by Dick Toft, Human Resources
Director, was approved by unanimous
motion of the Board:
Dept. PAA #
Description/Position Action Eff. Date
WSU/Ext. 021/05 Camano Island Beach Watcher Coord. #1207.03 Increase
Hours 3/21/05
100% Grant-funded From .4 to .5 FTE
The Board, by unanimous motion, made the following
Committee/Commission appointments:
Tom Chan, Greenbank, appointed to the Keystone Ferry
Advisory committee
for a term to
August 31, 2008
Dr. Val Hillers, Coupeville, appointed to the Island
County Planning Commission
representing Commissioner District #1 for a term
running until January 2, 2009.
Annual Certification to County Road Administration Board - for Traffic Law Enforcement for Calendar Year 2004
The Board by unanimous motion approved the State
of Washington County Road
Administration Board Certification of
Road Fund Expenditures for Traffic Law Enforcement for the year 2004.
Local Government Certification - Housing Authority of Island County's application for funding Emergency Shelter Grant Program
Local Government Certification of Housing Authority
of Island County's annual application for funding from the Washington
State Emergency Shelter Grant Program
was approved by unanimous motion of the Board, for an allocation of $70,730 for
the year beginning May 1, 2005.
Island County Low Income Housing Surcharge Fund Award to Goosefoot Community Fund for Affordable Housing Program
The Board, by unanimous motion, approved the
February 8, 2005 letter of recommendation from the
Island County Affordable Housing Advisory Board
(ICAHAB) to award the grant from Island
County
Low-Income Housing Surcharge Fund to Goosefoot
Community Fund for $40,000 to be used toward the purchase of a single-family
residential building lot to expand
Goosefoot’s affordable housing program
to low income families who do not own
land.
Contract #HS-01-05 - Big Brothers Big Sisters of Island County and Foundation for Youth (dba) Boys and Girls Club of Oak Harbor - substance abuse prevention programs
Contract
#HS-01-05 (RM-HLTH-05-001) between Island County and Big Brothers Big Sisters of Island County
and Foundation for Youth (dba) Boys and Girls Club of Oak Harbor for substance
abuse prevention programs to provide one-on-one mentorship and educational
activities in the amount of
$18,000 was approved by unanimous motion of the Board.
AMENDMENT #3 -
Professional Services Agreement
– Sound Hydrogeology
Amendment #3 to
Professional Services Agreement
between Island County and
Sound Hydro-geology (Doug Kelly) RM-EXT-05-0032, to amend the time of performance to “on or before June 30, 2005” was approved by
unanimous motion of the Board as submitted by Don Meehan, Director, WSU
Extension, under cover memorandum dated March 17, 2005. [GMA Record #7775 and
includes the original Agreement 3/8/04; Amendment #1 9/15/04; Amendment #2
12/13/04]
Interagency Agreement – Sub-contract with dnr RM-EXT-0520-30
Ineragency Agreement (RM-EXT-0520-30) a sub-contract
with Washington State Department of Natural Resources providing $8,000 to fund
a beach restoration project for
creosote log removal at Fort Casey
State park, was approved by unanimous motion of the Board as submitted by Mr. Meehan under cover
memorandum March 14, 20905.
Auditor’s Financial Report
Suzanne Sinclair, Island County Auditor, submitted
the written Auditor’s Financial Report
for the period ending February, 2005,
with percent to budget this period
representing 17%. No special notes of
concern or interest other than to mention for “other funds” page 3, under Rural
County Sales Tax $108,000 of that amount listed represents distribution for
2004. [copy
placed on file with the Clerk of the Board]
Treasurer’s Financial Report
Island County Treasurer, Linda Riffe, advised that
due to a family emergency she had been out of the office last week and unable to prepare the written financial report by
the time of meeting, but expected to have the report by this afternoon.
Looking over financial figures, she had nothing to add to the Auditor’s
report other than noting that investment interest is well over 17%.
[copy of
written report when received will be placed on file with the Clerk of the Board
when received]
RESOLUTION #C-26-05/R-09-05 Amending MAdrona way County Road Project
As presented and summarized by Dick Snyder, County Engineer, the Board by unanimous motion approved Resolution #C-26-05/R-09-05 In the Matter of Amending Madrona Way County Road Project
CRP 02-11(A), Work Order #35 recognizing an additional
$250,000 from STP funds. [Resolution #C-26-05/R-09-05 on file with the Clerk of the Board]
Resolution #C-27-05/R-10-05 Amending Annual Road Construction Program for the Year 2005
By unanimous motion, the Board approved Resolution
#C-27-05/R-10-05 – In the Matter of Amending the Annual Road Construction
Program for the Year 2005 as recommended by Mr. Snyder, to add Woodland Beach
Road improvements, Utsalady Road retaining wall, and the additional $250,000 for the Madrona Way
project. [Resolution #C-27-05/R-10-05 on file with the Clerk
of the Board]
Resolution #C-28-05/R-11-05 Amending Island County’s Six-Year Transportation Improvement Program for the Years 2005 –2010
Resolution #C-28-04/R-11-05 In the Matter of Amending Island County’s
Six-Year Transportation Improvement Program for the Years 2005 –2010 was
approved by unanimous motion of the Board on Mr. Snyder’s recommendation, for
the purpose of representing the
additional $250,000 received for the Madrona Way project. [Resolution #C-28-05/R-11-05
on file with the Clerk of the Board]
Resolution #C-29-05/R-12-05 APPROVING SPECIFICATIONS AND AUTHORIZING CALL FOR BIDS FOR ONE New 2005 Motor Grader
The Board by unanimous motion approved Resolution
#C-29-05/R-12-05 In the Matter of approving Specifications and Authorizing Call
for Bids for One (1) New 2005 Motor
Grader, with bid opening on April 12, 2005 at 10:00 a.m. in Meeting Room #116,
County Administration Building, 1 N.E. 7th Street, Coupeville, WA. [Resolution #C-29-05/R-12+-05 on file with the Clerk of the Board]
Turnback Agreement – Washington State Department of Transportation- SR 20, Troxell Road vicinity to Deception Pass vicinity
Turnback Agreement TB1-0183 (PW-0520-140) between
Island County and Washington State Department of Transportation for SR 20, Troxell Road vicinity to Deception
Pass vicinity project was approved by unanimous motion as presented by Mr.
Snyder, for three County roads turned
back to the state during construction period.
According to Mr. Snyder, the State advises that the project will not go
to ad until October.
With regard to Bayview Road County Road Project CRP 98-17, the Board on
recommendation of Mr. Snyder, approved the following Construction Easements and
Quitclaim Deeds:
Construction Easement PW-0420-19 -
South Whidbey School District #206,
Parcel 498-0380; Sec. 17, Twp 29N, R 3E.
Construction Easement PW-0420-20
- South Whidbey School District #206
- $20,000
Parcel 498-0380; Sec. 17, Twp 29N, R 3E.
Quit Claim Deed – Alison A. Tabach,
$3,398.00 ($2,648.00/land,
$750.00/landscaping), Lot 1, Block 6,
Plat of Lone Lake Shores, Division No. 1.
Quit
Claim Deed - Washington State Department of Transportation, Sec. 18, Twp29N, R 3E.
Construction Easement - Burr W. T. Gourlie - Swantown Road Curve Realignment- CRP 04-05
Construction
Easement #PW-0520-41 between Island County and Burr W. T. Gourlie for Swantown Road Curve Realignment, under CRP 04-05, with compensation in the amount of
$500.00, Parcel 107-3120; Sec. 32, Twp 33N, R 1E. was approved by unanimous
motion of the Board.
Bid opening for the purchase of Administration
Vehicles was held on March 15, 2005; no bids were received, and the County
Engineer, along with the Road Maintenance Superintendent, recommend purchasing vehicles off State
Contract and approve Purchase Orders:
#7111 – Two
2005 Ford Taurus Administration Vehicles off State Contract; $27,238.02
(incl. SST).
#7112 – Four
Ford Super Duty Pick-ups off State Contract; $96,049.04 (incl. SST).
#7113 – Truck Cab & Chassis off State Contract;
$29,088.94 (incl. SST).
By unanimous motion, the Board agreed with the recommendation to allow
purchase of the vehicles off the Washington State Contract and approved the three Purchase Orders.
Stormwater
Mitigation Agreements associated with the Plat of Holmes Harbor Golf
& Yacht Club as presented by Gwenn Maxfield, Assistant Public Works Director, were approved by
unanimous motion of the Board as follows:
PW-0520-54; Island County & Charles A. Cook; Lot
10, Block 2, Division No. 8;
Plat of Holmes Harbor Golf & Yacht Club; Sec. 3,
Twp 29N, R 2E.
PW-0520-55; Island County & Charles A. Cook; Lot
9, block 2, Division No. 8;
Plat of Holmes Harbor Golf & Yacht Club; Sec. 3,
Twp 29N, R 2E.
PW-0520-56; Island County & Charlie Cook; Lot 21, Block 5, Division No. 8,
Plat of Holmes Harbor Golf & Yacht Club; Sec. 3,
Twp 29N, R 2E.
PW-0520-57; Island County & Charlie Cook; Lot 19,
Block 5, Division No. 8;
Plat of Holmes Harbor Golf & Yacht Club; Sec. 3,
Twp 29N, R 2E.
PW-0520-58; Island County & Charlie Cook; Lot 24,
Block 5, Division No. 8;
Plat of Holmes Harbor Golf & Yacht Club; Sec.
3, Twp 29N, R 2E.
PW-0520-149; Island County & Whiteside
Construction, LLC; Lot 2, Block 2,
Division No. 7; Plat of Holmes Harbor Golf & Yacht
Club; Sec. 3, Twp 29N, R. 2E.
Declaration of Trust – SWDC, Inc. - Bonding for Completion of Utility And Roadway Improvements- Plat of The Bungalows at Holmes Harbor
On recommendation of Ms. Maxfield, the Board by unanimous motion approved Declaration of Trust between Island County and SWDC, Inc. (Mark Schuster), bonding for completion of utility and roadway improvements in the Plat of The Bungalows at Holmes Harbor, in the amount of $302,213.86.
FREELAND PLANNING AREA COMPREHENSIVE DRAINAGE PLAN
Supplemental Agreement 2 - #PW-0520-70, between Island County and Fakkema & Kingma for
completion date changed to December 31, 2006 related to Freeland Planning Area
Comprehensive Drainage Plan was approved by unanimous motion of the Board as
recommended by Ms. Maxfield.
[GMA Record #7774; Original Agreement dated 1/22/2001 is in the record as #6183]
HEARING HELD: OPS 357/04 Larry & Mary Leonard, request 20-acre parcel be shifted from the Designated Forest Tax Program to Timber Land current use classification
A Public Hearing was held at 10:30 a.m. as scheduled
and advertised for the purpose of considering OPS 357/04 by Larry & Mary Leonard, request 20-acre
parcel be shifted from the Designated Forest Tax Program to Timber Land current
use classification for Parcel
R23120-199-0350 located within Central Whidbey Island.
Jeff Tate, Assistant Planning and Community
Development Director, gave the staff recommendation of approval subject to five conditions. He reviewed the five conditions, and noted
in particular on page 2 of the agreement, Condition #5, as follows:
Acceptance of parcel R23120-199-0350 into the Timber Land current use program shall be contingent on the reforestation of the ten acres that are not currently forested by Summer of 2006 per the standards set forth in Chapter 222-34-010 of the W.A.C. If reforestation is not complete by this time, the land will be removed from the Open Timber program and all applicable back taxes and fees will be assessed. Lands that are not in compliance with Title 76 RCW may be denied acceptance into the Timber Land current use program per RCW 84.34.041(3)(b).
The property was owned by someone else prior to the current owner, and the prior owner cleared some trees and did not replant as is required by the program. The Leonards purchased the property and would like to bring the property into compliance. The date specified allows the property owner time to acquire the needed trees from DNR in the Fall and complete the planting.
Larry Leonard, applicant, was in attendance at the
time of hearing in support of approval of the application, and expressed
commitment to the plan. He and his wife purchased the property from the Jim
Davis family. Their plan is to acquire
the needed trees from DNR when they have their once a year sale on replantable
Douglas Firs and Red Cedars.
No others spoke either for or against approval of
the application.
By unanimous motion, the Board approved OPS 357/04
by Larry & Mary Leonard for a 20-acre parcel shifted from the Designated
Forest Tax Program to Timber Land current use classification, Parcel R23120-199-0350.
Resolution #C-30-05/PLG-004-05 Expanding the Camano
Co-Op Water System Service Area
Mr. Tate recommended approval of Resolution #C-30-05/PLG-004-05
Expanding the Camano Co-Op Water System Service Area, to expand the present
service area into three areas [A, B and C on the map, Exhibit A]. The service area, including the expansion
areas, are consistent with the Coordinated Water System Plan, and staff
recommends approval.
By unanimous motion the Board approved Resolution
#C-30-05/PLG-004-05 Expanding the Camano Co-Op Water System Service Area. [Resolution
#C-30-05/PLG-004-05 on file with the Clerk of the Board]
The Board will meet in Special Session this evening
from 6:00 to 8:00 p.m. at the Oak Harbor School District Offices, 350 S. Oak
Harbor Street, Oak Harbor, WA, to attend a Water Resource Management Plan Open
House hosted by the Island County Water
Resource Advisory Committee (WRAC).
There being no
further business to come before the Board at this time, the meeting adjourned at 10:40 a.m.
The next regular meeting of the Board will be on March 28, 2005
beginning at 11:00 a.m. for a roundtable
discussion with Elected Officials and Department Heads, followed at 1:30 p.m.
by regular agenda items.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Mike Shelton, Chairman
_____________________________
Wm. L. McDowell, Member
_____________________________
William J. Byrd, Member
ATTEST: _______________________
Elaine Marlow, Clerk of the Board