BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING APRIL 11, 2005
The Board of Island County Commissioners (including
Diking Improvement District #4) met in Regular Session on April 11, 2005 beginning at 9:30 a.m. in the Island County Courthouse Annex, Hearing Room, 1 N. E. 6th
Street, Coupeville, Wa. Mike Shelton,
Chairman, Wm. L. McDowell, Member, and
William J. Byrd, Member, were
present. The meeting began with the
Pledge of Allegiance. By unanimous
motion, the Board approved the minutes from the April 4, 2005 regular session
and the April 7, 2005 special session.
The following vouchers/warrants were approved for payment by unanimous motion of the Board: Voucher (War.) #210243 - 210510 …………………………….. $261,109.38.
As
presented by Dick Toft, Human Resources Director, the Board by unanimous
motion, approved the following
personnel action authorizations:
Dept. PAA #
Description/Position # Action Eff. Date
Health 024/05
Pub. Health Nurse III
2404.02 Replacement 4-11-05
Health
025/05 Pub. Health Nurse II .9
fte 2406.18 Replacement
4-11-05
Henry Hilberdink Public Works 25
years
Kathleen Parvin Public Health 15 years
Mike Farthing, Public Works
Department, received the Employee of the Month award for March 2005. Employed with the County July, 1998, his efforts in seeing
drainage projects through to completion are commendable.
With regard to the Island
County Auditor’s recommendation to award bid for a voter registration system,
on request of the Chairman, the Board agreed that the matter be scheduled for
discussion at a future Staff Session.
Professional services contract #HD-03-05 - Mary Jane Lungren, DDS for Oral Health Services for ABCD Program
Professional services contract #HD-03-05 (RM-HLTH-02-0067) with Mary Jane Lungren, DDS, in the amount of $13,000 for Oral Health Services for ABCD Program was approved by unanimous motion of the Board.
Claim
for Damages R05-005CD (PSE)
Betty Kemp, Director, GSA,
outlined her recommendation of denial with respect to a Claim for Damages
submitted by Puget Sound Energy. On
September 7, 2004, an underground PSE electrical wire was damaged during an
Island County road operation. Because
PSE wire was buried 24 inches rather than the specified 36 inch depth, the
recommendation is to deny the claim.
Based on review and
recommendation of Ms. Kemp, the Board by unanimous motion denied Claim for
Damages R05-005CD by PSE.
Claim
for Damages R05-004CD (Dan Riley)
Ms. Kemp in the case of Claim for Damages submitted by Dan Riley for
an incident that occurred on December 10, 2004, Mutiny Sands Area, recommended
approval. In reviewing said claim,
Ms. Kemp confirmed that a County backhoe
snagged a Comcast cable breaking
utility pole causing damage to claimant’s roof. Claim submitted in the amount of $1,000 was recommended for
approval by Ms. Kemp.
Based on review and
recommendation of Ms. Kemp, the Board by unanimous motion approved Claim for
Damages R05-004CD by Dan Riley in the amount of $1,000.00.
Applications for special occasion liquor licenses, having gone through the review process by the appropriate County Departments and received recommendations of approval, were approved by unanimous motion of the Board for the following:
·
Liquor License #092772
by Whidbey Animals' Improvement Foundation, special occasion on May 21, 2005,
from 5:00 p.m. to 9:00 p.m. at Greenbank Farm, 765 Wonn Road, Greenbank
·
Liquor
License #09215, Camano Senior & Community Center, special occasion on April
16, 2005 from 11:30 a.m. to 1:00 p.m. at the Camano Senior Center, 606 Arrowhead Road, Camano Island.
·
Liquor
License 092782, Island County Historical Society Museum, special occasion on
April 15, 2005 from 5:00 p.m. to 10:00 p.m., at the Barn, Greenbank Farm.
The Board concurred in the recommendation of Bill Oakes, Public Works Director and County Engineer, Dick Snyder, and by unanimous motion awarded the following bids:
·
2005
Liquid Asphalt Materials for the period May, 2005 to May, 2006 for CRS-2P and CSS-1, awarded to Paramount
Petroleum; CMS-2P, CRS-2 & CMS-2
awarded to McAsphalt Industries, Ltd.
·
2005
Asphalt Concrete Materials for the period May, 2005 to May, 2006 for Camano,
Mod. Class G, Class B, ATB, and Tack Coat Oil awarded to Lakeside Industries.
For Whidbey Island, Mod. Class G
and Tack Coat Oil awarded to Lakeside
Industries; Class B and ATB
awarded to Krieg Construction.
·
2005
Culvert Supplies awarded to Pacific
Corrugated Pipe Company in the amount of
$21,784.55 (incl. WSST 8.3%).
Construction Easement #PW-0520-40 - John and Trudy P. Fakkema - Swantown Road Curve Re-alignment
Construction Easement #PW-0520-40 between Island County and John and Trudy P. Fakkema, for the Swantown Road Curve Re-alignment, CRP 04-05, with compensation in the amount of $500.00, Parcel 190-2290; Sec. 32, Twp. 33N, R 1E., was approved by unanimous motion of the Board.
Plans, Specifications and Authorizing Call for Bids - Madrona Way Reconstruction
[Pulled
from the Agenda on request of Mr.
Oakes]
PURCHASE ORDERS FOR TRAFFIC Paint AND Beads
By unanimous motion, the Board approved the
following purchase orders as presented and recommended by Mr. Oakes:
·
P. O. #7114 for white
and yellow waterborne traffic paint under
Washington State Contract #15100
in the amount of $97,201.96 including WSST;
·
P. O. #7115 for glass
beads for traffic line paint under Washington
State Contract #01301 in the amount of $37,306.32 including WSST.
Resolution #C-37-05/R-15-05 – Declaring County Property Surplus to
Grant an Easement on Parcel R33231-101-0950
In conjunction with using the well on the Camano Annex site, as recommended by Mr. Oakes the Board by unanimous motion approved Resolution #C-37-05/R-15-05 In the Matter of Declaring County Property Surplus to Grant an Easement on Parcel R33231-101-0950, also directing the Public Works Director enter into a negotiated sale for the easement.
[Resolution #C-37-05/R-15-05 placed on file with
the Clerk of the Board]
CAMANO HILLS WATER
COMPANY – EASEMENTS
Associated with the above resolution approval, the Board by unanimous motion approved the following easements between Island County and Camano Hills Water Company:
·
Waterline Easement
#PW-0520-39, Work Order #245, Parcel 113-0880,
Sec. 31, Twp 32N, R 3E.
·
Utility Easement
and Water Use Agreement for the Camano
Annex Well #PW-0420-180, purveyor to pay the County a one-time fee of $10,000
for the easement; one-time fee of $20,000 for the construction
completed
to date by the County [$10,000 paid to County Road Fund within 30 days of
recording of the contract and balance paid to Road Fund in $500.00 monthly
installments with interest of 6%.].
Resolution #C-38-05/SW 01-05 Revising Adopted Solid Waste & Septage Solid Waste Tipping Fees for the Years 2004-2006
Resolution #C-38-05/SW
01-05 In the Matter of Revising the
Adopted Solid Waste & Septage Solid Waste Tipping Fees for the Years
2004-2006 was approved by unanimous motion of the Board, as recommended by Mr.
Oakes to include a fee for hard to handle and oversized loads, an omission from the fee schedule when
Resolution #C-114-03 was adopted.
[Resolution
#C-38-05/SW 01-05 on file with the Clerk of the Board]
Contract #SW-05-05 - Earthworks Environmental, Inc. - Phase II Environmental Site Assessment Freeland Recycle Center
Contract #SW-05-05 between Island County and Earthworks Environmental, Inc. for Phase II Environmental Site Assessment for the Freeland Recycle Center in the amount of $9,985.80 was approved by unanimous motion of the Board.
The Board by unanimous motion approved the Application for Community Litter Cleanup Program Funds 2005-2007 to the State Department of Ecology in the amount of $59,000 ($54,800/Litter Pickup and Illegal Dump Cleanup; $4,200/Education and information).
Stormwater Mitigation Agreement – Plat of Holmes Harbor Golf & Yacht Club
By unanimous motion the Board approved Stormwater Mitigation Agreement #PW-0520-153
between
Island County
and W. Scott and Judith R.
Lavelle, Lot 12, Block 5, Division No.
7, Plat of Holmes Harbor Golf &
Yacht Club, Sec. 3, Twp 29N, R 2E.
Amendment #2–Stream Restoration Planning
Task 10- Grant Agreement
Amendment #2 to Grant
Agreement #G0300038 between the State of Washington Department of
Ecology and Island County for Stream
Restoration Planning Task 10, Camano Watershed, was approved by unanimous motion of the Board, modifying scope of
work to allow completion of the required performance of grant tasks/secure
contract with Adopt-A-Stream Foundation.
[GMA #7827]
By
unanimous motion, the Board approved Consultant Agreement #PW-0520-161 between Island County and The Adopt-A-Stream
Foundation, Work Order #185, for Stream Keeper Education and Training,
Inventorying, Assessment and
Restoration for Camano Island Watershed, in the amount of $15,000.
[GMA #7828]
Work Orders #1 -
#3 APPROVED - Glacier Environmental
Services, Inc.
By
unanimous motion, as recommended by Mr. Oakes, the Board approved Work Orders
#1, #2 and #3
totaling $45,8934.19 bringing new total contract
with Glacier Environmental Services, Inc. to $527,438.97, including WSST.
Adopt-A-Road Renewal Agreement - Friends of Freeland
Adopt-A-Road Renewal
Agreement was approved by unanimous motion of the Board between Island County
and Friends of Freeland, for Scott Road and Main Street in
Freeland from Scott Road and SR525 Intersection to Main Street and SR525
Intersection.
Ordinance
PLG-006-05 In the matter of amending
Chapters 17.02 and 17.03 ICC relating to Existing and On-Going Agricultural
activities
Ordinance
PLG-007-05 In the matter of amending Chapter 17.03 ICC and Ag BMPs to
establish
procedures for Determinations of Consistency for Agriculture
Ordinance PLG-008-05 In the matter of amending Chapter
17.02 ICC relating to Type 5 Stream Buffers and Category B Wetland Buffers
On request of Phil Bakke, Planning and Community Development Director,
all three proposed ordinances were
pulled from today’s agenda for forwarding to the Deputy Prosecuting
Attorney for review and approval, with the ordinances brought back to the Board
at the next regular meeting. Mr. Bakke
at the next meeting will be recommending that
PLG-008-05
relating to Type 5 Stream Buffers and Category B Wetland Buffers be
scheduled for public hearing before the
Board, while recommending the other two proposed ordinances be remanded
back to the Planning Commission for
the public hearing process.
Included as part of today’s regular Board agenda, the Commissioners met with Elected Officials from Island County, City of Oak Harbor, City of Langley, Town of Coupeville, and Port Districts, commonly known as the Council of Governments.
ATTENDANCE :
William J. Byrd, Member, Board of County Commissioners
Patricia Cohen, Mayor, City of Oak Harbor
Nancy Conard, Mayor, Town of Coupeville
Wm. L. McDowell, Member, Board of County Commissioners
Ed Van Patten,
Commissioner, Port of Coupeville
Mike Shelton, Chairman, Board of County Commissioners
Hand-outs provided by Mayor Conard included
·
Handout summarizing use
of Rural Economic Development funds as permitted by law, proposed objectives,
screening criteria and a possible flow chart;
·
Examples
of forms that could potentially be used
with regard to Rural Economic Development fund applications
·
COG Articles of
Association to be used for approval by the various jurisdictions
The entire focus of the
group was devoted to discussion
regarding criteria for .08 Rural Economic
Development fund applications and designing the actual application form
for applicants to use to apply for the money.
EXECUTIVE SESSION
After the session with the Council of Governments,
Chairman Shelton announced that the Board would meet at 4:00 p.m. in Executive
Session in the Office of the Island
County Planning Director located at the
Island County Annex, 1 N.E. 6th
Street, Coupeville, Wa. The purpose
of the Executive Session is as allowed under
R.C.W. 42.30.110 (1) (i) to discuss with legal counsel pending
litigation. He indicated that the
Executive Session would last approximately one hour, and did not expect any
announcement afterwards in open public session.
There being no further business to come before the Board, the meeting adjourned at 5:00 p.m. when the Executive Session was completed. The next regular meeting of the Board will be held on April 18, 2005 beginning at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ISLAND COUNTY, WASHINGTON
______________________________
Mike Shelton, Chairman
_____________________________
Wm.
L. McDowell, Member
_____________________________
William
J. Byrd, Member
ATTEST: _______________________
Elaine
Marlow, Clerk of the Board